American_Samoa_SOW_for_March-_May_inports_14DEC5_(3)_(5).docx

Statement of Work

FOR

HUSBANDING AGENT AND ASSOCIATED SERVICES

For the NOAA Ship Oscar Elton Sette in American Samoa

PR# NMAN7937-16-00630

Contractor is to provide Husbanding Agent services, as well as additional services for the NOAA Ship Oscar Elton Sette The ship’s characteristics are:

Length (LOA): 224 ft.

Beam: 43 ft.

Draft: 15 ft. l in.

Displacement: 2285 Long Tons Registered Gross Tonnage (US): 1,493

LOCATION:

Services shall be provided in the port of Pago Pago, American Samoa on or about the dates specified below.

DATES OF SERVICE: (Hawaii Standard Time)

02MAR16 - 04MAR16

24MAR16 Touch and go

06MAY16 – 11MAY16

Dates are subject to change, based on operational needs.

The ship will notify the Contractor at least 24 hours prior to any change to an arrival or departure date.

SERVICES TO BE PROVIDED:

The following services are required during each port call:

a. 300’ Pier Space

b. Pilot Service Into port each arrival

c. Pilot Service Out of port each departure d Two (2) Line Handlers for each Arrival and Departure

e. Sewage offload – estimated 3000 gal/day (CHT/sewage connection- 2 in. cam lock (male end from pier)

f. Potable Water – estimated 2500 gal/day (potable water connection- 1 1/2 inch fire hose)

g. Dry Garbage Dumpster (10 cu. yd.) each visit to include all disposal fees

h. Wet Garbage Dumpster (3 cu. yd.) each visit to include all disposal fees

i. Shipping and Receiving Support: Mail delivered to the ship.

j. Vehicles: One (1) four passenger sedan, one (1) minivan, and one (1) twelve passenger van for each day in port.

k. Shore power connection and metering. 2 leg 440v, 600Amp, approximately 5MWh per day.

l. Pierside or gate security not to exceed 24hrs per day for each day the ship is in Samoa.

Vehicles are for OFFICIAL GOVERNMENT USE ONLY to include but not limited to procurement of needed parts, equipment, food, etc. as well as transportation for official calls with the local authorities and to pick up the ship's mail being held at the airport amongst other official government business.

The vehicles are authorized to be used by permanent OMAO employees assigned to NOAA Ship Oscar Elton Sette who are normally authorized to use government vehicles (GOV).

NOTE: Contractor is to provide an itemized cost breakdown per unit for each of the items above.

NOTE: All services may not be needed for each port stop, only services provided shall be billed.

Processing and submission of all required documents to enter port in Guam on behalf of the ship, to include Customs and Immigration fees/assistance for arriving and departing personnel (~30 personnel). Complete list of required documents to be sent to the ship no later than April 14th.

The quality of all services rendered shall conform to the highest standards in the relevant profession, trade, or field of endeavor. All services shall be rendered by or supervised directly by individuals fully qualified and licensed in the relevant profession, trade, or field. Without additional expense to the Government, the Contractor shall be responsible for obtaining any necessary insurance, licenses, and permits, and for complying with any applicable laws, codes, and regulations, in connection with the performance of the work. This includes any permits necessary for the delivery of the small boat gasoline to the ship, on or near the specified dates above, by the CNMI Coast Guard Office and/or the Port Authority, Port of Guam.

Further, the Contractor is responsible for ensuring that proper safety; health and environmental precautions are taken to protect the work, the workers, the public, and the property of others. Unit prices for all contract items described below shall be inclusive of all necessary equipment, licensed operators, all liability insurance as required by local law, holiday and overtime costs, customs clearances, fuel and operating expenses, and any applicable taxes. The Contractor must have Internet capability sufficient for transmission and receipt of requirements, electronically generated delivery orders, and submission of reports required herein.

1. INITIAL BOARDING

(a) The Contractor shall board each ship upon arrival.

(b) The Contractor shall provide to each ship, upon initial boarding, copies of applicable port tariffs; and current pricing information for frequently ordered supplies or services provided by other sources within the port (e.g. Produce/Grocery Stores, Laundry, etc.); and shall also have available any other information that might be helpful. The Contractor shall, upon initial boarding, be prepared to brief ship personnel on local area public transportation availability; emergency services, including environmental, Coast Guard, and medical; local regulations; after hour numbers and emergency response procedures. In addition, the Contractor shall brief ship personnel, if requested, on any available athletic and recreational facilities in the vicinity of the port. Such information shall include the location, hours of operation, and cost of such facilities, including but not limited to: soccer fields, basketball courts, swimming areas; as well as the availability of local teams for competitive athletics and information regarding the availability and pricing of tours, local points of interest, etc.

2. ORDERING AND PROCESSING - The Contractor shall monitor the delivery of supplies and rendering of services as set forth under the above services to be provided to ensure performance is as requested by the ship. In the performance of these duties the Contractor shall visit the ship at least once a day throughout the ship's visit. The Contractor is also required to be on call at all times during the visit and take action to assist with supplies and services as they may arise.

3. PASSING SHIPS' ORDERS TO OTHER GOVERNMENT CONTRACTORS -

(a). When required, the Contractor shall act as liaison and assist in coordinating the arrangement of supplies and services provided by other commercial and military concerns (fuel suppliers, port authorities, customs officials). Coordination is required to avoid duplication of services, or the obstruction of performance by any of the parties involved. Any disputes or discrepancies arising from other orders will be resolved directly between the ordering ship and the other Contractor(s) with the assistance of the Contractor, if required. Generally, each Executive Officer shall assume that the agent is the single point of contact for all services to be received for the visit and hold the agent responsible for all coordination matters.

(b) In addition, the Contractor shall present other Contractors' invoices to the ship's Executive Officer or designee for certification of inspection and acceptance, and shall forward upon receipt of payment, other Contractors' payments in a timely manner. Any disputes or discrepancies arising from the order will be resolved directly between the Contractor and other Contractor(s). Any disputes or discrepancies arising between the ship and the Contractor that cannot be resolved shall be referred to the Contracting Officer for final resolution/settlement.

4. GENERAL ASSISTANCE

(a) The Contractor shall assist with all official requirements of the ship associated with its port call, as requested by the ship's Executive Officer, or his designated representative. This includes, but is not limited to, making available a list of sources and prices for frequently requested miscellaneous services (tours, recreational tours, laundry/dry cleaning services, etc.).

(b) The contractor may be requested to assist with customs clearance of inbound transshipment air/sea cargo for the ship that may arrive in advance of the scheduled port call. The Contractor is responsible for providing secure/bonded storage for all inbound cargo and mail. The Contractor is also responsible for accounting for receipt of inbound material, storage, and the delivery of inbound air/sea cargo to the ship. The contractor is responsible for retaining proof of delivery documentation for a period of six months after the time of material delivery to the ship for the purpose of reconciling with invoices.

(c) The ship will primarily use Email as the means of confirming and coordinating requirements prior to arrival. Changes to requirements in advance of ship's arrival, to include adjustments in quantity, product substitutions or additional requirements, will be made by the Contracting Officer.

(d) The Contractor shall be available (either in person or by phone) 24 hours a day, seven days a week during the time frame of the port visit, and shall visit ships as necessary, but at least once a day.

(e) The Contractor shall also provide assistance in arranging for and effecting personnel transfers, as required. Such assistance shall include greeting arriving personnel and assisting them in joining the vessel, and ensuring the smooth and timely departure of detaching crewmembers.

(f) Based upon the specific purchase order, the Contractor shall ensure the timely filling of all ships' requirements in accordance with the provisions of this contract. The Contractor shall monitor the status of ships' orders to ensure timely and satisfactory performance. The Contractor shall be available (on call) at all times during the ship’s visit to assist with any official requirements of the ship and/or to provide assistance to the ship regarding any problems encountered. The Contractor is neither authorized nor required to provide services or accept personal requests from individuals.

5. SECURITY PROCESSING REQUIREMENTS – LOW RISK CONTRACTS

(a) Investigative Requirements for Low Risk Contracts. All contractor (and subcontractor) personnel proposed to be employed under a Low Risk contract shall undergo security processing by the Department's Office of Security before being eligible to work on the premises of any Department of Commerce owned, leased, or controlled facility in the United States or overseas, or to obtain access to a Department of Commerce IT system. All Department of Commerce security processing pertinent to this contract will be conducted at no cost to the contractor.

(b) Investigative requirements for Non-IT Service Contracts are:

(c) Investigative requirements for IT Service Contracts are:

(1) Processing of a NACI is required for all contract employees employed in Low Risk non-IT service contracts for more than 180 days. The Contracting Officer’s Representative (COR) will invite the prospective contractor into e-QIP to complete the SF-85. The contract employee must also complete fingerprinting.

(4) For Low Risk non-IT service contracts, the scope of the SAC will include checks of the Security/Suitability Investigations Index (SII), other agency files (INVA), Defense Clearance Investigations Index (DCII), FBI Fingerprint (FBIF), and the FBI Information Management Division (FBIN).

(5) In addition, for those individuals who are not U.S. citizens (lawful permanent residents), the Sponsor may request a Customs Enforcement SAC on Form OFI-86C, by checking Block #7, Item I. In Block 13, the Sponsor should enter the employee’s Alien Registration Receipt Card number to aid in verification.

(6) Copies of the appropriate forms can be obtained from the Sponsor or the Office of Security. Upon receipt of the required forms, the Sponsor will forward the forms to the servicing Security Officer. The Security Officer will process the forms and advise the Sponsor and the Contracting Officer whether the contract employee can commence work prior to completion of the suitability determination based on the type of work and risk to the facility (i.e., adequate controls and restrictions are in place). The Sponsor will notify the contractor of favorable or unfavorable findings of the suitability determinations. The Contracting Officer will notify the contractor of an approved contract start date.

(2) For Low Risk IT service contracts, individuals who are not U.S. citizens (lawful permanent residents) must undergo a NACI that includes an agency check conducted by the Immigration and Customs Enforcement Service. The Sponsor must request the ICE check as a part of the NAC.

Milestone Plan:

14DEC15 Procurement request submitted.

31JAN16 (NLT) Finance and procurement approval/contract awarded

21FEB16 Depart for Southern Pacific

02MAR16 Arrive Pago Pago, America Samoa

04MAR16 Depart Pago Pago, America Samoa

24MAR16 Touch and go Pago Pago, American Samoa

25MAR6 Arrive Apia, Samoa

30MAR16 Depart Apia, Samoa

08APR16 Arrive Apia, Samoa

13APR16 Depart Apia, Samoa

06MAY16 Arrive Pago Pago, American Samoa

11MAY16 Final Departure Pago Pago, America Samoa

All services used accounted for and paid against purchase order/ DD-1149 document.

Evaluation Criteria for Best Value:

Availability of services will be the highest ranking factor, followed by price.