NFFM77212101430 Statement of Work RFQ.docx

STATEMENT OF WORK (SOW)

For

TRASH AND RECYCLE REMOVAL SERVICES

NORTHEAST FISHERIES SCIENCE CENTER (NEFSC)

Narragansett, RI 02882

A. The Narragansett Laboratory is located at 28 Tarzwell Drive Narragansett RI 02882-1152. All inquiries are to the attention of the Technical Point of Contact (TPOC) TBD.

1.0 General Requirements

1.1 Scope of Work. Non-Personal Service. The Contractor shall provide all trained labor, supervision, equipment, materials, transportation, permits, insurance, and quality control necessary to provide legal collection, removal and disposal for Trash and Recycle Removal Services for the NMFS/NEFSC Narragansett, RI properties, herein known as the “Work”. Contractor shall be fully knowledgeable of all contract requirements and shall make themselves aware of job site conditions that will affect performance under the contract. Contractor shall at all times provide adequate supervision of employees ensuring Work is accomplished in accordance with the terms and conditions of the contract in a manner that will promote a safe, satisfactory condition (clean, neat and professional).

1.1.1 Place of Performance. The NMFS/NEFSC Laboratory located at 28 Tarzwell drive, Narragansett, RI 02882-1152. Refer to “Site and Performance Location”, Appendix A.

1.1.2 Period of Performance (POP). Base Year Plus Four Option Years. Each performance period (base and exercised options) will be in twelve (12) month increments.

PERIOD OF PERFORMANCE

1.1.3 Hours of Operation. Performance shall be accomplished between the hours of 6:30AM – 4:00PM Eastern Standard Time (EST). Performance shall be provided Monday through Friday, with the exception of recognized United States (U.S) Federal Holidays, the Federal Holiday home page can be found at www.opm.gov/fedhol, or when the Government facility/installation is closed due to local or national emergencies, adverse weather, administrative closings, or similar Government-directed facility/installation closings.

1.1.3.1 The Governments’ Technical Point of Contact (TPOC) will make notifications to the Contractor of Government facility/installation closures on an event-by-event basis. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Any “in-lieu-of” work day requests by the contractor must be approved by the TPOC. If the work day is not rescheduled, the invoice will be reduced to reflect the day(s) not worked.

1.1.4 All services under this contract shall be accomplished in accordance with all interstate, federal, state, and local laws utilizing the latest technology, products, equipment, industry practices, and specifications in order to achieve the quality and performance standards required.

1.1.4.1 Written and verbal communications concerning this contract shall be conducted between the Contractor and the authorized government team (Governments’ Technical Point of Contact, Contracting Specialist, and Contracting Officer) only.

1.1.4.2 Contractor shall handle corrective action(s) without dependence upon Government direction; and all discrepancies noted (by government team) will be corrected within 24hrs of identification. Contractors shall ensure contractor’s personnel/employees and all associated subcontractors performing under this contract, are notified of all deficiencies in their area of responsibility to ensure that deficiencies do not occur.

1.1.5 Quality Control is the responsibility of the Contractor. Quality Assurance is the responsibility of the Government.

1.1.6 Security Requirements. Security Clearances are not required. The Government reserves the right to deny access to Government facilities/property at any time, for any reason. The Government will not be held liable for any delays or breach of contract caused by refusal to allow entry.

1.1.6.1 All Contractor personnel/employees and all associated subcontractors performing under this contract MUST be U.S. citizens 18 years or older or MUST have established and maintain legal residence in the U.S., and be authorized by the US Government to work in the United States (i.e. Green card, worker authorization, etc.). All Contractor personnel/employees and all associated subcontractors performing under this contract MUST have at least one form of US Government issued photo identification (driver’s license, US passport, US work visa, etc.) for entry to the Government facility/property.

1.1.6.1.1 Contractor shall provide a list of all personnel performing under this contract to the TPOC within five (5) days of contract award. Contractor shall maintain this list throughout the life of the contract to keep it current and up to date reflecting all terminations and additions of personnel performing under this contract.

1.1.6.2 All personnel, the vehicles and property under their control are subject to search upon entering or exiting the installation, or at any point while on the installation. Any vehicles or personnel found in possession of prohibited items will be removed, and/or barred, from the installation and released to the appropriate civil authorities.

1.1.6.3 Government reserves the right to exclude or remove from the site any employee of the contractor or a subcontractor whom the Government deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the contract is deemed by the Government to be contrary to the public interest.

1.1.6.4 Government reserves the right to close down the job site and order contractor personnel off the premises in the event of a national emergency or a shut-down, for as long as security problems persist. A written notification will be provided as soon as possible. Contractor may only return to the site with written approval from the TPOC/CO.

1.1.7 Special Qualifications & Permits. Contractor shall ensure all required skill sets, and permits are obtained and maintained for performance under this contract.

2.0 Safety, Security, Fire Protection, Environmental Controls, Conservation of Utilities, and Compliance with Laws and Regulations.

2.1.1 Contractor shall be responsible for all means and methods as they relate to safety and shall comply with all applicable OSHA, NEC, NFPA, and EPA, local, state and federal requirements.

2.2 Safety Requirements. Safety is the responsibility of the Contractor. Contractor shall produce evidence of proper OSHA and other industry certificates/licenses upon request of the CO. The Contractor shall take all necessary precautions to meet proper safety standards and regulations of all local, state and federal codes and regulations. In performing work under this contract, the Contractor shall:

2.2.1 The contractor shall comply with the requirements of 29 CFR, Part 1910: Occupational Safety and Health Administration (OSHA) General Industry and Health Standards. Contractor shall implement a suitable safety program for employees performing work under this contract. Contractor shall promptly correct any non-complying work or conditions. Contractor shall be responsible to ensure its work does not affect the safety of the public or employees of the Government. Neither the Government nor its representatives shall bear any responsibility for safety precautions at the project work site. If, however, in the opinion of the TPOC, a life-threatening condition exists, the TPOC will orally (to be confirmed in writing) require the contractor to immediately suspend work in the affected area until the condition is corrected. Whenever contractor’s operations may create a hazardous condition, it shall at its sole expense, furnish, install and maintain such guards, fences, barricades, railing, light, signs, or other devices necessary to prevent accident, injury or damage to people or equipment.

2.2.2 Contractor shall conduct its operations in strict conformance with all applicable OSHA, NEC, NFPA, EPA 40 CFR Part 745, local state and federal requirements and other regulatory agencies during the course of this contract. Contractor is responsible to ensure all employees; sub-contractors, etc., adhere to all safety rules, regulations, policies and practices.

2.2.3 The Contractor, all employees, and subcontractors must be in compliance with all State and Local COVID19 guidelines. Masks must be worn in any of the buildings and maintain social distance from employees and other onsite contractors. Please notify the TPOC and CO immediately if any of the Contractor’s employees or subcontractors have tested positive for COVID19 and provide a plan for continuing the work as specified in this Statement of Work. A contact tracing form must be filled out and approved 24 hrs in advance of access to the buildings.

2.2.4 Contractor shall provide daily safety briefing to all contractor personnel performing under this contract. Contractor safety briefing shall include the requirement be mindful of the requirement to maintain a safe environment for the facility’s occupants including staff, visitors, and customers and the occurrence of the general public on or near the site.

2.2.5 Contractor shall conform to any additional restrictions outlined by the Government Safety and Environmental Compliance Officer during the course of the contract to insure the safety of their employees, government employees and the general public.

2.2.6 Record and report promptly (as soon as possible but no later than, one hour of incident) to the CO and TPOC, all available facts relating to each instance of damage to government property or injury to either Contractor or Government personnel.

2.2.7 In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the authorized Government representative (i.e. TPOC, CO).

2.2.8 If the government elects to conduct an investigation of the accident/mishap, the Contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

2.2.9 While on Government property, use of a cell phone while operating a vehicle or other motorized equipment is prohibited by Federal regulations unless the operator is utilizing a hands-free device.

2.2.10 Motor vehicle regulations are strictly enforced and excessive violations may result in the loss of driving privileges on the Government facility.

2.3 Security. There are no specific security requirements for performance under this contract.

2.4 Fire Protection Requirements. The emergency telephone number for NEFSC, Narragansett, RI is 911. Report within one (1) hour of all incidents to TPOC.

2.5 Environmental Controls. This section covers the responsibility of the Contractor while performing under this contract.

2.5.1 Contractor shall immediately inform the TPOC/CO of any environmentally hazardous situations that may arise as well as contact required regulatory agencies.

2.5.2 Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State and Local Laws, regulations and requirements regarding environmental protection as it pertains to the performance under this contract.

2.5.3 Conservation of Utilities. Not applicable.

3.0 Government Roles.

3.1 The Contracting Officer (CO) is the only individual with the authority to authorize changes within this contract that will have an effect on the scope and/or monetary value (increase or decrease) of contract.

3.2 The Technical Point of Contact (TPOC) is the individual designated and authorized in writing by the CO at contract award to perform specific technical or administrative functions on contracts. The key role of the TPOC is to observe, document, and communicate Contractor performance to both the CO and Contractor. All coordination and correspondence should be forwarded through the TPOC to the CO. TPOC and alternate TPOC (if applicable) will be responsible for the inspection and acceptance of performance and any deliverables under the scope of this SOW and resulting contract. The TPOC does NOT have authority to change the terms and conditions of the contract.

3.2.1 All contracting actions and/or correspondence should be forwarded through the TPOC. The TPOC will act on behalf of the CO for technical matters, providing technical direction and discussion as necessary with respect to the specifications or SOW, and monitoring the progress and quality of the Contractor’s performance. The TPOC does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other term and condition of the contract, or to direct the accomplishment of effort that goes beyond the scope of the SOW in the contract. When, in the opinion of the Contractor, the TPOC requests efforts outside the existing scope of the contract, the Contractor shall promptly notify the CO in writing. The Contractor under such direction shall take no action until the CO has resolved the issue or has otherwise issued a modification to the contract.

3.2.2 In the absence of the TPOC (due to reasons such as leave, illness, and official travel), all responsibilities and functions assigned to the TPOC shall be the responsibility of the CO until an alternate is assigned.

4.0 Government Responsibilities:

4.1.1 Government shall load the containers with trash and recycling materials. The government shall allow access for the removal of trash and recyclable materials. The government shall monitor the performance of the contractor.

4.1.2 Government shall inspect work performed under this contract. Any corrective action required as a result of the inspection will be accomplished prior to final monthly billing.

4.1.3 Contractor may be notified of deficiencies in performance in writing by the TPOC/CO. Oral deficiency notifications will be confirmed in writing by the TPOC/CO. Prompt corrective action shall be taken by the contractor upon notice of deficiency. Prompt is defined as immediate (on-the-spot) or within 24 hours of notification.

4.1.4 Government personnel other than COs and the authorized TPOC, may, with CO coordination, observe Contractor operations. However, these personnel may not interfere with Contractor performance or make any changes to the contract.

4.1.5 The Governments’ Technical Point of Contact (TPOC) will make notifications to the Contractor of Government facility/installation closures on an event-by-event basis. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential

4.1.6 Government Furnished Property, Materials, Equipment and Services (GFP/M/E/S). There is no government furnished property as part of this requirement.

5.0 Contractor Responsibilities.

5.1 Contractor Furnished Property, Materials, Equipment and Services (GFP/M/E/S). The Contractor will provide the materials, equipment, and services listed below necessary to achieve the quality performance standards of the work in this contract, unless otherwise specified herein:

5.1.1 Within five (5) days of contract award Contractor shall furnish One (1) eight (8) cubic yard (minimum size) dumpsters for the purpose of GENERAL TRASH collection and place them on the property of the NMFS/NEFSC Narragansett, RI location.

5.1.1.1 Contractor shall empty the one (1) eight (8) yard dumpster WEEKLY during regular working hours of 6:30am-4:00pm Monday through Friday. Contractor shall pick up all lose debris that may be caused from the emptying of dumpsters and containers.

5.1.1.2 Contactor shall coordinate with the TPOC a weekly schedule which will be maintained though out the duration of the contract. In-lieu of instances will be coordinated with and approved by the TPOC in advance.

5.1.2 Within five (5) days of contract award Contractor shall furnish ONE (1) two (2) cubic yard (minimum size) dumpsters for the purpose of SINGLE-STREAM RECYCLING of cans, bottles, mixed paper and cardboard; and place them on the property of the NMFS/NEFSC Narragansett, RI location.

5.1.3 Contractor shall empty the ONE (1) Two (2) yard single stream recycling dumpster EVERY OTHER WEEK (bi-weekly) during regular working hours of 6:30am – 4:00pm, Monday through Friday. Contractor shall pick up all lose debris that may be caused from the emptying of dumpsters and containers.

5.1.4 Contactor shall coordinate with the TPOC the bi-weekly schedule which will be maintained though out the duration of the contract. In-lieu of instances will be coordinated with and approved by the TPOC in advance.

5.2 Contractor Responsibilities/General Conditions: Contractor shall:

5.2.1 Be fully knowledgeable of all requirements of the contract documents and shall make themselves aware of all job site conditions that will affect their performance.

5.2.2 Contractor personnel/employees, and all associated subcontractors shall be experienced in the type of work involved and familiar with the specifications of this contract. Contractor is responsible for damage to any Government equipment, supplies, or facilities caused by Contractor personnel.

5.2.3 Comply with all applicable local, state, and federal codes and laws as well as other government published instructions per the contract documents.

5.2.4 Perform in accordance with professional industry standards.

5.2.5 Be responsible for all contractor security arrangements including subcontractor’s materials, tools, equipment, and personnel.

5.2.6 Contractors Personnel: The Government Technical Point of Contact (TPOC) will make notifications to the Contractor of Government facility/installation closures on an event-by-event basis. The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential. Any “in-lieu-of” work day requests by the contractor must be request to and approved by the TPOC in advance. If the work day is not rescheduled, the invoice will be reduced to reflect the day(s) not worked.

5.2.7 Equipment. The Government may inspect Contractor’s equipment at any time. Contractor’s equipment shall be subject to approval by the TPOC. The Contractor shall service or replace at no cost to the Government any equipment found to be defective, unsafe, or unsuitable. Contractor shall ensure that all containers provided under the performance of this contract are maintained, clean and free of excessive odor or replaced as necessary at no cost to the government.

5.2.8 Contractor Liability: Except as otherwise provided by law, the Government will not be responsible for the loss of, or damage to, the Contractor’s equipment, property, or death of or injury to the Contractor’s personnel/employees or associated subcontractors performing under this contract, resulting from the Contractor’s negligent performance under this contract. The Contractor shall be responsible for all damages to persons or property that occurs as a result of contractor faulty equipment, fault or negligence of Contractor personnel/employees or associated subcontractors performing on this contract.

5.2.9 Insurance Requirements. Contractor shall at its sole cost and expense insure its activities in connection with the work under this order and obtain, keep in force, and maintain insurance commensurate with the service being provided. Contractor will provide a copy of the Insurance Certificate to the CO upon request. It is the Contractors responsibility to ensure insurance certificates are up to date at all times during performance under this contract.

5.2.10 IT Security. Not applicable. Requirements of 48 CFR 1352.239-73 do not apply, and a Security Accreditation Package is not required.

5.2.11 Job Site Protection: Contractor shall take precautions to prevent the spread of dust, and debris. Contractor shall pick up all lose debris that may be caused from the emptying of dumpsters and containers.

6.0 Deliverable Summary. The Contractor shall comply with the delivery schedule in Section 5 of this SOW.

7.0 Contractor Tasks. Contractor shall comply with the required tasks, delivery, and schedule as identified in Section 5 of this SOW.

8.0 Invoicing. Contractor will provide a “proper” invoice on a monthly basis, in arrears, (no later than the 10th of each month) in accordance with the Prompt Payment Act. Proper invoices must include as a minimum:

a) Name and address of the contractor.

b) Name (where applicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

c) Invoice date and invoice number (Contractors should date invoices as close as possible to the date of mailing or transmission). Electronic submission of invoices is preferred.

d) Contract Number

e) Contract Line Item Number being billed, with description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed

f) Shipping and payment terms (e.g., discount for prompt payment terms, shipment number and date of shipment if applicable). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading (if applicable).

Improper invoices will be returned and payment will not be made until receipt of a proper invoice. The Contractor will send invoices in accordance with the terms and conditions of this contract to the following address (electronic submission of invoices is preferred): TPOC (to be determined at time of award) with a copy to the Contracting Officer.

APPENDIX A

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