RFP_Amendment_1.doc

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

SUMMARY OF CHANGES

The purpose of this amendment is to:

1) Extend the closing date of the solicitationto 20 August 2015

2) Release the Questions and Answer to the solicitation

3) Correct mistakes found in the solicitation as a result of the Questions and Answers

The Questions and Answer to the solicitation are as follows:

1. P. 27 of 111, 8.4.6 Painter/Sandblaster

Section 8.4.6 requires painter/sandblaster qualifications including “qualified to Society of Protective Coatings specification SSPC-QP2 or equivalent.” Please clarify which “equivalent” qualifications are acceptable.

Answer: Several states have their own painting qualifications that are equivalent, and for that matter several businesses have their own standards as well. These can be cited if it the offeror believes they meet the requirements of the quoted specification. Since we are particularly concerned with painting qualification of contractors to perform hazardous coating removal on marine structures, this should be the focus of any other specification offered as an equivalent.

2. P. 27 of 111, 8.4.6 Painter/Sandblaster

Section 8.4.6 requires painter/sandblaster qualifications including “qualified to Society of Protective Coatings specification SSPC-QP2.” However, this certification is for companies rather than individuals. Is it the Government’s intent for each offeror to be a SSPC-QP-2 CERTIFIED CONTRACTOR? Please clarify.

Answer: No it is not at this time. This contract is for small business with the intent of developing offerors into experienced marine repair groups capable of securing and maintaining qualification for boat repair. As part of that, as with welding procedures, each company will need to provide a QA plan for training it’s personnel to approved standards. The painting specification is called out as the example for what each company should model their qualifications to follow.

3. P. 27 of 111, 8.4.6 Painter/Sandblaster (Lead Based Paint)

Section 8.4.6 states that painter/sandblasters should “possess Environmental Protection Agency (EPA) approved lead paint removal certification.” However, the EPA does not offer a certification for shipboard lead paint removal. There are regulations for lead-based paint that applies to inspection, risk assessment, project design and abatement activities in pre-1978 target housing and child-occupied facilities. Preservation of ships in service is dictated by S9086-VD-STM-010/Ch-631, Cleaning and Painting requirements of Navy Standard Item 009-32, Control of Toxic and Hazardous Substances (Lead Based Paint) Navy Standard Item 009-3 and CFR 29 part 1915. Please address the discrepancy. Is it the intent of the Government to modify these current requirements?

Answer: This is in error. It should have been addressed to the company itself as a requirement for handling and disposal of HAZMAT that each are certified for the EPA approved process.

4. P. 29 of 111, 11.4.1 Travel Costs

Section 11.4 states, “The location of shipboard work may require the contractor to travel to CONUS locations.” No reference is made to OCONUS work. Are offerors to assume there will be no OCONUS work?

Answer: Correct. As this is considered a vehicle for low risk vehicle tasking, work outside CONUS is not anticipated.

5. P. 18 of 111, 4.3.5 Metal Spraying

This section calls for the use of DOD-STD-2138(SH); however, this standard has been cancelled and replaced by SI 009-32. Should contractor assume work should be IAW 009-32?

Answer: Yes, Standard Item 009-32 should be the requirement.

6. P. 94 of 111, Section L

Please confirm that the Government intends only to receive electronic files on CD of the cost proposal spreadsheets; therefore, the technical proposal should not be submitted electronically on the CD.

Correct, the technical proposal should not be included on the cost proposal CD.

7. P. 96 of 111, Section L, Factor 3 The RFP requires no more than 5 contract examples. Is this intended to mean 5 for each team member proposed or a total of 5?

Answer: Five total examples.

8. P. 97 of 111, Section L, Factor 5

The RFP states, “The offeror shall provide in detail a technical and management approach that will successfully accomplish the requirements of the solicitation.” However, the instructions only require sub-items including management areas (organization, subcontract, workflow, etc.). Does the Government intend for offerors to submit a separate technical discussion in addition to the management areas?

Answer: No, a separate technical discussion is not required.

9. P. 98 of 111, Section L, Factor 6

The majority of information required for Factor 6 - Past Performance is also requested in Factor 3 – Corporate Experience. Please confirm that the Government intends to receive redundant information for both factors.

Answer: It does not. Past Performance should relate directly to the SOW for this solicitation (i.e. marine repair work). It should focus on tasking and examples that relate directly to the physical work being accomplished. Corporate Experience is open to a litany of possible examples that show how the company as a business entity functioned with the contract, communication, management of the task, etc.

10 . Page 23 of 111, paragraph 8.2.1 “Candidate resumes will be evaluated as the representative sampling of the offerors labor pool to meet the competency and conformity listed for solicitation award.

Resumes of key personnel who are present employees of the offeror will be given greater weight during the evaluation than contingency hires.” This paragraph does not specify “Key Candidates” and refers to a sampling of the offeror’s labor pool to meet the competency and conformity listed for solicitation award, which includes both Key and Non-key personnel. Can the Government specify this requirement applies to Key personnel only?

Answer: The requirement applies only to Key Labor Category personnel.

11. Page 15, Para 4.1.1.5 states “Security clearances via “Rapid Gate” or similar systems will be the responsibility of the awardee to establish and maintain for access to the ships and installation facilities, along with ensuring any subcontractor used holds approved clearance as well. Contractor CAC badges shall be obtained in accordance with NSWCCD-SSES policy via the Contracting Officer Representative (COR)”

To our knowledge, individuals cannot acquire security clearances via RapidGate; RapidGate can provide credentials enabling access to Government facilities. Please clarify.

Answer: Correct, this should be considered Access Clearances. However it should be noted that all personnel performing on this contract vehicle must have an active government security clearance.

12. Page 16, Para 4.3.1 2nd sentience states “All installation tasks require a Quality Assurance Plan.”

Is it correct that the “Quality Assurance Plan” is the same as a “Quality Assurance Workbook”?

Answer: Yes, the proper wording should read, “All installation tasks require a Quality Assurance Workbook.”

13. Page 100 third paragraph talks about an Accounting system: states in order to obtain a cost-reimbursement type contract, the offeror's accounting system must be considered adequate by the DCAA. Some small businesses have not been reviewed by the DCAA.

Answer: A DCAA approved accounting system is not required to be eligible to submit a proposal, however, a DCAA approved accounting system is required in order to receive an award of a cost type delivery order under the resultant multiple award contract.

14. Will answers to all bidder’s questions be provided formally in a Solicitation amendment as well as in a conformed RFP document?

Answer: Yes

15. Page 6, Notes to Section B: Should the Item # for the NSP item be 0007? For TBN item be 0008?

Answer: Yes, this amendment corrects that mistake.

16. Page 11, Para (c), last paragraph:

a. Does this mean that 49% of all Contract orders or each individual order?

Answer: 49% of contract award

b. Does the 49% refer to all costs or just the burdened Direct Labor before fee?

Answer: The 49% refers to the Level of Effort

17. CLIN 006 is a “not-to-exceed” amount of $8,770,449.92; Page 100 in Support Costs states to add contractor’s burden (G&A, material handling). Is it correct that we apply our applicable burden to the $8,770,449.92 and enter that in CLIN 0006?

Answer: Yes, the estimated NTE amount does not include G&A. The offeror should apply G&A to the NTE estimated cost.

18. Page 100, Note- Section, 1st paragraph: States …”three-year contract period”. Should this be five-year contract period?

Answer: Yes, this amendment corrects that mistake. Any reference to a “three-year contract period” shall be replaced with a “five-year contract period”.

19. Page 6, under “Notes to Section B”.

a. NSP – Not Separately Priced, included in the Cost of Line Item 0005. Should this read Cost of Line Item ooo7? Please clarify.

Answer: Yes, this amendment corrects that mistake

b. TBN – To Be Negotiated, included in the Cost of Line Item 0006. Should this read Cost in Line Item 0008? Please clarify.

Answer: Yes, this amendment corrects that mistake

20. Page 79, Section “J”, Attachment 3 entitled “Cost Summary Sample Format Chart”.

There are three (3) charts marked “Cost Summary Format contained in Attachment 3. One is marked CPFF, one marked CPAF, and CPIF. As the contract anticipated to be awarded will be a CPFF, are the CPAF and CPIF charts to be submitted as part of the proposal, or only the CPFF chart required? Please clarify.

Answer: Only the applicable chart (CPFF) is required.

21. Page 6 and 7, Section “B” Estimated Level of Effort.

The table showing the estimated level of effort hours by labor category and year states a total of 1,050,944 man hours for the total five (5) year period of the contract. When you add up the hours for all five (5) years the total is 1,051,294. A difference of 350 man hours. The difference is in the Pipefitter/Brazier labor category which totals 41,441, not the 41,091 shown on the chart/table. Please clarify which is correct.

Answer: The LOE chart has been revised to correct this mistake. Any reference to the total man hours shall be replaced with the corrected total of 1,051,294.

22. P. 99 of 111, FAR 19.702 (b)(1) Small Business Subcontracting Plan

On page 99 of 111, the RFP states, “Unless exempt pursuant to FAR 19.702 (b) (1), offerors shall submit a Small Business Subcontracting Plan . . .” This FAR requirement exempts small business concerns from submitting a Plan. Since this RFP is an 8(a) set-aside, please confirm that a Small Business Subcontracting Plan is not required as exempted by small business status.

Answer: A small business subcontracting plan is not required because small business concerns are exempt from submitting a plan.

23. P. 100 of 111, Factor 7 –Note 1 Level of Effort

Page 100 indicates, “The performance of this contract is based upon an anticipated total estimated level of effort of 1,050,944 man-hours of direct labor over the period of the three-year contract performance period.” However, elsewhere in the RFP, the term period is 5 years. Please clarify. Does the Government intend this section to be a five-year contract performance period rather than three?

Answer: This is a five-year contract

24. Pgs. 7 and 100 of 111, Hours on Chart

Page 100 of 111 (the second note) states, “For purposes of preparing a cost proposal, the offeror should assume the number and mix of labor hours will be required, divide approximately equally over the five-year contract period.” However, the chart on page 7 does not evenly distribute hours over 5 years per the second note. Please clarify the discrepancy.

Answer: This statement has been removed from the solicitation. The labor hours are not divided equally over the five-year contract. The LOE chart should be used for purposes of preparing a cost proposal.

25. P.4 of 111, CLN 006

CLN 006 indicates that material is for direct support of items 001-003. Should items be 001-005 to cover the full five years of the contract?

Answer: Yes, this amendment corrects that mistake.

26. P.5 of 111, CLN 007

CLN 007 states it is applicable to items 001-016. Should this be 001-008?

Answer: Yes, this amendment corrects that mistake.

27. P. 57 of 111, (d) 52.216-22

Section (d) states, “… The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 36 months after the date of contract award.” Should this read 60 months rather than 36 to reflect the 5-year contract term?

Answer: Yes, this amendment corrects this mistake.

28. Section L

What are the specific formatting requirements for the proposal in terms of pages, margins, fonts, and sizes?

Answer: Per Section L technical proposals shall not exceed fifty (50) pages (not including resumes). Proposals shall be compatible with Microsoft Windows 7 and Microsoft Office 2010. The font type and size is at the discretion of the offeror but should be legible such as Time New Roman size 12.

29. Section L

Typically 12-point size is required for paragraph text and 10-point or smaller is allowable for graphics, charts, and tables. Will the Government allow 10-point type for these items?

Answer: Yes

30. Section B, Table for Estimated Level of Effort appears to have a math error. Specifically, the total amount of hours for Year 4 is incorrectly stated as 229,540, when the actual total of the hours listed in the chart for each labor category equals 229,890. Subsequently, this error carries forward to the total LOE, which would equal 1,051,294 vice the 1,050,944 hours listed as the total in paragraph b (Page 6) and as the total in the LOE Table (Page 7). Can the Government please provide the total LOE requested for Year 4 and the Grand Total LOE to be priced for this proposal?

Answer: The correct total for Year 4 is 229,890 man hours. The correct total for the entire LOE is 1,051,294. The LOE chart has been revised to correct these mistakes.

31. Section “L” page 95 of 111, SECTION 2, does Technical Proposal of 48 pages include Table of Contents, Table of Tables, Table of Figures, and an Acronym list, if provided?

Answer: Yes, the only pages excluded from the page limit are resumes.

32. Section “L” page 98 of 111, SECTION 3, FACTOR 6 – PAST PERFORMANCE, would the Government consider this to be a separate SECTION with its own page limit?

Answer: No

33. Section “L” page 99 of 111, SECTION 3, FACTOR 7 – COST, “Direct Labor Costs” paragraph,

(1) Information including the name, title, and actual hourly rate shall be provided by the Offeror for each individual proposed for the labor categories identified in the Statement of Work. If the Offeror proposes direct labor rates based on a composite rate structure, then the Offeror shall clearly identify the individuals comprising the composite, their respective actual hourly rates, and method used to derive the composite rate.

(2) If an Offeror's proposed labor category differs in name from those listed in the Statement of Work, a chart shall be included which identifies how these categories correspond to the ones listed in the solicitation.

(3) The Offeror shall identify any escalation rates utilized in the preparation of their cost proposal, and shall provide historical information pertaining to the actual escalation rate experienced over the past three (3) year period.

(4) Offerors are reminded that the staff proposed in the technical proposal must be the same staff proposed in the cost proposal.

(5) The Offeror shall provide a copy of the letter of intent to hire for any individual proposed who is not currently employed by the Offeror or subcontractor (if proposed).

Do Offerors need to provide letters of intent for non-key personnel?

Answer: Yes, per part (5) above, “provide a copy of the letter of intent to hire for any individual proposed who is not currently employed by the Offeror or subcontractor”.

34. Page 95, FACTOR 3 - CORPORATE EXPERIENCE, 1st paragraph, 1st sentence: "Offerors shall provide information on its corporate experience for the Modernization Programs that are listed under paragraph 2.0 of the State of Work (SOW) in Section C." There are no Modernization Programs listed under paragraph 2.0 of the State of Work (SOW) in Section C.

Answer: The modernizations programs are any U.S. Navy Modernization Program that transitioned HM&E machinery technology to the U.S. Navy Fleet. Specifically small, minimally intrusive, turnkey equipment level modernization projects that are generally accomplished pier side at the various homeports outside of Navy Chief Naval Operation (CNO) availabilities.

35. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity?

Answer: Yes, this is a follow on to the Multiple Award Contract N65540-09-D-0003 through N65540-09-D-0007, commonly referred to as the "Little Blue" Contract.

36. Since this is not a Seaport solicitation, will the cost summary template be change? Presently, a Seaport cost summary template was attached to the solicitation and it has specific Seaport limitations assigned.

If the template is not changed are we free to change formulas and caveat the changes?

Answer: The attached cost summary template is a sample provided to demonstrate the desired formatting. Any reference to SeaPort limitations should be ignored.

The corrections made to the solication are as follows:

SECTION B - SUPPLIES OR SERVICES AND PRICES

CLIN 0006

The CLIN extended description has changed from Includes material, travel, incidental subcontracting and other direct costs in support of Items 0001 through 0003 in accordance with the Statement of Work. The estimated costs that will be incurred over the 5 year period of the contract is $8,770,449.92. This cost is a Not-To-Exceed amount. to Includes material, travel, incidental subcontracting and other direct costs in support of Items 0001 through 0005 in accordance with the Statement of Work. The estimated costs that will be incurred over the 5 year period of the contract is $8,770,449.92. This cost is a Not-To-Exceed amount..

CLIN 0007

The CLIN extended description has changed from for Items 0001 through 0016 in accordance with DD Form 1423 Contract Data Requirements List (CDRL) contained herein: NSP "NOT SEPARATELY PRICED". to for Items 0001 through 0008 in accordance with DD Form 1423 Contract Data Requirements List (CDRL) contained herein: NSP "NOT SEPARATELY PRICED"..

The following have been modified:

NOTES TO SECTION B

NSP – NOT SEPARATELY PRICED, included in the cost of Line Item 0007.

TBN- TO BE NEGOTIATED, included in the cost of Line Item 0008.

CONTRACT TYPE: The Naval Surface Warfare Center Carderock Division - Naval Ship Systems Engineering Station (NSWCCD-SSES), Philadelphia, PA proposed to award one or more indefinite-delivery, indefinite quantity, cost-plus-fixed-fee type contract(s) providing support services as described in Section C, Statement of Work. The resulting contract(s) incorporates provisions for the issuance of both Cost-Plus-Fixed-Fee (CLINs 0001 through 0005) and Firm-Fixed-Price (CLIN 0008) task orders during the period beginning on the award date and ending 60 months if all options are exercised.

The contract will contain one (1) twelve (12) month base period, with four (4) twelve (12) month option periods.

THIS ACQUISITION IS 100% SET-ASIDE FOR 8(A) SMALL BUSINESS CONCERNS.

MULTIPLE AWARDS: As detailed in Section M, award will be made to the offeror(s) whose offer(s) are determined to represent the best value to the Government. The Government intends to award up to four (4) contracts under this Solicitation.

CONTRACT EXPIRATION: The multiple award contract will expire when either the ordering term expires or the cumulative total of all orders issued to all awardees equals the Government’s program total estimate.

ESTIMATED LEVEL OF EFFORT:

a. The level of effort for the performance of this contract is based upon an anticipated total estimated level of effort of 1,050,944 man-hours of direct labor over the 60 month period of the contract base and option periods included. The total number of man-hours of direct labor includes subcontracted labor hours, but does not include holiday, sick leave, vacation and other absence hours. The labor hours stated in the chart in Paragraph (b) below will be referred to as the estimated total hours”.

b. For purposes of preparing a cost proposal, the offeror should assume that the following number and mix of labor hours will be required over the five year contract period. The estimated composition of the 1,051,294 man-hours of direct labor is as follows:

c. The contractor shall not be obligated to continue performance beyond the estimated total hours provided.

d. The minimum value of services (including cost plus fixed fee) that must be ordered from each awardee will be $100,000.00. The maximum value of services (including cost plus fixed fee) that may be ordered from each awardee will be the total value of all CLINs.

e. The rate of man-hours used may fluctuate throughout the term of the contract provided such fluctuation does not result in the utilization of the total man-hours of effort prior to expiration of the term, and the number of hours for any classification may be utilized by the contractor in any other direct labor classification, if necessary in the period of performance of the work. If at any time during the performance of this contract, the number of direct labor hours (not including “excess hours*”) utilized under this contract exceeds 75% of the total estimated hours, the contractor shall immediately notify the contracting officer of such circumstances. *Excess hours represent hours exceeding the estimated level of effort amount.

f. Nothing herein shall be construed to alter or waive any of the rights or obligations of either party pursuant to the clause hereof entitled “Limitation of Cost” and/or “Limitation of Funds”.

g. It is understood and agreed that the number of hours and total dollar amount of each labor category specified in any task order issued under this contract are estimates only and shall not limit the use of hours or dollar amounts in any labor category which may be required and provided for under an individual task order.

h. The Government intends to reimburse support (Support CLIN 0006) on the basis of actual reasonable and allowable costs incurred plus applicable indirect markup rates (i.e. G&A and material handling. (NO FEE WILL BE PAID FOR ODCs)

i. As part of your Cost Proposal submission, the contractor is required to complete the Labor Rate substantiation table (See Section J) and provide all pertinent supporting information (DCAA Audit or rate check information) to facilitate the cost realism analysis of your proposed direct labor rates and all indirect rates (i.e. G&A, Overhead, etc).

SUPPORT COSTS

CLIN 0006 covers support costs, which includes incidental travel and material. Offerors are required to provide as part of its proposal any indirect markup rates (i.e. G&A and material handling) as detailed in Sections L and M. It is intended to reimburse support and subcontract costs on the basis of actual reasonable and allowable costs. For evaluation purposes, the Government will add the offeror’s proposed markup costs to the stated base support costs of $8,770,449.92. The resulting cost (base plus any markup) will be a Not-To-Exceed amount in the contract award.

SUBMISSION OF OFFERS

As detailed in Section L of this solicitation, offerors are required to submit both a technical and a cost proposal as part of their offer. Offerors are required to furnish all applicable information required by Clause 52.244-2, entitled “Subcontracts – Alternate I”, as part of their offer. Failure to comply with the instructions set forth in Section L of this Solicitation or to provide all information requested may result in rejection of the offer.

CLAUSES INCORPORATED BY FULL TEXT

HQ B-2-0004 EXPEDITING CONTRACT CLOSEOUT (NAVSEA) (DEC 1995)PRIVATE

(a) As part of the negotiated fixed price or total estimated amount of this contract, both the Government and the Contractor have agreed to waive any entitlement that otherwise might accrue to either party in any residual dollar amount of $500 or less at the time of final contract closeout. The term "residual dollar amount" shall include all money that would otherwise be owed to either party at the end of the contract, except that, amounts connected in any way with taxation, allegations of fraud and/or antitrust violations shall be excluded. For purposes of determining residual dollar amounts, offsets of money owed by one party against money that would otherwise be paid by that party may be considered to the extent permitted by law.

(b) This agreement to waive entitlement to residual dollar amounts has been considered by both parties. It is agreed that the administrative costs for either party associated with collecting such small dollar amounts could exceed the amount to be recovered.

HQ B-2-0007 LIMITATION OF COST OR LIMITATION OF FUNDS LANGUAGE

The clause entitled "LIMITATION OF COST" (FAR 52.232-20) or "LIMITATION OF FUNDS" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

HQ B-2-0014 PAYMENTS OF FEE (S) (COMPLETION) (NAVSEA) (MAY 1993)PRIVATE

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, "fixed fee" in cost-plus-fixed-fee type contracts for completion and phase type contracts.

(b) The Government shall make payments to the Contractor, subject to and in accordance with the clause in this contract entitled "FIXED FEE" (FAR 52.216-8) or "INCENTIVE FEE", (FAR 52.216-10), as applicable. Such payments shall be equal to _________ percent ( ) of the allowable cost of each invoice submitted by and payable to the Contractor pursuant to the clause of this contract entitled "ALLOWABLE COST AND PAYMENT" (FAR 52.216-7), subject to the withholding terms and conditions of the "FIXED FEE" or "INCENTIVE FEE" clause, as applicable (percentage of fee is based on fee dollars divided by estimated cost dollars, including facilities capital cost of money). Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract.

(c) In the event of discontinuance of the work under this contract, or any specified phase of the contract, in accordance with the clause of this contract entitled "LIMITATION OF FUNDS" (FAR 52.232-22) or "LIMITATION OF COST" (FAR 52.232-20), as applicable, the fee shall be equitably adjusted by mutual agreement to reflect the diminution of work. If the adjusted fee is less than the sum of all fee payments made to the Contractor under this contract, the Contractor shall repay the excess amount to the Government. If the adjusted fee exceeds all payments made to the Contractor under this contract, the Contractor shall be paid the additional amount, subject to the availability of funds. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract at the time of the discontinuance of work.

(d) Fee(s) withheld pursuant to the terms and conditions of this contract shall not be paid until the contract has been modified to reduce the fee(s) in accordance with paragraph (c) above, or until the Procuring Contracting Officer has advised the paying office in writing that no fee adjustment is required.

HQ B-2-0020 TRAVEL COSTS - ALTERNATE I (NAVSEA) (DEC 2005)PRIVATE

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its reasonable actual travel costs in accordance with FAR 31.205-46. The costs to be reimbursed shall be those costs accepted by the cognizant DCAA.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

(c) Relocation costs and travel costs incident to relocation are allowable to the extent provided in FAR 31.205-35; however, Contracting Officer approval shall be required prior to incurring relocation expenses and travel costs incident to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) travel at U.S. Military Installations where Government transportation is available,

(ii) travel performed for personal convenience/errands, including commuting to and from work, and

(iii) travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor's or employee's convenience.

SECTION I - CONTRACT CLAUSES

The following have been modified:

52.216-22 Indefinite Quantity. (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum". The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum".

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 60 months after the date of contract award.

(End of clause)

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

SECTION L

CAR-L11 PROPOSAL PREPARATION REQUIREMENTS (JUL 2007) (NSWCCD)

It is requested that offerors prepare their proposals in accordance with the following organization, content and format requirements to assist the government in making a complete and thorough evaluation of all proposals. Proposals shall be submitted as three (3) separate documents, as follows:

Documents Original Copies

Solicitation, Offer and Award Document (SF-33) (PRICE) 1 2

Technical Proposal 1 5

Cost Proposal

1 1

The “originals” shall be clearly identified as the “ORIGINAL”, and bear the original signature(s) of the offeror. The “copies” shall be complete and clearly identified as “COPY” or “DUPLICATE”.

In order to facilitate the evaluation process, it is requested that offerors also submit their cost proposal spreadsheets on a CD-ROM (in addition to the hard copy requirements stated above). It is requested that spreadsheet files be compatible with Microsoft Windows 7 and Microsoft Office 2010. The submission of spreadsheet files on compact disk in no way relinquishes the offerors responsibility to provide hard copies of the technical and cost proposals.

(1) SOLICITATION, OFFER AND AWARD DOCUMENTS (SF-33 RFP)

This document, which may be used as part of the contract award document, shall be fully executed and returned as a separate document from the technical and cost proposals. Special attention should be taken to accurately enter the costs required in Section B, complete all Representations and Certifications as instructed in Section K and ensure that an authorized person signs the offer in Block 17 of Page 1.

If the offeror makes any exceptions to any provisions in the RFP, all such qualifications shall be listed in a cover letter to the proposal.

(2) TECHNICAL PROPOSAL

The technical proposal should be written to allow a thorough evaluation as to whether the proposal meets the requirements of this solicitation. To this end, the technical proposal shall be specific, detailed, and complete.

Proposal shall clearly and fully demonstrate that the prospective contractor has a thorough understanding of the technical requirements contained in Section C, of this Solicitation.

Statements such as "the offeror understands," "will comply with the statement of work," "standard procedures will be employed," "well known techniques will be used" and general paraphrasing of the statement of work are considered inadequate. The technical proposal must provide details concerning what the contractor will do and how it will be done. This includes a full explanation of the techniques, disciplines, and procedures proposed to be followed.

The technical proposal shall not contain any reference to cost; however, information concerning labor allocations and categories, travel, materials, equipment and any information of interest to technical reviewers, as applicable, shall be contained in the technical proposal in sufficient detail so that the offerors understanding of the scope of the work and ability to meet requirements may be adequately evaluated. The technical proposal shall be page numbered, contain a table of contents, be organized in the following three (3) sections, and shall address in detail the following information:

It is noted that the entire technical proposal shall not exceed FIFTY PAGES in length not including Resumes.

SECTION 1 - INTRODUCTION (Maximum length: 2 pages)

This section shall provide any necessary background information and an overview of the proposal which the offeror believes will assist in the understanding and accurate evaluation of the proposal.

SECTION 2 – TECHNICAL PROPOSAL (Maximum length: 48 pages)

The offerors proposal shall contain a Technical Proposal and a separate Cost Proposal. The technical proposal shall not contain any pricing information. The offeror shall submit (5) copies of the technical proposal.

The Technical Proposal shall contain sufficient information to enable Government personnel to make a thorough evaluation and arrive at a sound determination as to whether the technical proposal demonstrates the offerors ability to understand and comply with the solicitation’s requirements.

Statements which paraphrase the specifications or attest that “standard procedures will be employed” will be considered inadequate in demonstrating the offerors actual capability of meeting the specification requirements. At a minimum, the offerors Technical Proposal must clearly address, with narratives, drawings, charts, schematics, etc., the following technical factors/subfactors:

FACTOR 1 - FACILITIES

Offerors must demonstrate that they possess or have the ability to obtain facilities and equipment as specified in paragraph 9.0 of the Statement of Work.

FACTOR 2 - QUALITY ASSURANCE

Offerors must demonstrate that they possess a Quality System defined by NAVSEA Standard Item 009-004 or NAVSEA 04XQ0, an approved Quality Management System (QMS). This QMS must be approved by NAVSEA 04 or a SUPSHIP office. NAVSEA Standard items are publicly available at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/standard.aspx A rating of Acceptable or Unacceptable shall be assigned for the factors of Facilities and Quality Assurance.

FACTOR 3 - CORPORATE EXPERIENCE

Offerors shall provide information on its corporate experience for the Modernization Programs that are listed under paragraph 2.0 of the Statement of Work (SOW) in Section C. Offerors shall address their experience in the technical areas specified in paragraph 3.0 thru 4.0 of the SOW.

Offerors should provide specific experience in the Programs listed in SOW paragraph 2. Indicate the Program, Alteration/Ship Change, ships accomplished, the work accomplished as the prime contractor, and work that was accomplished as a subcontractor.

The information provided should include examples of experience obtained under previous contracts, and the contractor is required to provide the following information for each such contract:

1. Contract Number

2. Customer/Agency

3. Contracting Officer and Technical Point of Contact (names with current addresses and phone numbers.

4. Contract Type

5. Contract Price

6. Total Labor - Hours of Effort

7. Period of Performance

8. Contract Deliverables

9. A description of the type of work performed under the contract, particularly noting (by reference to SOW paragraph number) work performed under the reference contract that is identical or similar to work required under the SOW for the proposed contract (contained in Section C of the solicitation).

Offerors shall not provide more than five (5) contract examples to address all of the referenced Modernization Programs.

FACTOR 4 - PERSONNEL

Key Personnel - The target qualifications and resume quantity requirements for the KEY LABOR CATEGORIES are specified in Section C. The offerors shall include a resume for the number of individuals indicated in Section 8.3 of the SOW..

Resumes shall include the relevant qualifications, background and experience for all such key personnel in sufficient detail to demonstrate the capability of such personnel to accomplish the work described in the Statement of Work. Offerors shall provide resumes having targeted education and levels of professional and technical experience as described in the Statement of Work. The specialized experience included as part of the desired qualifications shall have been obtained in the fields of endeavor indicated by the applicable labor categories.

The work history of each key person should contain experience directly related to the tasks and functions he/she is intended to perform under the proposed contract. Offerors shall indicate limitations on the availability of any proposed personnel, if any. If a proposed individual is currently employed by the offeror, the offeror shall discuss how they intend to cover the personnel requirements on this requirement, as well as any other contract(s) for which the proposed personnel are assigned, and indicate their availability (to work on this requirement) and their tenure. If the individual is not currently employed by the offeror, explain the rationale for proposing that person and include a signed letter of intent. Only contingency hires with “letters of intent” will be considered in the evaluation. If the offeror is not the incumbent, a proposed plan to hire incumbent personnel is not acceptable without “letters of intent”.

Resumes shall contain the following:

· Labor Category

· Name

· Current Employer

· Education/Experience (list any diplomas and/or degrees obtained, institution, year obtained)

· Level of Current Security Clearance

Directly Related Work experience (list each relevant job title, the inclusive dates of employment (month/year), the employer, and a brief synopsis for each job listed on how this experience is directly related to the statement of work.

Resume Length: Maximum – 2 pages

It is the Offeror’s responsibility to provide information and evidence that clearly demonstrates the ability of the proposed personnel to satisfactorily fulfill the contract requirements.

The labor categories of Program Manager, Site Foreman, Quality Assurance Specialist, and Planner & Estimator are designated as Key Personnel and are subject to the requirements of Clause 5252.237-9106, entitled "Substitution of Personnel."

Non-Key Personnel – Minimum qualifications for NON-KEY LABOR CATEGORIES (if applicable) may also be specified in Section C. The proposed non-key personnel shall meet the prescribed minimum requirements for each category. Resumes are not required for non-key personnel. However, as part of their Technical Proposal, the offeror shall provide an affirmative statement within the Personnel factor that all proposed non-key personnel meet the minimum education and experience requirements specified for each non-key labor category.

If at any time during performance the qualifications of non-key personnel are called into question, the COR and Contracting Officer may request to review the resume for a contractor employee utilized under a non-key labor category.

FACTOR 5 - TECHNICAL AND MANAGEMENT APPROACH

The offeror shall provide in detail a technical and management approach that will successfully accomplish the requirements of the solicitation, including the Statement of Work (SOW).

The technical and management approach shall address the offeror’s proposed methodology for performing the requirements of the solicitation, including the SOW. The offeror shall also identify any risks associated with the requirements of the SOW, and describe any techniques, methods, and actions that will be used by the offeror to mitigate the risk(s). The offeror shall include an explanation as to whether the techniques and methods identified for risk mitigation have been successfully used by the offeror.

As part of its technical and management approach, the offeror shall also address the following areas:

a.

Organizational Structure, Relationships and Responsibilities.

The offeror shall provide information on the firm’s organizational structure, the roles, responsibilities and decision-making authority of the units/positions, and how the company’s operational and management systems are designed to support the work requirements. The proposal shall include a discussion on internal management communication, and external communication with the Contracting Officer and COR. The firm’s structure will be evaluated with respect to accomplishing the requirements of the solicitation. Greatest value will be given to those offerors whose organizational structure promotes open and effective communication with the COR and Contracting Officer, meets reporting requirements of the solicitation, and demonstrates cost and schedule control.

b.

Subcontract Management.

The offeror shall discuss the use of proposed subcontractors and the extent of the subcontractor’s involvement in the performance of this contract. Subcontractor recommendations may be based on their CONUS/OCONUS facility/office locations that are distinct, to offset travel and per diem costs; or provide a unique service/expertise not within the prime contractor's capabilities. Irrespective of the number of hours proposed, the offeror shall provide a Subcontract Management Plan detailing the work or portion of work that it intends to subcontract, the type of subcontract, its basis for selecting the subcontractor, and how each subcontractor will be integrated into the overall management plan. Subcontractors proposed in the technical proposal must be fully priced in the cost proposal to be considered in the evaluation.

Greatest value will be given to those offerors who demonstrate a clear process in the management and use of subcontractors in accomplishing the required tasks. The total number of subcontractors proposed shall be reviewed for reasonableness and manageability. Any offer determined to have proposed an excessive number of subcontractors may receive a lower rating.

c.

Workflow Management

The offeror shall provide information on its ability to respond to workload fluctuations, and to perform overlapping and separate tasks in a timely manner. Offerors who can demonstrate mature and effective requirements management processes will receive a higher rating.

d.

Start-Up Plan

The offeror shall discuss its plan to engage in full performance of the contract once the firm receives notice of contract award. The discussion should notate in the plan whether the offeror currently has the necessary resources, facilities and processes, or plans on acquiring/establishing the required resources or processes. Offerors will be evaluated on the feasibility to implement the plan in a timely manner.

FACTOR 6- PAST PERFORMANCE

For evaluation of Past Performance the Government may use information from any sources available to it including, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases. Interviews with Program Managers, Contracting Officers, CORs, and the Defense Contract Management Agency may be utilized. The Government may review other relevant past performance information from other sources or conduct questionnaires tailored to the circumstances of the acquisition. Offerors should provide relevant past performance information for similar or related work under contracts completed during the last three years.

Each offeror has the opportunity to provide in its proposal any information regarding its past performance of contracts similar to the Government's requirement that it would like the Government to consider. Such information may be in the nature of additional information to that which the Government has readily available, or which is already included in PPIRS or other databases, or which the offeror considers essential to the Government's evaluation or explanatory information of substandard or poor performance and the corrective actions taken to prevent a recurrence. The Government reserves the right to verify statements and representations made in an offeror's proposal. The offeror may include Federal, State and Local Government and private sector contracts.

Offerors should provide the following information:

1. Contract Number

2. Customer/Agency

3. Contracting Officer and Technical Point of Contact (names and telephone numbers)

4. Brief description of the scope of work

5. Contract type

6. Award Price

7. Total Labor-Hours of Effort

8. Period of Performance

9. Contract Deliverables

In the event the Navy cannot obtain adequate past performance information from PPIRS regarding a particular offeror, the Navy may review other relevant past performance information from sources other than those identified by the offeror. If the offeror intends to use subcontractors, the past performance of major subcontractors may also be evaluated.

To obtain information, the Government may contact the points of contact listed by offerors, however the Government is not required to contact the points of contact provided by offerors and may limit the number of `references it decides to contact. The Government is also free to contact references other than those provided by the offeror to evaluate past performance of offerors. The Government may also obtain past performance information from other sources, such as, the SBA, Better Business Bureaus, etc.

SECTION 3 – COST PROPOSAL

FACTOR 7 - COST (no page limit)

Offerors shall provide separate price information containing prices for each and every line item as designated in the solicitation and should ensure that all certifications and representations within Section K of the solicitation have been accurately completed. Unless exempt pursuant to FAR 19.702(b)(1), offerors shall submit a Small Business Subcontracting Plan conforming to the requirements of FAR subpart 19.7 and FAR 52.219-9, Alt II with the initial submission of the proposal.

To assist the Government in determining cost reasonableness/realism for this effort, the offeror shall provide sufficient detailed cost information with the proposal to make this determination. In preparing the cost proposal, it is essential that the offeror breakout and identify separately for each year of the contract, the following types of cost elements listed below.

The following is only an example of the various types of cost elements which may be applicable but not necessarily limited to:

Direct Labor Costs:

(1) Information including the name, title, and actual hourly rate shall be provided by the Offeror for each individual proposed for the labor categories identified in the Statement of Work. If the Offeror proposes direct labor rates based on a composite rate structure, then the Offeror shall clearly identify the individuals comprising the composite, their respective actual hourly rates, and method used to derive the composite rate.

(2) If an Offeror's proposed labor category differs in name from those listed in the Statement of Work, a chart shall be included which identifies how these categories correspond to the ones listed in the solicitation.

(3) The Offeror shall identify any escalation rates utilized in the preparation of their cost proposal, and shall provide historical information pertaining to the actual escalation rate experienced over the past three (3) year period.

(4) Offerors are reminded that the staff proposed in the technical proposal must be the same staff proposed in the cost proposal.

(5) The Offeror shall provide a copy of the letter of intent to hire for any individual proposed who is not currently employed by the Offeror or subcontractor (if proposed).

Subcontracting Costs: The proposal shall…