N6883619Q0131_PWS_RFI.pdf

PERFORMANCE WORK STATEMENT FOR

TRIDENT REFIT FACILITY SUPPORT SERVICES

NAVAL SUBMARINE BASE, KINGS BAY GEORGIA

1.0 SCOPE

The purpose of this Performance Work Statement (PWS) is to manage and execute the Industrial Process Instruction (IPI) to include storage and warehousing services for Trident Refit Facility (TRF) Production shops, including a full range of physical distribution services that provide the warfighter with support.

2.0 BACKGROUND

Trident Refit Facility Repair Department executes all hull, mechanical, and electrical work in support of the TRIDENT maintenance plan, including maintenance, machinery and electrical repair, diving services, drydock and waterfront repairs.

The contractor shall provide all services necessary to provide logistic support to the repair department program required by higher authority.

3.0 APPLICABLE DIRECTIVES

TRIREFFACKBAYINST 5100.1 Occupational Safety and Health (OSH) Program

TRIREFFACKBAYINST 4235.1 Procedures for Requisitioning Material and Services through the Supply System

NAVSEA 0948-LP-045-7010 Material Control Program

SECNAV M-5216.5 DoN Correspondence Manual

SECNAVINST S-8126.1 DoN NWM

DoDM S-5210.41-M DoD NWM

3.1 ACRONYMS AND ABBREVIATIONS

AIS Automated Information Systems

AQL Acceptable Quality Level

AWR Automated Work Request

CIM Controlled Industrial Material

CLIN Contract Line Item Number

COR Contracting Officers Representative

CPARS Contractor Performance Assessment Reporting System

CSA Comprehensive Self-Assessment

CSM Controlled Structural Material

DFWP Drug Free Workplace

DGR Designated Government Representative

DoD Department of Defense

DoDAAC Department of Defense Activity Address Code

DoN Department of the Navy

DONCAF Department of Navy Central Adjudication Facility

DRMO Defense Reutilization and Marketing Office e-QIP Electronic Questionnaires Investigations Processing

FAD Facility Access Determination

FAR Federal Acquisition Regulation

FSO Facility Security Officer

IAW In accordance with

IGE Independent Government Estimate

JCN Job Control Number

JML Job Material List

JPAS Joint Personnel Adjudication System

KO Contracting Officer

LPO Local Processing Office

MMD Material Movement Document

MIL-STD Military Standard

NAC National Agency Check

NACI National Agency Check with Inquiries

NACLC National Agency Check with Local Agency and Credit Check

OPM Office of Personnel Management

OQE Objective Quality Evidence

POP Period of Performance

POV Private Owned Vehicle

PWS Performance Work Statement

QCT Qualification Certification Tracking

SAAR-N System Authorization Access Request – Navy

TRF Trident Refit Facility

VAR Visit Authorization Request

WAWF Wide Area Workflow

4.0 REQUIREMENTS: The Contractor shall provide material support services at TRF, Kings Bay GA by performing the functions of receiving, receipt processing, issuing material, inventory management, database entry, and storage/warehousing functions. Performance shall be according to the standards contained herein.

4.1 SUPPLY TECHNICIAN SUPPORT: Provide on-site Supply Technician support to the TRF Repair Department during the normal working hours 0700 to 1530, Monday through Friday, excluding federal holidays.

Provide on-site support to repair department, Trident Refit Facility Kings Bay GA.

Receive material for storage, issue various types of material.

Provide material and stock location maintenance.

Load/Unload material from various categories of delivery vehicles.

Use local database to process all receipts.

Verify material identification with receipt documentation, report any discrepancies to the DGR

Complete storage receipt documentation by annotating quantity received, storage location, signature and date.

Forward completed receipt document for receipt processing.

Issue material to fill requirements or other approved issue documentation, and selecting the requested material and quantity indicated on the document and placing the material in proper area for pick up or delivery to the packing/shipping area, Defense Reutilization and Marketing Office (DRMO), or directly to the requisitioner, as required.

Check material for visible deterioration and notify the DGR of discrepancies found.

Process and maintain shelf-life material in accordance with local directives.

Perform receipt inspection of controlled material, both CIM and CSM, for identification, damage in transit, quantity and condition using existing current instructions.

Segregate any nonconforming material and return to its source using existing current directives and instructions.

Deliver CIM and CSM material to the applicable maintenance shop and include all OQE received with the material.

Ensure material is properly identified and labeled prior to accepting from source. Do not accept material if it not properly identified.

Segregate the material while it is undergoing receipt inspection using provided signs and/or barriers.

Identify the JCN either using the MMD, or the document number. If further assistance is required notify the DGR.

Material designated for QA inspection, discontinue receipt inspection and contact Code 133/93B.

Physically verify the material conforms to the physical description, dimensions and geometry specified on the JML.

Maintain stock in a safe, secure, and easily identifiable manner to facilitate accuracy of inventory.

Support the Government inventory and location audit program by:

Notifying the DGR of any condition which would interfere with an accurate inventory.

Scheduling work to reduce in-process transactions when inventories are in process in specific storage areas.

Controlling all incomplete transactions during an inventory.

Immediately correcting errors noted in material locations during physical inventories and location audits.

Manage the shelf-life program using existing current directives and instructions.

Issue to Bearer documents shall be processed and delivered to the customer at the pickup counter.

Receipts for stock shall be processed using local databases.

Material for stock shall be verified with the receipt, comparing the quantity, NSN, unit of issue, and condition code.

After material is properly stored, the location will be annotated on the receipt and the receipt forwarded for fling.

Submit efficiency improvement suggestions, in writing, to the DGR for consideration.

Receive PPE material for storage and issue to shop personnel. C108 to provide the PPE material.

4.2: WORKLOAD DATA: At a minimum, the contractor is required to provide on-site supply technical support

Monday-Friday, to ensure the requirements in paragraph 4.1 are met. Supply technical workload averages 15 minutes per action and includes receiving material, issuing material, inventory support, verifying quantities of material received, complete shipping documentation and package and crate material for shipment daily in support of Trident Refit Facility

Repair Department. Supply technical workload is estimated at 128 line items of material per day at an average of 16 per hour.

4.3 SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION: During performance of this contract, the

Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies. The government will not bear the costs of any

Contractor training or travel to execute this PWS. Contractor employees must at a minimum:

Must have 5 years experience working as a Supply Technician within a government or military office environment

Physically capable of performing the duties assigned, considering factors such as strength endurance, agility, and coordination.

Must have at least a High School Diploma

Must be familiar with Navy terminology and acronyms

Must have a good working knowledge of the governing supply systems, programs, policies, nomenclature, work methods, manuals, or other established guidelines

Must have analytical ability to define or recognize the dimension of the problems involved, to collect the necessary data to establish the facts, and take or recommend action based upon application or interpretation of established guidelines.

5.0 PERFORMANCE REQUIREMENTS SUMMARY

Task or

Deliverable

Performance

Standard

Acceptable Quality

Level (AQL)

Surveillance Method Performance

Measure

Task 4.1 Adhere to requirements specified in pargraphs 4.1 of the

PWS

98% (2% error) for every 20 actions completed

Random Inspections/

Customer Surveys or feedback/ Review of work requests

Quality/Timeliness

Prepare and submit reports

Prepare reports documenting daily actions as required

95% (5% error) for every 20 reports completed

Random Inspections Quality/Timeliness

6.0 PERIOD OF PERFORMANCE: Base period of performance is: 01 MAY 2019 – 30 APRIL 2020 TO INCLUDE

2 YEAR OPTIONS: 01 MAY 2020 TO 30 APRIL 2021, 01 MAY 2021 TO 30 APRIL 2022, 01 MAY 2022 – 30

APRIL 2023

7.0 PLACE OF PERFORMANCE: The normal place of performance is Trident Refit Facility, 990 USS Thomas

Jefferson Drive, Naval Submarine Base, Kings Bay, GA 31547. UIC: N44466

8.0 WORKING HOURS: The contractor shall develop personnel work schedules to ensure task 1 described in the

PWS is performed. The below information is provided as historical information only to provide insight on existing work schedules: Core hours are 0730-1530, Monday through Friday, excluding legal public holidays. Second shift would be

1500-2330 and third shift would be 2300-0700 (if needed). A typical workday consists of 8 hours. The DGR may adjust hours as required due to operational commitments, but work will not exceed a 40 hours per week or involve any work that requires overtime or shift differential pay.

9.0 WORK ENVIRONMENT AND PHYSICAL DEMANDS: Work is normally performed in an industrial and maintenance environment. There will be brief visits through office areas. Work is normally performed in a maintenance and warehouse environment. Material handling equipment is provided for movement of heavy materials. Apply established safety regulations and practices to minimize minor violations and to avoid major violations due to employee error or negligence. Must completely understand and be physically capable performing all aspects of the mission described above and capable of working in an outside environment, exposed to heat, dust, and inclement weather. Frequent kneeling, crouching, stooping, and walking are required. Work requires light to moderate physical effort in reaching, bending, turning, or moving hands, arms, feet, and legs to operate hand and foot controls while driving, raising, lowering, and tilting fork lift trucks.

10.0 REIMBURSABLE TRAVEL EXPENSES: N/A

11.0 NON-PERSONAL SERVICE STATEMENT: Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees shall perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

12.0 EMPLOYMENT OF FEDERAL EMPLOYEES: The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal, and DOD regulations.

13.0 SECURITY REQUIREMENTS:

13.1 Work under this task order is unclassified and the contractor shall have a Confidential clearance.

13.2 Work under this task order requires access to personally identifiable information (PII) and information protected by the Privacy Act of 1974. In addition to the security requirements below, contractors performing work under this task order must meet the following criteria: Per SECNAV M-5510.30, all individuals with access to PII or Privacy Act information must be US Citizens; therefore US Citizenship is a requirement. In all cases contract employees must meet eligibility requirements for a position of trust at a minimum. The contractor shall comply with all applicable DoD security regulations and procedures during the performance of this task order. Contractor shall not disclose and must safeguard procurement sensitive information, computer systems and data, privacy act data, sensitive but unclassified (SBU) information, classified information, and all government personnel work products that are obtained or generated in the performance of this task order.

Contractor employees are required to have National Agency Check, Local Agency Check and Local Credit Check (NACLC) investigation at a minimum in accordance with DoD Instruction 8500.2. Local Agency Check and Local Credit Check must be submitted and results received prior to commencement of work. A security clearance may also be required to perform work under this contract.

AN “UNFAVORABLE” OR “NO DETERMINATION” ADJUDICATION OF THE CONTRACTOR EMPLOYEES

INVESTIGATION WILL RESULT IN IMMEDIATE TERMINATION OF ACCESS TO THE WORKSPACE AND

RECORDS.

Purpose: Reference is hereby made to Navy awarded contracts requiring contractor access to Navy information systems, SBU information, areas critical to the operations of the command, and/or classified information. Although these contracts may not be classified, contractor employees are required to have obtained a favorably adjudicated National Agency Check with Local

Agency and Credit Checks (NACLC) determination at a minimum. The Department of the Navy (DoN) has determined that all

DoN Information systems are sensitive regardless of whether the information is classified or unclassified. A contractor whose work involves access to sensitive unclassified information warrants a judgment of an employee's trustworthiness. Therefore, all personnel accessing DoN Computer systems must undergo investigation for a position of trust to verify their trustworthiness.

Also, Commands will include Facility Access Determination (FAD) program requirements in the contract specifications when determinations for facility access only will be required on the contractor employees. The following addresses those requirements for Security.

NO FOREIGN NATIONAL WILL BE EMPLOYED ON THIS GOVERNMENT CONTRACT.

This clause does not apply to employees hired overseas In accordance with Status of Forces Agreements, Diplomatic

(memorandums) of understanding or other Host Nation Agreements. Employees hired under these agreements are subject to local pre-employment checks.

“Each contractor employee shall comply with the HSPD-12 E-Verify Federal Acquisition Regulations FAR Clause

52.222-54 Employment Eligibility Verification”

All contractors, working within DoN Spaces must be entered into the Joint Personnel Adjudication System (JPAS), and then owned by their contracting company facility security officer (FSO). The receiving command Security Manager will then service those individuals in JPAS for tracking and monitoring of their investigation status.

If no previous investigation exists the contractor personnel shall complete the requirement for a NACLC.

NACLC’s for positions of trust will be processed through the receiving command Security Manager.

Investigative requirements for DoN Contractor personnel requiring access to classified information are managed under the

National Industrial Security Program (NISP). Requests for investigation of contractor personnel for security clearance eligibility are processed by the Office of Personnel Management (OPM) and adjudicated by Defense Industrial Security

Clearance Office (DISCO). When Sensitive Compartmented Information (SCI) access is at issue, the Department of the Navy

Central Adjudication Facility (DoNCAF) is the adjudicative authority for all DoN Contractor personnel requiring SCI access eligibility.

The Contractor shall ensure that a complete security package, (SF-85, SF-85P, SF-86 and FD258 2 copies) are submitted to the

Command Security Officer receiving the contracted services in order for the Security Officer to conduct a suitability review of the submitted investigative forms.

The Contractor FSO or security representative shall ensure that individuals assigned to the command are U.S. citizens and will ensure completion of the SF-85P or SF-86. The SF-85P or SF-86 along with the original signed release statements and two applicant fingerprint cards (FD 258) will be forwarded to the receiving command Security Manager at least one week prior to reporting for duty.

Personnel cannot be properly processed and provided system access prior to their reporting date without receiving the investigative paperwork one week prior.

For contracts requiring a position of trust the Command Security Officer will submit the forms for a position of trust. For classified contracts the contractor FSO will submit the SF-86 to OPM for processing and eventual adjudication by DISCO.

The completed SF-85P or SF-86 will be reviewed by the receiving command Security Manager for completeness, accuracy and suitability prior to the submission. If the contractor appears suitable after the questionnaire has been reviewed, the request will be forwarded to OPM.

The completed SF-85P or SF-86 along with attachments will be forwarded to the Office of Personnel Management (OPM) who will conduct the NACI investigation or equivalent. All contract personnel will in-process with the receiving command

Security Manager and Information Assurance Manager upon arrival to the command and will out-process prior to their departure.

Please note: When processing a Questionnaire for National Security Positions, the applicants can only access the e-QIP system if they have been instructed to do so by an appropriate official at sponsoring agency. Individuals cannot pre-apply for a security clearance, nor update their security questionnaire, unless granted access by an appropriate agency official. The e-QIP software can be accessed at the Office of Personnel Management (OPM) website http://www.opm.gov/e-qip/index.asp or http://www.dss.mil the contractor shall provide the completed Questionnaire for Public Trust Positions, or Questionnaire for

National Security Positions with the original signed release statements and two applicant fingerprint cards (FD 258) to the receiving command Security Manager for suitability determination. The receiving command Security Manager will review the form for completeness, accuracy and suitability issues, and forward to OPM as detailed on the OPM website. Applicants can obtain an SF-86 or SF-85P by visiting the Office of Personnel Management (OPM) website located at:

http://www.opm.gov/forms/html/sf.asp. The responsibility for providing the fingerprint cards rests with the contractor.

The Department of the Navy Central Adjudication Facility will provide the completed investigation to the receiving command

Security Manager for the determination in cases where a favorable determination cannot be reached due to the discovery of potentially derogatory information. The command will provide written notification to the contractor advising whether or not the contractor employee will be admitted to command areas or be provided access to unclassified but sensitive business information. Determinations are the sole prerogative of the commanding officer of the sponsor activity. If the commanding officer determines, upon review of the investigation, that allowing a person to perform certain duties or access to certain areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

http://www.opm.gov/e-qip/index.asp http://www.dss.mil/ http://www.opm.gov/forms/html/sf.asp

The contractor employee shall take all lawful steps available to ensure that information provided or generated pursuant to this arrangement is protected from further disclosure unless the agency provides written consent to such disclosure. Security clearance requirements are defined in the DD-254 of the basic contract for those contracts that will require employees to handle classified information.

The FSO will ensure that the SAAR-N is forwarded to the receiving command Security Manager for receipt at least one week prior to the start date for the individual.

"ALL AUTHORIZED USERS OF DoD INFORMATION SYSTEMS SHALL RECEIVE INITIAL INFORMATION

ASSURANCE IA ORIENTATION AS A CONDITION OF ACCESS AND THEREAFTER MUST COMPLETE ANNUAL

IA REFRESHER AWARENESS TRAINING TO MAINTAIN AN ACTIVE USER ACCOUNT."

Pre-employment Clearance Action: Employees requiring access to classified information, upon reporting to their position, will be read into access by the local command security representative. A local classified material handling indoctrination will take place at that time.

The I-9 form lists acceptable forms of identification that can be provided to prove U.S. citizenship. Dual citizens are required to renounce their secondary citizenship in order to work for the U.S. government. Citizenship can be renounced by turning in the foreign national passport to a government security officer for destruction or to the originating embassy of the passport.

Individuals should request a signed affidavit from their embassy recognizing the renouncing of their citizenship.

Acceptable Proof of Citizenship

a. For individuals born in the United States, a birth certificate is the primary and preferred means of citizenship verification.

Acceptable certificates must show that the birth record was filed shortly after birth and it must be certified with the registrar's signature. It must bear the raised, impressed, or multicolored seal of the registrar's office. The only exception is if a state or other jurisdiction does not issue such seals as a matter of policy. Uncertified copies of birth certificates are not acceptable. A delayed birth certificate is one created when a record was filed more than one year after the date of birth. Such a certificate is acceptable if it shows that the report of birth was supported by acceptable secondary evidence of birth. Secondary evidence may include: baptismal or circumcision certificates, hospital birth records, or affidavits of persons having personal knowledge about the facts of birth. Other documentary evidence can be early census, school, or family bible records, newspaper files, or insurance papers. All documents submitted as evidence of birth in the U.S. shall be original or certified documents.

b. If the individual claims citizenship by naturalization, a certificate of naturalization is acceptable proof of citizenship.

c.. A Passport, current or expired, is acceptable proof of citizenship.

d. A Record of Military Processing-Armed Forces of the United States (DD Form 1966) is acceptable proof of citizenship, provided it reflects U.S. citizenship.

e. If Citizenship is from the Island of Puerto Rico; see Puerto Rico Birth Certificates Law 191of 2009,at web site http://www.prfaa.com/birthcertificates/.

f. If citizenship was acquired by birth abroad to a U.S. citizen parent or parents, the following are acceptable evidence:

(1) A Certificate of Citizenship issued by the Department of Homeland Security, U.S. Citizenship and Immigration

Services (USCIS) or its predecessor organization.

(2) A Report of Birth Abroad of a Citizen of the United States of America

(3) A Certificate of Birth.

All work is expected to be unclassified or unclassified sensitive data including Personally Identifiable Information

(PII). The contractor shall meet all requirements of the Privacy Act; DOD 5239 & 8570 instructions. No requirement exists for the handling of classified data.

14.0 GOVERNMENT Equipment Furnished: The Government will provide adequate working space, all equipment

(e.g., desk, chair, computer, drafting equipment, printer, copier, telephone, etc.), utilities, janitorial services and expendable operating supplies for the duration of this task order. The contractor shall maintain the assigned office space in a neat and orderly manner. Contractor shall only use government-furnished facilities, equipment and supplies to accomplish the tasks required under this order. Personal or company use of phones, utilities, computers, printers, copiers, etc., not directly related to required services is strictly prohibited. The use of government vehicles incidental in the performance of this tasking is authorized. Contractor shall not remove any government-furnished equipment or supplies from the worksite without the express written permission of the Contracting Officer’s Technical Representative or his/her designated representative.

15.0 CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as “contractors” when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor must ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company’s name in his or her email display.

http://www.prfaa.com/birthcertificates/

16.0 PERSONNEL COMPLIANCE: The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the contractor shall comply with the more stringent of the directives or instructions.

17.0 SMOKING/DRUG/ALCOHOL POLICY: The contractor shall comply with local command smoking policies and workforce requirements. The contractor shall also comply with all Federal statutes, laws, and regulations to implement a

Drug Free Workplace Program (DFWP) as well as work force requirements and local command policies.

18.0 PERSONNEL CONDUCT: The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel employed to perform tasks specified herein shall be the responsibility of the contractor. The contractor shall be responsible for the performance and conduct of contractor and subcontractor employees at all times.

Personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the installation shall abide by the security regulations listed in the contract and shall be subject to such checks by the Government as deemed necessary. The contractor shall not employ for performance under this contract any person whose employment would result in a conflict of interest with the Government’s standards of conduct.

19.0 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements that are issued during the term of the performance period relating to law and order, installation administration, and security shall be applicable to all contractor employees and representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements shall be grounds for removal (permanently or temporarily as the Government determines) from the work site or installation. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract. The contractor is expected to provide support services despite personnel removal or other unforeseen condition.

Removal by Installation Commander: The Installation Commander may, at his discretion, bar an individual from the installation under the authority of 18 USC 1382 (1972), for conduct that is determined to be contrary to good order, discipline, or installation security and safety.

Removal Requested by Designated Government Representative (DGR): The DGR may require the contractor to remove an employee working under this contract for reasons of misconduct or security violations. Contractor employees shall be subject to dismissal from the premises upon determination by the DGR that such action is necessary in the interest of the Government.

Removal by Military Police: Contractor employees may be denied entry to or may be removed from the installation by Military Police if it is determined that the employee’s presence on the installation may be contrary to good order, discipline, or installation security and safety.

Removal for Unsatisfactory Performance: The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies.

20.0 INTERACTION WITH OTHER ACTIVITIES: Government and contractor personnel will be working in common areas during working hours. Contractor performance shall not interfere with Government work in the area where any service or maintenance work is being performed. In the event the contractor believes that Government and other contractor personnel are interfering with the performance of the tasks described in this PWS, the contractor shall notify the

DGR immediately. The contractor is obligated to continue performance of the effort described in this contract unless there is authorization from the KO or DGR/COR to stop work. Failure by the contractor to notify the DGR and receive necessary instructions could result in denial of any additional costs incurred in performance of the contract under such conditions.

Other Government contractor’s may be performing required services in areas that interrelate with the requirements of this contract. The Government will facilitate initial contact between contractor’s performing other contracts and this contract.

The contractor shall provide all further required coordination between other contractor’s for any task specified in this contract that relates to or impacts on any other contracted work.

21.0 SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government owned facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the Contracting Officer and cognizant Contracting Officer Representative (COR) within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract. The contractor shall take precautions, as required, to ensure accident-free performance while protecting material from damage and loss. Government fire and safety personnel shall have the express right to inspect the contractors operation for safety/fire violations at any time during the term of the contract. All safety/fire violations will be promptly reported to the

COR for further actions. The contractor will provide Personnel Protective Equipment that includes steel toed safety shoes, respirator, goggles, hard hats etc. as required. Hazardous material familiarization training will be conducted by TRF personnel.

21.1 DESTRUCTIVE WEATHER PLAN: The contractor shall comply with Emergency Management Plan

W/CH-1 & 2 3440.1E series and the Repair Department Destructive Weather Readiness 3440.1C series or other local instructions for actions to be taken during defined weather conditions. Contractor personnel must be knowledgeable of requirements outlined in these instructions and act accordingly upon notification of storm conditions warning from the DGR.

22.0 DELIVERABLES: Management/Quality Control Plan (QCP): The contractor shall ensure quality service is maintained to perform services throughout the life of the contract and methods for improving the overall quality are also employed. Offerors shall therefore prepare and submit a management/quality control plan. The final Government approved plan shall be submitted within five working days of contract start date. The plan shall discuss the Contractor’s overall approach and procedures for evaluating each of the major service areas contained in the PWS, communicating with the

Government, resolving deficiencies, identifying potential improvements, and managing day to day operations. As part of the management/QCP, the contractor may conduct internal QC inspections. Results of any contractor internal QC inspections and corrective actions taken shall be made available to the Government for review throughout the performance of this PWS.

The Government may periodically require the contractor to update/revise the management/QCP to ensure quality service is maintained throughout the life of the contract.

23.0 MEETINGS AND BRIEFINGS: When requested by the DGR, the contractor shall attend, participate in and furnish input to scheduled and unscheduled meetings, conferences, and briefings. Frequency may be weekly, monthly, or as otherwise required.

Monthly Meetings: The contractor shall meet with the designated government representative (DGR), and the

Government Quality Assurance Evaluator (QAE) on a monthly basis to review contract performance. Meetings shall include review and analyses of key process indicators, analyses of process deficiencies, and problem resolution. At these meetings, the DGR and the contractor will discuss the contractor’s performance as viewed by the Government and problems, if any, being experienced. The contractor shall take appropriate action to resolve outstanding issues. A mutual effort shall be made by the contractor and DGR/COR to resolve any and all problems identified.

Meeting Attendees: Meeting attendees shall include contractor managerial, supervisory, and/or other personnel knowledgeable of the subject matter.

Reporting Requirements: When the contractor is the sole representative on behalf of the Government at meetings or conferences, the contractor shall deliver a related report to the DGR within two working days after meeting completion. The report shall include identifying information, general observations and conclusions or recommended actions, and any additional information, such as handouts.

24.0 GOVERNMENT MANAGEMENT OVERSIGHT: Government management will provide general instructions on limitations and deadlines. Additional instructions will be provided for any unusual assignments or those that vary from established procedures. The contractor’s employees will independently carry out the assignments. Completed work will be spot-checked by Government management for adherence to procedures, accuracy and completeness. The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks.

25.0 5237.102(90) ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

(ECMRA)

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Public Works, MCLB Albany GA via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil. Reporting inputs will be for the labor executed during the period of performance during each

Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/ https://doncmra.nmci.navy.mil/

26.0 TECHNICAL POINT OF CONTACT AND INSPECTION AND ACCEPTANCE

26.1 The Contracting Officer's Technical Assistants under this Task Order and the person responsible for performing inspection and acceptance of the contractor’s performance at the destination) are the:

COR:

Voice Phone:

Fax Phone:

E-mail: