18R0036_Solicitation_amendment.docx

N6893618R0036

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Email address: markus.depina1@navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

INSTRUCTIONS TO OFFERORS

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or subfactor clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who provides at least 20% of the proposed total price/cost (excluding the Offeror’s profit/fee), for the contract or provides one or more Key Personnel. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at markus.depina1@navy.mil. It is required that all questions are received by 5 Jun 2019.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size but should be folded to approximately 8.5 x 11 inch standard size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) as electronic files fully compatible with Microsoft 2016 and for information not supported by MS Office products, with the latest Adobe Acrobat reader on a CD-ROM. The Offeror will ensure that the Price/Cost Volume is provided on a separate CD-ROM. Each CD-ROM is to be labeled for content and the Offeror’s name. If a discrepancy exists between the original paper copy of the proposal and the disk copy, the paper copy will take precedence.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as one original and additional copies as specified in the table below. The table below supersedes the copies requested in Block 9 of the Standard Form (SF) 33. All volumes of the original proposal shall be delivered to the address provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes are specified and summarized in the table below.

(excluding Vol 1. Annex 1, Subcontracting Plan, if required)

Each volume shall contain the following information:

-Cover and title page

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is required that Volume 2 Past Performance information be submitted 14 days prior to the submission date specified in Block 9 of the SF 33 of the RFP.

Offeror shall submit proposals via United States Postal Service or through a commercial carrier using the address provided below. Offeror shall not submit proposals by facsimile or electronically via email.

U.S. Postal Service Mailing Address:

COMMANDER

CODE 254510E (M. DEPINA 805-989-8055)

NAVAIRWARCENWPNDIV

575 “I” AVE, BLDG 36 RM 1116

POINT MUGU, CA 93042-5049

Solicitation Number: N6893618R0036 Attn: Markus DePina

Direct Delivery Address (UPS, FedEx, etc.):

COMMANDER

CODE 254510E (M. DEPINA 805-989-8055)

NAVAIRWARCENWPNDIV

BLDG 36, RM 1116

POINT MUGU, CA 93042-5049

Solicitation Number: N6893618R0036 Attn: Markus DePina

Hand carried proposals may be delivered to the address above and no later than the date and time specified in Block 9 of the SF 33 of the RFP; attention to Markus DePina.

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal volumes in cartons or equivalent packaging containers in the most efficient manner possible grouping like volumes to the maximum extent possible. Each container shall be single person portable. One container shall include all Original Proposal volumes including the original/signed documents submitted as part of Volume 3 Cost/Price.

Each box should include a packing slip detailing the contents to include the volume number, title, and copy number. Also, each box should be stamped or marked “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

Cost or pricing information shall only appear in the Price/Cost volume.

1.0 VOLUME 1: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

Note: This volume shall not contain any reference to cost or price aspects of the offer.

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following elements in the technical proposal:

1.1 Understanding of the Work

1.1.1 Performance Based Statement of Work Approach – First Article and Production (CLINS 0001 -0004 and option years 1001 - 1004)

The subject Microwave Power Modules (MPMs) produced are integrated with other countermeasures or emitter modules to complete required system configurations. These MPMs are installed in systems that are used to evaluate U.S. weapons systems and train Fleet operators. These systems are used throughout a weapons systems life cycle, from rack units to use in laboratories and hardware in the loop facilities during development, to airborne pods for use on manned aircraft, or ground based applications, for testing and Fleet training. These MPMs can also be installed as part of systems mounted in and on unmanned aerial targets or ground based systems for live fire developmental testing (DT) and operational testing (OT) of weapon systems. The proposal shall specifically address how the proposed design will be fabricated, tested and delivered under the premises of ANSI/ISO/ASQ Q9000 Series Quality Management Systems Requirements Standard or Equivalent Quality System Model.

The proposal shall describe how the MPMs will be fabricated in accordance with the Performance Based Statement of Work (PBSOW) paragraphs 3.1, 3.2, 5.0 and 6.0.

1.1.2 Performance Based Statement of Work Approach - Services (CLINS 0005-0007 and option years 1005-1007)

Offerors shall provide a description of their Engineering and Repair capabilities in respect to their proposed product. Provide a written narrative of the Offeror’s understanding and proposed capability to perform the services of the PBSOW paragraphs 3.3, 3.4, 3.5, 5.0 and 6.0.

1.2 Quality Assurance

Offerors shall describe the quality assurance (QA) program proposed for this procurement. The proposed QA program shall satisfy the program objectives and meet the requirements of ANSI/ISO/ASQ(E) Q9001-2008 or equivalent quality system model (Note that MIL-I-45208 or MIL-Q-9858, if proposed by the Offeror are acceptable). Offeror shall describe how the proposed quality system will control the quality of the program in the design, qualification and production phases. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management for both development and production.

Offerors shall provide terms and conditions of their product warranty. If no warranty is available, Offerors shall notate this in their proposal.

1.3 Management Approach

Offerors shall address the following:

a) Adequacy of corporate management and resources to support the technical requirements of the solicitation.

b) Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement to include an outline of the organizational structure, functional relationships, communication and responsibilities among the organizational elements that will participate in the effort.

c) Procedures to be taken to ensure quality.

d) Plan for early identification and resolution of problems.

e) Identification of potential performance risks related to manpower/personnel management strategies and proposed risk mitigation strategies.

f) Subcontract management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach.

1.4 Small Business (SB) Subcontracting Plan

THIS DOES NOT APPLY TO OFFERORS CLASSIFIED AS A SMALL BUSINESS FOR THIS PROCUREMENT. The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as Vol 1. Annex 1, unless there is an already approved comprehensive SB Subcontracting Plan. The SB Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a) (1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved SB Subcontracting Plan will be incorporated into the resultant contract.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Annex 1 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Markus DePina, Contract Specialist, at Email markus.depina1@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

3.0 VOLUME 3: PRICE PROPOSAL

3.1 Volume Content:

a) This Volume shall contain the Contract Compliance information specified below as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

ii. Signed SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iv. Guarantee the length of proposal validity (for at least 180 days after proposal submission).

b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) and Sub-CLIN Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2016 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

c) All price/cost and price/cost supporting information shall be contained in Section B and the price/cost proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

d) CLINS 0001 through 0004 and 1001 through 1004 (FFP supplies): The Offeror shall utilize the maximum quantities as listed in Section B for each CLIN. If step ladder pricing by quantity and/or year is proposed, a separate Excel Workbook showing the breakout of the proposed step ladder pricing schedule shall be submitted as Volume 3, Annex 1. A template for Vol 3, Annex 1 is provided as Attachment P3. Attachment P3 can be edited, as needed for proposal purposes. If no stepladder pricing is proposed, the Offeror shall state “No step ladder pricing proposed” in Volume 3, and no Volume 3, Annex 1 will be required. If stepladder pricing by quantity and/or year is utilized, the maximum unit price (i.e.: the highest dollar value unit price) shall be utilized to calculate the maximum CLIN price for Section B.

e) CLINs 0005 and 1005 (FFP services/tear down and evaluation): The Offeror will propose the FFP amount for tear down and evaluation of an Microwave Power Module unit for CLINS 0005 and 1005. The tear down and evaluations will be no more than 200 for the initial five-year ordering period and no more than 120 for the three-year option period.

f) CLINS 0006 and 1006 (FFP services/repair): The Offeror shall utilize the Government’s provided FFP CLIN maximum estimates in paragraph 3.5 for CLINs 0006 and 1006. The repair services will be no more than 200 for the initial five-year ordering period and no more than 120 for the three-year option period.

g) CLINS 0007 and 1007 (FFP services/modification): The Offeror shall utilize the Government’s provided FFP CLIN maximum estimates in paragraph 3.5 for CLINs 0007 and 1007.

3.2 Ground Rules and Assumptions:

a) As this is a competitive acquisition with adequate price competition anticipated, certified cost or pricing data in accordance with FAR 15.403-1 is not required. However, in the event that adequate price competition does not exist after receipt of proposals, the Government reserves the right to request additional cost or pricing data as necessary from both the Offeror and subcontractors. Further, the Offeror may be required to provide a Certificate of Current Cost or Pricing Data prior to award, pursuant to FAR 15.406-2.

b) The Offeror shall provide sufficient information to support its price/cost as well as an explanation of all ground rules and assumptions that affect the price/cost estimates.

c) If subcontractors are proposed, they shall provide the same information required for the prime contractor, unless otherwise noted below.

3.3 RESERVED

3.4 Total Professional Compensation Plan:

The Offeror shall provide a Total Compensation Plan in accordance with FAR 52.222-46 for each proposed professional employee. The Plan shall include, but not limited to, the following items:

a) The proposed direct labor rate for each professional employee proposed;

b) The total cost of the proposed fringe benefits package for each professional employee proposed, including:

i. list and brief summary of the benefits that make up the fringe package (e.g. vacation time, sick leave, stock, incentive plans, family leave, life insurance, severance pay, bonus plans, health insurance, holidays, location allowance, retirement benefits); and

ii. an itemization of the benefits that require employee contributions, and the amount of that contribution as a percentage of the cost of the particular benefit; and

iii. data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used by the Offeror in establishing the total compensation structure.

3.5 Government Furnished Information

3.5.1 Fixed Price Labor CLINS

a) CLINs 0006 and 1006: The Government’s estimate for CLIN 0006 is an estimated amount of $2,678,022.50 and an estimated amount of $1,772,155.36 for CLIN 1006. The Offeror shall propose the cost estimate for both repair CLINS. The repair costs will be firm fixed priced at the delivery order level.

b) CLINs 0007 and 1007: The Government’s estimate for CLIN 0007 is an estimated amount of $4,179,066 and an estimated amount of $2,765,456 for CLIN 1007. The offeror shall propose the cost estimate for both modification CLINS. The modification costs will be firm fixed priced at the delivery order level.

3.5.2. Labor Hours (CLINS 0005 through 0007 and CLINS 1005 through 1007)

The estimated hours below are based on Government historical data inclusive of options for the entire work effort. The Offeror may use the following table for informational purposes only. It is expected that the Offeror will propose a mix of labor categories based on its understanding of the work being requested. A work-year is defined as 1920 hours exclusive of holidays and leave, and shall be utilized for proposal purposes. The following table provides a snapshot of the current and projected requirements. Offerors are being provided with this information only in order to ensure an understanding of the anticipated magnitude of this requirement.

Hours Estimated per Year

* Hours Listed in above table are per contract year (base ordering period and option periods)

3.5.3 Incumbent Information

The incumbent contractor is:

L-3 Communications Corporation.

Katy White

NAVAIRWARCENWPNDIV

575 "I" Ave Suite 1, Bldg 36 RM 1116 Point Mugu, Ca 93042-5049

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

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