Responses_to_QuestionsNIHOD2013398-NIH_CompMultipleCompWasteVer.4.docx

DOCX document 41 KB Posted Feb 28, 2013

Attached to: NIH Comprehensive Multiple Component Waste Management Services
Solicitation number: NIHOD2013398
Issued by: Department of Health and Human Services National Institutes of Health

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Responses to Questions v.4 - Previous Federal Contracts have required completion of a cover sheet (SF 1449) and acknowledgement of amendments using SF 30.

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File	Type	Posted
SF1449-12.pdf	PDF	Feb 28, 2013
Amendment_1_Responses_to_Questions_NIHOD2013398-NIHWaste_Management.doc	DOC document	Nov 9, 2012

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NIH Comprehensive Multiple Component Waste

Management Services

NIHOD2013398

Responses to Questions:

Question- Where is the composting material (animal bedding and food waste) being taken currently?

Answer- This is what we are judging the contractor on, their

choices and submittal. We feel they have to propose

these things and prove they have a network and understanding of

the industry.

Question - Where are toner cartridges being taken currently?

Answer- This is what we are judging the contractor on, their choices and	submittal. We feel they have to propose these things and prove they
	have a network and understanding of the industry.

Question- Does the current contractor have someone on-site full time to handle recycling removal?

Answer- They need to read the SOW and Performance Standards and provide a response based on what we are seeking in those documents.

Question- The most recent solicitation modification states that the closing date
	for the proposal is March 15, 2013. However, several	paragraphs later states that the Business and Technical proposals
	must be received by March 14, 2014. Please clarify?

Answer- The date of March 15, 2015 for receipt of proposals is a typographical

error. The correct date is March 15, 2013 3PM EST. The correction to

the FBO description area has since been amended to correct the date.

NIH Comprehensive Multiple Component Waste
		Management Services
	NIHOD2013398

Question- I am unable to locate specific information regarding the number of
	proposals that must be submitted. There is reference to Attachment
	23 on page of 109, which may contain that information, however
	Attachment 23 is not provided.

Answer- Attachment 23 is the solicitation. The number of proposals requested is	6 Technical proposals and 3 Business proposals.
	See page 86 of Attachment 23.

6. Question- Is the Pre-Solicitation Conference sign in sheet available to the public?

Answer – A request must be submitted to the NIH FOIA office for a copy of the sign in sheet.

7. Question – 1. Item 3(f): Special projects - It is requested that we provide a unit price, however the type of project is unknown.

2. Item 7(e): Recycling pulls - should there be a line item for		compost pulls?
3. Item 7(l): Management handling fee references Line 7e.
	Should the reference be 7c?
4. Item 9: Management handling fee references Line 8m.
	Should the reference be 8k?

Answer(s) 1-4

1. Item 3F does not require the offeror to submit a price.	Special projects are circumstances not covered in contract
2. Compost pulls line item added (see 7 (e) (v).
3. Management handling fee (see 7(j) Lines 5, 7c only)
4. Management handling fee references Line 8 (i) only.

8. Question- 1. Where is the composting material (animal bedding and food		waste) being taken currently?
	2. Where are toner cartridges being taken currently?
	3. Does the current contractor have someone on-site full time to		handle recycling removal?

NIH Comprehensive Multiple Component Waste
		Management Services
	NIHOD2013398

Answer(s) 1-4 1. The government is evaluating bidders based on their knowledge of the industry and their ability to propose plans that reflect that knowledge.

2.This is what we are judging the contractor on, their choices and		submittal. We feel this proves offeror’s have a network and
	understand the industry.

3. NIH desires offeror’s to read and obtain a clear understanding		the RFP firstly. Based on that understanding, NIH expects the
	bidders to determine how many and what types of staffing are
	required to perform the recycling work.

9. Question - 1) Item 7 (k) on the pricing schedule refers to “Remunerations for Recycling”. Article 11 (pg 42), paragraph (a) says “It is hereby understood and agreed that remuneration for the tonnage value of recycled materials shall be _____ [to be completed at time of award] of the amount received by the contractor from the recycling outlet(s).

Please clarify if the government is requiring a remuneration rate, in the form of a percentage, to be included with the pricing schedule Item 7(k) as part of the proposal, or is the remuneration rate determined at the time of award, as indicated in Article 11(a).

Answer – 1) The Recycling Remuneration rate is determined at the time of award. Remuneration rates will vary according to market rates for recycling commodities, so each recycling commodity will have an individual remuneration rate. I.e. Mixed paper, scrap metal, pallets, commingled recycling, etc.

Question-2) Item 1 (c)(i) on the pricing schedule refers to “Loading Ramps
Connecting to Dock”. Is there a specific loading ramp design or actual loading	ramp at NIH that the proposer should use to determine the price for this item?

Answer – 2) The Loading Ramps Connecting to Dock” should be a “generic” price	that would cover the contractor for constructing a variety of configurations	depending on the need at a particular dock. The NIH has many different dock	configurations. There is no set height for the loading docks nor a set
	configuration for type of container at the dock. Some docks have a Front End
	container, some an Open Top, and others have Compactors.
	All the current ramps at the NIH are government property and will remain in
	place. The need for a new dock will occur if a new building is constructed, a
	modification to a dock is needed, a current ramp needs to be removed and
	reconstructed at another location or the ramp is in such disrepair that it needs to
	be replaced. In the past NIH required new ramps due to construction or a ramp
	was removed for an emergency generator and a new ramp had to be
	constructed at another location on the dock. A tour of the campus to see the
	various ramp configurations may help the proposer determine a fair price to
	propose.

10.

Question-Wastequip, a provider of compactor containers, would like to		complete a quick equipment survey that would enable them to price
	the 29 new containers we would purchase to service your bid.
	At your convenience, can you provide me the protocol they would
	need to follow to access the NIH compound to complete this survey?

Answer- Contractors are welcome to come onto the NIH campus as visitors and		look at anything they wish. Contractors should be aware that there is
	an attachment (20) in the RFP that lists all the equipment.

The COR cannot go on tour with them on a tour as it would not be fair

and equitable to the other bidders.

As far as protocol, contractors just need to go through the visitors

center and get a visitor badge which is the same procedure they went

through to attend the meeting last week.

11.

Question - Regarding the NIH Comprehensive Multiple Component Waste
	Management Services in Bethesda, MD, please provide FOIA contact
	information to acquire sign in sheet for the pre-bid meeting.

Answer – Please contact the FOIA representative for your request

National Institutes of Health (NIH) Freedom of Information Officer Building 31, Room 5B35

9000 Rockville Pike

Bethesda, Maryland 20892

Phone: 301-496-5633

FOIA Officer: Susan Cornell

FOIA Public Liaison: Susan Cornell

12.

Question – If an interested party, offeror or firm did not attend the pre-bid meeting, are They still eligible to bid on this contract?

Answer – YES.

13.

Question- Previous Federal Contracts have required completion of a cover sheet (SF 1449) and acknowledgement of amendments using SF 30.

Neither of these documents are provided on the web site. Please provide if required.

Answer- A form 1449 will be attached. There is no need for a Form 30 at this time.

A PDF form SF 1449 will be attached for completion and submission as cover sheet for proposal.

File details come from the government source that posted it. Updated Nov 14, 2017.