North_Bend_Library_HVAC_Replacement_(Addendum__1_Revision).pdf

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 1 of 9

KING COUNTY LIBRARY SYSTEM (KCLS)

INVITATION TO BID (ITB)

NORTH BEND LIBRARY HVAC REPLACEMENT

ITB #: 2026-ITB-032

Release Date: Wednesday, September 16, 2026

Submission Due Date: Friday, October 9, 2026

Responses should be submitted electronically to:

https://procurement.opengov.com/portal/kcls

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 2 of 9

TABLE OF CONTENTS

SECTION 1 Advertisement for Bids SECTION 2 Introduction SECTION 3 Scope of Work SECTION 4 Pricing Proposal SECTION 5 Vendor Questionnaire

Attachments:

A - ITB_North_Bend_Library_HVAC_2026-ITB-032

B - Scope of Work_HVAC Documents_NorthBend_HVAC_Replacement

C - ShortFormConstruction_Agreement_Template

D - ContractForms_005200_Change_Order_AIA_G701

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 3 of 9

1. Advertisement for Bids

TITLE: North Bend Library HVAC Replacement

AGENCY: King County Library System

TIME/DAY/DATE: Bid Proposal Must be received Prior to 4:00 pm on Friday, October 9, 2026.

There will not be a Public Bid Opening for this project.

PROJECT DESCRIPTION: The project consists of replacement of HVAC system equipment, accessories, and clean up for North Bend Library.

In order to be considered responsive upon submitting, Bidders shall attend a Pre-Bid Conference to be held at North Bend Library - 115 E 4th St, North Bend, WA 98045 on Tuesday, September 22, 2026 at

9:00 am.

Contract Documents are available now at the locations listed below:

Plans, specifications, addenda, bidders list and plan holders list for this project are available free of charge online at:

https://procurement.opengov.com/portal/kcls

Bidders are encouraged to “Follow” this project on OpenGov in order to receive automatic email notification of future addenda and to place themselves on the “Bidders List”.

Questions regarding the Contract Documents should be directed to the Questions & Answers section of the electronic bidding website.

Any proposals received after the time and date specified will not be considered. Bids shall be on a lump sum basis; segregated bids will not be accepted. No bids will be considered unless accompanied by a certified check, cashier’s check or by a bid bond issued by a State of Washington licensed surety company in an amount of not less than five percent (5%) of the Base Bid plus Additive Alternates, made payable to “King County Library System”.

If certified check, money order, or cashier's check are being used in lieu of a Bid Bond, it must be received by King County Library System prior to the deadline for bid submittal. Wen mailing a check please be sure to address the envelope in the following manner:

King County Library System

Attention: Purchasing Department

960 Newport Way NW

Issaquah, WA 98027

Additionally, please mark lower left corner of the envelope containing bid security in a form other than a

Bid Bond with “North Bend Library HVAC Replacement”.

No bidder may withdraw its bid after the time set for opening unless and until award of the contract has been delayed for a period of sixty (60) days.

https://procurement.opengov.com/portal/kcls

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 4 of 9

King County Library System reserves the right to reject all bids for any or no reason, to waive informalities and irregularities, to reject any bid not conforming to the intent and purpose of the

Contract Documents, and to postpone the award of the Contract for a period of time not greater than sixty (60) days from the bid opening date.

2. Introduction

2.1. SUMMARY

The King County Library System ("KCLS" or "Owner") is seeking proposals bids from qualified

Contractor/Vendors for the purpose of obtaining information and firm proposals bids for North Bend

Library HVAC Replacement.

Please download the full ITB in the Attachments section - Attachment A.

2.2. BACKGROUND

The King County Library System ("KCLS" or "Owner") is one of the top three largest circulating libraries in the United States. Located in the Puget Sound area, KCLS serves over one million residents at its 50 community libraries and with its Outreach services. Established in 1942, KCLS is a special purpose taxing district that is governed by a seven-member Board of Trustees and operates under the constitution and laws of the State of Washington.

The libraries, administration building, distribution center, maintenance shop and outreach services are places of work and gathering spots for the general public. To maintain clean and inviting buildings, the

King County Library System requires a Contractor/Vendor who is capable of covering the specific King

County area.

Visiting the North Bend Library is REQUIRED. Date, time, and starting location is posted in the Timeline section.

Site Address:

North Bend Library

115 E 4th Street

North Bend, WA 98045

2.3. CONTACT INFORMATION

Shelbi Archer

Contract and Special Projects Coordinator

960 Newport Way NW

Issaquah, WA 98027

Email: srarcher@kcls.org

Phone: (425) 369-3214 mailto:srarcher@kcls.org tel:(425)369-3214

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 5 of 9

Department:

FIN - Facilities

Department Head:

Samuel Meyer

Associate Director of Facilities and Distribution

2.4. TIMELINE

Release Project Date September 16, 2026

Pre-Proposal Meeting (Mandatory) September 22, 2026, 9:00am

North Bend Library - 115 E 4th St, North Bend, WA

98045

Question Submission Deadline September 29, 2026, 4:00pm

Question Response Deadline October 2, 2026, 4:00pm

Proposal Submission Deadline October 9, 2026, 4:00pm

Contractor Selection Date October 16, 2026

3. Scope of Work

3.1. SCOPE

See Attachment A for additional information on Scope of Work and documents related to HVAC

Replacement Project.

3.2. WORKER SAFETY

It is the Contractor/Vendor responsibility to refer to State guidelines for safety requirements to include:

• Safety harnesses and tie-offs when as required to be worn while servicing the roofs.

• First Aid – CPR

• Vehicle Safety

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 6 of 9

• Protective Equipment

• Hazardous Situations

• Hot/Cold Working Conditions

3.3. LIBRARY PROPERTY

Library district equipment/material is for the sole use of KCLS, except as otherwise noted in this Scope of

Work.

Contractor/Vendor to notify KCLS of any damage to or breakage of KCLS property (i.e. light fixtures, shelves, table, landscape, building exterior, tops, etc.) within 24 hours of the occurrence. It is the

Contractor/Vendor’s responsibility to replace at no cost to KCLS.

3.4. COMMUNICATIONS WITH KCLS

Contractor/Vendor shall provide one (1) contact person to handle communications with KCLS for the duration of the contract. Contractor/Vendor shall not change the contact person without KCLS approval, which shall not be unreasonably withheld.

4. Pricing Proposal

The successful bidder will be a company in good standing, fulfill the requirements of this ITB and have the lowest bid.

Line Item Description Quantity Unit of

Measure Unit Cost Total

001 LUMP SUM 1 EA

TOTAL

5. Vendor Questionnaire

5.1. BID PROPOSAL CONFIRMATION*

The undersigned, having carefully examined the Contract Documents including all Sections of the supplied Project Manual and the Drawings similarly entitled, as well as the site of the proposed work, and being familiar with all of the conditions affecting the construction of the proposed project, hereby proposes to furnish all labor, materials and supplies and to construct the Project and perform all work as

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 7 of 9 required by and in strict accordance with the Contract Documents and all addenda at the prices stated below.

This Agreement may be executed in counterparts, each of which is an original and all of which shall together constitute but one agreement. Electronic transmission of a signature shall bind the signing party to the same degree as delivery of a signed original.

☐ Please confirm

*Response required

5.2. PLEASE UPLOAD YOUR PROPOSAL HERE.*

*Response required

5.3. WASHINGTON STATE UBI NUMBER*

Please enter your Washington State UBI Number

*Response required

5.4. LUMP SUM PRICE CONFIRMATION*

The undersigned proposes to perform the work called for in the Lump Prices quoted in this submittal as described in this document. These Lump Prices are to establish fixed costs per items which the Owner may add to the Contract after the bid and during the construction of the project. All items shown on the

Drawings at the time of Bid are part of the Base Bid and are included in the fixed Contract Sum. KCLS has the sole choice of using the listed lump prices. If KCLS feels these lump prices are higher (for adds) or lower (for credits) than market value, KCLS can negotiate directly with the Contractor as allowed for in the Contract Documents. Lump Prices are to remain in effect for the duration of the Contract.

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

☐ Please confirm

*Response required

5.5. BID BOND*

Upload a completed Bid Bond and associated documents to show validity of signatures on Bid Bond. If supplying Bid Security in a form other than a Bid Bond then please upload proof of submittal of Bid

Security as it must be received prior to the bid due date and time.

*Response required

5.6. CERTIFICATION OF COMPLIANCE WITH WAGE PAYMENT STATUTES*

The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date of Wednesday, September 16, 2026 the bidder is not a “willful” violator, as defined in RCW

49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction.

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 8 of 9

I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

☐ Please confirm

*Response required

5.7. BUSINESS TYPE*

Please select the business type that most closely reflects yours.

NOTE:

If your company is a corporation, bid must be executed in the corporate name by the president or vice-president (or any other corporate officer accompanied by evidence of authority to sign). If a co-partnership, bid must be executed by a partner. Authorized individual may submit using their own account on OpenGov or may sign a letter on company letterhead authorizing a selected individual to submit on their behalf. Selected individual must then use their own account on OpenGov to submit and upload the letter as part of their submittal.

☐ Sole Proprietorship

☐ Partnership

☐ Joint Venture

☐ Corporation

*Response required

5.8. CORPORATION OR PARTNERSHIP

If you indicated that your business is a corporation or a partnership, please download the file contained here and complete the appropriate page for your business type and upload the completed form here to continue.

• Business_Type.pdf

5.9. AFFIDAVIT OF NON-COLLUSION*

The undersigned, being duly sworn, deposes and says, that they are the identical person who submitted the foregoing proposal or bid, and that such bid is genuine and not sham or collusive or made in the interest or on behalf of any person not thereon named, and further, that the deponent has not directly or indirectly induced or solicited any other bidder on the foregoing work or equipment to put in a sham bid, or any other person or corporation to refrain from bidding, and that deponent has not, in any manner, sought by collusion to secure himself, or to any other person, an advantage over any other

Bidder or Bidders.

This Agreement may be executed in counterparts, each of which is an original and all of which shall together constitute but one agreement. Electronic transmission of a signature shall bind the signing party to the same degree as delivery of a signed original.

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/52289/7323c403-c7bd-4c77-ae74-1098a34d855e_Business_Type.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GGGYV2DE%2F20260917%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260917T182304Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJHMEUCIEGme2wkRjwIJcnAv1%2BogrTlIkoKOSP2zqWvI8B4VNgYAiEA9vg8G3a9MyOnLkgUd8gFx8I6z0l4NnBl5TKqgnl3oVsqjAUIMxACGgw4OTIzNjQ2ODc2NzIiDFk8%2FzM%2BLbMvr5bznyrpBDu%2FBnVbBI6li2apoxcafkwP9nuPmSwJ9J26Pe0wIYojCQMbM%2FbfDPQPKkrjEKuEuE0DxffYCYdQCrRgOvYnrO3TLOLYpn4cd6XsXcFwfMPbNzhC7Jx0Cvisrz9mHqgN638Yj8eTa13tg2pv8tqhS12MtS6rox2%2B9Mg2VocOt3A%2BWW98oGWgq5tKfrqV8k6yQTLY9gZo0vbmB8g4Nh0qcJ5EEFoB7%2BTRTdBw0noVZuq00lXEelRgz2%2BDKkZ58ijDWHthiqRd0zwhxZ67TIS6FSB5TKupM0Qa6OhCu4azOdK%2BBv2042lsFwVVwtGr%2F58KvLScM9XQz5tfKfA8y4fYCs3hhkEf9Ao37WDwAymy9oZn2qCBk5au1voK1PpnRmiwgQz%2BQtL5XXxU0oJaOxyCJYBf4N8TtPh6%2ByiKIysOY6M0xfbjjWMAmwnTvXlmJTb3hpR%2B0TYYDww%2FwmVQGT1UEXyV%2F8v4Nfk0owa8LKcGES2ImO7plYuKOy08azFamuPqpdRuQ9PgWSB1VQMfe5YDq%2FxDd57Dt0bxnNKr%2FIVDhGsf92NlKKHN1EzJXHWPFFmi9aSY95xvzLwsiftO8ddL3GSApAY1rLoA0vCCA9OmLiztd%2BPk0q9Nnfa%2BiTR6Kh3GRsW6%2BWlail18I7OkpzoRKlVetwC292c7x7aQjS01211QBL7bxuQAeS5prm0e3Fu%2BAahsOhWMxg%2FmD8A0%2F5aAyt%2BccoJGC4j2TN80yKJLC%2FY92NJCaWb9et9PzZ9HK47LLhtZtFW0w4URftlHKBWzAUQjGh%2BB35ilQ6ZYyjBFZU4Al57DKu%2BNFhtUMN7csNUGOpkBXsspU6NBfiUUYSUZ04neH7iIq%2FA1%2Fz%2B0uNkcPR7Jkfb2lHaUqXqP6aXPMWSmGYWNsaTYaGDOWP9kfJaCC8AXMNyEGrkVOdXSITrgoBhEuR9dRtkTLjlzN9BfPjf09EVTRbN43%2FrnWywQMOMgss6EimLMte7k0e%2BNGRw%2FhogqmD33S4FGZz8Lti%2BpyOLlOyRK3Lb6ZGBkYKE2&X-Amz-Signature=9e8c29e0c7543d05ebea78b8fbea54ed13df3a8b09d318eb11ebc62c73d78c27&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Business_Type.pdf%22&x-id=GetObject

KCLS ITB# 2026-ITB-032 Wednesday, September 16, 2026 Page 9 of 9

5.10. INDEMNITY AGREEMENT*

Please download the below documents, complete, and upload.

• Indemnity_Agreement.pdf

*Response required

5.11. SUBCONTRACTOR LISTING*

Please download the form here and complete and upload to continue. If you are not using any subcontractors, please simply indicate such on the form and upload here.

• Subcontractor_Listing.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/52289/509001b2-1154-400c-a929-edc24b8de771_Indemnity_Agreement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GGGYV2DE%2F20260917%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260917T182304Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJHMEUCIEGme2wkRjwIJcnAv1%2BogrTlIkoKOSP2zqWvI8B4VNgYAiEA9vg8G3a9MyOnLkgUd8gFx8I6z0l4NnBl5TKqgnl3oVsqjAUIMxACGgw4OTIzNjQ2ODc2NzIiDFk8%2FzM%2BLbMvr5bznyrpBDu%2FBnVbBI6li2apoxcafkwP9nuPmSwJ9J26Pe0wIYojCQMbM%2FbfDPQPKkrjEKuEuE0DxffYCYdQCrRgOvYnrO3TLOLYpn4cd6XsXcFwfMPbNzhC7Jx0Cvisrz9mHqgN638Yj8eTa13tg2pv8tqhS12MtS6rox2%2B9Mg2VocOt3A%2BWW98oGWgq5tKfrqV8k6yQTLY9gZo0vbmB8g4Nh0qcJ5EEFoB7%2BTRTdBw0noVZuq00lXEelRgz2%2BDKkZ58ijDWHthiqRd0zwhxZ67TIS6FSB5TKupM0Qa6OhCu4azOdK%2BBv2042lsFwVVwtGr%2F58KvLScM9XQz5tfKfA8y4fYCs3hhkEf9Ao37WDwAymy9oZn2qCBk5au1voK1PpnRmiwgQz%2BQtL5XXxU0oJaOxyCJYBf4N8TtPh6%2ByiKIysOY6M0xfbjjWMAmwnTvXlmJTb3hpR%2B0TYYDww%2FwmVQGT1UEXyV%2F8v4Nfk0owa8LKcGES2ImO7plYuKOy08azFamuPqpdRuQ9PgWSB1VQMfe5YDq%2FxDd57Dt0bxnNKr%2FIVDhGsf92NlKKHN1EzJXHWPFFmi9aSY95xvzLwsiftO8ddL3GSApAY1rLoA0vCCA9OmLiztd%2BPk0q9Nnfa%2BiTR6Kh3GRsW6%2BWlail18I7OkpzoRKlVetwC292c7x7aQjS01211QBL7bxuQAeS5prm0e3Fu%2BAahsOhWMxg%2FmD8A0%2F5aAyt%2BccoJGC4j2TN80yKJLC%2FY92NJCaWb9et9PzZ9HK47LLhtZtFW0w4URftlHKBWzAUQjGh%2BB35ilQ6ZYyjBFZU4Al57DKu%2BNFhtUMN7csNUGOpkBXsspU6NBfiUUYSUZ04neH7iIq%2FA1%2Fz%2B0uNkcPR7Jkfb2lHaUqXqP6aXPMWSmGYWNsaTYaGDOWP9kfJaCC8AXMNyEGrkVOdXSITrgoBhEuR9dRtkTLjlzN9BfPjf09EVTRbN43%2FrnWywQMOMgss6EimLMte7k0e%2BNGRw%2FhogqmD33S4FGZz8Lti%2BpyOLlOyRK3Lb6ZGBkYKE2&X-Amz-Signature=3a21692e5cd67f6ab8b11363bb4ae3bf480308c547f61d1ae3996f97122881eb&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Indemnity_Agreement.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/52289/b97090f6-c5fa-4b0c-9e26-78f1bbc655ce_Subcontractor_Listing.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4GGGYV2DE%2F20260917%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260917T182304Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEGoaCXVzLXdlc3QtMiJHMEUCIEGme2wkRjwIJcnAv1%2BogrTlIkoKOSP2zqWvI8B4VNgYAiEA9vg8G3a9MyOnLkgUd8gFx8I6z0l4NnBl5TKqgnl3oVsqjAUIMxACGgw4OTIzNjQ2ODc2NzIiDFk8%2FzM%2BLbMvr5bznyrpBDu%2FBnVbBI6li2apoxcafkwP9nuPmSwJ9J26Pe0wIYojCQMbM%2FbfDPQPKkrjEKuEuE0DxffYCYdQCrRgOvYnrO3TLOLYpn4cd6XsXcFwfMPbNzhC7Jx0Cvisrz9mHqgN638Yj8eTa13tg2pv8tqhS12MtS6rox2%2B9Mg2VocOt3A%2BWW98oGWgq5tKfrqV8k6yQTLY9gZo0vbmB8g4Nh0qcJ5EEFoB7%2BTRTdBw0noVZuq00lXEelRgz2%2BDKkZ58ijDWHthiqRd0zwhxZ67TIS6FSB5TKupM0Qa6OhCu4azOdK%2BBv2042lsFwVVwtGr%2F58KvLScM9XQz5tfKfA8y4fYCs3hhkEf9Ao37WDwAymy9oZn2qCBk5au1voK1PpnRmiwgQz%2BQtL5XXxU0oJaOxyCJYBf4N8TtPh6%2ByiKIysOY6M0xfbjjWMAmwnTvXlmJTb3hpR%2B0TYYDww%2FwmVQGT1UEXyV%2F8v4Nfk0owa8LKcGES2ImO7plYuKOy08azFamuPqpdRuQ9PgWSB1VQMfe5YDq%2FxDd57Dt0bxnNKr%2FIVDhGsf92NlKKHN1EzJXHWPFFmi9aSY95xvzLwsiftO8ddL3GSApAY1rLoA0vCCA9OmLiztd%2BPk0q9Nnfa%2BiTR6Kh3GRsW6%2BWlail18I7OkpzoRKlVetwC292c7x7aQjS01211QBL7bxuQAeS5prm0e3Fu%2BAahsOhWMxg%2FmD8A0%2F5aAyt%2BccoJGC4j2TN80yKJLC%2FY92NJCaWb9et9PzZ9HK47LLhtZtFW0w4URftlHKBWzAUQjGh%2BB35ilQ6ZYyjBFZU4Al57DKu%2BNFhtUMN7csNUGOpkBXsspU6NBfiUUYSUZ04neH7iIq%2FA1%2Fz%2B0uNkcPR7Jkfb2lHaUqXqP6aXPMWSmGYWNsaTYaGDOWP9kfJaCC8AXMNyEGrkVOdXSITrgoBhEuR9dRtkTLjlzN9BfPjf09EVTRbN43%2FrnWywQMOMgss6EimLMte7k0e%2BNGRw%2FhogqmD33S4FGZz8Lti%2BpyOLlOyRK3Lb6ZGBkYKE2&X-Amz-Signature=ca41dd6e4f18fc264191d7094e2f14b46c0df28777b383c71983a834506de517&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Subcontractor_Listing.pdf%22&x-id=GetObject