SOW_Utilities_Special A-E 6 06 2011.docx

Statement of Work for Specialized Architect-Engineer (A-E) Services Utilities June 6, 2011

BACKGROUND

The National Institutes of Health (NIH), Department of Health and Human Services (HHS) expects to require Specialized Architect-Engineer (A-E) design and other A-E services for various construction, renovation, and repair of buildings and infrastructure projects expected to be within the following locations: NIH Main Campus, Bethesda, MD; NIH Animal Center, Poolesville, MD; various other NIH campuses and NIH owned and leased facilities, Bethesda, Rockville, Baltimore, MD and the Research Triangle, North Carolina campus. It is anticipated that the majority of tasks/projects will be located on the NIH Main Campus, Bethesda, MD followed by the surrounding area.

0. NIH plans to enter into a single-award, indefinite-delivery, indefinite-quantity, task order contract for Specialized A-E services, to encompass A-E services for three core facility categories. The main facility category includes Mechanical/Electrical/Plumbing /Special Utilities/Central Utilities Plant Facilities, or “Utilities” for short, along with two others. Office/Public Space, Health Care and Laboratory Facilities, combine to comprise a second category, while, Animal Care Facilities comprise a third category.

PROJECT DESCRIPTION

Task orders will be submitted for A-E design and other A-E services for various construction, renovation, and repair of buildings and infrastructure projects, within three core facility categories including 1) Mechanical/Electrical/Plumbing/Special Utilities/Central Utilities Plant Facilities, or “Utilities”, 2) Office / Public Space, Health Care and Laboratory Facilities, and

3) Animal Care Facilities, within the following locations: NIH Main Campus, Bethesda, MD;

NIH Animal Center, Poolesville, MD; various other campuses and facilities, both NIH owned and leased, Bethesda, Rockville, and Baltimore, MD; and the Research Triangle, North Carolina campus.

Task orders will include projects that are large in size and highly technically complex, and have difficult or other unique requirements. Special attention is required for projects within the Clinical Center Complex in Bethesda which require particular attention to design details, close coordination with users and building managers, Joint Commission compliance, and assessment of current and proposed utility systems in regard to buldiing utility moratorium . The latest “NIH Design Requirements Manual” and the latest edition of Biosafety in Microbiological and Biomedical Laboratories (BMBL) will apply.

Primarily, work will require specialized experience and lead technical competence in the main Utilities core facility category as described below:

1) Mechanical/Electrical/Plumbing / Special Utilities / Central Utilities Plant Facilities, or “Utilities” include, but are not limited to, utilities including electrical, steam/condensate, high temperature hot water, chilled water, potable water, compressed air, medical gas, natural gas, fuel oil, storm water, and sanitary sewer distribution systems including trenches and tunnels; production facilities including steam/condensate, high temperature hot water, chilled water, waste water treatment, and electrical and satellite substations; and MEP for facilities including administration and office facilities, libraries, animal care facilities, research laboratories, healthcare facilties, firestations, child development centers, residences, lodging, parking structures, landscaping and irrigation systems, and warehouses.

Secondarily, work will also require technical competence in the two other facility categories of 2) Office / Public Space, Health Care and Laboratory Facilities and 3) Animal Care Facilities as described below:

2)(a) Office / Public Space Facilities include, but are not limited to, offices, conference facilities (including the Natcher Conference Center), libraries (including the National Library of Medicine), child development centers, residences, lodging, commercial shops and food service, wellness centers/gyms and exterior recreational facilities, facilities for ancillary services such as fire and police, parking structures, and exterior improvements such as roadways, sidewalks, and landscaping.

2)(b) Health Care Facilities, or “Hospitals”, include, but are not limited to, patient care units; outpatient clinics; intensive care units; surgical suites with catheterization laboratory; radiology, nuclear medicine, and MRI suites; pharmacy; rehabilitation; transfusion medicine; cyclotron; radiation oncology; medical gas services; pediatrics; and hospital support services. Projects will likely require in-depth knowledge of and experience with current Good Manufacturing Practices, for both clinical and research, as defined by the Food and Drug Administration. The latest published "AIA Guidelines for the Planning and Design of Hospitals and Healthcare Facilities” will apply.

2) (c)Biomedical Research Laboratory Facilities, or “Labs”, include, but are not limited to general and specialized biomedical and animal research laboratories and laboratory support spaces. Projects related to Laboratory facilities in this contract will include general and Biosafety Level 2 (BSL-2), and are likely to include higher complexity such as Biosafety Level 3 (BSL-3), and Biosafety Level 4 (BSL-4). Projects may require knowledge of and experience with current Good Manufacturing Practices or Good Laboratory Practices as defined by the Food and Drug Administration. The latest published "AIA Guidelines for Planning and Design of Biomedical Research Laboratory Facilities" will apply.

3) Animal Care Facilities include, but are not limited to, facilities for housing, care, and use of animals in experimental testing, research, and training as related to biomedical research. Animals used at NIH for research include, but are not limited to mammals of all sizes, including primates and aquatic animals. Projects related to Animal care facilities in this contract will include general and Animal Biosafety Level 2, and are likely to include higher complexity such as Animal Biosafety Level 3 or Animal Biosafety Level 4. A-E services shall be performed in accordance with the latest published "Guide for the Care and Use of Laboratory Animals" published by National Research Council.

PROJECT CEILING VALUE

Minimum Order Value

Maximum Order Value

Total Project Ceiling Value Not to Exceed

Number of Awardees

SCOPE OF SERVICES

The A-E shall provide professional services for all architectural and engineering disciplines and incidental services; material and labor necessary to perform services and provide deliverables as specified by all ordered tasks. A&E Services and deliverables may include, but are not limited to, the following:

Design Submittals and Deliverables The A-E shall provide design deliverables at various submittal stages. Stages will be as required by individual task orders and may include, but are not limited to: Program of Requirements, Special Studies, Schematic Design, Design Development , Construction Documents (70%), Construction Documents (95%), and Construction Documents (100%). As applicable on a per-project basis, design submittals shall include the current building information model (BIM) (See section herein titled Building Information Models and CAD Drawings). As further applicable on a per project and per submittal basis, design submittals shall include rendered perspectives of proposed building construction and substantial site development.

As applicable, each design submittal shall include a construction cost estimate and a schedule for design or construction Program of Requirements The A-E shall prepare the Program of Requirements (POR) in accordance with Section 2-5 of the HHS Facilities Program Manual. The planning and programming documents should be developed to meet two distinct purposes. Initially, the documents serve as a mechanism for obtaining approval for the project and its scope, for identifying potential environmental impacts, for developing a cost estimate for inclusion of the project in the NIH and HHS budgets, and as a basis for the development of the NIH Sustainability Checklist, the Project Definition Rating Index score, and the HHS Facility Project Approval Agreement (FPAA). Second, once the project is approved and funds are appropriated, the documents become part of a design contract document that defines the Government’s program needs to enable an A-E firm to estimate design fees and negotiate a contract for the design. The boundaries established in the planning and programming documents serve as a deter-rent to unnecessary modifications and increases in the scope of approved projects. Planning and programming documents also serve as the basis for a lease in the Solicitation for Offers (SFO). The POR shall include performance specification and criteria for all project/building elements and systems. The POR may be required to include completion of the NIH Sustainability Checklist, development of the Project Definition Rating Index score, and development of the HHS Facility Project Approval Agreement, and budgetary project cost estimate.

For NIH biomedical laboratories and animal research facilities, the A-E may use Exhibit X 2-5-E (NIH Shell Program of Requirements) and Chapter 2 of the NIH DRM to prepare the POR.

The A-E shall be excluded from providing design services of a facility for which the A-E has prepared the POR to avoid an organizational conflict of interest in accordance with FAR Subpart 9.5 – Organizational and Consultant Conflicts of Interest.

Special Studies The A-E shall prepare feasibility studies, pre-design and pre-transfer studies, subsurface and soil studies, building systems studies, and other facility related studies in accordance with Section 3-12 of the HHS Facilities Program Manual. Further, Section 3-1 addresses facility master planning, Section 3-2 addresses documentation in accordance with the National Environmental Policy Act.

Schematic Design The schematic design, constituting a complete architectural and engineering design however at a schematic level, shall include, but is not necessarily limited to, the following, as applicable to individual tasks:

schematic site plan, floor plans, elevations and sections drawn to scale, exterior and interior perspective or 3D Views drawings necessary to explain the concept, basis of design report, table of content specifications, broad order of magnitude (square foot) cost estimate, storm drainage, structural, HVAC, plumbing, and electrical design and calculations.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

Design Development Design development, constituting a complete architectural and engineering design however at a design development level, shall include, but is not necessarily limited to, the following in addition to all items required during schematic design phase, as applicable to individual tasks:

site grading and drainage plan, site utilities plan, site pavement plan, landscape plan, sediment control plan, site profiles, definitive floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal and wall sections, interior elevations, reflected ceiling plans drawn to scale, final perspective, axonometric drawings, or 3D models necessary to explain the design for presentation purposes, finish and door schedules, major equipment locations for mechanical and electrical systems, equipment schedules, plumbing riser diagram, one line electrical diagram, communication riser diagrams, outline specifications, systems cost-estimate, final storm drainage and structural, HVAC, plumbing, and electrical calculations.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

Construction Documents Phase – 70% Construction documents constituting 70% of design completion consists of, but are not necessarily limited to, the following in addition to all items required during design development phase, as applicable to individual tasks:

site grading and drainage plan, site profiles, site utilities plan, site pavement plans and profiles, landscape plan and plant schedules, sediment control plan, floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal and wall sections, interior elevations, reflected ceiling plans drawn to scale, finish and door schedules, major equipment locations for mechanical and electrical systems, equipment schedules details for each discipline drawn to scale, plumbing riser diagram, one line electrical diagram, electrical panel schedules, communication riser diagrams, specifications, quantity takeoff cost-estimate, and updated calculations.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

Construction Documents Phase – 95% Construction documents constituting 95% of design completion consists of, but are not necessarily limited to, the following in addition to all items required during construction documents 70% phase, as applicable to individual tasks.

Site grading and drainage plan, site profiles, site utilities plan, site pavement plans and profiles, landscape plan and plant schedules, sediment control plan, floor plans indicated with demolition and new work for each design discipline, elevations, cross, longitudinal and wall sections, interior elevations, reflected ceiling plans drawn to scale, finish and door schedules, major equipment locations for mechanical and electrical systems, equipment schedules with facility numbers (See section titled Facility Numbers), details for each discipline drawn to scale, plumbing riser diagram, one line electrical diagram, electrical panel schedules, communication and data layouts, and one line diagrams, specifications, and quantity takeoff cost-estimate.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

Construction Documents Phase – 100% Construction documents constituting 100% of design completion consists of all items required during construction document 95% phase.

All drawings, specifications, calculations and reports shall incorporate previously accepted review comments. The A-E shall provide electronic copy of all CAD drawings in Revit format; electronic copy of specifications, calculations and reports.

See NIH Facilities Development Manual – Architect Engineer (A/E) Checklist of Services and Architect Engineer (A/E) Checklist of Services for Renovations and NIH DRM for detailed requirements.

Construction Schedule Provide a baseline construction schedule with each submission. The baseline schedule shall include Work Breakdown Structure and milestones. This baseline construction schedule will be used as the Government baseline to be utilized to compare with the Construction Contractor baseline schedule at the time of construction bidding.

Project Meetings The A-E shall participate in progress meetings including, but not limited to, progress meetings, review meetings, and user meetings. The A-E shall prepare and provide meeting minutes to the Task PO within 7 working days for all meetings. The A-E shall use NIH’s online project management and collaboration software, as available and made accessible by NIH, to schedule and Record the Meetings. Meetings will be held at the location specified by individual task orders.

Progress Meetings The purpose of the progress meetings is to review the progress of the project in accordance with the schedule, status of submittals, and resolve any outstanding issues. Frequency of progress meetings shall be specified by individual task orders.

Review Meetings The review meetings may be scheduled by the Task PO to clarify review comments from various disciplines. The Government will provide appropriate representatives authorized to make technical and programmatic decisions necessary to maintain progress. The A-E shall send appropriate representatives consistent with the level of development and the nature of review. The representative(s) shall be qualified and authorized to make the technical decisions as required to maintain effective progress.

User Meetings Meetings with users will be scheduled by the PO to discuss requirements of special laboratory equipment, any required operational protocol followed by the users and other functional requirements.

Post-Design Services As specified by individual tasks the A-E shall provide the following post design activities. The A-E Post-Design Services shall be performed during the project construction phase for the period of construction by qualified personnel who shall have proven knowledge of this type of construction and competence in construction and observation. For the purpose of this contract, the construction phase is defined as the period of performance between the issuance of the Notice to Proceed with construction and the final acceptance by the Task PO of the completed construction contract. The services are to be performed in a timely and expeditious manner.

Construction Inspections The A-E shall perform on-site construction observation in conjunction with each construction meeting throughout the duration of the construction to verify the conformance with the contract documents included in the construction contract. The frequency of the meeting will be discussed and decided by the Task PO depending upon the construction status but typically they should occur the same day of the progress meetings. The A-E shall observe and report (to the Construction Contractor) work in place and visible at the time of observation. The A-E shall also verify that the Construction Contractor is maintaining up-to-date as-built mark-ups.

On the basis of such on-site observations, the A-E shall keep the Construction Contractor informed of progress, quality of work, and deficiencies in the work of the Construction Contractor. A complete log of each inspection trip shall be maintained throughout the construction period of performance, and made available to the Task PO on a bi-weekly basis. Site trips and expenditure of time on matters related to clarification due to inadequacies, errors and/or omissions in the contract plans and specifications, shall be performed at no cost to the Government.

Progress Meetings The Task PO shall hold construction progress review meetings at the project site with the Construction Contractor, A-E representatives, and other NIH officials at least once every two weeks to discuss progress of the contract and related issues/problems identified during construction so as to provide timely resolutions on the requirements or the intent of the contract documents. The Construction Contractor shall take minutes of all progress meetings and send copies to all attendees no later than one-week after each meeting. The A-E shall assign a primary staff member to attend each progress meeting. If there are standing technical issues, technical meetings will be held on the other two weeks.

Requests for Information All requests for information (RFIs) and questions submitted by the Construction Contractor shall be given to the A-E for resolution. The A-E’s interpretation shall be documented in writing or in the form of drawings on a supplemental instruction form (similar to AIA G 710). A-E supplemental instructions shall be uniquely and sequentially numbered. The A-E responses to RFIs shall be provided in a timely manner so as to avoid interruptions to the flow of work and minimize schedule delays.

The A-E shall use an information tracking system, or, if available and made accessible by NIH, NIH’s online project management and collaboration software to ensure that all RFIs and other construction issues are monitored for timely response, and brought to closure.

Construction Submittal Reviews The A-E shall review and shall recommend either “reviewed”, “reviewed as noted” or disapproval of shop drawings, material samples, manufacturer’s clarifications, etc., for which the contract specifications require approval by NIH. Submittals must be looked at from two perspectives: First, which pieces of submittal data are not meeting the scheduled date? This requires a detailed examination of the control log, and flagging of late submittals. Second, submittals must meet the intent of the contract documents. The A-E shall include notes specifically addressing any corrections to be made to each submittal. Each submittal with approval shall be kept in the A-E’s office file until the project is completed. Marked-up copies and the A-E’s recommendations shall be delivered to the contractor within ten working days of their receipt by the A-E unless otherwise directed. Simultaneously, the A-E shall send the Task PO the status of returned submittals to the contractor. The A-E shall use an information tracking system to ensure that all submittals are received and processed on time.

Change Orders The Construction Contractor shall prepare Change Orders and Construction Change Directives, with supporting documentation (similar to AIA Document G701 & G714) and data necessary for the Task PO and Task CO approval and execution in accordance with the Contract Documents.

The Construction Contractor shall clearly indicate the source of change as being Due to design deficiency, and/or conflict Due to unforeseen conditions Due to client’s new request The A-E shall keep track of the above changes, and constantly update the ratios of cost of these changes with respect to the cost of construction. The A-E shall promptly advise the Task CO if they find that the addition of the change order to the project will cause the total construction cost to exceed or is likely to exceed the funding limitations of the task (See section titled Estimated Construction Costs with Respect to Designing within Funding Limitations). If requested by the Task PO, the A-E shall participate, and assist in negotiating these changes.

Punch List The Construction Contractor shall keep the Task PO informed of the progress and quality of the work, and shall endeavor to advise the Task PO of defects and deficiencies in the work in writing. The A-E and Construction Contractor shall observe the entire installation such as sprinkler system, light fixtures, etc. to ensure compliance with the contract documents. In order to do so, the A-E shall be familiar with the progress and quality of the work throughout the construction period and verify that the work is being performed in a manner that, when completed, will comply with the Contract Documents. Timely corrective measures shall be taken along the way to ensure that problems are not deferred until the final punch list is compiled at the end of the project.

The A-E shall conduct a preliminary observation of the completed project with the Construction Contractor as part of a regular construction progress meeting. The Construction Contractor shall submit to the Task PO a punch list of any defects and omissions noted. At an appropriate time, the Task PO shall conduct a final observation to verify that the Construction Contractor has adequately corrected defects, deficiencies and omissions. A Certificate of Substantial Completion (similar to AIA Document G704) with the results shall be forwarded to the Task PO.

The Construction Contractor shall receive and forward to the Task PO for the Task PO’s review and records written warranties and related documents required by the Contract Documents and assembled by the Construction Contractor.

Reimbursing Government Construction Contractor for Items Purchased and Stored When the Construction Contractor notifies the P.O. of items purchased and stored, the A-E and Construction Contractor shall accompany the Task PO for inspection and validity of stored material – upon which the Task PO shall approve reimbursement to the contractor.

Close-out At the close of the project, the A-E shall package all documents related to the project (including submittals) in an orderly manner and send them to the Task PO for archiving. All electronic documents and drawings shall be uploaded to NIH’s online project management and collaboration software, as available and made accessible by NIH.

PROJECT LOCATION AND A-E OFFICE

Tasks will be for projects within the following locations: NIH Main Campus, Bethesda, MD; NIH Animal Center, Poolesville, MD; various rental facilities, Bethesda, Rockville, and Baltimore, MD; and other campuses and leased facilities located throughout the United States. It is anticipated that the majority of tasks/projects will be located on the NIH Main Campus, Bethesda, MD followed by the surrounding area.

The A-E shall maintain an office within 50 miles of the Metropolitan DC Area from time of task order award to task order completion.

GOVERNMENT FURNISHED ITEMS

Individual task orders Documentation of existing conditions as applicable to, readily available, and specified to be furnished by individual tasks Access to NIH’s online project management and collaboration software, such as Constructware, as available Other government furnished items as specified by individual tasks

FIELD INVESTIGATION

The A-E shall perform field surveys that identify existing conditions to ascertain items necessary to accomplish the project. Site investigations made by the A-E shall include a thorough check of all conditions, dimensions, and locations in the area which might affect and/or be affected by the proposed work. The A-E shall NOT rely solely on existing information, such as utility or record drawings.

PLANNING AND COORDINATION DRAWINGS

If requested, the A-E shall provide planning and coordination sketches and/or drawings showing the proposed connections, circuitry, etc. Sketches and/or drawings shall be submitted to the Task CO for review and approval prior to the start of work. Utility and Structural capacities must be verified during the design phase for projects in existing facilities. Analysis/reports need to be provided to, and analyzed by, NIH to approve proposed changes to existing systems.

FACILITY NUMBERS

Inventory control of equipment maintained by the Office of Research Facilities is tracked via facility numbers. The Division of Property Management will issue the facility numbers for all new equipment.

On the demolition plan, the A-E shall indicate the designated facility number for all equipment being removed.

The A-E shall request and obtain new facility numbers from the designated DPM official for new equipment to be installed and indicate new numbers on drawings of new work. The AE shall coordinate drawings and inventory data sheets with facility number tags per the NIH Facility Numbering Process.

The facility numbers and labeling requirements shall be incorporated into 95% and 100% construction documents.

BUILDING INFORMATION MODELS AND CAD DRAWINGS

Design submittals shall include the current “Design” building information model (BIM) as applicable on a per-project and per-task order basis. In such cases, as part of Basic Services, in addition to providing and submitting drawings in the current NIH-Specified Version of AutoCAD, the A/E shall develop the project drawings in the NIH-Specified version of REVIT by Autodesk (including Revit Architecture, Structure, and MEP), which is a Building Information Modeling system (the "REVIT/BIMs") and in AutoCAD Civil 3D.

“Design” BIMs shall be created that include all geometry, physical characteristics and product data needed to describe the design and construction work. Based on the “Design” BIMs developed by the architects and their building systems engineers, the AE shall run clash detection as a design tool and submit reports.

The REVIT/ BIMs may be used by the Owner/Government for informational purposes in connection with its occupancy, use and maintenance, and for the Construction Contractor for its use in creating BIMs for Construction of the Project.

The Construction Documents (drawings extracted from the Architect’s “Design” BIMs and specifications) from which the Project is to be constructed shall be the paper version bearing the Architect's seal. However, the “Design” BIM files shall not be solely relied upon by Construction Contractor, or any other party for extracting quantity take-off, method of construction, or other parametric information. The “Design” Model is not intended to provide the level of detail needed in order to extract precise materials or object quantities.

The A-E shall include in all design drawings and documents the requirement for the construction contractor to build a construction BIM for virtual construction of the project and update and show the progress of construction in the virtual model prior to any progress in actual physical construction. The construction contractor will provide the as-built document (hardcopy and electronic) as the final product of this BIM model and shall include all shop drawings, conformed specifications, and operation and maintenance manuals.

ONLINE PROJECT MANAGEMENT AND COLLABORATION SOFTWARE

The A-E shall use NIH’s online project management and collaboration software, such as Constructware, as available and made accessible by NIH, for submission of electronic documents and drawings for review and record, for review comment tracking and response, for request for information tracking and response, and for meeting requests and scheduling.

CONTRACTOR HEALTH AND SAFETY REQUIREMENTS

The A-E shall incorporate the NIH Contractor Health and Safety Requirements and any task specific health and safety requirements in the construction specifications as applicable. The requirements are provided as an attachment.

BUILDING 10 COMPLEX – CONSTRUCTION RISK ASSESSMENT (CRA)

As applicable to individual tasks, the A-E shall incorporate all applicable Construction Risk Measures (CRM) on the construction documents. For tasks that will be performed in the Building 10 Complex, the Construction Contractor shall comply with CRM that identify and address hazards that could potentially compromise patient care, treatment, and services in occupied areas of the Building 10 Complex (i.e., Buildings 10, 10B (ACRF), CRC, and NMR Imaging Center). Hazards include air quality requirements, infection control measures, utility requirements, noise, vibration, and emergency procedures. The development of the CRA begins as soon as the Task PO obtains a basic scope from the customer and he/she sends the Project Notification to the CRA Team, who in turn provides a risk assessment based on the limited information at the time. The CRM must be implemented prior to the project execution phase and be maintained through demolition, construction or renovation till the completion of the project.

For an A-E, as the design is developed the CRA may change as noted above and those changes must be incorporated in the drawings. For a construction contractor, (provided a design was done) all of the information necessary should be located on the drawings. However, it may be necessary to meet with the CRA team or NIH Representatives to verify a compliance plan. If no design is done, (i.e., walk and talk small projects) then the Construction Contractor is responsible to develop sketches to verify a plan which NIH can approve.

The Contractor shall obtain the CRA information specific to each project/task from the Task PO to identify, develop, and implement control measures required for the “TYPE, GROUP, and CLASS” of area in which work will be performed (using the Patient Risk Group Drawings) and for adjacent areas that may be affected by the work.

The Contractor shall complete the information included in the CRA procedure, distribute this information to the Task PO and other persons designated by the Task PO and receive approval from the Government prior to starting work.

The contractor shall repeat risk assessment process each time when the location, scope or character of work changes. Construction risk measures include scheduled times and thresholds for debris containment; vibration and noise; barriers to contain particulates including sticky carpet mats, smoke-tight wall boards, air pressure differentials, and filtration devices; redundant or comparable safeguards to maintain effective odor removal, air conditioning, humidification, heating, critical air quality and clinical parameters required for patient care and the safety of all occupants, and emergency procedures. The “TYPE, GROUP, and LOCATION” of the work determines when and to what extent construction risk measures applies to the work performed by the Contractor.

The NIH Division of the Fire Marshal [the fire safety and authority having jurisdiction (AHJ)] as well as the PO will monitor renovation and construction areas for compliance with the CRA measures.

The NIH AHJ shall approve compliance with the CRA measures during the construction phase.

Daily Inspections:

The Contractor’s Superintendent or Project Manager shall monitor compliance with CRA measures on a daily basis.

Contractor shall address CRA requirements in their daily report that shall be provided to the PO.

Non compliance with CRA measures is sufficient cause for a “Stop Work Order”.

BUILDING 10 COMPLEX INTERIM LIFE SAFETY MEASURES (ILSM)

As applicable to individual tasks, A-E shall incorporate the following ILSM on the construction documents. For tasks that will be performed in the Building 10 Complex, the Contractor shall comply with the ILSM established by the NIH Division of the Fire Marshal or the Clinical Center (CC). These measures shall be implemented for all construction, renovation and alteration work and periods when the work compromises the fire protection systems such that the facility does not meet applicable provisions of the Life Safety Code®.

The Contractor shall post at the entrance and exit of construction site the following;

Construction sign provided by the PO ILSM check list from DFM Construction risk assessment from CRC team CRA check list provided by the PO must be updated daily and posted by the Contractor Additional ILSM memo provided by DFM if required Approved Burn Permit as applicable Fire watch sign as applicable Hazmat abatement as applicable Contractor shall post or kept on site at the entrance and exit of construction site the following;

Copy of the stamped and signed permit document issued by the DFM either posted or kept at site, and Maintain MSDS binder at the construction site.

All contract employees shall abide by the no smoking policy when working in or around the perimeter of the facility.

All corridors and stairs required for emergency egress shall remain clear and unobstructed at all times.

Access to emergency services and for fire, police, and other emergency forces shall remain free and unobstructed at all times.

When normal access or exiting paths need to be changed or modified in anyway, this action shall be done only with prior written approval by the AHJ. The AHJ will keep the NIH Fire Department and relevant occupants notified of all route changes.

Existing fire alarm, detection, and suppression systems shall remain in good working order. All modifications or planned shutdowns of the fire protection systems must be scheduled and approved by maintenance engineering. It is the responsibility of maintenance engineering to notify the AHJ and the NIH Fire Department of all modifications in these systems and to ensure that temporary, but equivalent, fire safety measures are in place when the operation of any fire system is impaired. Temporary and equivalent systems must be tested monthly.

All work areas will be separated from the remaining portion of the building with smoke-tight partitions constructed with noncombustible or fire-retardant materials. All barriers shall have clean, smooth surfaces and provide a contiguous seal to minimize the migration of construction dust as well as smoke.

Because the building's air pressure is negative relative to the outdoors, work that involves a break in an exterior wall shall be protected with two parallel noncombustible or fire-retardant partitions to minimize energy loss, property damage, and occupants' discomfort or exposure to chemical vapors and bioaerosols.

Penetrations in fire and smoke walls contiguous with occupied areas will be properly sealed at the end of each work shift.

All individuals must obtain a NIH Hazardous Work Permit from the NIH Division of the Fire Marshal by calling 301-496-0414 prior to the start of any welding, cutting, or use of an open flame.

Fire safety measures as required by the NIH Hazardous Work Permit shall be conspicuously posted at the work site and accessible at all times. Measures may include fire extinguishers, blankets, and other suppression methods designated by the AHJ or NIH Fire Department.

Commensurate with the fire hazard potential, the NIH Fire Department may provide employees and contractors who perform work requiring an NIH Hazardous Work Permit training in the use of portable fire extinguishers.

Prior to use, the PO, with the CC safety officer and CC Office of Facility Management will assess the risks associated with the flammables, oxidizers, irritants, and other potentially hazardous chemicals proposed for use in the work area.

The contractor will provide the Material Safety Data Sheets (MSDS) for chemicals used on the site in accordance with provisions of the OSHA Hazard Communication Act. The contractor must keep a binder containing all MSDS for chemicals approved for use at the worksite---where it is readily available for employees and emergency responders at NIH.

Flammable and oxidizing chemicals on the jobsite shall be limited to a 1-day supply. Additional supplies shall not be stored in a building unless an approved storage area is designated by the AHJ.

Flammable compressed gas cylinders shall be limited to a 1-day supply. Additional cylinders shall not be stored in a building unless an approved storage area is designated by the AHJ.

Compressed gas cylinders shall be securely stored in an approved cart.

Wastes shall be removed from the worksite at the end of each work shift or as needed.

Until completion of the construction project, all combustible storage on the jobsite shall be kept at the minimum level acceptable to the AHJ for daily operations.

Hazmat abatement signage must be posted prior to undertaking the work. The Contractor must coordinate work in advance and ensure that the site is secure. Restricting access to the site is the Contractor’s responsibility.

Procedures The NIH Division of the Fire Marshal [the fire safety "authority having jurisdiction" (AHJ)], as well as the project officers will monitor renovation and construction areas for compliance with the ILSM.

The NIH AHJ shall approve all completed work for compliance with provisions of the National Fire Codes prior to acceptance and beneficial occupancy of the space.

Daily Inspections The Contractor’s Project Manager or Superintendent shall monitor compliance with the ILSM on a daily basis.

Contractor shall address ILSM requirements in their daily report that shall be provided to the PO.

Non-compliance with checklist is sufficient cause for a “Stop Work Order”.

SCHEDULE

The work shall proceed only after the issuance of the Notice to Proceed (NTP) for individual tasks by the Task CO for the activities indicated.

The actual performance of the work and the delivery of the required documents shall be in accordance with the submittal schedule as specified by the individual task orders which also indicate the performance time for each review stage, similar to the following example:

(CALENDAR DAYS)

copies

Submittal #1 (Schematic Design)

Submittal #2 (Design Development)

Submittal #3 (Construction Document 70%)

Submittal #4 (Construction Document 95%)

Submittal #5 (Construction Document 100%)

SUSTAINABLE DESIGN

As defined in the NIH Design Requirements Manual (DRM) and the HHS Sustainable Buildings Implementation Plan, all construction projects will incorporate the Guiding Principles of the Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding (MOU) into the planning, design, construction, operation, maintenance, and decommissioning processes. Construction projects under the scope of this policy, which have a total project cost equal to or greater than $3 million, will obtain certification from the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED™) or the Green Building Initiative’s Green Globes™ System.

Existing facilities will incorporate the Guiding Principles of the MOU to the maximum extent feasible in all improvement, repair and maintenance projects. In addition to incorporating the Guiding Principles of the MOU, improvements and repair projects, which have a total project cost equal to or greater than $10 million and/or impacting 40% or more of the overall floor area, will obtain certification from the U.S. Green Building Council’s Leadership in Energy and Environmental Design (LEED™) or the Green Building Initiative’s Green Globes™ System.

In addition, existing buildings shall be assessed for compliance with the Guiding Principles of the MOU to ensure that 15% or more of the HHS capital asset building inventory incorporates the sustainable practices in the Guiding Principles by FY 2015. The HHS capital asset building threshold for incorporating sustainable practices in existing buildings is 5,000 gross square feet or more, excluding housing. New housing projects with a total project value greater than $3 million shall be designed to obtain LEED™ certification from the U.S. Green Building Council (USGBC). New housing projects with an estimated construction cost of less than $10 million may alternatively obtain a third-party Green Globes TM certification from the Green Building Initiative (GBI). Projects in existing housing that are greater than $3 million in total project cost and impact more than 60% of any individual unit shall also obtain third-party certification.

All new lease actions 5,000 useable square feet (usf) or more will incorporate the Guiding Principles of the MOU to the maximum extent feasible. New lease actions under 5,000 usf will consider the Guiding Principles as one criterion for lease evaluation. A build to suit lease will be a LEED™ certified building.

See the NIH DRM for additional guidance.

The certification level from the U.S. Green Building Council’s LEED™ or the Green Building Initiative’s Green Globes™ System will be as per current NIH and HHS policy at the time of the task order. Additionally, the individual task order will specify the responsibilities of the A-E and NIH in certification of the individual task, including specification of the responsibility of the A-E or NIH for preparation of the application documentation and responsibility of the A-E or NIH for submission of the application to the U.S. Green Building Council or the Green Building Initiative for certification.

ESTIMATED CONSTRUCTION COSTS WITH RESPECT TO DESIGNING WITHIN FUNDING LIMITATIONS When funding limitations are specified by an individual task order, the following shall apply:

The A-E shall accomplish the design services required by the individual task order so as to permit the award of a contract, using standard Federal Acquisition Regulation procedures for the construction of the facilities designed at a price that does not exceed the Estimated Construction Contract Price (ECCP). When estimates, bids, or proposals for the construction contract are received that exceed the estimated price, the A-E shall perform a technical evaluation of the bid proposals and prepare strategies for price negotiations, perform value engineering and/or perform redesign effort as required to enable award within the funding limitation. If the unfavorable bids or proposals are the result of conditions beyond the A-E’s reasonable control, the A-E shall not be required to perform such additional services without compensation.

The A-E shall promptly advise the Task CO if they find that the task being designed will exceed or is likely to exceed funding limitations and they are unable to design a usable (fully functional) facility within the funding limitations as set forth in the individual task order. Upon receipt of such information, the Task CO will review the A-E’s revised estimate of construction cost. If the Task CO determined that the original ECCP was not sufficient to allow a construction contract award within the amount specified, at the option of the Task CO, the ECCP may be increased or the scope of work reduced commensurate with available funds. When bids or proposals are not solicited or are unreasonably delayed, the Government shall prepare the ECCP based on the design submitted at the time the project is advertised for construction. This ECCP shall be used in lieu of bids or proposals to determine compliance with the funding limitation.

REVIEWS

The Task PO will coordinate all required Government reviews and reviews of other Government-contracted services.

The A-E shall conform to the submission schedules and requirements as defined herein for the work of this contract. The A-E shall allocate technical manpower and other resources so as to steadily progress toward milestone dates and monitor the work of consultants to insure concurrent steady progress. The A-E shall request information, determinations, and similar direction in sufficient time to permit the Governments development and delivery of the required information without delay to the schedule.

The A-E shall endeavor, in the planning of the work, to anticipate information requirements and request information as soon as the need for it becomes apparent. Insofar as possible, the A-E shall work around areas requiring clarification so as to minimize any delay to the project as a whole. Should delay occur, the A-E shall work closely and cooperatively with the Task PO to develop and implement methods to regain or minimize lost time.

It is imperative that the A-E and its consultants recognize that the NIH reviews are general in nature; that the detailed checking for technical accuracy, sufficiency, and coordination is the sole responsibility of the A-E and his consultants. Notwithstanding Government approval, the A-E shall remain liable for all damages resulting from design errors and negligent performance by the A-E or its consultants.

Following each submittal, the Task PO will return to the A-E written comments on the submitted work. The Government may use web-based system to provide comments in which case the A-E shall provide responses using the same system.

All review comments shall be incorporated into the work prior to the next submittal, unless the reviewer directs the A-E to disregard the comment. In this event the A-E shall send a memo reporting the directive to the Task PO and Task CO.

The A-E shall provide a written reply to all comments with the next submission on the Review Comment forms. If the A-E intends to disregard a comment, the A-E shall provide a written explanation of variance with the comment to the Task PO within seven (7) calendar days after receipt of the Government review comments.

At the option of the Government, the Task PO may request on-board review of submittal of progress prints to insure that progress is being sustained.

The A-E may request on-board reviews. These reviews shall be at the discretion of the Task PO.

PROJECT CONTACT PERSONS

Master Contract / Overall Project CONTRACT CONTRACTING OFFICER (CONTRACT CO) (overall authority in all matters for the master contract / overall project):

Daniel Hall National Institutes of Health AE-CCB, Office of Acquisition, ORF 13 South Drive, MSC 5711 Building 13, Room 2E48 Bethesda, Maryland 20892 Telephone: (301) 594.5711 CONTRACT PROJECT OFFICER (CONTRACT PO) (Facility Project Management and the Contract Contracting Officer’s Technical Representative (COTR) for the master contract / overall project):

Marjorie Marcus National Institutes of Health Construction Management Branch, ORF 13 South Drive, MSC 5759 Building 13, Room 275 Bethesda, Maryland 20892 Telephone: (301) 594-5031 The Government point of contact will be the Contract PO and the A-E point of contact will be the Contract Project Manager, as described below, for the master contract / overall project. All correspondence regarding the master contract / overall project shall only be issued either through the Contract PO or the Contract Project Manager.

Individual Tasks TASK CONTRACTING OFFICER (TASK CO) (authority in matters for individual tasks):

Task CO shall be as specified by individual task orders.

TASK PROJECT OFFICER (TASK PO) (Facility Project Management and the Task Contracting Officer’s Technical Representative (COTR) for individual tasks):

Task PO shall be as specified by individual task orders.

The Government point of contact will be the Task PO and the A-E point of contact will be the Task Project Manager, as described below, for the individual tasks. All correspondence regarding the task shall only be issued either through the Task PO or the Task Project Manager.

PROJECT MANAGEMENT

The A-E shall have responsibilities concerning Project Management as defined herein.

The A-E shall appoint a Contract Project Manager for the master contract, who shall be the Government's single point of contact, and provide all necessary master contract / overall project representation for the successful accomplishment of the work.