2016_SOW_HRRT-Draft.pdf

Attachment 1

(1)

PROJECT TITLE: Maintenance for Siemens ECAT HRRT PET Scanner

STATEMENT OF WORK

1. Background

The National Institutes of Health (NIH) has had an intramural research program involving positron emission tomography (PET) since 1980. The group of investigators using PET at

NIH includes researchers from the PET and Nuclear Medicine Departments in the Clinical

Center and investigators in NIA, NIMH, NINDS, NIDDK, NIAAA, NHLBI, NCI, NIDR, and NIDCD. Operational PET scanners are essential to the missions of these institutes to support research into many different disease conditions. The PET Department, as a part of the Clinical Center, has as its mission the provision and maintenance of state-of-the-art scanning equipment for use by and in collaboration with the institute scientists.

2. Objectives

The government objective is to obtain (subject contract shall cover) maintenance, support, and emergency servicing of a Siemens ECAT HRRT PET scanners (referred to as HRRT) in the PET Department of the NIH Clinical Center. The HRRT was acquired in 2004.

Included with the HRRT is a patient bed supplied by Agile Engineering (Knoxville, TN).

The scanner is used in the research projects of many institutes at the NIH to study a variety of physiological processes in health and disease. A maintanence contract will be needed (In order) to maintain the current level of operation (8:00am to 5:00pm daily). Included in this contract will be an annual preventive maintenance visit, emergency servicing, spare parts, hardware, software and firmware upgrades and support.

3. Work To Be Performed

Independently, and not as an agent of the Government, the Contractor shall provide all necessary personnel, facilities, supplies, and services (except for those to be furnished by the Government as specified elsewhere in this contract) to perform the work required by this contract as set forth in this Section.

Specifically, the Contractor shall perform the following:

A. Preventive Maintenance

The contractor shall provide scheduled preventive maintenance once per year for the

HRRT. Preventive maintenance visits shall be scheduled at least thirty (30) days in advance by the PET Department staff. Preventive maintenance services to be performed are as specified below:

1. Gantry

a. Inspect covers for mechanical integrity and operation

b. Check all screws, bolts, cables, and boards for secure connections

c. Check transmission source robotics

Statement of Work – Draft 3-1-2016 (2)

i. Inspect, clean and lubricate robot hardware, as needed

ii. Inspect belt tension and wear, and replace, if necessary

iii. Check operation of robot limit switches

d. Check fans and water cooling system for proper operation

e. Inspect and align laser alignment lights, as needed

f. Ensure that gantry firmware is up-to-date

g. Replace defective hardware, as needed

2. Electrical

a. Check all power supply voltages

b. Check gantry displays and switches

c. Check all electronics for proper operation

3. Patient Bed

a. Inspect and service all mechanical and electrical systems

b. Clean and lubricate all moving parts, as needed

4. Computer systems

a. Check acquisition and reconstruction computers

b. Ensure that software is up-to-date

c. Replace defective parts, as needed

5. Water chiller

a. Check all connections and valves

b. Check hoses connecting chiller to scanner

c. Check fluid levels and temperatures

d. Check pump operation

6. Detector Setup

a. Verify tune gains, position profiles, crystal energy settings

b. Verify run mode, time alignment

7. Provide a written report summarizing the above tests and results

B. Spare Parts and Supplies

1. The Contractor shall provide an on-site supply of the following parts:

a. Analog board (quantity: 3)

b. PMT tube assembly (quantity: 1)

c. DHI flex circuit (quantity: 2)

d. LTI flex circuit (quantity: 2)

e. Bleeder board (quantity: 2)

2. The Contractor shall provide the following parts on an overnight basis:

a. Light tight interface board (LTI)

b. Detector head interface board (DHI)

c. DHI PC104 PCM586-1268C

d. Power supply, 5V 600W 100A

e. Coincidence controller (CC) power supply

f. CC PC104 module

g. High voltage power supply

h. Coincidence processor board

i. Detector head array

j. Acquisition computer

Statement of Work – Draft 3-1-2016 (3)

k. Reconstruction computer

l. Acquisition RAID disk storage

m. Cable serial coincidence

n. Cable serial communication assembly

3. The Contractor shall provide for the repair and/or replacement, as necessary, of the LSO/LYSO detector panels

4. The Contractor shall provide for the annual replacement of the Ge-68 rod and phantom sources

The Contractor shall provide for the replacement of other system components as originally delivered with the HRRT scanner on an as available basis. This shall include, but is not limited to, fans, belts, cables, switches, displays, lights, and hoses.

The Contractor shall also provide for the repair and maintenance of the patient bed

(originally manufactured by Agile Engineering, Knoxville, TN) either directly or by sub-contract to Agile Engineering.

C. Emergency Visits

1. The Contractor shall provide full service coverage and telephone support to correct all equipment malfunctions. The Contractor shall respond by telephone or e-mail within 24 hours, if requested during normal working hours (Mon - Fri, 8 am - 5 pm, ET). The on-site response time for major emergency visits shall be within one (1) week if requested during normal working hours. Requests for service initiated after normal hours, on weekends, or holidays will be handled by telephone or e-mail within one (1) hour of the start of the next business day.

2. The following individuals or their designated alternates will be authorized to request service: PET Quality Control Technologist, PET Physicist, and the Chief

PET Technologist.

D. Hardware and Software Updates and Support

1. The Contractor shall provide the software and hardware for the scanners, including Contractor sponsored modifications or revisions thereof, and provide support, at no additional cost for the duration of this contract, including renewals thereof.

2. The hardware and software support provided at no additional cost shall consist of correction of errors, provision of Contractor sponsored software updates, modifications, improvements, and revisions.

E. Hardware and Software Technology Upgrades

1. Any hardware or software upgrades, which the Contractor announces or may develop for general use with the type of equipment covered under this contract, shall be made available to the Government on the basis that such software is

Statement of Work – Draft 3-1-2016 (4) provided to the Contractor’s commercial customers. The cost will be negotiated as a separate contract modification, and the Contractor and the Government shall mutually agree upon the delivery date.

4. Period of Performance

The anticipated Period of Performance of the proposed Contract would begin May 12, 2016 for a 12 month Base Period, with the 12 month options to extend the performance period up to four (4) times as follows:

Base Period Performance: 5/12/2016 through 5/11/2017

Option Period One (1): 5/12/2017 through 5/11/2018

Option Period Two (2): 5/12/2018 through 5/11/2019

Option Period Three (3): 5/12/2019 through 5/11/2020

Option Period Four (4): 5/12/2020 through 5/11/2021