NAVAL HOSPITAL CAMP PENDLETON SOW.pdf

NAVAL HOSPITAL CAMP PENDLETON

FACILITIES MANAGEMENT DEPARTMENT

Water Quality Management Contract

SCOPE OF WORK

This statement of work includes all necessary labor, materials, and equipment necessary to provide Water Management Program Support, Validation Testing, and Web-based Data Management at Naval Hospital Camp Pendleton:

Water Management Program (WMP) Support (WMS-350)

1. Facilitate regular Water Management Team (WMT) meetings onsite or remotely via web / video conference. Regular meetings to include:

● Update of WMP documents in phiAnalyticsTM per WMT decisions.

● Review program Validation Criteria, Verification & Validation Schedule, and Validation Response Log.

● Verification that the client is implementing the program as designed by reviewing Program Control data and Corrective Action Log.

2. Facilitate decisions for documentation and communication procedures (ANSI/ASHRAE Standard 188-2021 Section 6.2.9 Documentation and Communication*).

3. Provide environmental validation testing per WMT request – locations, quantities, frequencies determined during program development by WMT.

4. WMT Training on phiAnalyticsTM software platform, as requested.

5. Maintenance of phiAnalyticsTM website and users.

6. Facilitate annual WMP reassessment with the WMT to keep documents current with systems and standard guidance.

7. Onsite or remote support for validation results, as requested.

8. Emergent response support* including:

● Participation in meetings (onsite or remote) with state and local authorities.

● Assistance in implementation of sampling plan as required by state and local authorities

● Onsite or remote support for validation results (Vendor reserves the right to issue a change order for this work should it become excessive.)

Exclusions If out-of-scope services are identified in the process of executing the work in the Agreement or the Proposal, Vendor will provide an updated or separate proposal with the additional scope and pricing. The following items are not included in the services provided under the Agreement and Proposal:

1. Architectural and engineering design services.

2. Services related to engineering and construction, including but not limited to engineering design, equipment design, equipment specifications, and piping & instrumentation drawings, and plumbing drawings.

3. Licensed services of any kind.

4. Clinical support, including but not limited to clinical validation responses.

5. New construction and commissioning services

Validation Testing

The contractor shall provide validation testing in accordance with the Specifications to include the following:

• Total Bacteria

• Sterile Processing Services (SPS)

Total Bacteria Testing The contractor’s laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (EMLAP, NELAP, etc.), or a state certifying body.

The contractor will provide all labor, materials, and equipment necessary to complete environmental Validation Testing of the utility water. The contractor shall furnish sterile bottles that are appropriate for the analysis.

The contractor shall collect samples from twenty locations in accordance with approved laboratory procedures. The contractor shall furnish appropriate shipping containers and shipping labels for the transportation of samples to the laboratory. The laboratory will follow strict chain of custody procedures upon the receipt of the samples.

Validation testing shall occur on a quarterly basis. The laboratory will provide a report indicating the analytical results for each sample submitted. Results shall be provided within 4 days of sample receipt at the laboratory and shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client’s point of contact.

Upon request, retesting after remediation or other non-routine testing will be performed at the request of the client’s point of contact. Should the quantity listed in the price schedule be exceeded, additional funds may be provided for additional tests.

Sterile Processing Services (SPS) Testing The contractor’s laboratory must have environmental microbiology accreditation by a nationally recognized accrediting body (EMLAP, NELAP, etc.), or a state certifying body.

The contractor will provide all labor, materials, and equipment necessary to complete environmental Validation Testing of the SPS water in alignment with AAMI TIR 34:

2014/(R)2017. The contractor shall furnish sterile bottles that are appropriate for the analysis.

The contractor shall collect samples from one (2) critical water sources in accordance with approved laboratory procedures. The sample collector shall indicate on the Chain of Custody whether a sample is critical or utility so the lab can analyze in alignment with the specified limits of AAMI TIR 34:

2014/(R)2017 Table 1. The contractor shall furnish appropriate shipping containers and shipping labels for the transportation of samples to the laboratory. The laboratory will follow strict chain of custody procedures upon the receipt of the samples.

Validation testing shall occur at the frequencies identified in the table below for each test. The laboratory will provide a report indicating the analytical results for each sample submitted.

Results shall be provided within 10 days of sample receipt and shall be immediately uploaded into the web-based data management site and emailed in PDF format to the client’s point of contact. Lower limits of detection will align with AAMI TIR 34: 2014/(R)2017 recommended levels of water quality for medical device reprocessing.

Upon request, retesting after remediation or other non-routine testing will be performed at the request of the client’s point of contact. Should the quantity listed in the price schedule be exceeded, additional funds may be provided for additional tests.

Web based Data Management System (WMS-520) The existing web-based data management systems used to collect, report, and store continuous monitoring water data will be used for WMP development and operations. This existing web-based data management system provides the following functions:

• All information stored in the system is available 24/7 via password protected access

• WMP-related reports (including validation testing results, meeting minutes, verification reports,

• and service provider reports) can be stored and available for immediate access by all users

• Customized charts, reports, views and data entry screens as requested

• Management dashboards with industry benchmarking

• Send text or email alerts for data that is outside of set parameters

• Data collection via tablets and other hand-held devices

• Automated data collection via continuous monitoring equipment (equipment not included)

• Validation test results immediately uploaded into your phiAnalytics site (if samples are analyzed by Vendor)

• Exportable data to excel and other formats