Final RFP Amendment 02 Conformed Copy_N6852021R0013-0002.docx
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- Attached to
- Tier 1 (Desktop Polymer) Additive Manufacturing System (AMS) Federal contract opportunity
- Solicitation number
- N68520-21-R-0013
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Attach 1_Tier 1 and 1X AM System Description_ Amend 0002.pdf | ||
| Final RFP Amendment 02_N6852021R0013-0002.docx | DOCX document | |
| N6852021R0013 Q_and_A 1.pdf | ||
| Attach 1_Tier 1 and 1X AM System Description_N68520-21-R-0013 Amend 0001.pdf | ||
| Final RFP Amendment 01 Conformed Copy_N6852021R0013-0001.docx | DOCX document | |
| Final RFP Amendment 01_N6852021R0013-0001.docx | DOCX document | |
| Final RFP_N6852021R0013.docx | DOCX document | |
| Attach 3_data item transmittal.pdf | ||
| A001.pdf | ||
| A005.pdf | ||
| Attach 1_Tier 1 and 1X AM System Description_N68520-21-R-0013.docx | DOCX document | |
| Attach L1_Past Performance Information Form.docx | DOCX document | |
| Brand Name JA 21-023_Tier 1 AM - REDACTED.pdf | ||
| A004.pdf | ||
| Attach 2_Tier 1 Kit Content Description_N68520-21-R-0013.docx | DOCX document | |
| Attach 4_Tier 1 Deliveries _N68520-21-R-0013.docx | DOCX document | |
| A002.pdf | ||
| A003.pdf |
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Text version
N6852021R0013
Section A - Solicitation/Contract Form
SECTION A INFORMATION
A.1 NOTICE TO OFFERORS
a) This is the solicitation is for the acquisition and associated support services for the Tier 1 (Desktop Polymer) Additive Manufacturing System (AMS). The Government anticipates the award of an Indefinite Delivery, Indefinite Quantity (IDIQ) contract as a result of this solicitation.
b) This competition will be conducted in accordance with FAR Part 12 and Subpart 13.5 using Simplified Acquisition Procedures. Offerors must follow the instructions set forth in this solicitation to be considered for award. Any amendment(s) to this solicitation will be posted to https://www.beta.sam.gov.
c) This solicitation is a Total Small Business Set-Aside in accordance with FAR 19.502-2. This solicitation’s Small Business Size Standard is 500 employees and covers North American Industry Classification System (NAICS) code 333249.
RFP AMENDMENT SUMMARY
Amendment 0002:
The purpose of Amendment 0002 is to make the following changes. Changes are reflected in bold purple text in the applicable sections wherever possible. Deleted text is reflected as bold purple strikethrough text.
1. Make edits to Section C, Statement of Work paragraphs 4.1.1 and 4.1.3.3;
1. Make edits to Section F, paragraphs F.1 a) and b);
1. Revise the fill-in text in Section F clause FAR 52.247-62;
1. Provide a revised Attachment 1, System Description, via Section J;
1. Remove Attachment 4, Tier 1 Delivery Information, from Section J;
1. Edit Section L, paragraph L.1.2 a); and
1. Extend the proposal due date to 12:00 p.m. EST on 25 June 2021 via the SF1449 cover page.
All other terms and conditions remain unchanged.
Amendment 0001:
The purpose of Amendment 0001 is to make the following changes. Changes are reflected in bold green text in the applicable sections wherever possible. Deleted text is reflected as bold green strikethrough text.
1. Provide a revised Attachment 1, System Description.
All other terms and conditions remain unchanged.
Section B - Supplies or Services and Prices
| ITEM NO |
| SUPPLIES/SERVICES |
| MAX QUANTITY |
| UNIT |
| UNIT PRICE |
| MAX AMOUNT |
| 75 |
| Each |
Tier 1 Additive Manufacturing System
FFP
SOW paragraph 4.0.
FOB: Destination
PSC CD: 3695
MAX
NET AMT
| ITEM NO |
| SUPPLIES/SERVICES |
| MAX QUANTITY |
| UNIT |
| UNIT PRICE |
| MAX AMOUNT |
| 375 |
| Each |
Sustainment Support Services
FFP
Post Procurement Sustainment Support Service Package.
SOW paragraph 5.0.
MAX
NET AMT
| ITEM NO |
| SUPPLIES/SERVICES |
| QUANTITY |
| UNIT |
| UNIT PRICE |
| AMOUNT |
| 1 |
| Lot |
Other Direct Costs (ODCs) T&M SOW paragraph 11.0.
TOT ESTIMATED PRICE
CEILING PRICE
| ITEM NO |
| SUPPLIES/SERVICES |
| AMOUNT |
| 0004 |
| Technical Data (CDRLs) |
NSP
SOW paragraph 6.0.
Section C - Descriptions and Specifications
SECTION C INFORMATION
Statement of Work (SOW) Naval Air Systems Command (NAVAIR), Tier 1 Additive Manufacturing System Acquisition and Support (TIER 1 AMS)
1.0 Introduction: This requirement is for the acquisition and associated support services for the Tier 1 (Desktop Polymer) Additive Manufacturing System (AMS).
2.0 Background: The NAVAIR Additive Manufacturing (AM) Integrated Product Team (IPT) has developed and proven AM capability as a viable means to enhance supply system response time to the warfighter. Additionally, AM provides an enabling capability to increase current readiness, answer emerging combatant commander threat requirements, and potentially become an increasingly integral part of initial production by the OEM. As the capability continues to mature it will become a driver for cost reduction in the area of Operational and Support costs over the life of supported weapon systems and their support equipment.
3.0 Scope: This SOW defines the acquisition of the Tier 1 (Desktop Polymer) AMS as identified in Attachment 1 System Description. This requirement includes the procurement, delivery, installation and technical support, initial consumable replacement kits, initial operator and maintenance training and related sustainment support for the Tier 1 AMS. Sustainment support includes AMS problem resolution; user manual support; OEM reach-back capability for software and hardware component updates; engineering investigations with corrective actions for system anomalies; and development of initial training for the supplied system(s). Specific tasking will be defined at the delivery order level.
4.0 Initial Ultimaker S5 System & Sustainment Support Requirements (CLIN 0001): The Contractor shall deliver the Additive Manufacturing system(s), perform initial set-up, and provide system training to the unit designated personnel at the location(s) specified within individual delivery order(s) and IAW the following:
4.1 Ultimaker S5 System:
4.1.1 The contractor shall deliver and perform initial set-up of the Ultimaker S5 System, as identified in Attachment 1 System Description, to include the capability to transfer technical data via Ethernet, and/or USB connectivity. The System shall contain all non-modified Commercial Off the Shelf (COTS) items with standard commercial warranty.
4.1.2 System Cyber Security Requirements
4.1.2.1 The system shall be able to function in a standalone environment.
4.1.2.2 Software and hardware utilized within the system enclave shall adhere to applicable federal laws, Executive Orders, directives, policies, regulations, standards, guidelines, and organizational mission/business needs required to resist direct attack, and resistance to tampering or bypass.
4.1.3 Sustainment Support Package
4.1.3.1 Provide a sustainment support package that includes equipment/system User Manual (with Government Purpose Data Rights) to include operations and maintenance procedures, initial maintenance training to include scheduled maintenance requirements, system trouble shooting and associated procedures and illustrated parts breakdown.
4.1.3.1.1 User Manual shall include the following (CDRL A001):
· AM Tier 1 Operations and Maintenance Procedures
· AM Tier 1 End User Trouble Shooting Procedures
· AM Tier 1 Illustrated Parts Breakdown of User Replaceable Parts
4.1.3.2 Provide one (1) initial user level consumable replacement kit per Ultimaker S5 System. The consumable replacement kits shall be comprised of the items identified in the Attachment 2 kit content description.
4.1.3.3 Provide on-site initial operator and maintenance training based on current commercial best practices for ten (10) unit personnel.
4.1.3.3.1 Contractor shall provide ten (10) Student and one (1) Instructor Training guides/material to units being trained. CDRL A002
5.0 Post Procurement Sustainment Support Requirements (CLIN 0002)
5.1 Sustainment Support Service Package: The Contractor shall provide post procurement sustainment support that includes:
5.1.1 User Manual Updates
5.1.1.1 Provide updates as required to User Manual identified in SOW para 4.1.3 and its sub-paragraphs, to include operational and maintenance procedures and parts identification. CDRL A001
5.1.2 Consumable Replacement Kits
5.1.2.1 Provide user level consumable replacement kits within twenty four (24) hours of notification of need, during normal business hours for CONUS based users. Provide user level consumable replacement kits within forty eight (48) hours of notification of need, during normal business hours for OCONUS and Expeditionary based users.
5.1.2.2 Expeditionary delivery is considered complete when delivered to a government unit capable of forwarding to the Area of Responsibility of the deployed or OCONUS unit.
5.1.3 Training
5.1.3.1 Provide follow on training, as outlined in individual delivery orders that include operations and maintenance procedures, scheduled maintenance requirements, system trouble shooting, based on commercial best practices. Follow on training shall be based on SOW para 4.1.3.3 requirements and any commercial best practice updates since development of the initial training courses. CDRL A002
5.1.4 Software and Hardware Component Updates
5.1.4.1 Provide updates/patches to system unique software required for the operation of the AM Tier 1 system. CDRL A003
5.1.4.2 Provide Subject Matter Expert assistance, as needed, for the purposes of trouble shooting printer and ancillary equipment, software and hardware anomalies in addition to any warranty provisions.
6.0 Deliverables: The contractor shall provide the following deliverables on all delivery orders Deliverables shall be prepared according to instructions as identified in the Contract Data Requirements List (CDRL) DD Form 1423 (Exhibit A). Additional CDRLs may be added at the Delivery order level:
· AM Tier 1 Operations and Maintenance Procedures. CDRL A001
· AM Tier 1 End User Troubleshooting Procedures. CDRL A001
· AM Tier 1 Illustrated Parts Breakdown of User Replaceable Part. CDRL A001
· AM Tier 1 Student and Instructor Training Guide. CDRL A002
· AM Tier 1 Software Updates/Patches. CDRL A003
· Program Progress Report. CDRL A004
· Funds Manhour Expenditure Report. CDRL A005
7.0 Security: The contractor shall coordinate with the Government as defined by the Delivery order for base access. The contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center (NCIC), DODI 5525.19, DODI 5200.46, and applicable installation or facility access policies and procedures provided by the Government as specified in the individual Delivery orders. The Contractor shall coordinate and ensure the provision of security badges required to allow Contractor personnel access to designated workspaces; the Contractor shall comply with all applicable security requirements, abide by direction given by Military Police or other security personnel, and adhere to installation traffic laws. Performance of work under this contract may require access to sensitive information. Positions that require access to sensitive information will require a favorable determination made by the Government Security Office through the Non-NISP program based on information provided on the SF-86/eQIP and fingerprints.
8.0 Non-Disclosure Agreements: In the performance of the contract, the contractor may have access to non-public proprietary information. The contractor shall require that any employee performing services under the contract execute a non-disclosure agreement. The non-disclosure agreement shall acknowledge the contractor and employees’ duties with respect to non-public information and promise to comply with those obligations. A copy of the executed non-disclosure agreements shall be provided to the Government and the contractor(s) whose proprietary data the employee has access.
In addition to complying with the terms and conditions of NAVAIR 5252.209-9510(e)(5) with respect to proprietary data of third parties, and DFARS 252.227-7025 with respect to technical data, the contractor shall use, modify, reproduce, release, perform, display, and disclose any non-public information provided to or obtained in the course of performing the contract only for Government-related purposes, and shall not do so for any commercial or personal purpose.
In the event that the contractor knows of or identifies that it has a commercial interest in the subject matter of any proposed or on-going agreement with respect to which contract services are to be performed, the contractor shall consider such interest a potential conflict of interest under NAVAIR 5252.209-9510(g) and promptly disclose it to the Contracting Officer.
9.0 Identification of Contractor Personnel: Corporation affiliation shall be referenced on all written documentation that refers to contractor personnel. This is required for internal and external communication. Only U.S. citizens may perform work under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:
a. The individual's name, date and place of birth, position title, and current citizenship.
b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.
c. A statement of the unusual expertise possessed by the applicant.
d. A statement that access will be limited to a specific government contract (specify contract number).
e. A statement that the Contractor has obtained an export license for the information required to perform the contract.
10.0 Standards of Quality and Timeliness: Quality is measured by the utilization of approved standard operating procedures and a comprehensive understanding and communication of required tasks. Timeliness is measured by the on-time completion of program objectives, test events, and deliverables. Both quality and timeliness are measured by customer feedback, both formal and informal.
11.0 Travel & Other Direct Costs (CLIN 0003)
11.1 The Government estimates for ODCs are based not-to-exceed amounts. The contractor may be required to travel and/or work on-site at the Government’s request. Travel and material will be determined at the delivery order level.
11.2 Local and long distance, domestic, and international travel (CONUS and OCONUS) may be required for this effort. All travel and material expenses shall be authorized by the COR, and only those travel expenses having valid receipts and travel claims shall be reimbursed to the contractor as Other Direct Costs. Travel shall be reimbursed at cost in accordance with the Department of Defense Joint Travel Regulations and clause 5252.232-9509, “Reimbursement of Travel, Per Diem, and Special Material Costs”. Reimbursement of local travel by the contractor or subcontractor shall not be authorized.
11.3 All material purchased by the Contractor under this item becomes the property of the Federal Government.
11.4 All travel and material costs will be reported in the Program Progress and Funds Manhour Expenditure reports, respectively. CDRL A004, CDRL A005
Section D - Packaging and Marking
CLAUSES INCORPORATED BY FULL TEXT
| 5252.247-9507 | PACKAGING AND MARKING OF REPORTS (NAVAIR)(OCT 2005) | |
| (a) All unclassified data shall be prepared for shipment in accordance with best commercial practice. Classified reports, data and documentation, if any, shall be prepared for shipment in accordance with the National Industry Security Program Operating Manual, DoD 5220.22-M. | ||
| (b) The contractor shall prominently display on the cover of each report the following information: | ||
| (1) Name and business address of contractor. | ||
| (2) Contract Number/Delivery/Task order number. | ||
| (3) Contract/Delivery/Task order dollar amount. | ||
| (4) Whether the contract was competitively or non-competitively awarded. | ||
| (5) Name of sponsoring individual. | ||
| (6) Name and address of requiring activity. |
5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS
(NAVAIR) (AUG 2019)
The use of loose fill materials, asbestos, excelsior, newspaper and shredded paper (all types) are prohibited. In addition, all Wood Packaging Materials (WPM) shall be heat treated or chemically treated in accordance with the requirements of the International Standards for Phytosanitary Measures (ISPM) 15:2009, "Regulation of Wood Packaging Material in International Trade."
Section E - Inspection and Acceptance
INSPECTION AND ACCEPTANCE TERMS
Supplies/services will be inspected/accepted at:
| CLIN |
| INSPECT AT |
| INSPECT BY |
| ACCEPT AT |
| ACCEPT BY |
| 0001 |
| Destination |
| Government |
| Destination |
| Government |
| 0002 |
| Destination |
| Government |
| Destination |
| Government |
| 0003 |
| Destination |
| Government |
| Destination |
| Government |
| 0004 |
| Destination |
| Government |
| Destination |
| Government |
| 5252.246-9512 | INSPECTION AND ACCEPTANCE (NAVAIR)(OCT 2005) |
| (a) Inspection and acceptance of the supplies or services to be furnished hereunder shall be performed by the accepting authority. | |
| (b) Acceptance of all Contract Line Items/Sub Line Items (CLINs/SLINs) shall be made by signature of the accepting authority on a DD 250 submitted through the WAWF system. Acceptance will only occur when the accepting authority is sure that inspections performed demonstrate compliance with contract requirements. |
| 5252.246-9514 | INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995) |
| Inspection and acceptance of technical data and information will be performed by the Procuring Contracting Officer (PCO) or his duly authorized representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be evidenced by execution of an unconditional DD Form 250, Material Inspection and Receiving Report, as appropriate, and/or upon receipt of a second endorsement acceptance by the PCO on the attachment to this contract entitled Attachment (3), Data Item Transmittal/Acceptance/ Rejection Form. The attached form will not be used for high cost data such as drawings, specifications, and technical manuals. |
Section F - Deliveries or Performance
SECTION F INFORMATION
F.1 PLACE OF PERFORMANCE
a) It is anticipated that all deliveries in accordance with SOW para 4.1.1 will be to Naval Air Warfare Center located in Lakehurst, NJ within 14 days of Delivery Order award.
b) Installation, setup, and training Rrequirements to be provided under this IDIQ shall be accomplished at the locations identified in the individual Task Delivery Orders and may include locations in the CONUS and OCONUS. The Contractor shall provide installation, setup, and training at the final location specified within the Delivery Order within 14 days of notification of shipment to final location.
F.2 ORDERING PERIOD
a) This IDIQ will have a five-year ordering period.
b) The delivery information and period of performance for each Task Delivery Order awarded under this IDIQ shall be specified in the Delivery Order. Delivery Orders must be requested and awarded prior to the IDIQ ordering period expiring.
c) Delivery Order option periods may be exercised after the IDIQ ordering period expires as long as the final Task Order option period does not extend the cumulative period of performance of the Delivery Order beyond five years after the IDIQ ordering period expires.
d) After the IDIQ ordering period expires, the IDIQ will remain an active contract until the final Delivery Order is closed-out and shall govern the terms and conditions with respect to active Task Orders to the same extent as if it were completed during the IDIQ ordering period.
DELIVERY INFORMATION
| CLIN |
| DELIVERY DATE |
| QUANTITY |
| SHIP TO ADDRESS |
| DODAAC / CAGE |
| 0001 |
| POP 02-AUG-2021 TO |
01-AUG-2026
| N/A |
| N/A |
| 0002 |
| POP 02-AUG-2021 TO |
01-AUG-2026
| N/A |
| N/A |
| 0003 |
| POP 02-AUG-2021 TO |
01-AUG-2026
| N/A |
| N/A |
| 0004 |
| POP 02-AUG-2021 TO |
01-AUG-2026
| N/A |
| N/A |
CLAUSES INCORPORATED BY REFERENCE
| 52.247-34 |
| F.O.B. Destination |
| NOV 1991 |
| 52.247-62 | SPECIFIC QUANTITIES UNKNOWN (APR 1984) | |
| (a) For the purpose of evaluating "f.o.b. destination" offers, the Government estimates that the quantity specified will be shipped to the destinations indicated: | ||
| See Attachment (4), Delivery Information See Section F para F.1 a) | ||
| (b) If the quantity shipped to each destination varies from the quantity estimated, and if the variation results in a change in the transportation costs, appropriate adjustment shall be made. |
5252.211-9507 PERIOD OF PERFORMANCE (NAVAIR)(SEP 2013)
To be completed at task order level
| (a) The contract shall commence on [insert effective date] and shall continue [insert either "for a period of months" or provide a calendar date ]. However, the period of performance may be extended in accordance with the option provisions contained herein. |
| (b) If DFAR Clause 252.216-7006, "Ordering", is incorporated into this contract, then the period in which the Government can issue orders under the contract will be extended at the exercise of an option, and extended to the end of that option period. |
| 5252.216-9506 | MINIMUM AND MAXIMUM QUANTITIES (NAVAIR)(MAR 1999) |
| As referred to in paragraph (b) of FAR 52.216-22 " Indefinite Quantity" of this contract, the contract minimum quantity is one CLIN 0001 item; the maximum quantity is identified in the Section B CLIN structure. |
| 5252.247-9505 | TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995) | |
| Technical Data and Information shall be delivered in accordance with the requirements of the Contract Data Requirements List, DD Form 1423, Exhibit A, CDRLs A001-A005, attached hereto, and the following: | ||
| (a) The contractor shall concurrently deliver technical data and information per DD Form 1423, Blocks 12 and 13 (date of first/subsequent submission) to all activities listed in Block 14 of the DD Form 1423 (distribution and addresses) for each item. Complete addresses for the abbreviations in Block 14 are shown in paragraph (g) below. Additionally, the technical data shall be delivered to the following cognizant codes, who are listed in Block 6 of the DD Form 1423. | ||
| (1) PCO, Code F2551. | ||
| (2) ACO, Code n/a. | ||
| (b) Partial delivery of data is not acceptable unless specifically authorized on the DD Form 1423, or unless approved in writing by the PCO. | ||
| (c) The Government review period provided on the DD Form 1423 for each item commences upon receipt of all required data by the technical activity designated in Block 6. | ||
| (d) A copy of all other correspondence addressed to the Contracting Officer relating to data item requirements (i.e., status of delivery) shall also be provided to the codes reflected above and the technical activity responsible for the data item per Block 6, if not one of the activities listed above. | ||
| (e) The PCO reserves the right to issue unilateral modifications to change the destination codes and addresses for all technical data and information at no additional cost to the Government. | ||
| (f) Unless otherwise specified in writing, rejected data items shall be resubmitted within thirty (30) days after receipt of notice of rejection. | ||
| (g) DD Form 1423, Block 14 Mailing Addresses: See Exhibit A, CDRLs |
Section G - Contract Administration Data
CLAUSES INCORPORATED BY REFERENCE
| 5252.201-9500 |
| TECHNICAL POINT OF CONTACT (TPOC) |
| SEP 2012 |
252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)
To be completed at task order award
(a) Definitions. As used in this clause—
“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.
“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.
“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) WAWF access. To access WAWF, the Contractor shall—
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.
(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.
(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:
(1) Document type. The Contractor shall submit payment requests using the following document type(s):
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items—
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial item financing, submit a commercial item financing request.
(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]
(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.
Routing Data Table*
| Field Name in WAWF |
| Data to be entered in WAWF |
| Pay Official DoDAAC |
| ____ |
| Issue By DoDAAC |
| ____ |
| Admin DoDAAC** |
| ____ |
| Inspect By DoDAAC |
| ____ |
| Ship To Code |
| ____ |
| Ship From Code |
| ____ |
| Mark For Code |
| ____ |
| Service Approver (DoDAAC) |
| ____ |
| Service Acceptor (DoDAAC) |
| ____ |
| Accept at Other DoDAAC |
| ____ |
| LPO DoDAAC |
| ____ |
| DCAA Auditor DoDAAC |
| ____ |
| Other DoDAAC(s) |
| ____ |
(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)
(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.
(Contracting Officer: Insert applicable information or “Not applicable.”)
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
| 5252.204-9503 | EXPEDITING CONTRACT CLOSEOUT (NAVAIR) (JAN 2007) |
| (a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $1,000 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party might be considered to the extent permitted by law. | |
| (b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered. |
| 5252.242-9511 | CONTRACT ADMINISTRATION DATA (NAVAIR)(NOV 2017) | |
| (a) Contract Administration Office. | ||
| (1) Contract administration functions (see FAR 42.302(a) and DFARS 242.302(a)) are assigned to: See the ADMINISTERED BY Block on the face page of the contract, modification, or order. | ||
| (b) Special Instructions (see FAR 42.202(b) and (c)): | ||
| (1) The following contract administration functions are retained (see FAR 42.302(a) and DFARS 242.302(a)): | ||
| Functions Retained | ||
| Retained for Performance By: |
| All functions |
| PCO |
| (2) The following additional contract administration functions are assigned (see FAR 42.302(b)): |
| Additional Functions |
| Retained for Performance By: |
| n/a |
| n/a |
(c) Inquiries regarding payment should be referred to: MyInvoice through the Wide Area Workflow eBusiness Suite: https://wawf.eb.mil.
| G-TXT-PAY | PAYMENT INSTRUCTIONS (APR 2018) |
| For Government Use Only |
| Contract/Order Payment Clause |
| Type of Payment Request |
| Supply |
| Service |
| Construction |
| Payment Office |
Allocation Method
52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts
| Cost Voucher |
| X |
| X |
| N/A |
| Line item specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested. |
| 52.232-1, Payments |
| Navy Shipbuilding Invoice (Fixed Price) |
| X |
| N/A |
| N/A |
| Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year. |
52.232-1, Payments;
52.232-2, Payments under Fixed-Price Research and Development Contracts;
52.232-3, Payments under Personal Services Contracts;
52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers
| Invoice |
| X |
| X |
| N/A |
| Line Item Specific proration. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN on the deliverable line or deliverable subline item for which payment is requested. |
| 52.232-5, Payments Under Fixed-Price Construction Contracts |
| Construction Payment Invoice |
| N/A |
| N/A |
| X |
| Line Item specific by fiscal year. If there is more than one ACRN within a deliverable line or deliverable subline item, the funds will be allocated using the oldest funds. In the event of a deliverable line or deliverable subline item with two ACRNs with the same fiscal year, those amounts will be prorated to the available unliquidated funds for that year. |
| 52.232-16, Progress Payments |
| Progress Payment* |
| X |
| X |
| N/A |
| Contract-wide proration. Funds shall be allocated in the same proportion as the amount of funding currently unliquidated for each ACRN. Progress Payments are considered contract level financing, and the “contract price” shall reflect the fixed price portion of the contract per FAR 32.501-3. |
52.232-29, Terms for Financing of Purchases of Commercial Items;
52.232-30, Installment Payments for Commercial Items
| Commercial Item Financing* |
| X |
| X |
| N/A |
| Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2). |
| 52.232-32, Performance-Based Payments |
| Performance-Based Payments* |
| X |
| X |
| N/A |
| Specified in approved payment. The contracting officer shall specify the amount to be paid and the account(s) to be charged for each payment approval in accordance with FAR 32.207(b)(2) and 32.1007(b)(2). |
| 252.232-7002, Progress Payments for Foreign Military Sales Acquisitions |
| Progress Payment* |
| X |
| X |
| N/A |
| Allocate costs among line items and countries in a manner acceptable to the Administrative Contracting Officer. |
*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).
Section H - Special Contract Requirements
SECTION H INFORMATION
H.1 STREAMLINED ORDERING PROCEDURES
(a) Unless the procedures in paragraphs (b) and (c) are utilized orders will be issued under this contract using the following streamlined procedures:
(1) For each proposed order, the contracting officer will provide the contractor with a statement of work (SOW) and an independent Government cost estimate (IGCE).
(2) Within three (3) working days of receipt of the SOW and IGCE, the contractor will respond with a confirmation letter agreeing to perform the SOW within the IGCE. If the requirement remains valid and the contracting officer determines the IGCE to represent a fair and reasonable price, a fully negotiated, priced order will be issued to the contractor.
(3) If the contractor does not agree with the SOW and/or IGCE, a proposal will be submitted to the contracting officer within five (5) working days of receipt of the SOW and IGCE, addressing only the specific areas of differences. Once the differences are resolved between the contracting officer and the contractor, and the contracting officer determines that the price is fair and reasonable, a fully negotiated, priced order will be issued to the contractor.
(b) There may be occasions when the Government determines, in circumstances of emergency or exigency, that the need for specific supplies or services is unusually urgent. On such occasions, the Ordering Officer may issue an order based solely on the Government estimate, requiring the contractor to provide the supplies or services specified without having an opportunity to review the Government estimate before the order is issued. This type of order shall be a unilaterally unpriced order.
(1) The unilaterally unpriced order shall specify the estimated cost and fee and the desired delivery schedule for the work being ordered. The Government's desired delivery shall apply unless the Ordering Officer receives written notification from the Contractor within fifteen (15) days after receipt of the order that the proposed delivery schedule is not acceptable. Such notification shall propose an alternative delivery schedule. The Contractor shall either provide written acceptance of the order or submit its cost proposal within thirty (30) days after receipt of the order.
(2) The Government has no obligation to pay for the supplies or services ordered until the actual price and delivery schedule have been negotiated. In no event shall the costs incurred exceed the estimated cost of the order.
(3) The contractor shall include in its proposal a statement of costs incurred and an estimate of costs expected to complete the work. Data supporting the accuracy and reliability of the cost estimate should also be included. After submission of the contractor's cost proposal and supporting data, the contractor and the Ordering Officer shall negotiate a bilateral modification to the original order finalizing the price and delivery schedule.
(4) Should the Ordering Officer and the contractor be unable to reach an agreement as to the terms of the order, the conflict shall be referred to the Contracting Officer who shall issue such direction as is required by the circumstances. If a bilateral agreement is not negotiated within sixty (60) days after submission of the contractor's cost proposal, the Contracting Officer will issue a modification to the unilaterally unpriced order that establishes the Government's total estimated cost for the order. This price will remain in effect unless the contractor requests to negotiate the price by submission of a proposal.
(5) Failure to arrive at an agreement shall be considered a dispute in accordance with the clause entitled "Disputes."
(c) For orders under $100,000, the procedures for reaching agreement are as follows:
(1) The Ordering Officer shall issue a fully funded, unilaterally executed order representing a firm order for the total requirement.
(2) In the event the contractor cannot perform in accordance with the terms and conditions and within the estimated cost of the order, the contractor shall:
(i) notify the Ordering Officer with in three working days
(ii) submit a proposal for the work requested in the order,
(iii) not commence performance until such time that the differences between the order and contractor's proposal are resolved and a modification, if necessary, is issued.
| 5252.204-9505 | SYSTEM AUTHORIZATION ACCESS REQUEST NAVY (SAAR-N) REQUIREMENTS FOR INFORMATION TECHNOLOGY(IT) (NAVAIR)(NOV 2017) |
| (a) Contractor personnel assigned to perform work under this contract may require access to Navy Information Technology (IT) resources (e.g., computers, laptops, personal electronic devices/personal digital assistants (PEDs/PDAs), NMCI, RDT&E networks, websites such as MyNAVAIR, and Navy Web servers requiring Common Access Card (CAC) Public Key Infrastructure (PKI)). Contractor personnel (prime, subcontractor, consultants, and temporary employees) requiring access to Navy IT resources (including those personnel who previously signed SAAR DD Form 2875) shall submit a completed System Authorization Access Request Navy (SAAR-N), OPNAV 5239/14 (Jul 2008) form or latest version thereof, and have initiated the requisite background investigation (or provide proof of a current background investigation) prior to accessing any Navy IT resources. The form and instructions for processing the SAAR-N form are available at: https://www.public.navy.mil/fltfor/nctsnaples/Documents/Forms%20and%20Instructions/form01.pdf. Instruction Note: SAAR-N forms are required to be downloaded and then completed. The "E-MAIL SUBMIT" button on the SAAR-N form is not to be used. | |
| (b) SAAR-N forms will be submitted to the Government Sponsor or Technical Point of Contact (TPOC) via the contractor's Facility Security Officer (FSO). The designated SAAR-N Government Sponsor or TPOC for contractor employees requiring IT access, the Security POC shall be responsible for signing and processing the SAAR-N forms. For those contractors that do not have a FSO, SAAR-N forms shall be submitted directly to the designated SAAR-N Government Sponsor or TPOC. Copies of the approved SAAR-N forms may be obtained through the designated SAAR-N Government Sponsor or TPOC. Requests for access should be routed through the NAVAIR_SAAR.fct@navy.mil mailbox. | |
| (c) In order to maintain access to Navy IT resources, the contractor shall ensure completion of initial and annual IA training, monitor expiration of requisite background investigations, and initiate re-investigations as required. If requested, the contractor shall provide to the designated SAAR-N Government Sponsor or TPOC documentation sufficient to prove that it is monitoring/tracking the SAAR-N requirements for its employees who are accessing Navy IT resources. For those contractor personnel not in compliance with the requirements of this clause, access to Navy IT resources will be denied/revoked. | |
| (d) The SAAR-N form remains valid throughout contractual performance, inclusive of performance extensions and option exercises where the contract number does not change. Contractor personnel are required to submit a new SAAR-N form only when they begin work on a new or different contract. |
| 5252.211- 9510 | CONTRACTOR EMPLOYEES (NAVAIR)(MAY 2011) | |
| (a) In all situations where contractor personnel status is not obvious, all contractor personnel are required to identify themselves to avoid creating an impression to the public, agency officials, or Congress that such contractor personnel are Government officials. This can occur during meeting attendance, through written (letter or email) correspondence or verbal discussions (in person or telephonic), when making presentations, or in other situations where their contractor status is not obvious to third parties. This list is not exhaustive. Therefore, the contractor employee(s) shall: | ||
| (1) Not by word or deed give the impression or appearance of being a Government employee; | ||
| (2) Wear appropriate badges visible above the waist that identify them as contractor employees when in Government spaces, at a Government-sponsored event, or an event outside normal work spaces in support of the contract/order; | ||
| (3) Clearly identify themselves as contractor employees in telephone conversations and in all formal and informal written and electronic correspondence. Identification shall include the name of the company for whom they work; | ||
| (4) Identify themselves by name, their company name, if they are a subcontractor the name of the prime contractor their company is supporting, as well as the Government office they are supporting when participating in meetings, conferences, and other interactions in which all parties are not in daily contact with the individual contractor employee; and | ||
| (5) Be able to provide, when asked, the full number of the contract/order under which they are performing, and the name of the Contracting Officer’s Representative. | ||
| (b) If wearing a badge is a risk to safety and/or security, then an alternative means of identification maybe utilized if endorsed by the Contracting Officer’s Representative and approved by the Contracting Officer. | ||
| (c) The Contracting Officer will make final determination of compliance with regulations with regard to proper identification of contractor employees. |
| 5252.216-9512 | PAPERLESS CONTRACTING (NAVAIR)(JUN 2009) |
| (a) Orders and requests for proposals are hereby authorized to be issued by facsimile or by electronic commerce (including e-mail and paperless methods of delivery). Nothing in this contract should be read to prohibit these types of orders. In the event of a conflict with any other provision of this contract, this clause shall govern. | |
| (b) To the extent the terms "written", "mailed", or "physically delivered" appear in other provisions of this contract, these terms are hereby defined to explicitly include electronic commerce, email, or paperless delivery methods. |
| 5252.232-9509 | TRAVEL APPROVAL AND REIMBURSEMENT PROCEDURES (NAVAIR)(OCT 2013) | |
| (a) General. Performance under this contract may require travel by Contractor personnel. If travel, domestic or overseas, is required, the Contractor is responsible for making all necessary arrangements for its personnel. These include but are not limited to: medical examinations, immunizations, passports/visas/etc., and security clearances. | ||
| (b) Travel Approval Process. Prior approval is required for all travel under this contract. Travel shall be reviewed and approved/disapproved as follows: | ||
| (1) The Contractor shall provide the [Insert Procuring Contracting Officer (PCO) or Contracting Officer's Representative (COR)] a written request for authorization to travel at least 30 days in advance of the required travel date, when possible. The request should include: purpose of travel, location, travel dates, number of individuals traveling, and all estimated costs associated with the travel (e.g., lodging, meals, transportation costs, incidental expenses, etc.). | ||
| (2) The [Insert PCO or COR] will review the travel request and provide, in writing, an approval or disapproval of the travel request to the Contractor [Insert "and the Procuring Contracting Officer." if the COR is reviewing and approving the request.] | ||
| (c) Travel Policy. | ||
| (1) Travel arrangements shall be planned in accordance with the Federal Travel regulations, prescribed by the General Services Administration for travel in the conterminous 48 United States, (hereinafter the FTR) and the Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense (hereinafter the JTR). | ||
| (2) The Government will reimburse the Contractor for allowable travel costs incurred by the Contractor in performance of the contract in accordance with FAR Subpart 31.2. | ||
| (3) For purposes of reimbursement of travel expenses, the Contractor's official station is defined as within 50 miles of the Contractor's regular work site. (If Contractor has more than one regular work site, the official station is defined as within 50 miles of each of its regular work sites.) | ||
| (4) The Contractors documentation for the reimbursement of travel costs (e.g., receipts) shall be governed as set forth in FAR Subpart 31.2, the FTR, and the JTR. | ||
| (5) Car Rental for a team on temporary duty (TDY) at one site will be allowed provided that only one car is rented for every four (4) members of the TDY team. In the event that less than four (4) persons comprise the TDY team, car rental will be allowed if necessary to complete the mission required. | ||
| (6) Whenever work assignments require TDY aboard a Government ship, the Contractor will be reimbursed at the per diem identified in the JTR. |
Section I - Contract Clauses
52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (JAN 2021)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).
(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).
(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).
(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).
(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).
(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)
___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).
____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
_X__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).
___ (5) [Reserved]
___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).
_X__ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).
____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).
____ (10) [Reserved]
____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).
____ (ii) Alternate I (MAR 2020) of 52.219-3.
____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
____ (ii) Alternate I (MAR 2020) of 52.219-4.
____ (13) [Reserved]
____ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
_X__ (ii) Alternate I (MAR 2020) of 52.219-6.
____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).
____ (ii) Alternate I (MAR 2020) of 52.219-7.
____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).
____ (17)(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).
____ (ii) Alternate I (NOV 2016) of 52.219-9.
____ (iii) Alternate II (NOV 2016) of 52.219-9.
____ (iv) Alternate III (JUN 2020) of 52.219-9.
____ (v) Alternate IV (JUN 2020) of 52.219-9.
____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).
____ (ii) Alternate I (MAR 2020) of 52.219-13.
____ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).
____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).
____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).
____ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (NOV 2020) (15 U.S.C. 632(a)(2)).
____ (ii) Alternate I (MAR 2020) of 52.219-28.
____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).
____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source…
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