NI-FM-2023-001-12 Addendum.pdf

Kathy Hochul Kathleen Moser John Honan

Governor Commissioner Western Capital District Manager

New York State Office of Parks, Recreation and Historic Preservation - Niagara Region PO Box 1132, Niagara Falls, NY 14303 (716) 278-1770 www.nysparks.com

ADDENDUM 1

JOB NAME AND PROJECT NUMBER

Woods Planting at Four Mile Creek

Four Mile Creek State Park

NI-FM-2023-001-12

DATE - August 19, 2026

ALL BIDDERS SUBMITTING A BID FOR THE ABOVE NAMED PROJECT SHALL TAKE NOTE OF THE

FOLLOWING CHANGES, ADDITIONS, INTERPRETATIONS, CLARIFICATIONS, ETC. IN CONNECTION

WITH THE DRAWINGS AND SPECIFICATIONS AND OTHER BID DOCUMENTS. THE FOLLOWING

INSTRUCTIONS HAVE PRECEDENCE OVER ANYTHING CONTRARILY SHOWN ON THE DRAWINGS

OR DESCRIBED IN THE SPECIFICATION DOCUMENTS, AND ALL SUCH INFORMATION SHALL BE

TAKEN INTO CONSIDERATION AND BE INCLUDED IN THE BIDDERS BID AMOUNT.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY INSERTING ITS NUMBER AND DATE IN THE

SPACE PROVIDED IN THE BID FORM. FAILURE TO DO SO MAY SUBJECT BIDDER TO

DISQUALIFICATION.

Summary of Addendum Items:

QUESTION #1 – Can I have the plants delivered and stored at the park?

RESPONSE #1 – OPRHP can work with the contractor and the Four Mile Creek Park Manager to determine if there is a staging area that can be used at the park.

QUESTION #2 – You say that you will work with contractor on placement, do you mean your people will move the plants in place? Or mark the spots with flags or some other way?

RESPONSE #2 – Outside of the map provided in the RFQ document, OPRHP can meet the contractor at the site to walk the planting areas. OPRHP would likely be able to generally flag out the areas, but it would not be extensive flagging. Placement of plant material will be determined on-site by the contractor based on the planting areas and guidance provided.

QUESTION #3 – Some nurseries have asked me if it has to be straight species or if cultivars are ok?

RESPONSE #3 – No cultivars should be used on this project.

http://www.nysparks.com/

New York State Office of Parks, Recreation and Historic Preservation - Niagara Region PO Box 1132, Niagara Falls, NY 14303 (716) 278-1770 www.nysparks.com

QUESTION #4 – If the size requested is not available would a smaller or larger alternative of the same species be ok? For example if #5 was requested, but only #3 or #7 is available which would you prefer? #7 is double the price of #3 at the nursery I got a quote from.

RESPONSE #4 – Prioritize smaller sizes if the requested size is not available. Please bid for this work based on the specifications and RFQ document.

QUESTION #5 – Would you like the plants to receive a top dressing of organic compost?

RESPONSE #5 – All details for planting can be found in the RFQ document. There is no organic compost or mulching as a part of this project.

QUESTION #6 – Can you provide one campsite during the work week for the crew?

RESPONSE #6 – Most likely not, the park will still have patrons and likely limited space at the time of planting.

QUESTION #7 – The RFQ says that "alternative container size or species substitutions can be recommended by chosen contractor". Is that something that can be worked out prior to the bid, or should we price everything based on the #5 containers and discuss other options after the contract is in place?

RESPONSE #7 – Please bid for this work based on the specifications and RFQ document.

Alternative plant sizes will be discussed once the contract is awarded.

QUESTION #8 – Is there any flexibility with the timing of the work? Specifically, could we push the container planting back a week or two to be able to do it at the same time as the live stake planting?

RESPONSE #8 – OPRHP can be flexible with timing, however the schedule will be determined once the contract is awarded.

QUESTION #9 – With regard to the 12-month warranty period, I was wondering if that would affect the timing of the payment or if we will receive the payment upon completion of the planting?

RESPONSE #9 – The contractor will be paid once the work is completed with the understanding that

OPRHP reserves the right to call in warranty plantings from the contractor based on the survival of the plants within the 12-month warranty period. The warranty period starts once the plantings are completed.

New York State Office of Parks, Recreation and Historic Preservation - Niagara Region PO Box 1132, Niagara Falls, NY 14303 (716) 278-1770 www.nysparks.com

QUESTION #10 – Will we have access to the existing spur trails that connect the main trail to some of the adjacent campsite areas.

RESPONSE #10 – The contractor will have access to any of the public trails within the project area.

OPRHP asks the contractor to leave trails open and unobstructed during the work period due to campsite activity and patron use. OPRHP asks that proper measures are implemented to ensure patron safety during planting, if encountered. OPRHP also asks that the contractor do not pass through occupied campsites to reach spur trails.

END OF ADDENDUM 1