RML_DAS_SOW_2018_08_13.pdf

NATIONAL INSTITUTES OF HEALTH Office of Research Facilities

Division of Design and Construction Management

STATEMENT OF WORK

Distributed Antenna System (DAS) Upgrade

Department of Health and Human Services National Institutes of Health

Rocky Mountain Laboratories Hamilton, Montana

08/13/2018

1. BACKGROUND

A. The Rocky Mountain Laboratories (RML) campus has an existing Distributed Antenna

System (DAS) installed in 2007 which provides cellular signal propagation in several buildings. The system is at capacity and outdated, currently only supporting 3G service.

An overall upgrade by acquiring a new DAS infrastructure is required to bring the technology up to current standards and provide expansion capabilities to other existing critical buildings as well as new buildings being planned for the campus. The RML campus contains over 20 buildings with approximately 400 staff and visitors on weekdays. The estimated number of Government-issued and employee-owned mobile devices is 420.

B. In this scope of work, the official Government point of contact will be the CO (Contracting Officer) on all contractual matters and all technical/ RFI (Request for Information) inquiries shall be addressed by the Project Officer (PO)/Contracting Officer’s Representative (COR). All contractual matters/changes shall be addressed in writing to both the CO and the PO/COR, and written responses from the CO are the ONLY authorized changes to the statement of work, price, schedule or any other contractual matter.

2. PROJECT DESCRIPTION/REQUIREMENTS

A. This project involves the design, acquisition and installation of a new wideband fiber-based DAS to provide cellular and VHF radio signal coverage for several buildings, while keeping the existing DAS functional, to the farthest extent possible, until the time of cutover. Basis of Design is the Zinwave Unitivity 5000 DAS. Offerors may submit alternative solutions for consideration provided the listed requirements are met.

B. Technical requirements include the following:

1) The wideband fiber-based DAS solution shall simultaneously support all cellular and public safety frequencies on a single infrastructure layer. The services shall be in a modular architecture so that services can be added or removed without disturbing existing services.

2) Frequency ranges shall include a minimum of 150MHz to 2700MHz and 3.5GHz – 6GHz and be capable of supporting multiple cellular providers.

3) Initial cellular provider coverage shall include Verizon and AT&T and include an alternate option for T-Mobile. It will be the responsibility of the awardee to verify the coverage and frequency requirements to ensure the system meets the Wireless Service Providers’ approvals. The offeror shall work with the noted Wireless Service Providers to bring service in and/or facilitate system connection to the carrier network(s).

i. AT&T:

a) 1900 MHz LTE (20 MHz, SISO, -95dBm RSRP to

90%)

b) 2100 MHz LTE (20 MHz, SISO, -95dBm RSRP to

90%)

ii. Verizon:

a) 1900 MHz LTE (10MHz, SISO -95dBm RSRP to 90%)

b) 2100 MHz LTE (20 MHz, SISO, -95dBm RSRP to

90%)

4) The DAS solution shall support public safety frequencies and technologies, including VHF/150MHz, UHG/450MHz, 800MHz and 700MHZ, and must be FirstNet-ready upon installation.

i. VHF:

a) 150 MHz VHF simulcast to all targeted areas (25 kHz, -

95dBm RSSI to 95%)

5) The DAS solution shall be scalable and adaptable to emerging technologies and capable of supporting future 5G and Private LTE on the same infrastructure without the need to remove and replace hardware.

6) The DAS solution shall be integrated with the RML campus VHF radio system to provide in-building VHF simulcast radio coverage.

7) The DAS solution shall have a Network Management System (NMS) capable of alarm, monitoring, configuration and control of all active components. The DAS NMS shall be capable of integration with third party SNMP-based NMS products for alarm purposes and provide alarming information.

8) The DAS solution shall provide the maximum space savings and energy efficiency possible.

C. Offeror shall provide 95% cellular coverage in the following areas:

1) Quad Bldg – Level 1: 36,590 sq. ft.

2) Bldg 13: 21,727 sq. ft.

3) Bldg 13B: 5,880s sq. ft.

4) Bldg 25 – Level 1: 15,317 sq. ft.

5) Bldg 25 – Level 2: 15,253 sq. ft.

6) Bldg 27 – Level 1: 7,638 sq. ft.

7) Bldg 28 – Level 1: 40,231 sq. ft.

8) Bldg 28 – Level 2: 37,278 sq. ft.

9) Bldg 28 – Level 3: 17,011 sq. ft.

10) Bldg 28 – Level 4: 17,005 sq. ft.

11) Bldg 31 – Basement: 8,377 sq. ft.

12) Bldg 31 – Level 1: 8,377 sq. ft.

13) Bldg 31 – Level 2: 8,377 sq. ft.

D. Offeror shall provide 95% radio signal coverage in the following areas:

1) Bldg 28 – C-Block/Loading Dock Level 1: 1,150 sq. ft.

2) Bldg 28 - B-Block Level 2 Buffer Corridor: 16,318 sq. ft.

3) Bldg 27 – Level 1: 7,638 sq. ft.

4) Quad Bldg – Level 1: 36,590 sq. ft.

5) Bldg 31 – Basement: 8,377 sq. ft.

E. The DAS solution must have expansion capability to support a minimum of six additional new buildings.

F. The DAS head-end equipment is expected to be rack-mounted for scalability. The head-end equipment shall be installed in Bldg 28 Rm 1B108 in government-provided network cabinets (Qty. 4, standard 19-inch network cabinets).

G. The existing Verizon and AT&T antennas are currently fixed/wall-mounted on the roof of Bldg 28. The work shall include relocating or providing new antennas capable of being repositioned to accommodate changes in cellular tower locations.

1) If relocation is necessary, non-penetrating roof mounts shall be used to support the antennas.

2) Cabling pathways from the roof of Bldg 28 to Room 28/1B108 and antenna locations shall be coordinated with the Owner.

3) If any new roof penetrations are necessary, the contractor is required to work with the existing roof manufacturer/installer to ensure warranties remain intact.

4) If it is necessary to increase the height of the antennas, the contractor shall obtain the services of a qualified lightning protection contractor the ensure the existing certifications remain intact.

H. The DAS shall have a Network Management System (NMS) capable of alarm, monitor, configuration and control of all Active Components, and capable of integration with 3rd party Simple Network Management Protocol (SNMP) based NMS products for alarm notification purposes.

I. Note the proposed work plan will require coordination with various groups such as Security, IT, Research, Administrative and Facilities. Work activities will require close coordination with stakeholders for scheduling to minimize interruptions and impacts.

J. The project will include the acquisition of materials/services as required to provide a complete and fully functional wideband distributed antenna system meeting the above requirements.

K. The awardee shall furnish all necessary tools, equipment and materials required for performing all work associated with the completion of this requirement, which also includes installation and commissioning.

L. The offerors shall provide examples of past performance, demonstrating successful installations of similar systems.

3. STATEMENT OF WORK:

A. The contractor shall design, install, and maintain a Neutral Host In-Building Wide-band Cellular Distributed Antenna System (DAS) to provide cellular voice and data coverage and radio signal propagation at the NIH Rocky Mountain Laboratories facility located at 903 South 4th Street, Hamilton, Montana. The required manufacturer is Zinwave.

B. The contractor shall provide all management, supervision, personnel, engineering, equipment, tools, materials, subcontractors, and transportation necessary to design, install, maintain, adjust, and repair all the DAS systems and components in accordance with: (1) the manufacturer’s recommendations and specifications; (2) industry standards and codes including but, not limited to National Electric Safety Codes, National Electrical Code, etc.; (3) Federal, State, and local regulations; (4) Federal environmental standards; (5) Federal Communications (FCC) guidelines; and (6) Occupational Safety and Health Administration (OSHA) regulations.

C. Qualifications: The contractor and/or subcontractors shall have a minimum of 5-years full-time experience executing work of similar scope and complexity.

1) The contractor and/or subcontractors shall have personnel certified in propagation and predictive analysis for such systems.

2) The contractor and/or subcontractors shall have a BICSI-certified RCDD on staff.

D. RF Survey: The offeror is required to perform a Radio Frequency (RF) Spectral Analysis of the facility to fully understand existing signals and noise levels at this location. Based on the results of the RF Spectral Analysis, the successful offeror shall ensure their design fully protects this system from harmful interference and shall ensure emissions from this system do not interfere with other systems in or around the building, particularly the Life Safety System, the rooftop area, and wireless systems.

E. Final Design Concept: Prepare a system design package with drawings and supporting data to the level of detail sufficient to specify the following:

1) Design drawings including equipment placement, riser diagrams, and floor layouts, pathway and cable distribution.

2) Include specifications of all proposed system equipment and software, breakdowns including locations, quantities, dimensions, electrical and any applicable HVAC requirements of all equipment. Also provide elevation drawings of the proposed head-end configuration.

3) Provide documentation confirming frequency loading requirements.

4) Provide predictive analysis of proposed design showing that the design and performance metrics are being met. Provide models per frequency band to ensure the proper signal coverage as specified in Section 2, Project Description.

5) Provide a brief overview of how the design of the proposed system will account for and mitigate passive intermodulation distortion (PIM).

6) Provide equipment list by manufacturer, model number, quantity and warranty.

7) Offeror shall work with and coordinate the design with the selected WSPs to ensure it is acceptable, and to obtain written rebroadcast approval by the WSPs.

8) Design package due no later than five weeks after task award date. Government acceptance required before starting the installation.

9) Note the contractor may need to acquire Engineering services for specific installation/construction components.

F. Installation:

1) Provide by phase, major tasks, and time per phase/major task.

2) The offeror shall procure and install all passive and active equipment necessary to install, operate, and maintain the DAS

3) The offeror shall commission and test the DAS in accordance with the manufacturer’s instructions and the WSP requirements.

4) The offeror shall facilitate WSP activation activities and be present at the time of commissioning of each WSP.

5) After all signal sources are commissioned and operational, the offeror shall perform a post installation survey validating the operation and performance of the entire system.

6) Fiber-optic cabling shall be Berk-Tek and shall have a lifetime manufacturer’s warranty on the cable and components.

G. System Operability:

1) System shall be installed, tested, installed, fully commissioned and operable within 270 calendar days after the Notice to Proceed (NTP).

H. Documentation:

1) System Documentation below due no later than 120 days after design approval.

2) Complete documentation of all components, sufficient to enable use and maintenance of the products or techniques by others, including:

i. Complete operations manual as made available by the manufacturer with parameter definitions and limits, and input and output examples.

ii. Complete installation instructions and description of any special operational requirements.

I. Training:

1) The Government requires eight hours of system training for up to 16 agency personnel. The offeror shall provide an outline/agenda of the system-turnover training.

4. WARRANTY AND MAINTENANCE:

A. The contractor shall extend to the government, all manufacturers’ warranties for the entire period covered by original equipment warranties. The contractor shall troubleshoot, maintain and repair the system for one full year after the system acceptance date. For all contractor provided equipment, during the warranty period, the contractor shall be responsible for fault isolating, removing and replacing defective units at no additional cost to the government. The contractor shall also be responsible for arranging for the repair and return of the defective equipment to the manufacturer, and re-installation and checkout of the equipment upon its return to service, for the duration of the equipment warranty period. During the warranty period the contractor shall provide a qualified technician to respond to trouble calls associated with equipment failure of contractor-provided equipment or due to faulty workmanship of any contractor-installed cables. Required response time shall be no more than two business days. Support shall include training and trouble-shooting any issues that arise.

B. Manufacturer Warranty:

1) Splitters, couplers and coverage antennas: 5-year limited warranty from date of system acceptance.

2) Coaxial cable and connectors: 10-year limited warranty from date of system acceptance.

3) Fiber-optic cable: Lifetime warranty from date of system acceptance.

4) Active components: 1-year limited warranty from date of installation.

C. Offeror shall describe their maintenance process and the process for engagement.

D. Upon the expiry of original equipment warranties, the RML requires post‐warranty service/maintenance agreements to prevent equipment malfunction. The minimum requirements for preventative maintenance services shall include two planned preventative maintenance visits per year and shall include unlimited corrective/remedial maintenance visits within 2 business days of call for service. To be included in the bid as an option, the contractor shall provide a one-year extended maintenance service contract covering preventative maintenance, system monitoring, spares, fault mitigation, equipment repair and response times.

All maintenance and repair activities shall be performed by formally trained and certified technicians/engineers, following original equipment manufacturer specifications, manuals, and service bulletins, using new original equipment replacement parts.

All maintenance pricing shall be inclusive of labor, travel, replacement parts.

Deliverables shall include Service Records and Reports.

5. SECURITY REQUIREMENTS:

A. The Government will require Tier 2 – Public Trust level investigations for performance of this project. The offeror must submit the required forms, complete the online eQIP submission and have a favorably adjudicated SAC (fingerprints) before beginning work on the task order (NIH will not allow contract employees without some level of investigation in any of its facilities). The offeror must obtain these background investigation submissions by using the only eQIP system. If these requirements cannot be met with the offeror, the offer will be disqualified.

B. The level of background investigation will be a Tier 2/Level 5B Public Trust investigation. Offeror personnel are required to have background investigations for suitability to work on the RML campus.

C. All necessary facility and/or staff background investigation submissions must be complete prior to start of work on the task order.

D. Offerors are responsible for the security, integrity and appropriate authorized use of their systems interfacing with the Government and/or used for the transaction of all Government business. The Government, through the Government's Contracting Officer, may require the use or modification of security and/or secure communications technologies related to Government systems access and use.

E. The Government, at its discretion, may suspend or terminate the access and/or use of any or all Government access and systems for conducting business with any/or all offerors when a security or other electronic access, use or misuse issue gives cause for such action. The suspension or termination may last until the Government determines that the situation has been corrected or no longer exists.

F. Anyone visiting the RML campus that does not have a current NIH identification badge must follow the procedures for Visitor Access and obtain a temporary access badge each day on site by checking in at the lobby of RML Building 30. An NIH-badged employee shall coordinate and provide access for the temporary or new workers while on site.

G. The contractor will not be able to access select agent areas or areas associated with the containment of the select agents. The contractor will need to make arrangements with the RML NIH Police and contracted security staff to provide escort into these areas when the work is being completed. There will be a cost directly associated with these escort services that will need to be paid directly to the security contract for services rendered. The costs for these escorted services will be the responsibility of the contractor. Note that background investigations for certain restricted-access areas may take several months.

6. CODES & STANDARDS

A. The DAS solution will be designed and constructed in compliance with applicable codes and industry standards for the location of the facility.

A. All work, including but not limited to: cabling, pathways, support structures, wiring, equipment, installation, workmanship, maintenance and testing shall comply with the latest editions of the National Electrical code, National Electrical Safety Code, all applicable local rules and regulations, equipment manufacturer’s instructions, and the National Electrical Contractors Association (NECA)

Standard of Installation. In case of discrepancy or disagreement between the documents noted above, the contractor shall satisfy the most stringent requirements.

B. Requirements set forth by first-responder code, ordinance, or the Public Safety Network Authority Having Jurisdiction (PSN AHJ) shall supersede the requirements described herein and shall be met in their entirety. It is the contractor’s responsibility to ensure that the DAS complies with local code, ordinances or requirements established by the PSN AHJ.

C. Model Building Codes

i. The design shall use other appropriate codes and industry standards such as:

the Life Safety Code (NFPA 101), Fire Protection for Laboratories Using Chemicals (NFPA 45), Standard for the Installation of Sprinkler Systems (NFPA 13), and Healthcare Facilities (NFPA 99), and Guidelines for Design and Construction of Health Care Facilities, The American Institute of Architects Academy of Architecture for Health with the assistance from the U.S. Department of Health and Human Services (Note: The Department of Health and Human Services (DHHS) as an agency of the Government of the United States of America, derives its authority from the Congress of the United States, and is not subject to laws, ordinances, regulations established by state and local governments or authorities of a lesser jurisdiction).

D. Federal Regulations

i. The Renovation shall be constructed in compliance with all applicable

Federal Regulations including but not necessarily limited to the following:

Uniformed Federal Accessibility Standards, OSHA 29CFR 1910; The National Environmental Policy Act of 1969 (NEPA); The Endangered Species Act; The National Historic Preservation Act of 1966; The Archeological and Historic Preservation Act; The Wild and Scenic Rivers Act; 40CFR Environmental which includes: Safe Drinking Water Act, Clean Air Act, Clean Water Act, Toxic Substance Control Act, Solid Waste Disposal Act, and RCRA; Executive Order 11990 (Wetlands); Executive Order 11988 (Floodplains); Executive Order 12088 (Compliance with State environmental laws); National Capital Planning Commission (NCPC) "Master Planning Regulations"; Energy Policy Act of 1992; Executive Order 13423 (Strengthening Federal Environmental, Energy, and Transportation Management), etc.

E. Agency Design Policies

1) The Project will be designed in compliance with the NIH Design

Requirements Manual (DRM).

2) National Institutes of Health - Design Requirements Manual (DRM):

The DRM is available online at:

http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/ DesignRequirementsManualPDF.htm

3) The awardee should refer to the revisions page before each use of the DRM to note any updates that have been made since the last use. The entire DRM will be revised on a three-year cycle.

http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm http://orf.od.nih.gov/PoliciesAndGuidelines/FacilitiesPoliciesandGuidelines/DesignRequirementsManualPDF.htm

7. PROJECT MANAGEMENT

A. This project could be ultimately delivered in a Teaming Methodology. The Contractor shall have responsibilities concerning Project Management as defined herein. The Contractor shall appoint a Project Manager (PM), who shall be the Government's single point of contact, and provide all necessary project representation for the successful accomplishment of the work. The Project Manager shall be thoroughly familiar with all requirements, costs and schedules. The Project Manager shall be identified in the proposal prior to contract award. The Project Manager is considered as key personnel, and if there is to be a change of the Project Manager it will need to be discussed with the CO and the COR in advance and the changed person will need to be accepted by the government.

B. The Project Manager will present all subcontracts to the CO and COR at the kick off meeting for project along with submittals that will be offered to ensure timely review and completion.

8. SCOPE OF SERVICES

A. Preconstruction

1) Prepare for a Review meeting by familiarizing the Project Team with the proposed design, installation plans and draft schedule, including items such as demolition and new work, elevations, cross sections, interior elevations, equipment revisions for mechanical and electrical systems, details for each discipline, preliminary construction logistics, outline narratives, and quantity takeoff cost-estimate.

2) Include planning for General Conditions, demolition/construction, temporary use of barricades as needed for safety purposes and traffic/personnel re-routing,

3) Include Electrical and low-voltage considerations such as demolition/rerouting and new conduit/pathway installations,

4) Be prepared to clarify scope with Users at the Review meeting, asking questions to assist in providing an accurate definition to open issues.

5) The DAS Solution Contractor shall provide timely follow-up on meeting notes and discussions after the meeting.

6) Allow 2 weeks for Owner review of Submissions and Submittals.

B. Construction

1) Temporary protection, traffic routing plan including provisions for building occupants to continue work.

2) All demolition necessary to complete work including but not limited to installation of new conduit, cable tray, mounting hardware, etc.

3) Include provisions for installation of items noted above and on the final accepted submissions/submittals.

4) Coordinate timing of construction start date/duration with Users to ensure project is accomplished in a continuous operation thus minimizing impact to the Users.

5) Consider all impacted utilities while maintaining the existing requirements of the current facility. Coordinate all required shutdowns with Project Officer (PO) four weeks in advance of proposed dates.

C. Startup, Commissioning

1) Provide an outlined Commissioning Plan four weeks prior to the scheduled

Commissioning date; include cyber integration, start-up and testing of new system with Vendor.

2) Include Commissioning of new system attended by manufacturers authorized representative and other appropriate parties.

D. Closeout

1) Provide O&Ms electronic in native and pdf format and 2 hard copies.

2) Provide As-Builts format electronic in native and pdf and 2 hard copies.

E. Progress Meetings

1) Progress meetings will be held via conference calls or online meeting software.

The purpose of the progress meetings is to review the progress of the project in accordance with the schedule, status of submittals, and resolve any outstanding issues.

2) Regular progress meetings shall be held at a minimum schedule of biweekly to maintain and review project status. Prepare meeting minutes of every meeting and distribute to the invitees within 3 business days of each meeting.

9. SUBMITTALS

A. Submittal Requirements with Bid Responses (Electronic copies are acceptable):

1) Product Data - Submit manufacturer datasheets for the following components:

i. Donor and coverage antennas

ii. Coaxial cable and connectors

iii. Splitters, combiners and couplers

iv. Bi-Directional amplifiers (BDA)

v. Fiber optic master unit

vi. Fiber optic remote units

2) Shop Drawings - Submit the following items:

i. RF link budget

ii. Drawings for Donor Antenna(s) and grounding

iii. Bill-of-Materials (BOM)

3) Statement of Work (SOW): Submit sample SOW

4) Acceptance Test Plan (ATP): Submit sample ATP

5) Recommended spare parts list, including cost estimates per item.

B. Submittal Requirements Prior to Start of Construction:

1) Final RF link budget

2) Overlay of system components on floor plans

3) Drawings for donor antenna(s) and grounding

4) RF propagation modeling

5) Signal to Noise Interference Ratio (SNIR) map

6) Bill-of-Materials (BOM)

7) Maintenance Service Contract

8) Statement of Work (SOW) – The contractor shall submit a SOW that has been accepted by the Owner or Owner’s designated representative.

9) Acceptance Test Plan (ATP) – The contractor shall submit an ATP that has been accepted by the Owner or Owner’s designated representative.

C. Submittal Requirements at Close-Out:

1) Drawings – Submit as-built drawings in native format and pdf and 2 hard copies indicating:

i. Donor antenna, grounding and lightning protection details

ii. Cable routing, splitters, couplers and coverage antenna locations

iii. Active component locations, layout and configuration

iv. Rack elevations

2) Test Reports

i. Submit Accepted Test Plan confirming the Requirements of

Section 2 have been met.

ii. Field Reports: Submit sweep-testing results for all cable runs.

iii. Field Reports: Submit OTDR test results for all fiber runs.

iv. Operation and Maintenance Data: Submit hardware and software manuals for all Active Components.

v. Warranty Documents: Submit all manufactured components warranties, Contractor’s System Warranty and any manufacturer’s extended warranties.

10. SCHEDULE

A. The work shall proceed only after the issuance of the Notice to Proceed (NTP) by the CO for the activities indicated. It is expected to be completed within 270 calendar days.

B. 65% Submittal – Contractor shall provide meaningful feedback into the final documents within 2 weeks of award. Determine critical path such as the ordering of the equipment and proceed with making recommendations to the Project Team via the COR.

C. 100% Construction Submittal will be issued within 3 weeks of accepted 65% documents.

D. The actual performance of the work and the delivery of the required documents shall be in accordance with the following submittal schedule which also indicates the performance time for each review stage.

11. BASIC SERVICE FEES

Preconstruction & Planning Documents……….…………………$XX Construction….…………………….………………………………$XX

12. PROJECT CONTACT PERSONS:

A. CONTRACTING OFFICER (Overall authority in all matters for this project):

James Parr National Institutes of Health AE-CCB, Office of Acquisition 903 South 4th Street Hamilton MT 59840 Telephone: (406) 363 Email Address: James.Parr@nih.gov

B. PROJECT OFFICER (Project management and the Contractor Officer’s Technical Representative (COTR) for this project):

Jack Veldboom National Institutes of Health ORF/DPM/Construction Management Branch 903 South 4th Street Hamilton, MT 59840 Telephone: 406-363-9230 Email Address: jack.veldboom@nih.gov

C. USER GROUP PROJECT MANAGER (UG PM):

Kristi Schmidt IT Specialist/Team Lead National Institutes of Allergies & Infectious Diseases Office of Cyber Infrastructure and Computational Biology 903 South 4th Street Hamilton, MT 59840 Telephone: 406-363-9294 Email Address: kristi.schmidt@nih.gov

D. USER GROUP PROJECT MANAGER (UG PM):

Josh Kellar Associate Director National Institutes of Allergies & Infectious Diseases mailto:kristi.schmidt@nih.gov

Office of Operations Management 903 South 4th Street Hamilton, MT 59840 Telephone: 406-375-9893 Email Address: kellarja@niaid.gov mailto:kellarja@niaid.gov

1. BACKGROUND