Questions_and_Answers.pdf

Question and Answers to RFP NIHAO2016055

Subject: RFP # 52.216-1 Type of Contract (page 21) and b. TYPE OF CONTRACT AND NUMBER OF AWARDS (page 32) RFP Requirement:

52.216-1 The Government contemplates award of a Labor Hour contract resulting from this solicitation.

b. TYPE OF CONTRACT AND NUMBER OF AWARDS

2. The type contract will be Firm Fixed Price. Term of the contract is for one year (base year) with four one year option periods available.

Question: Does the Government intend to award a Labor Hour or Firm Fixed Price contract?

FFP

Subject: RFP # Past Performance (page 45) RFP Requirement: Demonstrates past performance of comparable or related work similar in size, scope, and complexity. Past performance descriptions may be of active work or work completed within the last five years.

Question: Will the Government accept support provided under a Cooperative Agreement as a past performance citation? Yes

Subject: RFP # Past Performance (page 45)

RFP Requirement: Past performance questionnaire included from at least three entities that they have provided similar facilities support service relative to the PWS.

Question: Please provide additional information about the submission of the past performance questionnaires. Is there a specific questionnaire to be used? Which Government contract representatives should complete and return the questionnaire? What is the due date for receipt of the questionnaire? By what method does the Government wish to receive the questionnaire? Past Performance questionnaires will not be required for this solicitation.

Offeror’s shall speak to any relevant past performance that is related to this requirement.

Subject: RFP # 3) Technical Requirements (page 48) RFP Requirement:

c) Equipment and environmental monitoring system.

The awardee will establish a delivery schedule for dry ice nuggets and rice to assure all facility needs are met inclusive of fluctuation of needs for shipment from the facility. At a minimum the facility will requires 160 pounds of rice and 160 pounds of nuggets per week.

Question: This service description is applicable to dry ice delivery; however, dry ice delivery does not monitor systems. What specific task(s) does the Government expect the Contractor to perform under the “Equipment and environmental monitoring system” requirement? This is currently being discussed and will be addressed in a 2nd amendment posted on 9/14.

Subject: RFP # Criterion 2: Key Personnel and Other Personnel (page 42)

The proposed Facility Manager demonstrates at least 5-10 years’ experience managing similar facilities for federal, state or commercial entities.

The proposed Administrative Support Staff demonstrates at least 2-years’ experience performing similar administrative duties.

Question: Would an alternate labor mix be considered? Yes, each offeror can propose the appropriate personnel for successful performance of the requirement.

(d) The awardee will establish a delivery schedule for dry ice nuggets and rice to assure all facility needs are met inclusive of fluctuation of needs for shipment from the facility. At a minimum the facility will requires 160 pounds of rice and 160 pounds of nuggets per week.

Question: Under which CLIN should Offerors price these items (dry ice nuggets and rice)?

CLIN 004

Subject: RFP # Attachment 04: Proposal Instructions (page 57)

(d) Offerors must refer to the solicitation Attachment entitled “Packaging and Delivery of the Proposal,” which details strict guidelines, including page limitations, formatting and layout of proposals, and prohibits the offerors use of links to internet web site addresses (URLs) to direct readers to alternate sources of information.

Question: Would the Government provide the referenced attachment entitled “Packaging and Delivery of the Proposal”? This section has been deleted

Subject: RFP # SECTION 3 – UNIFORM COST ASSUMPTIONS-Other Direct Costs (page 59) RFP Requirement:

The following uniform cost assumptions shall be used by all offerors when preparing their cost proposal for to support 89,831sq ft. at 9 West Watkins Mill, Gaithersburg MD. A draft lease agreement will provided as an amendment to this solicitation on or before the walk-through on September 8th, 2016.

Question: Do these cost assumptions include G&A? Applicable G&A, handling or reduced rate applied to the ODC’s are considered a pass through charge. FAR Clause 51.215-22/23.

Subject: RFP # ATTACHMENT 01 – STATEMENT OF WORK-Other Direct Costs (page 49)

The Government will reimburse the contractor for the ODC’s identified in the PWS to include subcontracted services and the facility lease at cost with applicable material Handling or G/A.

No fee as profit is allowed.

Question: Would the government allow fees to the ODCs CLINs to properly compensate for cash flow and performance in completing the requirements/deliverables. No

Subject: RFP # SECTION B – SU PPLIES OR S ERVICES AND PRICES (page 5)

Line

Item Description Base Contract Option year 1 Option year 2 Option year 3 Option year 4 Grand

Total

Facility Manager

Administrative Support

ODC-Facility Lease

$2,566,620.00

$2,6546,451.70

$2,749,427.51

$2,845,657.47

$2,945,255.78

ODC-

Subcontracts for facilities support

$1,650,940.00 $1,700,468.20 $1,751,482.25 $1,804,026.71 $1,858,147.51

Total

$4,217,560.00

$4,356,919.90

$4,500,909.76

$4,649,684.18

$4,803,403.29

Question: Would the government confirm the number provided for CLIN 0 year 1 is a typo. Based on the total on the pricing table provided, it should

003 in the optional be 2,656,451.

Costs have been revised based on the revised Lease Agreement provided by the leasholder.

Subject: RFP # SECTION F – ARTICLE F.1 PERIOD OF PERFORMANCE (pg8) RFP Requirement: The Base Year period of performance of this contract shall be from October 1, 2016 to August 31, 2021. Note: The Base period is an eleven (11) month period.

Question: Would the government confirm the number provided for CLIN 0003 and CLIN 0004 in the base contract period is for 11 months instead of 12 months? The POP has been corrected 9/29/16 through 8/31/17 (base) and 9/1/17 through 8/31/18 (option years). CLIN’s 0003 and 0004 include an 11 months POP for the base contract

(g) Minor facility renovations Question: Can the government elaborate on what types of minor facility renovations are expected, ie electrical, mechanical, structural? This section has been deleted

(h) Calibration and/or certifications of Biological Safety Cabinets and Chemical Fume Hoods, Calibrations/certification of 370 single channel and 105 multi-channel pipettors to be performed every 6 months Question: Should this cost estimate also include any repair requirements resulting from the calibration/certification? Yes if or when repair services are provided or recommended the subcontractor who provided it is considered under CLIN 004.

Subject: RFP # Attachment 05: SECTION 3 (page 59)

The following uniform cost assumptions shall be used by all offerors when preparing their cost proposal for to support 89,831 sq ft. at 9 West Watkins Mill, Gaithersburg MD. A draft lease agreement will provided as an amendment to this solicitation on or before the walk-through on September 8th, 2016.

Question: Are the “Other Direct Costs” included in the chart provided exclusively to cover costs of items a-i on page 47-48? And are operating expenses associated with the Lease included in the “Facility including new lease of 16,406 sq for basement” cost line? The operating expenses are per square footage is included in the lease price.