HITSS_III_DRFP_Clauses_&_Provisions_.pdf

Headquarters Information Technology Support Services (HITSS) III Solicitation NNH17579608R

Table of Contents

Section B – Supplies or Services and Prices/Costs B.1 Supplies and/or Services To Be Provided. (GSFC 52.211-90) (Feb 2016) B.2 Estimated Cost and Incentive Fee. (NFS 1852.216-84) (Oct 1996) B.3 Option to Extend (GSFC 52.217-90) (Sep 2013).………………………………………………………………………. 8 B.4 Minimum/Maximum Amount of Supplies or Services (Cost Reimbursement). (GSFC 52.216-90)

(Apr 2008) B.5 Supplemental Task Order Ordering Procedures (Cost Reimbursement). (GSFC 52.216-91) (Apr 2010)………………………………………………………………………………………………………………………………11 B.6 Non Proposed Cost. (GSFC 52.216-94) (Feb 1991) B.7 Estimated Cost Increases. (GSFC 52.232-94) (Dec 2005) B.8 Incentive Fee Pools (CORE) B.9 Estimated cost and fixed fee. (NFS 1852.216-74) (Dec 1991) (IDIQ) B.10 Contract funding. (NFS 1852.232-81) (Jun 1990)

Section C - Description/Specifications/ Statement of Work C.1 Scope of Work. (GSFC 52.211-91) (Feb. 2016) C.2 Limited Rights Data or Restricted Computer Software. (GSFC 52.227-90) (Mar 2008)………..……15 C.3 Reports of Work (Core/IDIQ) (GSFC 52.235-92) (Aug 2013)…………………………………………………… 15

Section D - Packing and Marking D.1 Section D Clauses Incorporated by Reference…………………………………………………………………………17 D.2 Identification and marking of Government equipment. (NFS 1852.245-74) (Jan 2011) D.3 Clause Incorporated by Reference – Section D

Section E- Inspection and Acceptance E.1 Section E Clauses Incorporated by Reference………………………………………………………………………… 19 E.2 Material inspection and receiving report. (NFS 1852.246-72) (Apr 2015) E.3 Acceptance—Services (GSFC 52.246-92) (Sep 2013)………………………………………………………………..19 E.4 Material Inspection and Receiving Report Not Required (GSFC 52.246-94) (Apr 1989)………….. 19 E.5 Inspection System Records. (GSFC 52.246-102) (Apr 2013) E.6 Clauses Incorporated by Reference -- Section E

Section F - Deliveries or Performance F.1 Section F Clauses Incorporated by Reference………………………………………………………………………….21 F.2 Period of Performance (GSFC 52.217-92) (Jan 2014) F.3 Place of Performance- Services (GSFC 52.237-92) (Nov 2013) F.4 Clauses Incorporated by Reference -- Section F

Section G - Contract Administration Data G.1 Section G Clauses Incorporated by Reference…………………………………………………………………………22 G.2 Individuals Authorized to Issue Orders (GSFC 52.216-100) (Dec 2014)….……………………………….. 22 G.3 Payment of fixed fee (NFS 1852.216-75) (Dec 1988) G.4 Submission of vouchers for payment. (NFS 1852.216-87) (Mar 1998) G.5 Installation- Accountable Government Property. (NFS 1852.245-71) (Jan 2011)……………………..23 G.6 Financial Reporting of NASA Property in the Custody of Contractors. (NFS 1852.245-73) (Jan

2011)……………………………………………………………………………………………………………………………………..26 G.7 List of Government Property Furnished Pursuant to FAR 52.245-1. (NFS 1852.245-76) (Jan

2011)……………………………………………………………………………………………………………………………………..27 G.8 Occupancy Management Requirements. (NFS 1852.245-82) (Jan 2011)………………………………….28 G.9 Financial Management Reporting (GSFC 52.242-90) (Jun 2014)………………………………………………28 G.10 Property Clause Applicability—Onsite and Offsite. (GSFC 52.245-96) (Apr 2016)…………………….29 G.11 Provisional Payment of Technical Performance Incentive Fee-Core Services…………………………..31 G.12 Provisional Payment of Cost Performance Incentive Fee- Core Services………………………………….31 G.13 Government Provided Motor Vehicles. (GSFC 52.245-91) (Feb. 2016)…………………………………….32 G.14 Clause Incorporate by Reference -- Section ……………………………………………………………………………32

Section H - Special Contract Requirements H.1 Section H Clause Incroporated by Reference H.2 Onsite Contractor Personnel- Identification, Reporting, and Checkout Procedures.

(HQ 52.204-98) (Apr 2013)……………………………………………………………………………………………………..33 H.3 Government Premises-Physical Access and Compliance with Procedures. (HQ 52.204-99) (Apr

2013)……………………………………………………………………………………………………………………………………. 34 H.4 Contractor Use of HQ Library. (HQ 52.251-91) (Sep 2012)……………………………………………………….36 H.5 Export Licenses. (NFS 1852.225-70) (Feb 2000)……………………………………………………………………….37 H.6 Key Personnel and Facilities (NFS 1852.235-71) (MAR 1989)……………………………………………………37 H.7 Contractor Proposed Enhancements (GSFC 52.211-100) (Sep 2013)………………………………………..38 H.8 Safety and Health – Additional Requirements. (GSFC 52.223-91) (FEB 2016)…………………………. 38 H.9 Government Property – Compliance with Safety Standards. (GSFC 52.223-92) (Feb 2016)……. 39 H.10 Rights in Data (GSFC 52.227-99) (Jun 2012) H.11 Clauses Incorporated by Reference – Section H

Section I - Contract Clauses I.1 Section I Clauses Incorporated by Reference………………………………………………………………………….40 I.2 Approval of Contract. (FAR 52.204-1) (Dec 1989)……………………………………………………………………46 I.3 Basic Safeguarding of Covered Contractor Information Systems. (FAR 52.204-21) (Jun 2016)…46 I.4 Ordering. (FAR 52.216-18) (Oct 1995)……………………………………………………………………………………48 I.5 Ordering Limitations. (FAR 52.216-19) (Oct 1995)………………………………………………………………….48 I.6 Indefinite Quantity. (FAR 52.216-22) (Oct 1995)…………………………………………………………………….49 I.7 Option to Extend Services. (FAR 52.217-8) (Nov 1999)……………………………………………………………50 I.8 Option to Extend the Term of the Contract. (FAR 52.217-9) (Mar 2000)…………………………………50 I.9 Notification of Competition Limited to Eligible 8(a) Concerns (FAR 52.219-18) (Jun 2003)

(Deviation)…………………………………………………………………………………………………………………………….50 I.10 Section 8(a) Award. (FAR 52.219-17) (Dec 1996)…………………………………………………………………… 51 I.11 Equal Opportunity for Workers with Disabilities. (FAR 52.222-36) (Jul 2014) I.12 Hazardous Materials Identification and Material Safety Data (FAR 52.223-3) (Jan 1997)………..53 I.13 Submission of Transportation Documents for Audit. (FAR 52.247-67) (Feb 2006) I.14 Clauses Incorporated by Reference. (FAR 52.252-2) (Feb 1998) I.15 Authorized Deviations in Clauses. (FAR 52.252-6) (Apr 1984) I.16 Security Classification Requirements. (NFS 1852.204-75) (Sep 1989)………………………………………56 I.17 Task Ordering Procedures. (NFS 1852.216-80) (Oct 1996)……………………………………………………….56 I.18 Notification of Competition Limited to Eligible 8(a) Concerns………………………………………………..57 I.19 Restriction on Funding Activity with China (NFS 1852.225-71) (Feb 2012) I.20 Clauses Incorporated by Reference – Section I

Section J- List of Documents, Exhibits, and other Attachments J.1 List of Attachments. (GSFC 52.211-101) (Feb 2016)

Section K - Representations, Certifications and other Statements of Offerors

K.1 Section K Clauses Incorporated by Reference…………………………………………………………………………61 K.2 Annual Representations and Certifications. (FAR 52.204-8) (Feb 2016) K.3 Information Regarding Responsibility Matters. (FAR 52.209-7) (Jul 2013) K.4 Respresentation fy Entities Regarding Restrictions of Whistleblowing (NFS 1852.209-76) ( May 2006) (Deviation) K.5 Restriction of Funding Activity with China—Representation (NFS 1852.225-72) (Feb 2012)……67 K.7 Clause Incorporated by Reference- Section K………………………………………………………………………….67

Section L - Instructions, Conditions, and Notices to Offerors L.1 Section L Clause Incorporated by Reference…………………………………………………………………………..68 L.2 Type of Contract. (FAR 52.216-1) (APR 1984) L.3 Service of Protest. (FAR 52.233-2) (Sep 2006) L.4 Solicitation Provisions Incorporated by Reference. (FAR 52.252-1) (Feb 1998) L.5 Authorized Deviations in Provisions. (FAR 52.252-5) (Apr 1984) L.6 Safety and Health Plan. (NFS 1852.223-73) (Jul 2016)…………………………………………………………….69 L.7 Determination of Compensation Reasonableness. (NFS 1852.231-71) (Apr 2015) L.8 Government property management information. (NFS 1852.245-80) (Jan 2011) L.9 List of available Government Property. (NFS 1852.245-81) (Jan 2011)…………………………..……… 72 L.10 Communications Regarding this Solicitation (GSFC 52.215-200) (Jan 2014)…………………………….72 L.11 Proposal Preparation - General Instructions. (GSFC 52.215-201) (Apr 2016)……………………………73 L.12 Offer Volume. (GSFC 52.215-203) (Feb 2016) L.13 Proposal Marking and Delivery. (GSFC 52.215-205) (Sep 2014)……………………………………………….82 L.14 Mission Suitability Volume Instructions (Competitive). (GSFC 52.215-210) (Feb 2016)……………84 L.15 Cost Volume Instructions. (GSFC 52.215-224) (Sep 2016)……………………………………………………….91 L.16 Past Performance Volume. (GSFC 52.215-230) (Jun 2014)…………………………………………………… 100 L.17 Provision Incorporated by Reference -- Section L

Section M - Evaluation Factors for Award M.1 Section M Clauses Incorporated by Reference………………………………………………………………………105 M.2 Prospective Contractor Responsibility (GSFC 52.209-300) (Jan 2014)…………………………………….105 M.3 Source Selection and Evaluation Factors--General. (GSFC 52.215-300) (Jan 2014)………………..105 M.4 Mission Suitability Factor. (GSFC 52.215-310) (Feb 2016)……………………………………………………. 106 M.5 Cost Evaluation Factor. (GSFC 215-325) (Jun 2014)……………………………………………………………….112 M.6 Past Performance Evaluation Factor. (GSFC 52.215-330) (Jun 2014)………………………………………112 M.7 Clauses Incorporated by Reference – Section M

B.1 Supplies and/or Services To Be Provided. (GSFC 52.211-90) (Feb 2016)

The Contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to deliver and/or perform the items below in accordance with the Statement of Work (SOW), incorporated as Attachment A, and Task Orders issued hereunder.

Item Description Reference Schedule Delivery

Method/Addressee(s)

Services and Deliverables in accordance with Attachment A, SOW – Core Services

As Defined in Attachment A, SOW – Core Services

As Defined in Attachment A, SOW

– Core Services

As Defined in Attachment A, SOW – Core Services

Services and Deliverables in accordance with Task Orders Issued and the SOW

As Defined in Individual Task Orders Issued

As Specified in Individual Task Orders Issued

As Specified in Individual Task Orders Issued

3 Task Plans

Section B

GSFC 52.216-91

Section I

NFS 1852.216-

As Required in Clause NFS 1852.216-80

Electronic Format/ Contracting Officer

4 Reports of Work

Section C

GSFC 52.235-92

As Required in Clause GSFC 52.235-

As specified in Clause

Contract Historical Data

Section C

GSFC 52.211-91

Attachment H

30 Days after Contracting Officer Request

Electronic Format/CO

NASA Financial Management Reports

Section G

GSFC 52.242-90

Section G

NFS 1852.242-

Attachment F

Monthly and Quarterly in accordance with Attachment F

Electronic Format/ Contracting Officer (CO), Contracting Officer’s Representative (COR), Resource Analyst (RA) & Regional Finance Office

Material Inspection and Receiving Reports (MIRR) (DD Form 250)

Section E

NFS 1852.246-

72 Section E

GSFC 52.246-94

At Time of Delivery Hard Copy/CO, COR, and Receiving & Inspection

Requests for Government

Section G

NFS 1852.245-

30 Days Prior to Acquire Date

Electronic Format/CO

Method/Addressee(s)

Property 70

Financial Report of NASA Property in the Custody of Contractors (NF 1018)

Section G

NFS 1852.245-

Annual Report by October 15th and Final Report

NF 1018 Electronic Submission System (NESS)

Physical Inventory of Capital Personal Property Reporting

Section G

NFS 1852.245-

Within 10 Calendar Days of Annual Physical Inventory

Property Administrator

Reporting of Inventions

Section G

NFS 1852.227-

Section I FAR 52.227-11

Interim Reports Every 12 Months (or sooner to preserve Patent Rights) and Final Report within 3 Months after Contract Completion

Electronic or Hard Copy Format/New Technology Representative or Patent Representative

Safety & Health Reporting

Section H

NFS 1852.223-

70 Section H

NFS 1852.223-

Section H

GSFC 52.223-91

Monthly/Quarterly Reports and As Required

NASA Mishap Information System (NMIS)

Personal Identity Verification (PIV) Documentation and Reporting

Section H

HQ 52.204-99

HQ 52.204-98

Attachment B

10th Calendar Day of the Month and As Required

Electronic Format and Hard Copy/COR & HQ Security Office

Organizational Conflicts of Interest (OCI) Avoidance Plan

Section I

NFS 1852.237-

30 Days after Contract Effective Date

Electronic Format/CO

Equal Opportunity Reports

Section I

FAR 52.222-26

As Specified by FAR 52.222-26

Electronic Format/CO & Code 120

Insurance Notifications

Section I

FAR 52.228-7

Section I

NFS 1852.228-

As Specified by

NFS 1852.228-75

Electronic Format/CO

IT Security Management Plan

Section I

NFS 1852.204-

30 Days after Contract Effective

Electronic Format/CO

Method/Addressee(s)

76 Date & Annual Updates As Required

Service Contract Reporting

Section I

FAR 52.204-15

Annually by October 31 and Revisions, if needed, by November 30 https://www.acquisition.gov

B.2 Estimated Cost and Incentive Fee. (NFS 1852.216-84) (Oct 1996)

The target cost of this contract is $TBP. The target fee of this contract is $TBP. The total target cost and target fee as contemplated by the Incentive Fee clause of this contract are $TBP.

The maximum fee is $TBP.

The minimum fee is $TBP.

The cost sharing for cost underruns is:

Government 80% percent Contractor 20% percent

The cost sharing for cost overruns is:

Government 80% percent Contractor 20% percent

*TBP=To Be Proposed.

(End of clause)

B.3 Option to Extend. (GSFC 52.217-90) (Sep 2013)

In accordance with FAR clause 52.217-9, "Option to Extend the Term of the Contract" of this contract, the Contracting Officer may exercise the following option(s) by issuance of a unilateral contract modification. Options exercised shall be in accordance with the following:

Option Period of Performance/Effective

Ordering Period

Core Amount

1 October 1, 2018 – September 30, 2019

Target Cost: $TBP

Target Fee: $TBP

Minimum Fee: $TBP

Maximum Fee: $TBP

The cost sharing for cost underruns is:

Government 80% percent.

Contractor 20% percent.

The cost sharing for cost overruns is:

Government 80% percent.

Contractor 20% percent.

FEE*

Min Target Maximum Incentive Fee Pool

Cost $TBP $TBP $TBP Technical $TBP $TBP $TBP

2 October 1, 2019 – September 30, 2020

Target Cost: $TBP

Target Fee: $TBP

Minimum Fee: $TBP

Maximum Fee: $TBP

The cost sharing for cost underruns is:

Government 80% percent.

Contractor 20% percent.

The cost sharing for cost overruns is:

3 October 1, 2020 – September 30, 2021

Target Cost: $TBP

Target Fee: $TBP

Minimum Fee: $TBP

Maximum Fee: $TBP

The cost sharing for cost underruns is:

The cost sharing for cost overruns is:

4 October 1, 2021 – September 30, 2022

Target Cost: $TBP

Target Fee: $TBP

Minimum Fee: $TBP

Maximum Fee: $TBP

The cost sharing for cost underruns is:

Government 80% percent.

Contractor 20% percent.

The cost sharing for cost overruns is:

*Note: In accordance with Attachment I, Cost pool shall be 40% and Technical pool shall be 60% of the incentive fee proposed in Clause B.9.

B.4 Minimum/Maximum Amount of Supplies or Services (Cost Reimbursement).

(GSFC 52.216-90) (Apr 2008)

NOTE: The following applies only to the IDIQ portion of the contract.

(a) The minimum amount of supplies or services that shall be ordered during the effective period of this contract is $50,000. The maximum amount of supplies or services that may be ordered during the effective period of this contract is $100,000,000. All orders placed under this contract will be applied to the minimum and maximum specified in this paragraph.

(b) The minimum amount is reached when the sum of the dollar amounts of all ordered supplies or services, except for any adjustments made pursuant to the Limitation of Cost or Limitation of Funds clause, equals or exceeds the minimum amount stated in paragraph (a).

(c) The maximum amount is reached when the sum of the dollar amounts of all ordered supplies or services, except for any adjustments made pursuant to the Limitation of Cost or Limitation of Funds clause, equals the maximum amount stated in paragraph (a).

(d) The maximum amount, if reached, precludes the issuance of further orders for supplies or services under this contract. However, reaching the maximum amount does not preclude adjustments to the dollar amounts of existing placed orders, for actions that are within the scope of the placed orders, and which are made pursuant to existing contract authority, such as the Changes clause.

(e) The maximum amount may be adjusted unilaterally by the Government on an as needed basis. Historic, current, and/or projected workload requirements will be used to determine the amount of upward adjustment. In no event will the adjusted maximum amount exceed 30% of the original maximum amount.

B.5 Supplemental Task Ordering Procedures (Cost Reimbursement). (GSFC 52.216-

91) (Apr 2010)

(a) When the Government issues a request for a “task plan” to the Contractor in accordance with the Clause entitled “Task Ordering Procedure” of this contract, the Contractor shall prepare its estimate of the labor hours, labor categories, indirect costs, and other direct costs required to perform the task order requirements. The Contractor shall use only those appropriate labor and indirect cost rates, which may be less than but shall not exceed the rates found in Attachment C, to calculate the proposed estimated costs for all task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

(b) The Contractor’s proposed approach/pricing of the representative tasks set forth in its proposal for award of this contract shall be used as reference by the Contracting Officer in negotiating tasks with the Contractor which are issued under this contract, but only to the extent portions of a representative task are relevant to portions of a task actually issued.

(c) The Government and Contractor agree that for CPFF issued tasks the fixed fee percentage specified in Attachment C shall be used to calculate the fixed fee dollars on all task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

(d) The Government and Contractor agree that for CPIF issued tasks the incentive fee percentages and share ratios specified in Clause B.2 and Attachment I shall be used to calculate the target, minimum, and maximum incentives fees and determine the incentive fees earned on all task orders issued in accordance with the “Task Ordering Procedure” clause of this contract.

B.6 Non Proposed Cost. (GSFC 52.216-94) (Feb 1991)

NOTE: The following applies only to the core portion of the contract.

(a) The total estimated cost of the “core” portion of this contract includes the following estimated costs:

(b) These costs are the Government's best estimate of what the actuals will be. There will be no adjustment in the fee(s) of the contract should the actuals be different than these estimates, unless additional effort is added to the contract or there is a change to the contract under the Changes clause of this contract which impacts these estimates.

B.7 Estimated Cost Increases. (GSFC 52.232-94) (Dec 2005)

(a) The Contractor shall notify the Contracting Officer in writing when the Contractor has reason to believe that the total cost for performance of this contract, or any individual task order, exclusive of any fee, will be either greater or substantially less

Cost Element Basic Option 1 Option 2 Option 3 Option 4

Travel $130,000 $133,900 $137,917 $142,055 $146,316

Training $95,000 $97,850 $100,786 $103,809 $106,923

Maint. Agreements $1,000,000 $1,030,000 $1,060,900 $1,092,727 $1,125,508

HITSS Catalog Purchases

$200,000 $206,000 $212,180 $218,545 $225,102

Life Cycle Refresh $500,000 $515,000 $530,450 $546,363.5 $562,754

Tactical Plan $500,000 $515,000 $530,450 $546,363.5 $562,754 than the total estimated cost stated in this contract or in the task order. Notification shall not be delayed pending preparation of a proposal.

(b) A proposal is required to support a request for an increase in the estimated cost of the contract or the task order. The proposal should be submitted as soon as possible after the above notification but no later than 115 days before the incurred costs are expected to exceed the estimated cost. This will allow adequate time for the Government to evaluate the proposal and to mutually establish any increase in estimated cost with the Contractor.

(c)(1) The proposal shall be submitted in the following format unless some other format is directed or approved by the Contracting Officer:

Incurred costs to date Projected cost to completion Total cost at completion Current negotiated estimated cost Requested increase in estimated cost

(2) The “projected cost to completion” shall consist of the following “other than cost or pricing data” unless the Contracting Officer requests or approves the submittal of a greater or lesser amount of information:

(i) Elements of cost with supporting detail for estimated direct labor hours, direct and indirect rates, materials and subcontracts, and other elements.

(ii) Supporting explanation for the increases and projections, sufficient for the Government to understand the reasons for the increased estimated cost.

B.8 Incentive Fee Pools

NOTE: The following applies to the core portion of the contract.

Minimum, Target and Maximum fees for each fee pool, Cost and Technical, described in Attachment I (Incentive Fee Plan) are:

Pool Minimum Target Maximum

Total $TBP $TBP $TBP

(Note: In accordance with Attachment I, Cost pool shall be 40% and Technical pool shall be 60% of each of the incentive fees (Minimum, Target and Maximum) purposed in clause B.3. The incentive fee pools specified in this clause are for the Core Services only. The incentive fee pools associated with each individual CPIF task order, issued in accordance with the Task Ordering Procedure clause, shall be specified in a similar clause in each individual CPIF task order.)

(End of text)

B.9 Estimated cost and fixed fee. (NFS 1852.216-74) (Dec 1991)

The estimated cost of this contract is $TBD exclusive of the fixed fee of $TBD. The total estimated cost and fixed fee is $TBD.

B.10 Contract funding. (NFS 1852.232-81) (Jun 1990)

Core Requirement Funding:

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract is $TBD. This allotment is for [Insert applicable item number(s), task(s), or work TBD and covers the following estimated period of performance: TBD.

(b) An additional amount of $TBD is obligated under this contract for payment of fee.

IDIQ Task Order Requirement Funding:

(a) For purposes of payment of cost, exclusive of fee, in accordance with the Limitation of Funds clause, the total amount allotted by the Government to this contract for the IDIQ Task Order Requirements is $50,000*. This allotment is for all items and services identified in Clause B.1 – “Supplies and/or Services to be Provided” and covers the following estimated period of performance: [to be determined at task order award].

(b) An additional amount of $[to be determined at task order award] is obligated under this contract for the IDIQ Task Order Requirements for the payment of fee.

*This amount covers the IDIQ minimum value as stated in clause B.4. Funding for task orders will be provided at the task order level.

C.1 Scope of Work. (GSFC 52.211-91) (Feb. 2016)

The Contractor shall provide the personnel, materials, and facilities, except as otherwise specified in this contract, necessary to perform the work and to furnish the items specified in the Supplies and/or Services To Be Provided clause of this contract in accordance with the Statement of Work, Attachment A; Contract Historical Data, Attachment H; Safety and Health Plan, Attachment J; and task orders issued hereunder.

C.2 Limited Rights Data or Restricted Computer Software. (GSFC 52.227-90) (Mar

2008)

In accordance with the delivery requirements of this contract, all software data rights shall be delivered in accordance with the Rights in Data – General clause, specified elsewhere in this contract, except for the following:

None

C.3 Reports of Work (Core/IDIQ) (GSFC 52.235-92) (Aug 2013)

(a) Monthly progress reports. The Contractor shall submit monthly progress reports of all work accomplished covering Core Services and all Task Orders active during each month of contract performance. Reports shall address the accomplishments and progress of all work performed under the Core Services and each Task Order for the month being reported. The Core and each individual Task Order shall be a separate report. The report shall be in narrative form and brief in content. The report shall include a description of overall progress to include technical accomplishments and status of deliverables. Also the report shall provide a quantitative description of overall progress and identify any risks or problems, which may impede performance and proposed corrective actions. Also the report shall have a discussion of the projected work activities to be performed during the next monthly reporting period.

(b) Final Report. The Contractor shall submit a final report for the Core Services and each completed Task Order that summarizes the results of the entire Core contract and each individual Task Order, including recommendations and conclusions based on the experience and results obtained. The final reports should include, as appropriate, tables, graphs, diagrams, curves, sketches, photographs, and drawings in sufficient detail to comprehensively explain the results achieved. The final Task Order report shall also include the final incurred cost for that Task Order.

(c) Submission. The Contractor shall submit the report required by this clause as follows:

Copies Report Type Addressee Mail Code

1 M,F Contracting Officer (CO) GSFC 210.H

1 M,F Contracting Officer's Representative (COR) HQ LM023

1 M,F Task Monitor See Task Order

[M=Monthly Report, F=Final Report]

(d) Submission dates. Monthly reports shall be submitted by the 15th day of the month following the month being reported. If the Core contract or a Task Order is awarded beyond the middle of a month, the first monthly report shall cover the period from award until the end of the following month. The final report for each Task Order shall be submitted within 30 days after completion of the Task Order and the final report for the Core Services shall be submitted within 30 days after Core completion.

D.1 Section D Clauses Incorporated by Reference

1852.211-70 Packaging, Handling, and Transportation. (Sep 2005)

D.2 Identification and marking of Government equipment. (NFS 1852.245-74) (Jan

2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA-HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA-STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item's operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA/Headquarters 300 E. Street SW Washington, D.C. 20546

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

D.3 Clause Incorporated by Reference – Section D

Clause(s) D.1 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses Incorporated by Reference, of this contract.

E.1 Section E Clauses Incorporated by Reference

52.246-5 Inspection of Services - Cost-Reimbursement. (Apr 1984)

E.2 Material inspection and receiving report. (NFS 1852.246-72) (Apr 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The form(s) shall be prepared and distributed as follows: 3 copies and one original.

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6. The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words "CONTAINS DD FORM 250" on the package.

E.3 Acceptance—Services (GSFC 52.246-92) (Sep 2013)

The Contracting Officer or authorized representative will accomplish acceptance at the NASA Headquarters facility or as specified in individual Task Orders issued. For the purpose of this clause, the Contracting Officer's Representative delegated on this contract is the authorized representative. The Contracting Officer reserves the right to unilaterally designate a different Government agent as the authorized representative.

The Contractor will be notified by a written notice or by a copy of the delegation of authority if different representative is designated.

E.4 Material Inspection and Receiving Report Not Required (GSFC 52.246-94) (Apr

1989)

NASA FAR Supplement clause 1852.246-72 of this contract requires the furnishing of a Material Inspection and Receiving Report (MIRR) (DD Form 250 series) at the time of each delivery under this contract. However, a MIRR is not required for the following deliverable items:

Item No. Description

1 Services rendered

2 Reports/documents

E.5 Inspection System Records. (GSFC 52.246-102) (Apr 2013)

The Contractor shall maintain records evidencing inspections in accordance with the Inspection clause of this contract for six (6) years after delivery of all items and/or completion of all services called for by the contract.

E.6 Clauses Incorporated by Reference -- Section E

Clause E.1 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the clause is available at the addresses contained in clause 52.252-2, Clauses Incorporated by Reference, of this contract.

F.1 Section F Clauses Incorporated by Reference

52.242-15 Stop-Work Order. (Aug 1989) - Alternate I (Apr 1984)

F.2 Period of Performance/Effective Ordering Period (GSFC 52.217-92) (Jan 2014)

The period of performance of this contract shall be for a period of 12 months from the contract effective date of TBD. The effective ordering period of the IDIQ portion of this contract coincides with the core services period of performance.

F.3 Place of Performance- Services (GSFC 52.237-92) (Nov 2013)

The services to be performed under this contact shall be performed at the following location(s):

On site at NASA HQs, offsite at the Contractor’s facility, TDY locations, and other NASA Centers that may be specified in the Performance Work Statement and IDIQ task orders.

F.4 Clauses Incorporated by Reference -- Section F

Clause F.1 at the beginning of this Section are incorporated by reference, with the same force and effect as if they were given in full text. Clauses incorporated by reference which require a fill-in by the Government include the text of the affected paragraph(s) only. This does not limit the clause to the affected paragraph(s). The Contractor is responsible for understanding and complying with the entire clause. The full text of the

G.1 Section G Clauses Incorporated by Reference

52.204-19 Incorporation by Reference of Representations and Certifications 1852.227-72 Designation of New Technology Representative and Patent

Representative. (Apr 2015) 1852.227-86 Commercial Computer Software License. (Apr 2015) 1852.242-71 Travel Outside of the United States. (Dec 1988) 1852.242-73 NASA Contractor Financial Management Reporting. (Nov 2004) 1852.245-70 Contractor requests for Government-furnished property. (Aug 2015) 1852.245-75 Property Management Changes. (Jan 2011) 1852.245-78 Physical inventory of capital personal property. (Aug 2015)

G.2 Individuals Authorized to Issue Orders (GSFC 52.216-100) (Dec 2014)

The following personnel are authorized to issue task orders under this contract. All designated personnel are employed by the National Aeronautic and Space Administration (NASA) unless otherwise indicated.

Authorized Ordering Official: Contracting Officer, 210.H

(End Text)

G.3 Payment of fixed fee (NFS 1852.216-75) (Dec 1988)

The fixed fee shall be paid in monthly installments based upon the percentage of completion of work as determined by the Contracting Officer.

G.4 Submission of vouchers for payment. (NFS 1852.232-80) (Sept 2016)

(a) The designated payment office is the NASA Shared Services Center (NSSC) located at FMD Accounts Payable, Bldg. 1111, Jerry Hlass Road, Stennis Space Center, MS 39529.

(b) Except for classified vouchers, the Contractor shall submit all vouchers electronically using the steps described at NSSC's Vendor Payment information Web site at:

https://www.nssc.nasa.gov/vendorpayment. Please contact the NSSC Customer Contact Center at 1-877-NSSC123 (1-877-677-2123) with any additional questions or comments.

(c) Payment requests. (1) The payment periods designated in the payment clause(s) contained in this contract will begin on the date a proper request for payment is received by the NSSC payment office specified in paragraphs (a) and (b) of this section.

Vouchers shall be prepared in accordance with the guidance provided by the NSSC at the following Web site: https://answers.nssc.nasa.gov/app/answers/detail/a_id/6643.

(2) Vouchers shall include the items delineated in FAR 32.905(b) supported by relevant back-up documentation. Back-up documentation shall include at a minimum, the following information:

(i) Breakdown of billed labor costs and associated contractor generated supporting documentation for billed direct labor costs to include rates used and number of hours incurred.

(ii) Breakdown of billed other direct costs (ODCs) and associated contractor generated supporting documentation for billed ODCs.

(iii) Indirect rate(s) used to calculate the amount of billed indirect expenses.

(d) Non-electronic payment. The Contractor may submit a voucher using other than the steps described at NSSC's Vendor Payment information through any of the means described at https://www.nssc.nasa.gov/vendorpayment, if any of the following conditions are met:

(1) The Contracting Officer administering the contract for payment has determined, in writing, that electronic submission would be unduly burdensome to the Contractor. In such cases, the Contractor shall include a copy of the Contracting Officer's determination with each request for payment when the Government-wide commercial purchase card is used as the method of payment.

(2) The contract includes provision allowing the contractor to submit vouchers using other than the steps prescribed at NSSC's Vendor Payment information Web site. In such instances, the Contractor agrees to submit non-electronic payment requests using the method or methods specified in Section G of the contract.

(e) Improper vouchers. The NSSC Payment Office will notify the contractor of any apparent error, defect, or impropriety in a voucher within seven calendar days of receipt by the NSSC Payment Office. Inquiries regarding requests for payment should be directed to the NSSC as specified in paragraph (b) of this section.

(f) Other payment clauses. In addition to the requirements of this clause, the Contractor shall meet the requirements of the appropriate payment clauses in this contract when submitting payment requests.

(g) In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate payment request for the amount withheld will be required before payment for that amount may be made.

G.5 Installation-Accountable Government Property. (NFS 1852.245-71) (Jan 2011)

(a) The Government property described in paragraph (c) of this clause may be made available to the Contractor on a no-charge basis for use in performance of this contract.

This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv).

Under this clause, the Government retains accountability for, and title to, the property, and the Contractor shall comply with the following:

(1) NASA Procedural Requirements (NPR) 4100.1, NASA Materials Inventory Management Manual;

(2) NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements;

(3) NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural Requirements;

(4) Notify the cognizant property custodian, Contracting Officer’s Representative (COR), and the Installation Security Officer immediately if theft of Government property is suspected or property cannot be located

(5) Identify Government property equipment that is no longer considered necessary for performance of the contract.

(6) Ensure that equipment is turned in to the Property Disposal Officer through the cognizant property custodian when no longer needed. This is the only acceptable procedure for disposal of Government property.

(7) Do not relocate Government property within Government premises or remove Government property from Government premises without written approval.

(8) Ensure that Government property, including property leased to the Government, is used only for the purposes of performing the contract.

(9) Ensure that Government property is protected and conserved.

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The Contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b)(1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation Supply and Equipment Management Officer (SEMO) and Financial Management Officer. If this contract provides for the Contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The Contractor's purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The Contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The Contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification of the Industrial Property Officer. The property shall be considered Government furnished and the Contractor shall assume accountability and financial reporting responsibility. The Contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the Contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

____ (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

____ (2) Office furniture.

__X__ (3) Property listed in Attachment O.

(i) If the Contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The Contractor shall not bring to the installation for use under this contract any property owned or leased by the Contractor, or other property that the Contractor is accountable for under any other Government contract, without the Contracting Officer's prior written approval.

____ (4) Supplies from stores stock.

____ (5) Publications and blank forms stocked by the installation.

____ (6) Safety and fire protection for Contractor personnel and facilities.

__X__ (7) Installation service facilities: Motor Pool and IT Services through the Agency Consolidated End-user Services (ACES) contract.

____ (8) Medical treatment of a first-aid nature for Contractor personnel injuries or illnesses sustained during on-site duty.

____ (9) Cafeteria privileges for Contractor employees during normal operating hours.

____ (10) Building maintenance for facilities occupied by Contractor personnel.

____ (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

G.6 Financial Reporting of NASA Property in the Custody of Contractors. (NFS

1852.245-73) (Jan 2011)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the Goddard Space Flight Center (GSFC), General Accounting Department, General Ledger Section, Code 157, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense

(DOD) Property Administrator if contract administration has been delegated to DOD) to the following address: Goddard Space Flight Center, Supply and Equipment Management Branch, Code 273, Greenbelt, MD 20771, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 15. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 15. Some activity may be estimated for the month of September, if necessary, to ensure the NF 1018 is received when due.

However, contractors' procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533 Contractor Financial Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(2) The Contracting Officer may, in NASA's interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71 and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

G.7 List of Government Property Furnished Pursuant to FAR 52.245-1. (NFS 1852.245-76) (Jan 2011)

For performance of work under this contract, the Government will make available Government property identified below or in Attachment D of this contract on a no charge-for-use basis pursuant to the clause at FAR 52.245-1, Government Property, as incorporated in this contract. The Contractor shall use this property in the performance of this contract at the Contractor’s facility and at other location(s) as may be approved by the Contracting Officer. Under FAR 52.245-1, the Contractor is accountable for the identified property.

G.8 Occupancy Management Requirements. (NFS 1852.245-82) (Jan 2011)

(a) In addition to the requirements of the clause at FAR 52.245-1, Government Property, as included in this contract, the Contractor shall comply with the following in performance of work in and around Government real property:

(1) NPD 8800.14, Policy for Real Property Management.

(2) NPR 8831.2, Facility Maintenance Management.

(b) The Contractor shall obtain the written approval of the Contracting Officer before installing or removing Contractor-owned property onto or into any Government real property or when movement of Contractor-owned property may damage or destroy Government-owned property. The Contractor shall restore damaged property to its original condition at the Contractor's expense.

(c) The Contractor shall not acquire, construct or install any fixed improvement or structural alterations in Government buildings or other real property without the advance, written approval of the Contracting Officer. Fixed improvement or structural alterations, as used herein, means any alteration or improvement in the nature of the building or other real property that, after completion, cannot be removed without substantial loss of value or damage to the premises. Title to such property shall vest in the Government.

(d) The Contractor shall report any real property or any portion thereof when it is no longer required for performance under the contract, as directed by the

G.9 Financial Management Reporting (GSFC 52.242-90) (Jun 2014)

(a) Requirements. This clause provides the supplemental instructions referred to in NASA FAR Supplement (NFS) clause 1852.242-73. The NFS clause and NASA Procedural Requirements (NPR) 9501.2E, “NASA Contractor Financial Management Reporting”, establish report due dates and other financial management reporting requirements.

NPR 9501.2E permits withholding of payment for noncompliance.

(b) Supplemental instructions. (1) Monthly (NF 533M) reports are required. Quarterly (NF 533Q) reports are also required. The reporting structure shall be in accordance with Attachment F of Section J of this contract.

(2) As stated in NPR 9501.2E, NASA strongly encourages electronic…