Amendment One (1) - Extends Date for Receipt of Proposals and Amends Combined Syn-Sol.pdf

NATIONAL INSTITUTES OF HEALTH CLINICAL CENTER

Combined Synopsis/Solicitation Number NIH-CC-20-002472

AMENDMENT ONE (1)

DATE OF ISSUANCE: May 27, 2020

Offerors must acknowledge receipt of the amendment prior to the hour and the date specified in the solicitation or as amended, by one of the following methods:

I. By acknowledging receipt of this amendment on each copy of the offer submitted

(Please note that this is the preferred method); or

II. By separate letter or e-mail which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR

THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter, provided each letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

The purpose of this amendment is to A) answer questions from potential offerors, B) extend the date for receipt of proposals to June 5, 2020 (five days) to allow more time for contractors to provide their quotation, and B) amend the Combined

Synopsis/Solicitation as provided below.

NOTE: OFFERORS ARE ADVISED THAT RESPONSES TO QUESTIONS REFERRED TO IN

THIS SECTION ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. NEITHER

THE TECHNICAL REQUIREMENTS/SPECIFICATIONS NOR TERMS AND CONDITIONS

OF THE RFQ ARE CHANGED UNLESS CHANGED BY A FORMAL

(CORRECTION/CHANGE) AS SPECIFIED IN SECTION “C”, BELOW.

A. CONTRACTOR QUESTIONS AND GOVERNMENT ANSWERS

i. Question 1: Are you planning to do a lease? I see the option years...

Government Answer: This solicitation is for purchase of equipment and service.

Option years are for warranty maintenance and service, and possible additional quantities.

ii. Question 2: On the IV Workflow device – assume you want the price for one and then if you buy more than one from whomever, you will just multiply it by the quantity?

Government Answer: The IV Workflow is for one to start, up to a maximum of 15.

Offerors must provide a price for one in the pricing table for each period of performance. And additional line item is added in amendment 1 for annual service and update requirements. See pricing table for updates.

iii. Question 3: I know this is open market, but if items in here are covered under MOU, [or GSA

Contract] can we reference them or apply [pre-negotiated discounts] here?

Government Answer: Page 1, Contractors must provide their most competitive/lowest available pricing for the equipment and services [in the pricing table].

iv. Question 4: Item B references a carousel medication storage device. Is this correct? It doesn’t state anything about a carousel in the RFQ title.

Government Answer: Two Medication Carousels are requested in this Combined

Synopsis/Solicitation. Please see amended combined Synopsis/Solicitation for details.

v. Question 5: Paragraph 3 – The Price Proposal shall consist of the completed excel attachment “Pricing Table.” There was no Excel attachment. Are you referring to the

Price Table on page 1? Or was the Excel file inadvertently left off?

Government Answer: There is no excel attachment planned. This sentence is revised to, “The Price Proposal shall consist of the completed pricing table from page 1.” The pricing table may be recreated in Excel if the vendor wishes.

B. The deadline for receipt of quotations under NIH-CC-20-002472 is extended from May 31, 2020 to June 5, 2020 to allow for quotation submittal in response to the amended Combined Synopsis/Solicitation Number NIH-CC-

20-002472 and considering the responses to questions.

C. RFQ CORRECTION/CHANGES

The above number Combined Synopsis/Solicitation is amended as set forth below.

1. Instructions for the pricing table are revised to state “Contractors must provide their most competitive/lowest available pricing for the equipment and services…”

2. Pricing Table is revised to add a line item for IV Workflow Service/updates

(all Option Periods) and for medication carousels (base period Line Item

0005).

Contractor must provide their most competitive/lowest available pricing for the following Period of

Performance summary of products and services with the salient characteristics of the items described in the following Statement of Work:

Line

Item Description Qty U/I Price / Unit Total ($)

Base

Base Period: Estimated to begin in June

Period of Performance est. 6/15/2020 to

5/31/2021

High Density Automated Storage System

Purchase: build, deliver, install to acceptable performance inclusive of training.

1 EA $_______ $_______

High Speed packager – Deliver est July, 1 EA

0003 IV Workflow – Delivery est January 2020 1 EA

0004 Other Support Services Min 0 /

Max 10 Month

0005 Medication Carousel 2 Each $_______ $_______

Total if all line items fully funded at the maximum quantities $_______

Opt 1 Option Period One: Period of Performance estimated 6/1/2021 to 5/31/2022

Warranty Services High Density Automated

Storage

Min 0 /

Max 12 Months $_______ $_______

High Speed packager Warranty Service /

Preventive Maintenance 1 Each $_______ $_______

1003 IV Workflow - Purchase Min 1 /

Max 15 Each $_______ $_______

1004 IV Workflow – Updates and Service Min 1/

Max 15 Each $_______ $_______

1005 Other Support Services Min 0 /

Max 12 Months

Total Option Period One if exercised at maximum quantities $_______

OPT 2

Option Period Two: Period of Performance estimated 6/1/2022 to 5/31/2023

Storage 12 Months $_______ $_______

High Speed packager Warranty Service /

Preventive Maintenance 1 Each $_______ $_______

2003 IV Workflow - Purchase Min 0 /

Max 15 Each $_______ $_______

2004 IV Workflow – Updates and Service Min 0/

Max 15 Each $_______ $_______

2005 Support Services Min 0 /

Max 12 Months $_______ $_______

Total Option Period Two if exercised at maximum quantities $_______

OPT 3

Option Period Three Period of Performance estimated 6/1/2023 to 5/31/2024

Storage 12 Months $_______ $_______

High Speed packager Warranty Service /

Preventive Maintenance 1 Each $_______ $_______

3003 IV Workflow Min 0 /

Max 15 Each $_______ $_______

3004 IV Workflow – Updates and Service Min 0/

Max 15 Each $_______ $_______

3005 Other Support Services Min 0 /

Max 12 Months $_______ $_______

Total Option Period Three if exercised at maximum quantities $_______

OPT 4

Option Period Four Period of Performance estimated 6/1/2024 to 5/31/2025

Storage 12 Months $_______ $_______

High Speed packager Warranty Service /

Preventive Maintenance 1 Each $_______ $_______

4003 IV Workflow Min 0 /

Max 15 Each $_______ $_______

4004 IV Workflow Min 0/

Max 15 Each $_______ $_______

4005 Other Support Services Min 0 /

Max 12 Months

Total Option Period Four if exercised at maximum quantities $_______

TOTAL including all Option Periods $_______

3. The Statement of Work is revised to include medication carousel requirements at 2.4, page 10, as follows.

a. The Contractor shall provide three non-developmental medication carousels that will operate as a single integrated all in one system. The solution shall be a commercial off the shelf software and hardware components that are configurable to the NIH Clinical Center workflow. The solution must have been demonstrated and proven to be in use at another inpatient pharmacy hospital setting.

i. The carousel shall be capable of storing unitdose and bulk medication items.

ii. The carousel shall be compatible with Omnicell Central Pharmacy Manager Inventory management system.

iii. All carousels shall behave as a single system rather than as multiple individual units (e.g.

electronic access to any vertical storage unit from any operator interface).

iv. The system shall be capable of both pick and put-away process from the access point.

v. The system shall be capable of automatic and manual grouping of same-LOT and same-

Part Number items for speed of pick and put-away.

vi. The system shall have the capability of scanning a barcoded bin to verify the proper bin is selected during pick and put-away operations. When enabled, the system shall not allow the operation to continue if an incorrect bin or component has been scanned with the hand scanning barcode reader. A corrective process shall initiate to notify the operator of the incorrect scan and to assist in the recovery.

vii. The operator shall be able to build a queue of multiple components within the system for pick and put-away to minimize the time required to pick and put-away components.

viii. The system shall employ a secure, computer-generated, time-stamped audit trail to independently record the time and date of user entries and actions.

ix. The inventory management software shall have Data Analytics and Reporting Component included

4. Page 13, Part 4, is revised to include medication carousels at D. all subsequent items are re-numbered as follows.

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

The Contractor shall provide:

A. High density automated robotic storage and retrieval system that can interface with Omnicell ADCs and Central Pharmacy Inventory Management System

B. IV workflow solution capable of integrating with carousel storage device and central pharmacy manager software

C. High speed medication packager capable of integrating with Omnicell Central Pharmacy Manager

D. Medication Carousels

E. Servers if the system cannot be virtualized.

F. Master list of all hardware and software components including length of warranty and average life of the solution. See Table 8.3.

G. Master list of Software Maintenance Agreements and License Agreements for all software.

H. Specifications required of the virtualized server, if applicable. The Server/Database/Application Infrastructure must be supported to run on Windows Server 2016 R2, at a minimum.

All other terms and conditions remain unchanged by this amendment.