NECO_-_SOLE_SOURCE_JUSTIFICATION_(Phy_Ther_ _Occup_Therps).pdf

J&A # 13400-13 LFO to N62645-11-D-5018 0026

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY

1. Identify the agency and contracting activity.

This justification is executed by the Naval Medical Logistics Command, Fort Detrick, Maryland on behalf of the Naval

Hospital, Camp Pendleton, CA hereafter referred to as the medical treatment facility (MTF).

2. Nature/description of the action/contract type.

The government intends to negotiate a logical follow-on Task Order with Professional Performance Development Group, Inc. for the existing medical services currently being provided under Contract N6264511D5018, Task Order 0026. The contract has an ordering period ending 31 July 2016.

3. Description of supplies/services.

The follow-on task order will mirror the following services that Professional Performance Development Group, Inc. is currently providing: (1 FTE) Physical Therapist and (1 FTE) Occupational Therapist services at Naval Hospital Camp

Pendleton, CA. In addition, 1 FTE Occupational Therapist will be added to the follow on task order. As discussed in

Section H.2.1.2.3, in the event an increase in the amount of previously competed services is required by the Government, the Contracting Officer may negotiate a sole source logical follow-on Task Order with the current contractor provided the required additional services do not represent more than one full time equivalent position or 20% of the total competed labor hours on the entire task order, whichever is greater. The follow-on task order will have a performance period of 29

September 13 through 28 September 14. The estimated value of this requirement is $347,052.80.

4. Identification of the exception to fair opportunity.

In accordance with 16.505(b)(2)(i)(c), the new work is a logical follow-on to an original order which was competed in accordance with the applicable contract ordering procedures. Due to the nature of the acquisition for medical services currently being performed by Professional Performance Development Group, Inc. under the Southwest Medical MATO, it is in the best interest of the Government to negotiate a logical follow-on allowing for the most effective use of resources.

Recompeting the services currently being filled would result in substantial duplication of cost to the Government that is not expected to be recovered through competition. Such costs include the time of technical and contracting personnel to review and evaluate the requirement, proposal and task order; as well as the costs associated with re-credentialing if a new contractor is chosen. The current position will be followed on with Professional Performance Development Group, Inc.

based on there being no change in scope to the current requirement.

5. Determination by the ordering activity Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

In order to determine whether the contractor’s proposed price is fair and reasonable, the Contract Specialist and

Contracting Officer will review the proposed price against current market research information available. If the contractor’s proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable. The Contracting Officer will determine the price to be fair and reasonable before awarding a new task order.

6. Any other facts supporting the justification.

This contractor is successfully providing services and has already worked through recruitment costs and has established a system for tracking and providing staff that works well at the requiring MTF. Changing contractors could require a complete change in current staff, adding the costs associated with reviewing new credentialing packages and conducting orientation (during which time no services are provided).

7. Statement of actions to remove or overcome barriers that led to the exception to fair opportunity.

At this time there are no actions being taken to remove or overcome barriers leading to the exception to fair opportunity under this contract. However, depending on the success under other contracts, it is possible that option periods may be added to future competitive task order proposal requests (TOPRs) to allow contractors to propose pricing and competitively be awarded a task order that would include services for the current and subsequent years of service. The use of options for TOPRs would eliminate the need to issue logical follow-on task orders which require the use of the exception to fair opportunity.

8. By signing in block 11, the Contracting Officer certifies that this justification is accurate and complete to the best of their knowledge and belief.

9. By signing below, the technical or requirements personnel certify that any supporting data that is their responsibility and which forms a basis for the justification is complete and accurate.

TECHNICAL COGNIZANCE

Rebekah Williams, Program Analyst Code 07 301-619-2387 Date

REQUIREMENTS COGNIZANCE

_____________N/A_________________________________N/A_________________ Chris Cullen, Director Code 07 301-619-7009 Date

Two Levels Above Technical Cognizance if over $550,000.

LEGAL SUFFICIENCY AND CONCURRENCE

Julia Hatch Code 00L 301-619-7491 Date

Assistant Legal Counsel

10. By signing in block 11, the Approving Official determines that circumstances at FAR 16.505(b)(2)(i)(C) apply to this task order.

11. Signatures

CONTRACTING OFFICER/APPROVING OFFICIAL below $650,000

Carrie E. Hickman Code 02 301-619-8594 Date

Contracting Officer

COMPETITION ADVOCATE/APPROVING OFFICIAL $650,000 or above

_____________N/A_________________________________N/A_________________ J.R. Osing Code 00L 301-619-2150 Date

Competition Advocate