Q and A Round 2.docx

N6893621R0035

Section A - Solicitation/Contract Form

QUESTIONS & ANSWERS

Questions & Answers – N6893621R0035 Q1. In Regards to Notice ID N6893621R0035 (Logistics Support Services), the NAICS code listed is 541330 as a small business set aside. Will the Government consider amending this response to set the NAICS code 541330 with exception to allow the size standard to be 41,500,000?

A1. Amendment 1 to the solicitation corrected this. The size standard is $41,500,000.

Q2. Can you please make it more clearer on what's expected for the solicitation.

A2. Section L of the solicitation provides the instructions for offerors and Section M of the solicitation provides how the Government will evaluate proposals.

Q3. Would the government consider reducing the Facility Clearance Requirement level for Prime Contractors from Top Secret to Secret in order to increase level of competition for this opportunity? Our understanding of the RFP is that any TS classified work will be performed at the government site. Thus, it seems unnecessary for the Prime’s facility to have a TS FCL. And if the government cannot reduce this FCL requirement, would the government please clarify what is the reason for the requirement that Prime Contractors must have a TS FCL?

A3. No, the requirement requires Top Secret.

Q4. Could you please confirm that the rates listed in Table in 4.7.2 are for reference only? Can we assume that the governing rates for SCA positions will be as set forth in Attachment 6, Wage Determination?

A4. Yes, the SCA rates are as set forth in the attached Wage Determination.

Q5. Attachment 4 does not include education and experience information. Please provide.

A5. Attachment 4 has been updated with Amendment 2.

Q6. The education and experience requirements are not in line with the local workforce, specifically the junior level categories. China Lake has a valuable segment of workforce that includes former military personnel with significant and relevant experience but have not had the opportunity to obtain a formal education degree. To ensure that there is no gap in service due to having to replace incumbent individuals supporting LSS, would the Government consider adjusting labor qualifications for Junior, Journeyman, and Senior to reflect more closely those that are in line with current standards?

A6. The education and experience requirements have been updated. Please see Attachment 4.

Q7. In Section L, 4.7.1 ODCs Estimated Travel, the RFP states that the “yearly travel cost is approximately $2,076,430”, however the table below it shows yearly travel costs of $415,286. Could the Government confirm that the $2,076,430 amount is intended to reflect the TOTAL travel cost for all years?

A7. That is correct. $2,076,430 is the Total travel cost for all years.

Q8. Ahead of the deadline for submissions of the Solicitation titled: "Logistics Support Services_N6893621R0035," we would like to confirm if there have been any vendor questions or document that are not posted on the solicitation website.

A8. All vendor questions & Government answers as well as all applicable documents are posted to the solicitation website.

Q9. In addition, we would greatly appreciate if you could please confirm that the response for this Solicitation will be via email and that the due deadline is on Monday, March 21, 2022 at 3:00PM PDT.

A9. Please read Section L for submission guidelines. The deadline is being extended in this amendment to Monday, 28 March, 2022 at 3:00PM Pacific Time.

QUESTIONS & ANSWERS 2

Q1. Many solicitations, including the previous one for LSS, include customary language regarding cost realism analysis as follows: “Unrealistically low costs or inconsistencies between the technical and cost proposals may be assessed as proposal risk and could be considered weaknesses under the technical factor. Therefore, any inconsistency, whether real or apparent, between the technical proposal and cost proposal should be explained in the narrative section of the cost/price proposal.” Could the Government please advise if this was omitted for a particular reason and consider including it in this solicitation?

A1. This verbiage has been incorporated in Section M, Part B, Paragraph 4.

Q2. As this procurement is a set aside for small business, was it the government’s intention to impose a small business subcontracting requirement? The RFP provides as follows:

(A) The last bullet of Section L’s 2.0, Volume 2: Technical reads: “Small Business Management.”

(B) Section 2.5, Small Business (SB) Utilization Strategy reads: ”All Offerors shall describe their strategies for utilizing SB Concerns in the performance of this contract, whether as a JV, teaming arrangement, or subcontractor to achieve a Government established Small Business Participation goal of no less than 15% of the total contract value, inclusive of options. Small business Offerors should include themselves in addressing their strategies. Although the aforementioned stated goal represents the Small Business category, Offerors shall include goals for not only Small Business, but also for Small Disadvantaged Business, Veteran-Owned Small Business, Service-Disabled Veteran-Owned Small Business, HUBZone Small Business, and Women-Owned Small Business. All goals shall be presented in both dollars and percentages in relation to total contract value.”

(C) The Table appearing in Section 4.1, Volume Content, paragraph (a)(i) includes a “Business Size” column.

(D) Part B: Specific Information, Section 2.0 Technical states: “Additionally, the Offeror’s strategy for utilizing Small Business, Small Disadvantaged Business, Women-Owned Small Business, HUBZone Small Business, Veteran-Owned Small Business, and Service-Disabled Veteran-Owned Small Business concerns compliance with any minimum required Small Business goals as identified in Section L, as well as its consistency with the proposed Small Business Subcontracting Plan (if applicable) will be evaluated.”

A2. A, B, and D have been removed. C remains as a requirement.

Q3. Please confirm that the applicable small business size standard for this acquisition is $16,500,000.

A3. See Amendment 1

The following amends Section L, Part A, 4.0 – Electronic Proposal Submission

4.0 ELECTRONIC PROPOSAL SUBMISSION

The Offeror shall submit all volumes of its proposal electronically via DoD SAFE (https://safe.apps.mil/). All proposal documents must be compatible with the Microsoft Office 2016 Word and Excel and/or the latest Adobe Acrobat Reader Portable Document Format (PDF). The prime contractor is responsible to submit all volumes of the proposal including those from subcontractors. No other submissions, such as mail, hand-carried, proprietary, or other electronic system (e.g., PIEE) will be evaluated.

An email shall be submitted to Madelene Perez at madelene.j.perez.civ@us.navy.mil no later than 12:00 PM PST three (3) days prior to the submission date requesting a “Drop-Off Request Code.” The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit proposal documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the proposal due date. This code authorizes access to submit proposal documents securely via DoD SAFE. Each submission package in DoD SAFE is limited to 25 documents totaling 8 GB. If a proposal includes more than either of these limitation, the Offeror shall request an additional Drop-Off Request Code. It is the Offeror’s responsibility to confirm receipt of proposals and all electronic communications. Screen shots of the submission should also be taken to validate a submission was accepted in the DoD SAFE system.

The Offeror shall send an e-mail to Madelene Perez at madelene.j.perez.civ@us.navy.mil immediately after submittal of proposal electronically to DoD SAFE to document time of delivery and confirmation of all volume contents. It is suggested the contractor email the page number of each volume, annex, etc, so the proposal can be confirmed. Missing pages received after the due date will not be evaluated.

The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within and among proposal volumes that do not include price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. If an extension to the solicitation is allowed, a new Drop-Off Request Code will need to be requested.

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

CONTRACT SPECIALIST

Email address: brianna.n.little.civ@us.navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

PROCURING CONTRACTING OFFICER

Email address: erin.k.strand.civ@us.navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

Section B - Supplies or Services and Prices

Logistics Support Services - Labor

CPFF

The contractor shall provide Logistics Support Services (Labor) in accordance with Attachment 1, SOW.

Note to Offerors: CLIN 0001 ceiling for the 5-year period of performance is based on the 608,590 labor hour estimate.

FOB: Destination

PURCHASE REQUEST NUMBER: 1300901618-0001

PSC CD: L010

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

Other Direct Costs (ODCs)

COST

The contractor shall provide travel and materials in accordance with Attachment 1, SOW.

FOB: Destination

MAX COST

Data

COST

The contractor shall provide Technical Data in accordance with the Contract Data Requirements List (CDRL), DD Form 1423, Exhibit A.

NSP = Not Separately Priced. The cost for data shall be included in the appropriate CLIN.

FOB: Destination

MAX COST

Totals

* denotes Key Personnel labor categories

B-TXT-STRMLND Streamlined Ordering Procedures for Cost Plus Fixed Fee Term Level of Effort (LOE) Orders (MAR 2020)

LOE Orders will be issued under this contract using the following streamlined ordering procedures:

(1) For each proposed order, the contracting officer will provide the contractor with a Statement of Work (SOW) and an Independent Government Cost Estimate (IGCE). The IGCE is an estimate of labor hours by labor category utilizing the estimated and negotiated Composite Labor rates table below to calculate the total estimated cost for the proposed Task Order (TO). The TO fixed fee is calculated using Section H Clause 5252.232-9510 PAYMENT OF FIXED FEE (NAVAIR).

(2) These Composite rates are estimates, and invoicing will be based upon actual costs incurred. Ceiling for Other Direct Costs (ODC) will be priced in accordance with the Government estimate. TOs crossing multiple years will be estimated by the Government using the composite rates for each year in proportion to the period of performance of the TO.

(3) Within three (3) working days of receipt of the SOW and IGCE, the contractor will respond:

(i) If the contractor agrees that it can perform the TO within the parameters of the SOW/IGCE, they will notify the contracting officer within three (3) working days of receipt of the SOW and IGCE. If the requirement remains valid, a priced order will be issued to the contractor.

(ii) If the contractor does not agree with the SOW or IGCE the contractor shall submit a proposal to the contracting officer within five (5) working days of receipt of the SOW and IGCE, addressing only the specific areas of difference in labor categories and/or hours in the IGCE. Once the differences are resolved between the contracting officer and the contractor, and the requirement remains valid, a priced order will be issued to the contractor.

(iii) If the contractor fails to respond to the proposed order within five (5) working days of receipt of the TO, the contracting officer may unilaterally issue the TO or extend the deadlines above when in the best interest of the Government.

To be completed at award

Program Manager*

Project Management Specialist

Project Analyst

Administrative Assistant

Data Entry Operator II

Logistician, Junior

Logistician, Journeyman

Logistician, Senior

Logistics Analyst, Junior

Logistics Analyst, Senior

Library Technician

Business Systems Analyst, Senior

Technical Writer II

Technical Writer III

Engineering Technician I

Engineering Technician II

Engineering Technician III

Electronics Technician, Maintenance II

Engineers, All Other

*Indicates Key Personnel

SECTION B NOTE - FIXED FEE

Fixed fee is for work performed under this contract. Fixed fee is earned under CLIN 0001, Logistics Support Services – Labor, under authorized orders. The cumulative fixed fee established in the orders issued hereunder shall not exceed the total fixed fee for the contract unless the contract is modified in writing by the Contracting Officer.

Fixed fee may not be assessed on any hours for indirect charges that are moved to direct.

Note: The Government may require negotiations of fixed fee at the order level based on risk, complexity of work, and amount of Prime vs subcontractor work.

Section C - Descriptions and Specifications

STATEMENT OF WORK

Work under this contract shall be in accordance with the Statement of Work, provided as Attachment 1 to the basic contract. Each order issued under this contract will include a Statement of Work providing the specific scope.

Section D - Packaging and Marking

PACKAGING AND MARKING INFO

CLIN 0001 – N/A

CLIN 0002 – IAW Best Commercial Practices CLIN 0003 – IAW CDRLs

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (AUG 2019)

The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

CLIN INSPECTION AND ACCEPTANCE TERMS

CLINs 0001, 0002, and 0003 destination inspection of the supplies to be furnished hereunder shall be conducted at destination, by the Government. Final acceptance shall be in accordance with FAR 52.246-5.

Section F - Deliveries or Performance

DELIVERY/POP INFORMATION

CLINs 0001 and 0002 – ordering period is 5 years.

CLIN 0003 – delivery shall be IAW Exhibit A, DD Form 1423, CDRLs.

DELIVERY INFORMATION

*To be completed at Award

Section G - Contract Administration Data

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Cost Voucher

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

See Specific Order

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause) *To be completed at Contract Award

*To be completed at award

G-TXT-0001 PAYMENT INSTRUCTIONS (FEB 2018)

Note: Payment Clause FAR 52.216-7 applies to this contract.

FOR GOVERNMENT USE ONLY

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

G-TXT-03 CONTRACTOR ACCESS TO NAVAL AIR WARFARE CENTER WEAPONS DIVISION CHINA LAKE (JUL 2014)

Contractors requiring access to the Naval Air Warfare Center Weapons Division China Lake are required to have credentials in Defense Biometric Identification System (DIBIDS) or obtain a day pass from the Pass and ID Office. The Government will not be responsible for work delays or work stoppages due to failure to comply with these access requirements. Questions should be directed to Tina Todd at (760) 939-3154.

G-TXT-06

(* To be completed at Contract Award.)

Section H - Special Contract Requirements

NAWC-WD Procurement Competency

The cost factors utilized in determining the estimated cost/price under any order shall be the rates applicable at time the order is issued.