N6883618Q0404_1300734443_PWS.pdf

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

COMMANDER FLEET LOGISTICS CENTER Jacksonville (FLCJ) PWS FISC FUELS HERZOG, ISL, ALCOR, TANAKA, PRECISION SCIENTIFIC, PETROTEST, COMPASS

AND LAWLER EQUIPMENT SVC

1.0 BACKGROUND

1.1 Fleet Logistics Center Jacksonville (FLCJ) is one of six regional supply centers providing integrated logistics support to the Navy in six major areas: Material Management, Terminal Services, Contracting, Fuels, Personal Property and Mail. FLCJ supports numerous home port vessels, shore commands, other DOD activities. FLCJ Fuels Department mission is to store, manage and deliver fuels to support the needs of the Fleet. This includes operating and maintaining infrastructure to support its mission.

2.0 SCOPE/OBJECTIVE

2.1 FLCJ seeks a contractor to perform comprehensive preventative maintenance service on Culture Instruments, Herzog, ISL, Alcor, Koehler equipment under its control. All equipment, labor and material to perform the work shall be provided by the contractor.

2.2 Semi-annual and Annual preventative maintenance, calibration and certification and certification service

CULTURE INSTRUMENTS:

MFR Model Number Description Serial Number

ERALYTICS ERAFLASH EF2124211

FALEX MODEL 430 430-D5081

KOEHLER INSTRUMENT 373-115-001 B482013005

KOEHLER INSTRUMENT K27100 R03179122-D

KOEHLER INSTRUMENT K25310 R61090204-B

KOEHLER INSTRUMENT K87100 B342012006

METTLER TOLEDO DM40 B615336689

PAC OPTIDIST 7469

PAC *AD86-5G2 3370

PAC JFTOT III 10F1043

PAC JFTOT IV 161-1633

PAC PSA 70 Xi 201230133 PAC OptiFlash

3.0 PERFORMANCE REQUIREMENTS

3.1 The Contractor shall perform all necessary tasks described in this PWS. This includes:

a. Performing all Original Equipment Manufacturer’s (OEM) recommended preventative maintenance (PM) procedures and diagnostics, to ensure reliable and continuous performance of equipment within tolerances and specifications of the manufacturer. PM includes incidental parts replacement, as required to maintain equipment operability and performance. The contractor shall submit to the Technical Point-of-Contact (TPOC) a Preventative Maintenance Check list for each instrument serviced. Each check list shall be unique to each instrument type.

• Eralytics Eraflash (Flash Point): Internal/external cleaning as needed, calibrate temperature measurement circuitry and verify via working standards results to be within limits.

• Falex Model 430 (ETR): External cleaning as needed, verify and record validity of deposit thickness measurement against external reference.

• Koehler Instrument 373-115-001 (Analytical Balance): External cleaning as needed, verify and record validity of mass measurement against external reference.

• Koehler: K27100 (Ramsbottom Carbon Residue Tester): Internal/external cleaning as needed, calibrate temperature controller and verify furnace operation within limits.

• Koehler Instrument K25310 (Corrosion Bath): Internal/external cleaning as needed, calibrate temperature controller and verify bath temperature control within limits.

• Koehler Instrument K87100 (Flashpoint): Internal/external cleaning as needed, calibrate temperature/pressure measurement circuitry and verify via working standards results to be within limits.

• Mettler Toledo DM40 (Densitometer): External cleaning as needed, verify and record validity of density measurement against external reference.

• PAC PSA 70 Xi (Freeze Point): Internal/external cleaning as needed, calibrate temperature measurement circuitry and verify via working standards results to be within limits.

• PAC Opti-Dist (Distillation Unit): Internal/external cleaning as needed, flush and refill cooling system, verify and/or calibrate; volume measurement system, vapor temperature measurement circuit, ambient pressure measurement sensors, power supply within limits for 3.3, 2.5, 5, 12 and 24VDC, system tempering test, verify operation of receiver/exchanger temperature probes, clean/verify and calibrate Optimizer©, align flask/cylinder supports and verification test with secondary working standards. If local safety permits – Verify operation of system safety fire sensor and emergency off button.

• PAC: D86 5G2 (Distillation Unit): Internal/external cleaning as needed, verify and/or calibrate; volume measurement system, vapor/condenser/receiver temperature measurement circuit, ambient pressure and temperature measurement sensors, power supply within limits for 24VDC, sample heating control circuit within limits, optical barrier feedback within limits and verification test with secondary working standards.

If local safety permits – Verify operation of system safety fire sensor and emergency off button.

• PAC OptiFlash (Flashpoint): Internal/external cleaning as needed, verify power supply within limits for 5, 12 and -12VDC, adjust filament output as needed, verify heating controls within ASTM limits, verify and offset as needed for sample temperature measurement circuit and ambient pressure sensor (if installed), verify carousel operation and verification test with secondary working standards.

• PAC: JFTOT III/IV (Jet Fuel Thermal Oxidation Tester): Internal/external cleaning as needed, replacement of manufacturer specified maintenance components, power supply within limits for 3.3, 5, 12, 21, 24 and 48VDC, fuel system cleaning, sample/bus-bar thermocouple and circuit zero, heater tube thermocouple two point temperature measurement calibration, check System/Differential (DP) Transducers are zeroed and within limits, DP transducer standardization, system pressure measurement verification, pump flow rate control verification, power level required to control stable at 260C and record final fuel spent volume.

b. Telephone and technical service support during normal business hours.

c. Provide any software and firmware updates as required.

3.2 WORKMANSHIP: The Contractor shall perform all work in a professional manner with skilled personnel that are trained and certified to work on the culture of instruments listed.

3.3 REPORTS: The contractor shall provide field report, no later than five (5) business days after performance, which shall describe the PM performed, any parts replaced and operational test results of equipment to ensure that equipment is performing within OEM tolerances and specifications. This report may be combined with the PM Check list described in paragraph 3.1 above.

3.4 TRAVEL: Travel up to two (2) trip maximum during the contract period is required for routine PM services. All travel shall be in accordance with the Department of Defense (DOD) Joint Travel regulations or JTR. Contractor shall furnish receipts/invoices related to travel and per diem upon request of the contracting officer or technical point of contact.

3.5 SERVICE DELIVERY SUMMARY TABLE A

PRIMARY

PERFORMANCE

REQUIREMENT

PWS

Paragraph

NOTES PERFORMANCE

THRESHOLD

1. Perform all tasks as described in this

PWS

Paragraph 3.0 100% delivery and compliance.

2. Provide a field report after PM is completed

Paragraph 3.3 Within five

(5) business days of PM

100% delivery and compliance.

4.0 Additional Repair Work

4.1 If additional repair work is necessary to complete the PM, the Contractor shall submit a quote to the Contracting Officer for the additional parts, repairs, and travel (if travel is necessary). After, pricing has been determined fair and reasonable a modification to the contract will be issued for the additional work.

4.2 Additional repair work should not exceed two (2) incidences per period of performance.

5.0 QUALITY ASSURANCE

5.1 The Contractor shall be responsible for implementing and maintaining a Quality Control Plan (QCP) to ensure that the work performed meets or exceeds contract requirements and results in the correction of potential and actual problems. The QCP shall be implemented on the first day of contract performance and a copy of QCP shall be provided to the TPOC prior to contract performance.

a. The QCP shall outline the Contractor’s plan to ensure the quality of performance requirements as outlined in this PWS. The QCP shall address what will be reviewed and shall outline actions to be taken by the Contractor, should the review(s) identify areas requiring remedial action.

b. The Contractor shall keep records of any inspections and corrective actions taken, as outlined in the QCP and shall make such records available to the TPOC upon request.

5.2 Periodic Progress Meetings: The TPOC and/or other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings, the TPOC will apprise the Contractor of how the government views the Contractor’s performance and the Contractor will apprise the government of Problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

6.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

6.1 GENERAL: The Government will not provide any material, services, equipment or facilities to the Contractor.

6.2 UTILITIES: The Contractor may utilize existing facility electrical outlets to perform work. However, the

Contractor shall be responsible for any damages that may result from the operation of Contractor’s equipment.

6.3 RECORDS, DOCUMENTS AND WORK PAPERS: The government will not provide technical information, technical reference manual and/or drawings of systems or equipment.

7.0 CONTRACTOR QUALIFICATIONS/REQUIREMENTS:

7.1 In accordance with current Department of Defense and Homeland Security requirements, performance of all work under this contract is restricted to US Citizens and US Nationals only. The Contractor shall provide proof of this requirement upon request of the TPOC.

7.2 Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Should contractor personnel receive or suspect they have learned of classification information beyond their level of clearance, the Contractor shall identify and immediately report suspicions to the

TPOC.

7.3 Confidentiality: This project, all materials provided to the Contractor by the Government, test results, conclusions, and recommendations obtained thereof from the Contractor shall be considered Government property. The information shall not be disclosed, copied, modified, used (except to fulfill contract requirements) or otherwise disseminated to any other person or entity at any time to include, but not limited to, inclusion in any database external to the Government without the Government’s express consent.

8.0 OTHER REQUIREMENTS:

8.1 The Contractor shall furnish experienced personnel to perform all work specified within this PWS. The Contractor is required to comply with Public Law 105-270, Section 5 (2) (A). This law states that contractors will not perform inherently governmental functions. Section 5(2)(A) of this Public Law defines the term “inherently governmental function” as “a function that is so intimately related to the public interest as to require performance by Federal Government Employees.” Per Section 5 (2) (B), inherently governmental functions include management of Government programs requiring value judgments, conduct of foreign relations, selection of program priorities, and the direction of intelligence and counterintelligence operations. Per Section 5(2) (C), inherent governmental functions DO NOT include (i) gathering information for or providing advice, opinion, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.”

8.2 When performing work associated with this PWS, the Contractor personnel shall make clear to all individuals they deal with that they are Contractor employees and not DoD employees.

8.3 The Contractor shall not manage, supervise or task DoD civilian employees or military personnel while performing the tasks within this PWS. The Contractor shall not make any commitment to non-DoD personnel which commit the expenditure of US Government resources.

8.4 All Contract personnel shall be clearly identified (i.e. company shirt, pin, visible company ID, etc.) in a visible locations to who their employer is.

8.5 The Contractor shall not establish an employee-employer relation with FLCJ and shall not provide personnel services to FLCJ under this PWS.

9.0 PLACE OF PERFORMANCE: FLCJ Fuels Department Laboratory, Fuel Department 8808 Somers Rd S Jacksonville, FL 32226

9.1 Work Hours: Monday through Fridays, excluding Federal Holidays between the hours of 7:00 A.M. to 3:30 P.M. daily. Access to the FLC Jacksonville Fuels Department Laboratory, Jacksonville shall be during normal working hours. No access is available after hours or weekends/holidays.

10.0 PERIOD OF PERFORMANCE:

Base Period 30-Jun-2018 to 29-Jun-2019

Option Year 1 30-Jun-2019 to 29-Jun-2020 Option Year 2 30-Jun-2020 to 29-Jun-2021

11.0 POINTS OF CONTACT:

TECHNICAL POC: Rudy Ignacio, (904) 696-6556 x400; email: rudy.ignacio@navy.mil

12.0 Enterprise-wide Contractor Manpower Reporting Application (ECMRA) The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the NAVSUP FLC Jacksonville via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs).

The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

https://doncmra.nmci.navy.mil/