A E_Statement_of_Work_(4_Dec_2013).docx

STATEMENT OF WORK, ARCHITECT & ENGINEERING SERVICES (4 Dec 2013)

Except as otherwise provided herein, the Contractor shall furnish all the necessary personnel, management, supervision, materials, services, facilities, and otherwise do all things necessary for, or incidental to, the performance of the work required by each task order issued under this contract.

1. Master Contract

a. This is an indefinite-quantity-type-indefinite delivery contract for Architect-Engineer (A/E) and incidental services for the requirements of the Department of Health and Human Services (DHHS) for projects involving facilities at Rocky Mountain Laboratories in Hamilton, Montana. This facility is operated by the National Institutes of Health. The facilities are managed by the Office of Research Facilities. (ORF).

b. During the effective period of the contract and subject to the limitations in the clause entitled "ORDER LIMITATIONS", or other limitations stated elsewhere herein, designated ordering offices may place task orders with the Contractor for services within the general scope of work described herein.

c. As the need for services of the types covered by this contract may arise, the Contracting Officer will issue to the Contractor draft Statements of Work/Statements of Objectives with all the necessary documentation of project requirements, under cover of a written request for proposal (RFP).

2. Types of Services

Under this contract, the contractor may be required to furnish the supplemental input of one or more disciplines (i.e., architectural, structural, civil, incidental asbestos abatement, geotechnical, mechanical, electrical, construction support, etc.) or on certain projects most or all of the professional A/E services necessary to complete the A/E work required for a project. The professional and incidental A/E services covered by this contract included, but are not limited to:

a. Phases: The contractor may be involved in all phases of project development and execution including:

· Studies, Predesign, Site Analysis, Schematic Design, Design Development, Construction Documents, Bidding or Negotiations, Construction Contract Administration, Post-Construction, and Supplemental Services, and

b. Services: The contractor may be asked to provide the following services:

· Project Administration, Disciplines Coordination/Document Checking, Agency Consulting/ Review/Approval, Owner-Supplied Data Coordination, Programming, Space Schematics/Flow Diagrams, Existing Facilities Surveys, Marketing Studies, Economic Feasibility Studies, Project Financing, Project Development Scheduling, Project Budgeting, Presentations, Site Analysis and Selection, Site Development Planning, Detailed Site Utilization Studies, On-site Utility Studies, Off-Site Utility Studies, Environmental Studies and Reports, Zoning Processing Assistance,

· Design and Documentation for Architectural, Structural, Mechanical, Electrical, Civil, Landscape, Security, Acoustical, Interior, Laboratory, sustainability and other specialty areas of expertise as needed.

· Materials Research, Specifications, Statement of Probable Construction Cost, Special Bidding Documents/Scheduling, Bidding Materials, Addenda, Bidding/Negotiations Assistance, Special Bidding Administration, Construction Field Observation, Project Representation, Inspection Coordination, Supplemental Documents, Quotation Requests/Change Orders Assistance, Project Schedule Monitoring, Project Closeout, Maintenance and Operational Programming, Start-Up Assistance, Record Drawings, Warranty Review, Post-construction Evaluation, Life Safety Analysis, Fire Safety Analysis, Special Studies, Renderings, Model Construction, Life Cycle Cost Analysis, Value Analysis, Quantity Surveys, Detailed Construction Cost Estimates, Energy Studies and modelling, Environmental and Remediation Monitoring, Tenant-Related Services, Graphics Design, Fine Arts and Crafts Services, Special Furnishings Design, Non-Building Equipment Selection, Expert Witness, Computer Applications, Materials and Systems Testing, Demolition Services, Mock-Up Services, Still Photography, Motion Pictures and Videotape, Coordination with Non-Design Professionals, Special Disciplines Consultation and Special Building Type Consultation. (Service items may be interchanged among the various phases.)

3. Orders

a. Government RFP: As the need for services of the types covered by this contract may arise, the Contracting Officer will issue to the contractor proposed Statements of Work/Statements of Objectives with all necessary documentation of project requirements, under cover of a written Request for Proposal (RFP) for performing the required services.

b. Contractor’s Proposal: The Contractor shall promptly submit a proposal which shall include a detailed cost or pricing breakdown on FEC Form 4-14, Architect/Engineer Cost Breakdown, and for projects involving more than one design phase, FEC Form 4-15 Architect/Engineer Cost Summary, (Or the same type information in a similarly organized form).

c. Bilateral Agreement: When agreement has been reached with respect to services to be performed, fees, and time for completion the parties shall execute a bilateral task order under this contract, reflecting all terms agreed upon. Form OF-347 will be used as a cover sheet. The Contracting Officer’s signature will be on the OF-347. The Contractor’s signature will be on the final page of the order (excluding Attachments).

d. Task Orders may be placed under this contact by the following offices:

a. DHHS, National Institutes of Health (NIH), Office of Research Facilities, Architect –Engineering and Construction Contracting Branch

b. GSA Region 8, when authorized by the NIH Contracting Officer

c. Indian Health Service (IHS).

e. Failed Negotiations, Single Order: If the Government and the Contractor fail to agree during negotiations on any proposed order, the Government may terminate the negotiations and may perform that project by whatever other means it deems appropriate.

f. Failed Negotiations, Repetitive: If, in the opinion of the Contracting Officer, the Contractor has unreasonably and repetitively failed to agree during negotiations of orders, or has failed to submit proposals promptly, the Government may terminate this contract, subject to satisfactory completion of all previously executed orders.

g. Notice to Proceed: No work shall be performed on an individual order until the order has been signed by both the Contractor and the Contracting Officer, or an oral or written notice to proceed is authorized by the Contracting Officer, and accepted by the Contractor, whichever occurs first.

h. VE: Federal Acquisition Regulation (FAR) 52.248-2, Value Engineering—Architect-Engineer is only applicable in the individual order(s) whereby a specific value engineering line item is outlined and for which a separately price line item is obtained.

i. Contract Term: Orders under this contract may be mutually signed by the Contractor and the Contracting Officer at any time within the contract period. The actual performance of the work may extend beyond the term of the contract. (See FAR 52.216-18, Ordering, and FAR 52.216-19, Order Limitations.) .

4. Standard Services

The contractor shall perform the following standard services for all task orders:

a. Manage, coordinate and organize a monthly progress meeting with reports of its work, listing out each project deliverable in a standard format spreadsheet with original and any revised delivery dates including explanations for any delays. Document shall include expectations required from the Government and be provided two days prior to a monthly coordination and reporting meeting;

b. Verify shipping address and prepay shipping charges for the number and type of documents, to the parties designated, as called out in the task order. Provide printing services for the number and type of documents as called out in the task order;

c. Closely coordinate the Contractor's work with the related work of the Government activities on the Campus;

d. Promptly report to the Project Officer/Contracting Officer any ambiguities or discrepancies it finds in the project requirements, criteria, or documents, involving its work or the related work of the Government;

The Government shall perform the following standard services when applicable:

a. Issue proposed task orders with pertinent requirements for each project to be performed by the Contractor;

b. Furnish blank FEC Form 4-14, Architect/Engineer Cost Breakdown, and FEC Form 4-15, Architect/Engineer Cost summary if requested.

c. Furnish DHHS standard title block which shall be placed on all project drawing sheets.

d. Furnish referenced DHHS manuals and handbooks, if requested. Furnish design data, standard details, guide requested. Furnish design data, standard details, guide specifications, and other information as indicated by an Order. Advertise the construction solicitations in FedBizOps.

e. Furnish DOL wage rates and other non-technical portions of the construction solicitation package including the SF-1442 or SF-18, Bid Schedule/Evaluation Factors, Instructions for Bidders, General (FAR and HHSAR) Clauses, ES-S General Conditions Clauses, ES-S Special Condition Clauses, if applicable.

f. Receive all requests for construction solicitation packages (Bidding Documents) from prospective bidders. Advise the prospective bidder of the requirements for a fee (if any), type of check required, and to whom the check should be written and sent.

g. All prospective bidders who visit or call the Contractor shall be directed to write or call the Contracting Officer for information.

h. Issue Amendments during bidding phase (when applicable and after receiving any requested technical input from the Contractor).

i. Receive and open bids.

j. Award construction contract.

k. Approve or reject shop drawings (after recommendation by the A/E).

l. Issue modifications to the contract, i.e., change orders, and supplemental agreements (after technical and price recommendations from the A/E as part of the Construction contract Administration Services).

m. Participate in periodic and final payment inspections.

n. Execute Certificate of Completion.

5. Codes, Standards, and Departmental Publications

The following codes, standards and regulations are incorporated by reference. Use the latest edition in effect as of the date of the individual task order unless otherwise indicated.

a. Guidelines for Design and Construction of Hospital and Medical Facilities (The AIA Press, Washington D.C. latest edition in effect on the date of the task order)

b. American with Disabilities Act (ADA). (36 CFR 1191)

e. National Fire Protection Association (NFPA), National Fire Standards:

• NFPA 70 National Electrical Code

• NFPA 99 Standard for Health Care Facilities

• NFPA 101 Life Safety Code

• Other Special Purpose Standards as applicable

f. International Conference of Building Officials (ICBO) Uniform Building Code, including all related special purpose code publications.

g. Uniform Mechanical Code

h. National Standard Plumbing Code

i. Underwriters Laboratories (UL) Fire Resistance Directory

j. Underwriters Laboratories Building Materials Directory

k. Occupational Safety and Health Administration (OSHA) Regulations

l. DHHS/Public Health Service (PHS) Facilities Manual

m. Means cost estimating guides, to be used as the basic guidelines for all construction cost estimating

n. National Earthquake Hazards Reduction Program (NEHRP) Provisions for the Development of Seismic Regulations for New Buildings.

o. DOE Energy conservation Standards 10 CFR Part 435

p. NIH Generic Technical Criteria

q. NIH Design Requirements Manual

r. Biosafety in Microbiological and Biomedical Laboratories (CDC/NIH)

s. Guide for the Care and Use of Laboratory Animals (NIH)

t. RML Master Plan

Projects with asbestos or other hazardous materials related work shall be in compliance with and incorporate the project site's state and local asbestos codes and regulations and the following:

· Environmental Protection Agency (EPA) Standards

· Occupational Safety and Health Administration (OSHA) Regulations

· National Institute of Occupational Safety and Health (NIOSH) Guidelines

· Asbestos Hazard Emergency Response Act (AHERA) Regulations

Individual task orders may also incorporate by reference additional specific industry codes and standards applicable to that project.

The referenced publications and guidelines in effect on the date of the individual order shall apply to that order. Any items incorporated by reference shall be applicable to the extent that their provisions are not inconsistent with the articles of this contract or the individual order.

SECTION D. PERIOD OF PERFORMANCE/DELIVERIES/DELIVERY SCHEDULE

1. Performance Period

The period of performance of this contract shall commence with the date the contract is executed by the Contracting Officer and end on the same day and month one year later, subject to the Government option for four additional one year periods, except that any or all task orders signed by the Contracting Officer and the Contractor within this period remain subject to all contract requirements until completed or terminated.

2. Delivery

Each task order shall establish a schedule for submissions. Failure by the Contractor to diligently prosecute its work successfully as to meet the required delivery dates shall be sufficient grounds for the Contracting Officer to terminate that task order and this contract. The completion dates may be extended in the event performance is delayed as a result of causes beyond the control, without the fault or negligence of the Contractor, as determined by the Contracting Officer.

SECTION E. FEE, INVOICING, AND PAYMENT

1. Fee

The actual fee will be established by the individual task order(s).

2. Rates

The disciplines and rates listed in the following rate schedules are considered to be essential to the work to be performed and shall be used in computing the proposal for each individual task order. The proposed rates shall reflect fully loaded rates including direct, indirect costs and profit. The rates used shall be based upon the disciplines required and the tasks being performed, not on the persons performing the tasks, e.g., if a Principal performs a Draftsman’s task the rate used for that task shall be the Draftsman’s rate. Attachment A provides a position description of each discipline. Personnel changes may be made without Contracting Officer’s approval for any discipline identified except for those disciplines where persons are indicated as “key”. Changes in key personnel or in consultants require advance written approval of the Contracting Officer. The Contractor shall submit the proposed replacement’s experience and qualifications record to the Contracting Officer for review and approval/rejection with explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized. Additional key personnel for an individual Order may also be listed in that Order.