ATT6_NAMA-16-Q-0044_FORM_04282016KS.doc

National Archives and Records Administration (NARA)

NPRC 1 Archive Drive, Saint Louis, MO 63138

NAMA-16-Q-0044

ATTACHMENT 6

QUOTATION SUBMISSION FORM

Vendors that fail to provide the required information below in its quote will not be considered for receipt of the contract. Vendors must complete and respond to every item in the table below to show its understanding of the requirement and ability and qualifications to deliver the services under the PWS. Vendors shall sign and return this attachment and any other required documents (i.e. certifications, pricing per Attachment 1, Schedule of Prices, etc.) with the quotation. The government will determine technical acceptability based on completeness and responsiveness of the Vendors response to the requirements listed below. Please e-mail quotations to kevin.schumacher@nara.gov.

3.1.1 Task: Semi Annual Preventive Maintenance on each reader/printer. Preventive maintenance must be scheduled semi-annually and performed in accordance with the reader/printer manufacturer’s specifications. Preventive maintenance must include at a minimum: (1) Perform operational checks and correct any deficiencies noted in accordance with manufacturer’s specifications; (2) Clean, lubricate, replace, and adjust mechanical parts in accordance with the manufacturer’s specifications; (3) Replace excessively worn or defective parts. Excessively worn parts are those parts that if not replaced immediately may fail prior to the next scheduled preventive maintenance cycle; (4) Visually inspect the exterior of all readers for damage and cleanliness and report any discrepancies to the COR or his designated representatives; (5) Consult with the COR or his designated representative regarding reader performance.

Vendor certifies will meet requirement:

Yes or No

3.1.2 Task: Repair and rebuild Canon MS 400 microfiche reader/printers. The Contractor must maintain, at a minimum, a 95% (less reader preventive maintenance downtime) reader uptime or in-service rate. In order to determine the uptime or in-service rate, the COR, of his designated representative, on a daily basis, will randomly check all of the readers to verify their operability and then calculate whether the 95% uptime or in-service rate is being maintained. If the equipment uptime or in-service rate drops below 95% at any time, the Contractor must furnish functionally equivalent machines in good operating condition to maintain the 95% equipment uptime or in-service rate while defective machines are being repaired. The Contractor must use only manufacturer’s new original or factory refurbished replacement parts in the performance of this contract.

Vendor certifies will meet requirement:

3.1.3 Task: Repair and rebuild Canon MS 400 microfiche reader/printers. The Contractor must maintain, at a minimum, a 95% (less reader preventive maintenance downtime) reader uptime or in-service rate. In order to determine the uptime or in-service rate, the COR, of his designated representative, on a daily basis, will randomly check all of the readers to verify their operability and then calculate whether the 95% uptime or in-service rate is being maintained. If the equipment uptime or in-service rate drops below 95% at any time, the Contractor must furnish functionally equivalent machines in good operating condition to maintain the 95% equipment uptime or in-service rate while defective machines are being repaired. The Contractor must use only manufacturer’s new original or factory refurbished replacement parts in the performance of this contract.

Vendor certifies will meet requirement:

3.4 Response Times. In the event of a reader malfunction, the Contractor will be notified by COR or his designated representative. The Contractor shall respond via telephone to the COR or his designated representative within 2 hours after receipt of the telephone notification. The Contractor shall arrive at the NARA location to service the equipment within the next two (2) working days (Monday through Friday).

Vendor certifies will meet requirement:

Yes or No

3.5 Technician Qualifications. The vendor shall use only Canon certified (or equivalent) technicians to complete the work and shall maintain proof of certification to work on Canon Microfiche Reader Printers.

Vendor certifies he will meet the technician certification requirement:

Yes or No Canon Certification attached:

Yes or No

4.3 Performance Documentation

Upon work completion for each Contractor visit, the Contractor must include: (1) Contract Number; (2) Date; (3) Reader Number; (4) Name of service technician; (5) Maintenance performed; (6) Equipment downtime; and (7) Signature and date from the COR or his designated representative.

Vendor certifies he will meet this requirement:

Vendors shall be registered in SAM at time of award to be eligible.

Yes or No

Past Performance shall address the following: Provide three (3) references, within the last three (3) years, where your work has been similar in scope to this requirement:

NOTE: Evaluation of past performance is not limited to information supplied by the vendor or on behalf of the vendor. The Government may consider past performance information from various sources including, but not limited to CPARS (Vendor Performance Assessment Reports System), PPIRS (Past Performance Information Retrieval System), other government sources, agency records and information, or publicly available information.

1. Firm:______________________________

Address:____________________________

Contact name:____________________________ Phone:_____________________________ Date:_____________________________

Description:________________________

___________________________________Dollars

2. Firm:______________________________

Address:____________________________

Contact name:____________________________

Phone:_____________________________ Date:_____________________________

Description:________________________

___________________________________Dollars

3. Firm:______________________________

Address:____________________________

Contact name:____________________________

Phone:_____________________________ Date:_____________________________

Description:________________________

Dollars

Vendors are required to provide the following:

1. Business Size: ___________________________

2. DUNS number: ___________________________

3. Payment Terms: ___________________________ (e.g. NET 30)