SOW_Photonics_Depot_Services__DRAFT.docx

DOCX document 62 KB Posted Mar 26, 2015

Attached to: Photonics Mast Depot Repair Services
Solicitation number: N66604-15-R-0432
Issued by: Department of the Navy Naval Sea Systems Command

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JA_14046_3_Redacted.pdf	PDF	Feb 10, 2016
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N66604-15-R-0345_Photonics_RFP.pdf	PDF	Jul 15, 2015
Attachment_for_2015_Catalog_Pricing_Parts.xlsx	XLSX spreadsheet	Jul 15, 2015
Attachment_for_Pricing_Parts.xlsx	XLSX spreadsheet	Mar 26, 2015

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STATEMENT OF WORK (SOW)

1.0 BACKGROUND

The Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) Imaging and Electronic Warfare Department (Code 34) is tasked by the Naval Sea Systems Command (NAVSEA) to provide timely upgrade and repair services for the Sensor Unit of the AN/BVS-1 Photonics Mast, AN/BVY-1 (V)2 ISIS SSGN Class and AN/BVY-1 (v)4 ISIS VA Class. Specifically, NUWCDIVNPT requires the repair services contract to support active submarine platforms for the AN/BVS-1 and AN/BVY-1 Masts, hereafter referred to as the “Photonics Mast”.

2.0 SCOPE

This contract is for depot level services for the upgrade, repair, and overhaul of the Photonics Masts. The contractor shall provide services for all Photonics Masts configurations, mast subcomponents, and special support equipment, and test equipment. The contractor, by monitoring work flow, upgrade plans, schedules, overhaul and repair plans, shall anticipate and prepare for repairs as needed to meet the target repair turnaround times and upgrade schedules.

3.0 APPLICABLE DOCUMENTS

The following applicable documents are part of the SOW and hereby incorporated as follows:

3.1 Applicable Drawing Packages, Test Documents and Manuals

Document

Description

SOW Paragraph

ER2000.88

Photonics Mast Subsystem Sensor Unit Depot Maintenance Technical Manual Rev E.

4.0, 4.1, 4.2, 4.3, 4.4, and 4.5

Depot Certification Manual PMS435, 032511

Photonic Mast Program and Photonic Mast Variant PEO SUB PMS435 Depot Certification Manual (Approved 29 APR 2011)

5.0

Imaging Failure Tracking and Asset Management System (IFTAMS)

Inputs Roles & Responsibilities

4.2, 4.4, 4.6

IFTAMS

Standard Operating Procedure

4.2, 4.4, 4.6

Analysis Document AD001908

Structure Borne Noise Mast Lists

4.2

S9425-AH-PRO-010 Rev 3

Periscopes, Fairing and Hoist Cylinder Preservation, Packaging, Handling, Storage and Transportation (PHS&T) Manual

4.4

3.2 Applicable Engineering Change Proposals (ECPs)

ECP NUMBER

ECP TITLE

SOW Paragraph

PECPs:

PECP AN/BVS-1/2224R6

Mast Wiring Change to Make the Mast PATRIOT Compatible

4.2

PECP AN/BVS1-P011R3

Radar Absorbing Structure (RAS)/VHF Antenna Replacement

4.2

AN/BVS-1 ECPs:

ECP AN/BVS-1/2061R1

Optical Bench Assembly – Camera FOV Improvement & Drawing Updates

4.2

ECP AN/BVS-1/2073

Sensor Module PL – Antenna Assy Part No. Correction [PEPI 1]

4.2

ECP AN/BVS-1/2147R1

Ship Set Configuration Differences

4.2

ECP AN/BVS-1/2159R1

Photonics ESM Performance Improvement (PEPI) 2 ESM

4.2

ECP AN/BVS-1/2194R1

Mission Critical Color Camera (MCCC) Obsolescence and Design Improvement

4.2

ECP AN/BVS-1/2209R1

Long Term Reliability Upgrades to Sensor Unit

4.2, 4.3

ECP AN/BVS-1/2216

Laser Range Finder Corrective Action [SHC Software]

4.2, 4.3

ECP AN/BVS-1/2230R1

High Resolution Monochrome Camera Obsolescence

4.2, 4.3

ECP AN/BVS-1/2260R1

Photonics ESM Performance Improvement (PEPI) 3 ESM

4.2, 4.3

ECP AN/BVS-1/2264R1

Rotary Drive Motor Design Upgrade

4.2, 4.3

ECP AN/BVS-1/2265R1

Photonics ESM Performance Improvement 3 (PEPI 3) with Reliability Improvements

4.2, 4.3

ECP AN/BVS-1/2294R1

WEN Line Removal and Circuit Grounding

4.2, 4.3

ECP AN/BVS-1/2302

Dew Point Sensor Assembly Drawing and Parts List Updates

4.2, 4.3

ECP AN/BVS-1/2316

Power Circuit Card Assembly (CCA) Test Specification Changes

4.2, 4.3

AN/BVY-1(V)2 ECPs:

ECP AN/BVY-1(V)2/2255R1

SSGN ISIS Long Term Reliability Optical Bench / Rotary Drive Motor / Rotary Joint

4.2, 4.3

ECP AN/BVY-1(V)2/2289

SSGN ISIS Sensor Unit – Mast Technical Insertion (MTI)

4.2, 4.3

AN/BVY-1(V)4 ECPs:

ECP AN/BVY-1(V)4/2290

Virginia ISIS Sensor Unit – Mast Technical Insertion (MTI)

4.2, 4.3

ECP AN/BVY-1(V)4/2350

HDCC Color Hue Related Firmware Update

4.2, 4.3

ECP AN/BVS-1/2445

PEPI 2 EMI Improvements

4.2, 4.3

3.3 Applicable Deviations (* latest approved revision applies)

DEVIATION NUMBER

DEVIATION TITLE

SOW Paragraph

Deviation 2000-M564*

RAS/VHF Antenna

4.2

Deviation 2000-M619*

Revised Hydrostatic Test Pressure Requirements for Photonics Depot Mast Repairs [VA Class]

4.2

Deviation 2000-M634*

Antenna Assembly (AA) Gain and AOA

4.2

Deviation 2000-M635*

ESM Electronics Assembly (EEA), OMNI Functions

4.2

Deviation 2000-M645*

Polarized Filter Within Optical Bench Has Not Undergone ESS

4.2

Deviation 2000-M646*

RAS/VHF Antenna

4.2

Deviation 2000-M650*

Sensor Unit 9671A Upgrade

4.2

Deviation 2000-M666*

Imperx Camera / WEN Line Correction

4.2

Deviation 2000-M696*

Antenna Assembly (AA) Gain

4.2

Deviation 2000-M706*

LASER Boresight Reticle Brightness

4.2

Deviation 2000-M720*

ESM Electronics Assembly (EEA), OMNI Functions

4.2

Deviation 2000-M729*

ESM Electronics Assembly (EEA), OMNI Functions

4.2

Deviation 2000-M749*

ESM Electronics Assembly (EEA), OMNI Functions

4.2

Deviation 4500-M618*

Revised Hydrostatic Test Pressure Requirements for Photonics Depot Mast Repairs [SSGN]

4.2

Deviation 4500-M651*

Polarized Filter Within Optical Bench Has Not Undergone ESS

4.2

Deviation 4500-M691*

ESM Electronics Assembly – VSWR Requirement

4.2

Deviation 4500-M694*

SEEC Electronics Assembly – Noise Figure Requirement

4.2

Deviation 4500-M703*

High Resolution Monochrome/Color Camera Assy – Operating Temperature

4.2

Deviation 4500-M725*

Structureborne Noise Outage

4.2

Deviation 4508-M764*

MTI VA PEPI 3 EMI Improvements

4.2

Deviation 4508-M684*

Outer Tube Yield Strength

4.2

3.4 Applicable Notices of Revision (NORs) (* latest approved revision applies)

NOR NUMBER

NOR APPLICABILITY

SOW Paragraph

BVS-1-NORs:

NOR BVS-1-N001*

NOR for TS5616201 Rev H

4.2

NOR BVS-1-N002*

NOR for TS5616213 Rev G

4.2

NOR BVS-1-N003*

NOR for 5616201 Rev H

4.2

NOR BVS-1-N004*

NOR for 7254017 Rev J

4.2

NOR BVS-1-N005*

NOR for 5616136 Rev J

4.2

NOR BVS-1-N006*

NOR for 7254158 Rev E

4.2

NOR BVS-1-N008*

NOR for 8412137 Rev B

4.2

NOR BVS-1-N009*

NOR for PS8412137 Rev C

4.2

NOR BVS-1-N010*

NOR for TS5613430 Rev D

4.2

NOR BVS-1-N012*

NOR for TS7254158 Rev C

4.2

NOR BVS-1-N016*

NOR for 8412082 Rev A

4.2

NOR BVS-1-N017*

NOR for TS5613432 Rev D

4.2

NOR BVS-1-N020*

NOR for 5616213 Rev L

4.2

NOR BVS-1-N021*

NOR for 7254230-1 Rev C

4.2

NOR BVS-1-N024*

NOR for TS5613432 Rev D

4.2

NOR BVS-1-N025*

NOR for 8412138 Rev C

4.2

NOR BVS-1-N027*

NOR for 5616213 Rev L

4.2

NOR BVS-1-N028*

NOR for 8307184 Rev A

4.2

NOR BVS-1-N029*

NOR for 8412087 Rev A

4.2

NOR BVS-1-N030*

NOR for 8412133 Rev C

4.2

NOR BVS-1-N031*

NOR for 8307184 Rev A

4.2

NOR BVS-1-N032*

NOR for TS8307184 Rev B

4.2

NOR BVS-1-N033*

NOR for 8307182 Rev A

4.2

NOR BVS-1-N034*

NOR for TS8307182 Rev A

4.2

BVY-1 NORs:

NOR BVY-1-N002*

NOR for 8211262 Rev F

4.2

NOR BVY-1-N003*

NOR for 8211263 Rev G

4.2

NOR BVY-1-N004*

NOR for 8412377 Rev D

4.2

NOR BVY-1-N007*

NOR for TM079573 Rev C

4.2

NOR BVY-1-N008*

NOR for TM8412329 Rev E

4.2

NOR BVY-1-N009*

NOR for 079573 Rev H

4.2

NOR BVY-1-N010*

NOR for 8412091 Rev A

4.2

NOR BVY-1-N011*

NOR for 8412092 Rev A

4.2

NOR BVY-1-N012*

NOR for 8412328 Rev D

4.2

NOR BVY-1-N013*

NOR for TM8412324 Rev E

4.2

NOR BVY-1-N014*

NOR for TM8412325 Rev F

4.2

NOR BVY-1-N015*

NOR for 7254222-1 Rev E

4.2

NOR BVY-1-N016*

NOR for 7254221-1 Rev A

4.2

NOR BVY-1-N017*

NOR for TS7254222-1 Rev B

4.2

NOR BVY-1-N018*

NOR for TM8412322 Rev F

4.2

NOR BVY-1-N019*

NOR for TM8412323 Rev F

4.2

NOR BVY-1-N020*

NOR for PS8412374 Rev A

4.2

NOR BVY-1-N021*

NOR for TM84123287 Rev C

4.2

NOR BVY-1-N022*

NOR for TM8412388 Rev C

4.2

NOR BVY-1-N023*

NOR for 8412333 Rev E

4.2

NOR BVY-1-N024*

NOR for 8412324 Rev E

4.2

NOR BVY-1-N025*

NOR for 096307 Rev B

4.2

NOR BVY-1-N026*

NOR for TM8213063 Rev A

4.2

NOR BVY-1-N027*

NOR for 8412332 Rev B

4.2

NOR BVY-1-N028*

NOR for 8412335 Rev B

4.2

NOR BVY-1-N029*

NOR for TM096307 Rev A

4.2

NOR BVY-1-N030*

NOR for 8412328 Rev D

4.2

NOR BVY-1-N031*

NOR for TS8412150 Rev B

4.2

NOR BVY-1-N032*

NOR for TS8412328 Rev C

4.2

NOR BVY-1-N033*

NOR for 8412320 Rev C

4.2

NOR BVY-1-N034*

NOR for 8412321 Rev C

4.2

NOR BVY-1-N035*

NOR for 8412328 Rev D

4.2

NOR BVY-1-N036*

NOR for 079573 Rev H

4.2

NOR BVY-1-N037*

NOR for TM8412320 Rev D

4.2

NOR BVY-1-N038*

NOR for TM8412321 Rev D

4.2

NOR BVY-1-N039*

NOR for TM8213063 Rev A

4.2

NOR BVY-1-N040*

NOR for TM8412323-1 Rev D

4.2

NOR BVY-1-N041*

NOR for TM079573-1 Rev A

4.2

NOR BVY-1-N042*

NOR for 8412328 Rev D

4.2

NOR BVY-1-N043*

NOR for TM8412337 Rev B

4.2

NOR BVY-1-N044*

NOR for TM8412336 Rev D

4.2

NOR BVY-1-N045*

NOR for TS7628044 Rev D

4.2

NOR BVY-1-N046*

NOR for 7254057 Rev L

4.2

4.0 REQUIREMENTS

The contractor shall perform test, inspection and evaluation (TI&E) of mast received for upgrade, overhaul or repair in accordance with applicable drawing packages and test documents listed in section 3.1 of the applicable documents, Photonics Mast Subsystem Sensor Unit Depot Maintenance Technical Manual, (ER 2000.88). The contractor shall implement upgrades, overhauls or repairs as directed by the Government in task orders or technical instructions and in accordance with the applicable Sensor unit Drawings, ECPs, Test Specifications, Depot Test Specifications, and Notifications of Revision listed in the applicable documents, section 3.0. The material and spares to support these repairs consist of Government Furnished Material (GFM), Government Furnished Property (GFP) and contractor Furnished Material (CFM). An allocation of GFM will be provided after contract award. The contractor shall provide all other parts and materials not included in the Government Furnished Material and Property, Appendix 1, as necessary to perform mast repairs.

The contractor shall provide management services for tracking of GFM assemblies and repair parts to support the timely upgrade and repairs of the mast and mast subassemblies. The contractor shall ship a ready-for-issue (RFI) Photonics Masts to destinations as specified in individual task orders. The contractor shall collect maintenance data to support technical reports, trend analysis and planning. The contractor shall prepare and submit engineering change documentation as described below. The contractor shall provide technical services as necessary to support the updates or revisions of maintenance plans, specifications, and test plans, as detailed in individual task orders.

4.1 MAST TEST, INSPECT& EVALUATE (TI&E)

The contractor shall perform TI&E of received non-RFI Photonics Mast using the Photonics Mast Subsystem Sensor Unit Depot Maintenance Technical Manual, ER 2000.88. The TI&E is part of the repair process. The contractor shall provide a TI&E Report to the Government after completion of TI&E. The contractor shall identify faulty or malfunctioning features or functions and any physical damage to components or lowest replaceable unit (LRU). The contractor shall include recommendations for repairs and upgrades specific to each Photonics Mast. The contractor shall document the configuration of the Photonics Mast in the process of repair or upgrade and include electronically recorded operating maintenance data. The contractor shall provide a cost estimate for the recommendations contained in the TI&E report.

DELIVERABLE: TI&E Report.

PERFORMANCE STANDARD: A detailed and complete TI&E report submitted to the Government within 14 days of the completion of the TI&E. Technical data and configuration information is accurate. The TI&E report may contain minor administrate errors; however the report should not contain any technical data errors.

4.2 PHOTONICS MAST REPAIR, OVERHAUL, AND SUBASSEMBLY REMOVAL & REPLACEMENT

The contractor shall remove and replace faulty subassemblies and perform other ancillary repairs to bring the Photonics Mast to RFI condition. The Photonics Mast to be repaired shall be returned to the same baseline configuration as when the Photonics Mast arrived, unless directed by the Government as part of the TI&E approval process from section 4.1.

A Government directed change, by technical instruction or task order modification, in upgrade, repair, and overhaul priority for specific Photonics Mast may occur and require the contractor to redirect repair efforts to support an emergent schedule or technical requirement. The Government directed change may impact other Photonics Masts already in the repair, upgrade, or overhaul cycle. The contractor shall notify the Government in writing regarding any potential impacts on schedule, repair turnaround time or cost as a result of a Government directed change in upgrade or repair priority.

The contractor shall perform acceptance testing in accordance with ER 2000.88 for the specific configuration of Photonics Mast in repair. The contractor shall publish a weekly Photonics Mast schedule to afford the Government the opportunity to witness testing or repairs for each Photonics Mast. The Contactor shall notify the Government at least 2 business days in advance, in accordance with Mandatory Inspection Points (MIPS). The contractor shall not delay work if a government representative is not present and the notification was made. The contractor shall provide a certification of repair report for each Photonics Mast that is brought to RFI condition.

The contractor shall implement approved engineering change proposals (ECP) and approved Notifications of Revisions (NOR) listed in applicable documents sections 3.2 and 3.4. The active deviations applicable to Photonics Masts are listed in section 3.3. The contractor shall recommend closure of a deviation when incorporating the applicable ECP for the affected Photonics Mast. Installation of Partial ECPs is authorized in accordance with Depot Instructions per the Photonics Mast Subsystem Sensor Unit Depot Maintenance Technical Manual, ER 2000.88, see applicable documents section 3.1. The contractor shall have a plan in place to manage an increase in repair activity as to minimize the impact to the repair period defined in the performance standards. The plan shall address increased capacity in facilities, personnel, equipment and any other identifiable factors.

The contractor shall use available GFM to repair Photonics Masts. The initial GFM list is found in appendix 1. The contractor shall maintain a list and quantity of GFM used to support Photonics Mast repairs and shall revise and submit updates monthly, in accordance with section 4.9. The contractor may use parts of a Photonics Mast inducted for repair under this contract to be used as GFM to repair another Photonics Mast. The contractor shall notify the Government 24 hours prior to removal of the part(s) and provide the part number(s) being removed from a Photonics Masts for repairs to another Photonics Mast. The Contract shall identify as part of the notification the source and destination Photonics Masts by serial number. The contractor shall include the removed part number and serial number in the certification of repair report for the destination Photonics Mast. The contractor shall notify the Government 24 hours in advance of replacing parts in Photonics Masts used as a source of repair parts.

The contractor shall prepare an overhaul plan that identifies all parts being replaced, upgrade and evaluated as part of the Class of overhaul to be performed.

The contractor shall perform acceptance testing on each Photonics Mast using ER 2000.88 and test specifications as listed in applicable documents section 3.1 as applicable to the configuration of Photonics Mast upgraded, repaired or overhauled. The contractor shall provide a certification of repair report for each completed Photonics Mast that shall include:

a. A copy of the Photonics Mast Sensor Unit or Sensor Assembly test data with reference to the Photonics Mast repair standard or test specification used and reference to separately provided classified test data.

b. Any included deviations or waivers approved for the associated Photonics Mast.

c. A list of the failures and corrective actions.

d. A list of all components replaced with part number and the serial number.

e. A list of ECP installed and any previously accomplished ECP.

f. The national stock number (NSN), Photonics Mast part number and serial number.

g. Outgoing Photonics Mast inspection form in accordance with ER 2000.88.

h. Any upgrades incorporated including revised subassembly part numbers and serial numbers.

i. The recorded operating hours and other system recorded maintenance data at TI&E start and at completion of acceptance testing.

j. An estimate of the number of hours the Photonics Mast was in-service prior to being pulled from service based on available information.

The contractor shall archive tests reports not required as part of the certification of repair report. The contractor shall make test reports available to the government.

The contractor shall perform acceptance testing to ER 2000.88 requirements, except that the structure borne noise level will be no more than the mean plus 3 standard deviations of the results of 28 previously structure borne noise tested Sensor Units as documented in the Analysis Document AD001908 Structure Borne Noise Mast Lists, see applicable documents section 3.1.

The contractor shall provide failure data for repaired Photonics Masts via the Imaging Failure Tracking and Asset Management System (IFTAMS); a Government owned database available via the internet. The Government administers access to the IFTAMS database. Access the following URL for additional information: https://prod.asixs.navy.mil/

DELIVERABLE: RFI Photonics Masts. IFTAMS database update. A certification of repair report. A complete and detailed overhaul plan.

PERFORMANCE STANDARD: On average, Photonics Masts delivered within any one year period shall be made RFI in less than 110 days with and objective of 100 days or less; repair turnaround time is from received date to the date the Photonics Mast is made RFI, including all required documentation approvals except the Certification of Repair which is reviewed and approved separately. A complete and detailed certification of repair report within 14 calendar days of completing repairs and with minimal administrative errors and no technically incorrect data. IFTAMS is updated with all required fields completed per the IFTAMS Standard Operating Procedure. IFTAMS data is accurate and reflects the changes and condition of the RFI Photonics Mast. Resubmission of deliverables is not required for administrative errors. The overhaul plan has only minor technical errors and minimal administrative errors. Resubmission of the overhaul plan is not required for minor administrative errors.

4.3 PHOTONICS MAST DEPOT LEVEL REPAIRABLE (DLR) ITEMS

The contractor shall perform repair evaluations for non-RFI Photonics Mast subassemblies and components, referred to henceforth as Depot Level Repairable (DLR) items. The contractor shall make recommendations to repair, upgrade, replace or scrap the DLR. The contract shall submit a cost estimate and time to repair for each DLR. The contract shall provide DLR repairs and associated shipping containers in accordance with the applicable drawings in applicable documents section 3.1.

A certification of repairs noting RFI condition shall be retained and archived by the contractor. The contractor shall make test reports available to the government. The certification of repairs shall include any test data used to ensure the repaired DLR is RFI.

The contractor shall analyze trends or specific problems that may show cause of failure common to each DLR and any potential systemic problems noted that affect hardware reliability. The contractor shall enter DLR repairable item when removed as Non-RFI into the Navy Enterprise Resource Planning database and shall update status when the DLR is restored to RFI condition or scrapped. The contractor shall recommend items that require further failure analysis. Government authorization is required prior to repairing a DLR. The contractor shall prepare a Failed Item and Analysis Report (FIAR) for selected failed items as identified in technical instructions. The FIAR shall include the following information, if available:

(a) Date and time of Failure.

(b) Date of report.

(d) Nomenclature of failed item.

(e) Operational and environmental conditions under which failure occurred.

(f) Description of failure system(s) by which failure was detected.

(g) Description of item's mode of failure.

(h) Description of methodology used in failure analysis.

(i) Description of failure cause.

(j) Impact, if any of environmental conditions on the failure cause.

(k) Description of specific analytical method employed in identifying failure cause.

(l) Failure history to date of subject item.

(m) Recommendation for corrective action.

(n) Failure analysis number.

(o) Manufacturer of failed part.

(p) Result of failure.

DELIVERABLE: RFI DLR. FIAR

PERFORMANCE STANDARD: A DLR that meets acceptable requirements per ER 2000.88 and test specifications applicable to the DLR as determined using applicable documents section 3.1 and 3.2. DLR efforts are completed within 2 weeks of estimated completion dates identified in cost proposal. The FIAR, if required, is delivered within 30 calendar days of the DLR RFI date and with minimal administrative errors and no technically incorrect data. Resubmission of deliverables is not required for administrative errors.

4.4 SHIPPING

The contractor shall ship Photonics Masts and DLR to various destinations. The contractor shall following the packing and handling guideline of S9425-AH-PRO-010, see applicable documents section 3.1. The following Government Furnished Information (GFI) will be provided to support shipment and delivery:

(1) Complete destination address with DODAAC/UIC, if applicable

(2) Point of contact name, phone number and contract number, if applicable

(3) Transportation account code (TAC)

(4) NSN, if assigned, part number and serial number of Photonics Mast or DLR

(5) Urgency statement, if applicable

(6) Casualty Report number, if applicable

(7) Need date

The contractor shall deliver RFI Photonics Masts and coordinate shipment with the local Defense Contract Management Administration (DMCA) Office within one business day. The contractor shall ensure DCMA has the proper information and documentation to ship the Photonics Mast, including urgency statements provided by the Government. The contractor shall use Government Bill of Lading services to generate all Photonics Mast shipment documentation. The contractor shall include with the Photonics Mast shipped a Certification Data Sheet summarizing the repair or upgrade, list engineering changes incorporated, applicable Deviations or Waivers for the specific Photonics Mast, any particular issues associated with the repair, a copy of the Outgoing Photonics Mast inspection checklist, a copy of the completed shipping checklist (see ER 2000.88) and a copy of unclassified final Photonics Mast test data.

The contractor shall ship DLR within the contiguous United States (CONUS) via the fastest traceable method commensurate with the urgency of the shipment. For DLR shipments outside the contiguous United States (OCONUS), the contractor shall transfer the DLR to DCMA Transportation within one business day. The contractor shall use Government Bill of Lading services to generate all DLR shipment documentation.

The contractor shall enter shipping data in to the Imaging Failure Tracking and Asset Management System (IFTAMS) as defined in the IFTAMS SOP and Inputs Roles and Responsibilities, see applicable documents applicable documents, section 3.1.

DELIVERABLE: Shipments with required completion documentation.

PERFORMANCE STANDARD: Provision of complete documentation to DCMA with one business day. Documentation is accurate and no resubmittals are required to enable the Photonics Mast and DLR shipment.

4.5 PHOTONICS MAST REPAIR AND MAINTENANCE DOCUMENTS

The contractor shall update the Photonics Mast, Depot Maintenance Technical Manual (see ER2000.88), its associated depot maintenance instructions (DMI), and depot test specifications (DS) for the Photonics Masts. The latest version of the maintenance documentation shall be delivered as directed in task orders or technical instruction. The maintenance documentation shall be revised for process improvements and engineering changes. These interim Depot Maintenance Technical Manual, DMI and DS changes will be reviewed and approved by the Government as part of a contractor’s Configuration Control Board (CCB). The government shall be notified as part of the contractor’s CCB process when a CCB is required to address an emergent change. The Government will review the interim change as part of the next Depot Maintenance Technical Manual submittal. The contractor shall develop additional or revise existing maintenance documentation under this contract.

DELIVERABLE: New or updated Photonics Mast, Depot Technical Manual, DMI, and DS documents.

PERFORMANCE STANDARD: Format and requirements as approved by the Government. Document contains limited administrative errors and no significant technical data errors affecting testing and RFI results for Photonics Mast.

4.6 NONCONFORMING MATERIAL

All nonconforming material shall be documented and record of the non-conformance shall be attached to the material and remain with the material until all Material Review Board (MRB) actions are complete. The record shall include at a minimum the following information:

a) Part number, serial number, heat/lot and specification number.

b) Type of nonconformance.

c) Quantity of nonconformance items.

d) Description of the nonconformance.

e) Corrective action to prevent recurrence.

f) Recommended disposition (i.e., use as is, repair, rework, scrap).

g) Signature of contractor and Government representative.

DELIVERABLE: Nonconformance material record.

PERFORMANCE STANDARD: Accurate and complete nonconformance material record.

4.6.1 MATERIAL REVIEW BOARD (MRB) REQUIREMENTS

The contractor shall establish MRB procedures and provide engineering and technical personnel who are knowledgeable of the product’s requirements. MRB authority is limited to Type II nonconformance and is not authorized to accept Type I nonconformance material, per the definitions provided in this section. The contractor shall notify the Government concerning MRB disposition of all Type II nonconforming material.

The contractor shall record and maintain defect data. The contractor shall identify and monitor critical quality control points. The contractor shall initiate corrective actions as appropriate to identify and correct the root cause of deficiencies. The contractor shall maintain data to indicate the effectiveness of any correction actions implemented. The contractor shall present defect data summaries and corrective action summaries as part of management reviews with the Government. The contractor shall track the recording of defect history and defect distribution at the serialized component level prior to any routine rework. The contractor shall record defect reduction data at the configuration item level. All such reports shall be tracked by the MRB and shall be available for inspection and audit by the Government at the contractor’s facility.

Material Review Board membership shall be composed of, but not limited to, the following principal members:

a. Qualified representative of the contractor’s quality control department

b. Qualified representative of the contractor’s engineering department

c. Qualified representative of the contractor’s configuration management department

d. Qualified representative of the contractor’s manufacturing or production department

e. Qualified representative of the Government’s DMCA local office quality assurance group

The following definitions apply:

a. Type I nonconformance. The materials or supplies that depart from contract specifications. And affect one or more of the following major areas: performance, durability, interchangeability, effective use or operations, weight, appearance, health, or safety.

b. Type II nonconformance. The materials or supplies which depart from contract specifications which are considered minor or have no bearing on the effective use or operation of the item or related components for the intended application and do not affect any of the criteria specified in Type I above.

c. “Defects” (as defined by ISO-8402 and ASQC-A8402-0002) shall include all defects, discrepancies, nonconformance, anomalies, failures, etc., that occur or are first detected during manufacturing.

DELIVERABLE: MRB procedures or requirements.

PERFORMANCE STANDARD: Government approval of Procedures or Requirements.

4.6.2 FAILURE DATABASE

The contractor shall maintain a failure database and collect repair data on all Photonics Masts and allow Government access to this database. The contractor shall provide data that includes operating hours, wear characteristics, and process execution time, if applicable. The contractor shall provide metrics for all failures on a monthly basis. The contractor shall use the database to predict and recommend an increase in support such as, but not limited to repair parts quantities, manpower, facilities, and equipment. The contractor shall provide inputs to IFTAMS.

DELIVERABLE: Failure Reports and Summary and database.

ACCEPTABLE QUALITY LEVEL: Accurate and complete failure data reports and accurate accessible database.

4.7 MEETINGS

The contractor shall attend quarterly program review meetings (QPR) at the contractor site or at a Government site as specified. The contractor shall prepare a draft agenda for approval and draft presentation materials and distribute copies for review. The contractor shall document meeting minutes and action items as a result of the QPR. Action items shall be updated in the following QPR. The contractor shall attend other Photonics Mast repair-related meetings including quarterly upgrade, overhaul and repair planning meeting and weekly repair status meetings.

DELIVERABLE: Meeting minutes and review materials. Draft schedules based on projected mast repair, upgrades and overhauls.

PERFORMANCE STANDARD: Meeting Minutes are completed within 7 days of quarterly meeting and accurately reflect meeting outcomes and actions assigned. Read ahead materials delivered at least 10 days in advance of QPR. Materials for other meetings are provided in sufficient time to allow advance government review, normally at least one business day.

4.8 INTERMEDIATE MAINTENANCE LEVEL REPAIR FACILITY SUPPORT AND TRAINING

The contractor shall provide updates to existing procedures and develop procedures to support Intermediate maintenance level (I-Level) repairs for the Photonics Masts. The contractor shall provide training on major revisions, on new maintenance requirements, or as refresher, for I-Level repairs. The contractor shall provide all required test and support equipment, training course materials and curricula development, if required, and personnel to train on the use of equipment and conduct of I-level repairs to Government personnel.

DELVIERABLE: Plans, procedures, training and processes to support I-level operations.

PERFORMANCE STANDARD: Deliverables must meet the quality requirements of the Government and enable I-level repair capabilities.

4.9 DLR MANAGEMENT

The contractor shall manage all parts required to repair the Photonics Mast including Government Furnished Material (GFM) assigned to this contract. The contractor shall recommend to the Government the type and quantity of repair parts required for Photonics Mast Repairs on a quarterly basis. The contractor shall report quantities of repair parts on hand monthly by part number, nomenclature or unique identifier, including monthly usage, quantities in repair, quantities that are non-RFI, and parts order status. The contractor shall track, when data is available, operational fleet Photonics Mast assets and those Photonics Masts in the repair cycle or awaiting shipment by configuration, location, and unique identifier. The contractor shall identify which parts are nearing projected "end-of-life" and requiring replacement and/or repair based on the mean time between failures (MTBF). The contractor shall identify any GFM that has been stored for a period of more than 24 months. The contractor shall use the Navy ERP database to track and issue inventory to use as specified by the Government. The contractor shall use a real-time tracking database to store and manage all required reporting data under the DLR Management task. The database shall be accessible to Government personnel. The contractor shall use an obsolescence tracking process to identify parts that are obsolete, parts that will become obsolete and recommend replacement or alternate parts.

DELVIERABLE: Repair parts reports, recommendations and processes.

PERFORMANCE STANDARD: The repair parts database is accurately reported and up to date. Management processes must use the contractor’s quality system. Management of inventory processes reduce unused inventory and reduces lead time for repair parts. The contractor’s inventory management processes and recommendations result in minimal or no delays for repairs due to logistics.

4.10 SPECIAL SUPPORT EQUIPMENT AND TEST EQUIPMENT

The contractor shall manufacture and repair special support equipment (SSE), test equipment and fixtures to support repair and testing of Photonics Mast.

DELIVERABLE: SSE, test equipment and fixtures.

PERFORMANCE STANDARD: Items delivered according to the Government-approved or contractor approved drawings and specifications, as appropriate.

5.0 ASSESSMENT OF PHOTONICS MAST REPAIR PROCESSES

The contractor shall allow the Government access to contractor facilities to perform periodic inspections, certifications and re-assessment of certifications of the Photonics Mast repairs and contractor's facility in accordance with the Photonic Mast Variant PEO SUB PMS435 Depot Certification Manual, see section 3.1. The inspections shall include but not be limited to all: facilities, work areas, procedures, processes, personnel training qualifications, quality program, material handling, and repair parts management, and all items pertaining to the test, inspection, and repair of the Photonics Mast and subassemblies.

DELIVERABLE: None.

PERFORMANCE STANDARD: Auditable and acceptable repair processes and facility per provided certification guidelines in the Photonic Mast Program and Photonic Mast Variant PEO SUB PMS435 Depot Certification Manual listed in section 3.1, Applicable Drawing Packages, Test Documents and Manuals.

File details come from the government source that posted it. Updated Nov 14, 2017.