SOW3991651-AVR_Filing_ _Storage_Systems.doc

AVR NOVAK FILING SYSTEMS

STATEMENT OF WORK

Background and Purpose The Division of Mail Management Services (DMMS), Office of Research Services (ORS), provides mail services for the National Institutes of Health (NIH). These services include receipt, sortation, preparation and delivery of incoming U.S. Postal Service (USPS) mail to NIH activities; preparation of outgoing mail for the USPS and other carriers (such as UPS, FedEx, etc.); Inter-office mail; distribution of flyers, memoranda, catalogs, publications and other printed products from the NIH main mail facility to designated groups; and other incidental tasks associated with mail.

Mail processing and delivery services are provided to clients located in buildings on the NIH campus and in leased facilities located in and around Bethesda, Gaithersburg and Rockville, MD. Mail processing and distribution is provided via a hub and spoke system. The NIH Mail Facility, located at 301 North Stonestreet Avenue (NSA), Rockville, MD, serves as the operations hub.

In order to provide essential mail services to the NIH research community within the required turnaround expected by NIH researchers, DMMS requires contractual services to provide essential maintenance of NOVAK 88-Lane Mail Sortation System.

A.

General Requirements:

The contractor shall perform quarterly (every three months) preventive maintenance on the NOVAK Two 44-Lane Sortation System which consists of inspecting, cleaning, lubricating moving parts; replacement of worn parts and making necessary adjustments to maintain equipment in proper operating condition. Emergency service calls will be provided in-between scheduled quarterly preventive maintenance service calls of legitimate nature not to include, misuse, mail jams in machines by operators. A log book of all maintenance service calls shall be maintained by the vendor.

Machines to be maintained:

Serial number: 904980

Serial number: 91611992

B. Location and Hours of Operation:

Preventive Maintenance shall be performed at the NIH Mail Facility located at 301 North Stonestreet Avenue, Rockville, Maryland. The Stonestreet Avenue Mail Facility is operational between the hours of 7:00 a.m. and 5:00 p.m., Monday thru Friday, except Federal holidays.

C.

Invoice Requirements:

The contractor shall submit quarterly invoices to the National Institutes of Health, Division of Mail Management Services, 301 North Stonestreet Avenue, Bethesda, Maryland, 20892-3333. The invoices shall cite the invoice number, purchase order number or contract number, Identification Number, DUNS number.

D.

Period of Performance:

The period of performance shall include a Base year (12-month) period, plus 2 Option Year (12 month) periods.

Base Period – 12/15/2015 – 12/14/2016

Option Year 1 – 12/15/2016 – 12/14/2017

Option Year 2 – 12/15/2017 – 12/14/2018

E.

Contract Type:

Fixed Price

F.

Contract Award:

Contract award shall be made to the responsible Offeror whose proposal, in conforming to this SOW, provides an overall best value to the Government; lowest price technically available (LPTA). In the event that proposals are evaluated as technically equal in quality, cost will become a major consideration in selecting the successful Offeror.