Combined_Sysnopsis_Solicitation_for_Medical_Waste_Services.docx

N68836-19-Q–0376 BIO-MEDICAL WASTE SERVICES

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in using Simplified Acquisition Procedures under found at FAR 13. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on NECO (http://www.neco.navy.mil/ ) and FEDBISOPPS (https://www.fbo.gov/).

The Request for Quote (RFQ) number is N6883619Q0376. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-87 and DFARS Change Notice 20160616. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqusition.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm .

This acquisition will result in a Firm-Fixed Price contract under NAICS code is 562211 and the Small Business Standard is $41.5.

SCHEDULE OF SUPPLIES/SERVICES TO BE ACQUIRED:

This announcement will close on 23 Sept 2019 11 AM Eastern time. Responses will be submitted to Timothy Merkerson who can be reached at 904-542-0631 or timothy.merkerson@navy.mil.

Statement of Work

1. GENERAL: The contractor shall furnish all labor, equipment, sanitized, disinfected and labeled containers (excluding sharps containers), supplies, materials, transportation and supervision required to provide pick up, transport, sterilization, and disposal of regulated medical, biomedical, infectious, veterinary, chemotherapy, biological/pathological, compatible RX (Hazardous and Non Hazardous) Pharmaceuticals and contaminated wastes from:

-Naval Hospital Pensacola, 6000 West Highway 98, Pensacola, FL, 32512;

-Naval Branch Health Clinic Naval Air Station Pensacola, Building 3600, 450 Turner St, Pensacola, FL, 32508;

-Naval Branch Health Clinic Naval Air Technical Training Center Pensacola, 760 East Ave, Building 3911, Pensacola, FL, 32508;

-Naval Branch Health Clinic Naval Air Station Whiting Field, 7119 Langley St, Building 2985, Milton, FL 32570; and, -U. S. Army Veterinary Clinic, onboard Center for Information Dominance (CID Corry Station), Building 535, 6th St, Pensacola, FL, 32511, in accordance with the terms and conditions stated herein. The Contracting Officer (KO) and Contracting Officer's Representative (COR) are solely authorized to; directly correspond with the vendor, enforce terms, monitor performance or make modification to this contract.

1.1. The contractor shall pick up, transport and treat and or dispose of all hazard class 6.2 category B, Regulated Medical Waste RMW (Biological, Bulk and Trace Chemotherapy, Pathological and Used and Unused Sharps) and Compatible RX Pharmaceutical Waste (segregated Acutely Toxic and Toxic, segregated Corrosive, and segregated Ignitable) from Naval Hospital Pensacola (NHP) and its Naval Branch Health Clinics (NBHC’s) and the U.S. Army Veterinary Clinic (CID Corry Station) in accordance with all applicable City, County, State and Federal (Environmental Protection Agency EPA, Department of Transportation) laws, policies, guidelines and Naval Hospital Pensacola infectious medical waste requirements. The contractor shall also have an assigned U.S. EPA authorization and identification number, necessary Department of Transportation permits and insurance prior to transport and or disposal of subject waste. If contractor requires additional information, they may contact their U.S. EPA regional office.

1.1.1. The contractor shall pick up regulated medical and compatible RX waste from NHP and its NBHCs at least once per week and from U.S. Army Veterinary Clinic at least once per month, between 7:30 AM and 4:00 PM on a weekday not designated as a federal holiday. This frequency is subject to change dependent upon the number of patients and volume of waste produced. The contractor shall perform additional pick up service upon request from the COR or KO within 24 hours; normal cost for pick up applies.

1.1.2. The contractor shall be certified and licensed in the handling of medical waste and provide copies of certification and licenses the COR or KO by October 1st of each fiscal year. The contractor shall follow all federal EPA hazardous waste regulations (40 CFR 260-272), DOT regulations (49 CFR 171-178), and applicable State regulations.

1.2. SUPPLIES: Supplies provided by the contractor to the Government include corrugated boxes (30 gallon capacity) labeled and or marked UN3291 Regulated Medical Waste; 3 mil (.003in) with orientation arrows, red plastic biohazard bags stamped with the Universal Biohazard Symbol certified by the manufacturer to meet or exceed the 165 gram Impact Strength American Society for Testing and Materials (ASTM) D 1709-01 and the 480 gram Tear Strength ASTM D 1922-00a standards. Non-reusable RCRA Hazwaste containers e.g. POP oriented fiber drums. Medical Waste Manifest documentation forms that includes offeror, transporter and disposal facility information and signature blocks and contains a table or reference blocks for types and weights of RMW and/or Compatible RX containers, method of disposal section or separate Certificate of Destruction; manifest tracking labels; biohazard labels; and any additional supplies necessary to carry out the requirements of this Statement of Work. Color-coded supplies and training aids shall be utilized in accordance with industry best practices.

1.2.1. The contractor shall provide the corrugated boxes, stamped red bags and non-reusable RCRA drums as described in paragraph 1.2 upon the initial service call and subsequently thereafter in order to ensure that at least two weeks of supplies are in reserve at NBHC Meridian relevant to a typical volume of containers picked up during a routine service. Containers shall be in good condition, have closable and sealable flaps, and be durable, rigid, puncture resistant, moisture resistant; labeled, performance oriented packing certification and marking and clearly marked for its intended purpose e.g. Regulated Medical Waste, RCRA Hazardous Waste. Inspection for damage, deterioration, and labeling and marking as required shall be performed by the contractor prior to furnishing containers to the Government.

1.2.2. Contractor shall provide upon request from the COR or KO smaller capacity red bags (8-10 gallon) meeting the requirements of section 1.2 for collection and consolidation of RMW. Delivery shall be made within 5 working days.

1.2.3. Government personnel will distribute the supplies throughout the facility. Medical waste will be packaged by Government personnel and transported to the designated pick-up area. All RMW and Compatible RX containers and packages will be properly closed by the offeror prior to acceptance by the transporter. The contractor will immediately notify the COR in any case of improper closure that prevents containers or packages from being accepted for transport to a destruction facility.

1.3. DISPOSAL AND SANITATION REQUIREMENTS: Contractor shall employ the proper methods of treating and destruction of wastes. The preferred method of destruction of RMW and Compatible RX is incineration. Incineration or other acceptable methods of destruction that are in accordance with EPA and authorized state regulation shall be annotated on the Medical Waste Manifest form or supplemental Certificate of Destruction. Disposal shall be performed in such a manner as not to create conditions detrimental to public health or to constitute a public nuisance. The contractor shall adhere to all federal and state laws as they pertain to medical waste and its disposal and only act within those regulations.

1.3.1. The contractor shall take custody/title to medical waste loaded on board contractor’s vehicle; provide indemnification; and hold U.S. Government harmless from loss, damages, suits, penalties, costs, liabilities, and expenses (including but not limited to legal and investigative expenses) arising out of any claim for loss or damage to property, including Government property and injuries or death to NHP; and its Branch Clinics; and, U.S. Army Veterinary Clinic employees caused by or resulting from contractor’s negligence, willful misconduct or breach of contract.

1.3.2 The contractor shall maintain adequate amounts of liability coverage for all aspects of service and handle medical waste in properly licensed vehicles. All vehicles used in the transportation of medical waste from NHP and its Branch Clinics and U.S. Army Veterinary Clinic shall have all necessary Federal and State licenses applicable to each state jurisdiction. The contractor shall provide a copy of the permits and licenses applicable to operating an incinerator. All drivers shall meet training requirements of the Department of Transportation for Emergency Spill Response.

1.3.3. A tour of contractor facilities shall be permitted upon request by the COR if deemed necessary for regulatory purposes.

1.4. DOCUMENTATION: The Contractor shall handle, package, label, placard, and dispose of RMW any Compatible RX waste accumulated in all Naval Hospital Pensacola's Satellite Accumulation Areas (SAA) except drugs accumulated for take-back for reverse logistics. The Contractor shall use 49 CFR 172.101 to identify proper shipping names for each hazardous waste to be shipped off site. Proper shipping names shall be submitted to the COR in the form of draft shipping documents, for review and approval prior to shipment. A Uniform Manifest or similarly structured manifest form shall be used to track the waste from the point of generation to the designated disposal location. Once the material has reached the disposal facility, a copy of the manifest and certificate of destruction shall be provided to the COR, confirming that the material has been properly handled and disposed of. The contractor shall provide a manifest for each pick-up, certifying the number, type and weight of waste containers picked up, removed and transported from NHP and its Branch Clinics and U. S. Army Veterinary Clinic. Upon destruction of the waste; shall provide appropriate copies of the manifest form or separate destruction receipt to indicate date, place and manner of destruction or disposal. NHP and its Branch Clinics and U.S. Army Veterinary Clinic will keep its copy on file in accordance with standard operating procedures.

SAMPLE

1.4.1. MONTHLY REPORT: The contractor shall also provide, in accordance with applicable regulation, a detailed activity statement which shows in columnar form information including, but not limited to, the service date, container/tub number, weight (in pounds), pick-up location, date of destruction, method of destruction and other relevant data. This tracking document shall be provided to the COR on a monthly basis along with invoices.

1.4.2. WEIGHT SYSTEM: The contractor shall provide a certifiable weighing system to enable proper billing for “tare weight” waste poundage disposed, i.e., if the empty disposal container weighs 1 pound the tare weight is 1 pound, the contractor is to dispose of 10 containers of UN3291 Regulated Medical Waste, N.O.S. 6.2 PGII bins weighing 10 pounds each minus 1 pound tare weight each the 100 pounds gross weight minus 10 pounds tare weight equates to 90 pounds of waste for disposal. If the tare weight is stamped on the containers provided to the Government then accumulative tare weights can be subtracted from total weight for accurate reporting purposes. If the RMW container is included in the disposal process i.e. corrugated cardboard boxes, tare weight is not applicable.

1.4.3 SERVICES COMPENSATED: Services compensated based on price per pound of Regulated Medical Waste and Compatible RX Pharmaceutical Waste picked up and disposed of per the weight system described in paragraph 1.4.2.

1.5. CONTINGENCY PLAN: The contractor shall submit a Contingency Plan, and a description of what such a plan will be, with the technical proposal. In the event where the contractor is unable to provide scheduled service i.e. transport vehicle breakdown, the contractor also has the responsibility of immediately notifying the COR. The contractor shall notify the COR if at any time the plan is changed or of any event that jeopardizes performance under this contract.

1.5.1. Increased Requirements: The Contractor must notify the COR within 24 hours of services are required beyond the contractor’s capability. The contractor shall advise the COR of the required capability and additional volume which the contractor can obtain. Additional services that extend beyond the normal contract purview may be subject to a claim by the contractor for the additional cost incurred as agreed upon by the COR.

1.5.2. Labor Disputes: In the event of a labor dispute, the contractor’s responsibility to provide the service will not be terminated. The contractor shall provide the COR his strike or other employee job action contingency plan to continue performance of service without interruption or degradation in the quality of service. In the event of a strike or other labor dispute interference with timely contract performance, the contractor shall immediately notify the COR and initiate action under the contingency plan.

1.5.3. Natural Disasters: In the event of a Natural Disaster, to include but not limited to destruction of the contractor’s facility, or a natural disaster event that renders the contractor’s facility unsafe, the contractor shall determine a feasible alternative method of providing services and make recommendation to the COR.

2. WASTE ESTIMATES:

Bldg. 3911 SW Entrance 2,500 lb

Bldg. 2985 Laboratory RMW Storage 1,500 lb

Bldg. 535 Room 123 1,100 lb

3. PERIOD OF PERFORMANCE

Base Year: 01 October 2019 - 30 Sept 2020 Opt Year I: 01 October 2020 – 30 Sept 2021 Opt Year II: 01 October 2021 – 30 Sept 2022

4. FEDERAL HOLIDAYS: The following legal holidays are observed:

January 1st 3rd Monday of January 3rd Monday of February Last Monday of May July 4th 1st Monday of September 2nd Monday of October November 11th 4th Thursday of November December 25th

When one of the holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

4.1. NORMAL DUTY HOURS: The normal duty hours for Government personnel are 7:30 AM to 4:00 PM, Monday through Friday excluding Federal Holidays. All other hours are considered after duty hours, including weekends and Federal Holidays

5. SAFETY REQUIREMENTS: The contractor shall exercise safety precautions as deemed necessary by the COR or his/her designee during the performance of the contract in order to protect the lives and health of patients and employees. The COR will notify the contractor of any noncompliance with the foregoing provisions and advise the contractor of the action to be taken. After receipt of such notice, the contractor shall immediately initiate corrective action. If the contractor fails or refuses to comply promptly, the COR will notify the Contracting Officer who can issue a Stop-Work order for all or any part of the work and hold the contractor in default.

6. PERFORMANCE OBJECT AND THRESHOLD: The contractor service requirements are summarized into the following performance objectives, in order to ensure services are performed in a satisfactory manner at all times. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to this service.

Waste pick up and supply delivery are accomplished in accordance with the Statement of Work.

Incidence of 1 skipped scheduled service day in a week, shall result in a 10% deduction for initial and 5% deduction for each additional incident for that month’s payment. Response for additional service request for waste pick request is 24 hours. Supplies and must meet requirements as stated in contract.

Ref 1.1.1, Ref 1.2

Ref 1.4

The following FAR provision and clauses are applicable to this procurement:

52.204-9 Personal Identity Verification of Contractor Personnel (Sep 2007).

52.204-13 SAM Maintenance 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 52.204-18 CAGE Maintenance (July 2016) 52.204-10 Reporting Executive Compensation and First Tier Subcontract Awards 52.212-1 Instructions to Offerors - Commercial Items 52.212-2 Evaluation 52.212-3 Alt 1 Offeror Representations and Certifications 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (i)52.219-6 Notice of Total Small Business Set-Aside (Nov 2011) 52.217-5 Evaluation of Options (July 1990) 52.217-9 Option to Extend the Term of the Contract (March 2000) 52.219-28 Post Award Small Business Program Representation (July 2013) 52.222-3 Convict Labor (June 20013) 52.222-19 Child Labor – Cooperation with Authorities and Remedies (Oct 2016) 52.222-21 Prohibition of Segregated Facilities (April 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-50, Combating Trafficking in Persons (Mar 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while driving (Aug 2011) 52.225-13 Restriction on Certain Foreign Purchases (June 2008) 52.232-33 Payment by Electronic Funds Transfer-SAM (July 2013) 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.233-3 Protest After Award 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (April 1984) 52.247-34 FOB Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference

Additional contract terms and conditions applicable to this procurement are:

252.203-7000 Requirements Relating to Compensation of Former DOD Officials (Sept 2011) 252.203-7002 Requirements to Inform Employees of Whistleblower Rights (Sept 2013) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7003 Control of Government Personnel Work Product 252.204-7004 Alt A System for Award Management (May 2013) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.204-7011 Alternative Line Item Structure (Sept 2011) 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Oct 2016) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.211-7003- Item Identification and Valuation (JUN 2011) 252.213-7000- Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System—Statistical Reporting in Past Performance Evaluations (JUN 2015) 252.219-7998 Inclusion of Nonprofit Organizations (Dev 2016-O0010) (Oct 2016) 252.223-7008- Prohibition of Hexavalent Chromium (May 2011) 252.225-7002 Qualifying Country Sources as Subcontractors (Aug 2016) 252.225-7048 Export-Controlled Items (June 2013) 252-232-7003 Electronic Submission of Payment Requests (Mar 2008) 252.232-7006 Wide Area Workflow Payment Instructions (May 2013) 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Nov 2010) 252-243-7001 Pricing of Contract Modifications 252.244-7000 Subcontracts for Commercial Items (June 2013) 252.247-7023 Transportation of Supplies by Sea (April 2014)

System for Award Management (SAM). Vendors must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Each response must clearly indicate the capability of the vendor to meet all specifications and requirements.

Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the Command’s Security Manager upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

NMCARS 5237.102(90)

Establishes the Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

“The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract (should be customer information -example - for the Commander, NAVSUP Fleet Logistics Center Jacksonville) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil .

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.”

AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

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