171887_SSJ_KO_Approved_Redacted.pdf

BRAND NAME SPECIFICATION

PleaseReview Software

PR: 1300632074

BACKGROUND/REQUIREMENT:

The Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT), Advanced Interactive Management Technology Center (AIMTC), Code 2533, Logistics Product Development Branch has a requirement for Controlled Collaborative Document Review / Co-Authoring software for reviewing Design, Requirement, Curriculum, and Contracts documents. PleaseReview is needed for creating documents across academia, industry, and other Government facilities enabling efficiency and collaboration between the different entities. PleaseReview Term License Tools are fully compliant with US Navy Information Assurance (IA) requirements and are compatible with Navy network-compliant Windows PC computers.

BRAND NAME SPECIFICATION WITH MINIMUM REQUIREMENTS:

MFGR Part No Description POP

UMM 000000001000000850 PleaseReview v 5.2 Licensed Active Standard Users 100 / Power Users 35 1 Year

DISSIMILAR MAKE/MODEL COST IMPLICATIONS AND OTHER IMPACTS:

PleaseReview software is the only tool that provides the necessary Controlled Collaborative Co- Authoring of documents, comment/change categorization, and reporting/audit trail and review Management deadlines reminders. PleaseReview ensures that areas of a document can be locked as 'read only' or hidden for confidentiality reasons and provides comprehensive reporting detailing all activity on the review and audit log requirements from the IA standpoint to ensure tractability of documents in the event of a classified spill.

Functional Requirement

PleaseReview

SharePointhare 2010/2013

PDF – based solutions

Collaborative Yes Yes No Controlled environment Yes Partial Partial Comment/change categorization Yes No No Comment/change consolidation Yes Yes Partial Supports co-authoring Yes Yes No Supports multiple document reviews Yes No No Supports reviews with different doc types Yes No No Supports Reference documents Yes No No Does not requires client components Yes No No Browser based Yes No Partial In-document control Yes Partial No Offline option Yes No No Reporting/Audit trail Yes No No Metadata capture option Yes No No Review the same document copy Yes Yes Partial Round trip for Word and Excel Yes No No

Secure Yes Internal Internal Review Management Yes No Via Workflow Provides a clean document output option Yes No No Supports multiple document formats Yes No No

CONCLUSION:

PleaseReview software is required for authenticated internal and external teams to simultaneously access and work on the same documents. PleaseReview software is the only tool that provides all the necessary functional requirements (as detailed in the table above). Without these capabilities, the command endangers its ability to achieve its mission due to delayed, unclear, and inaccurate communication to the Navy and the Undersea Warfare community at-large.

RESELLERS:

Resellers must be authorized PleaseTech LTD partners in order to ensure proper maintenance and support. PleaseTech partners are fully qualified in its deployment, training, and support. Through Market Research, it is determined that several Please Tech LTD Partners are able to fulfill this requirement.

Requiring Department:

Based on the above, I recommend this acquisition be conducted on a Brand Name Specification basis for the above identified software. I certify the technical data which form the basis of this justification are complete and accurate.

APPROVAL:

Based on the above, I have determined that the circumstances of the contract action deem only the brand name specified component listed above as capable of meeting the Government’s requirement. I certify that this justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer:

Branch Head: