N6449822Q0001.pdf

PDF 1 MB Posted Dec 21, 2021

Attached to: NSWCPD D-10 Administrative Support Services Federal contract opportunity
Solicitation number: N6449822Q0001
Issued by: Department of the Navy Naval Sea Systems Command

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Written by GovTribe AI · Dec 28, 2023

This is a solicitation for administrative support services for the Naval Surface Warfare Center Philadelphia Division Department 10. The solicitation seeks proposals for multiple contract line items including Administrative Manager I and II and Program Analyst positions to provide support services. The period of performance is one base year with four one-year options. The primary place of performance is the Naval Surface Warfare Center Philadelphia Division facilities. The solicitation is set aside 100% for economically disadvantaged women-owned small businesses and is being competed under NAICS code 561110 with a $8,000,000 size standard. Questions regarding the solicitation are due by January 4, 2022 and proposals must be submitted electronically through DoD SAFE by the solicitation due date.

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Other files for this federal contract opportunity

Other files attached to NSWCPD D-10 Administrative Support Services, newest first.
File	Type	Posted
Attachment 4 - Wage Determination.pdf	PDF	Jan 12, 2022
N6449822Q00010003.pdf	PDF	Jan 12, 2022
N6449822Q00010002.pdf	PDF	Jan 11, 2022
N6449822Q00010001.pdf	PDF	Jan 7, 2022
Attachment 1- NSWCPD ENTRY SCREENING ASSESSMENT 30 NOV 2021 Rev 12.pdf	PDF	Dec 21, 2021
Exhibit A- CDRL A002 - Contractor Personnel Roster - SIGNED.pdf	PDF	Dec 21, 2021
Attachment 2- Price Spreadsheet - Dept 10 Admin Support Services.xlsx	XLSX spreadsheet	Dec 21, 2021
Exhibit A- CDRL A001 - Contract Status Report - SIGNED.pdf	PDF	Dec 21, 2021
Attachment 3- N6449822Q0001 GOVERNMENT FURNISHED PROPERTY.pdf	PDF	Dec 21, 2021
Exhibit A- CDRL A003 - GovtPropertyInventoryReport(4.2021) - SIGNED.pdf	PDF	Dec 21, 2021

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SEE ADDENDUM

(No Collect Calls)

N6449822Q0001 21-Dec-2021

b. TELEPHONE NUMBER

215-897-2098

8. OFFER DUE DATE/LOCAL TIME

04:30 PM 17 Jan 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N644989. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARIA FIGUEROA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVAL SURFACE WARFARE CENTER PHILA

CODE 0231, MARIA FIGUEROA

MARIA.FIGUEROA2@NAVY.MIL@NAVY.MIL

5001 SOUTH BROAD STREET, BUILDING 4

PHILADELPHIA PA 19112

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE N64498 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

NAVAL SURFACE WARFARE CENTER PHILA

MARIA FIGUEROA

5001 SOUTH BROAD STREET

PHILADELPHIA PA 19112

TEL: 215-897-2098 FAX:

FAX:

TEL: 215-897-2098 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

X EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF119

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6449822Q0001

Section B - Supplies or Services and Prices

NOTE

Utilize Attachment No.2 – Pricing Spreadsheet when submitting quotes.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Administrative Manager I BASE

FFP

Base Period: Administrative Manager I support as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 12 months. 1 Full Time Equivalent (FTE) IAW SOW.

FOB: Destination

PSC CD: R699

NET AMT

0002 12 Months Administrative Manager I BASE

FFP

0003 12 Months Administrative Manager I BASE

FFP

0004 12 Months Administrative Manager I BASE

FFP

0005 12 Months Administrative Manager I BASE

FFP

0006 12 Months OPTION Administrative Manager I BASE OPTION

FFP

0007 12 Months OPTION Administrative Manager I BASE OPTION

FFP

0008 12 Months Administrative Manager II BASE

FFP

Base Period: Administrative Manager II support as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 12 months. 1 Full Time Equivalent (FTE) IAW SOW.

0009 12 Months OPTION Administrative Manager II BASE OPTION

FFP

0010 12 Months OPTION Administrative Manager I Option YR 1

FFP

Option Period 1: Administrative Manager I as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 13 months after Date of Award through 24 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0011 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0012 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0013 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0014 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0015 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0016 12 Months OPTION Administrative Manager I Option YR 1

FFP

(FTE) IAW SOW.

0017 12 Months OPTION Administrative Manager II Option YR 1

FFP

Option Period 1: Administrative Manager II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 13 months after Date of Award through 24 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0018 12 Months OPTION Administrative Manager II Option YR 1

FFP

(FTE) IAW SOW.

0019 12 Months OPTION Administrative Manager II Option YR 1

FFP

(FTE) IAW SOW.

0020 12 Months OPTION Program Analyst II Option YR 1

FFP

Option Period 1: Program Analyst II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 13 months after Date of Award through 24 months. One (1) Full Time Equivalent (FTE) IAW

SOW.

0021 12 Months OPTION Administrative Manager I Option YR 2

FFP

Option Period 2: Administrative Manager I as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 25 months after Date of Award through 36 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0022 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0023 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0024 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0025 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0026 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0027 12 Months OPTION Administrative Manager I Option YR 2

FFP

(FTE) IAW SOW.

0028 12 Months OPTION Administrative Manager II Option YR 2

FFP

Option Period 2: Administrative Manager II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 25 months after Date of Award through 36 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0029 12 Months OPTION Administrative Manager II Option YR 2

FFP

(FTE) IAW SOW.

0030 12 Months OPTION Administrative Manager II Option YR 2

FFP

(FTE) IAW SOW.

0031 12 Months OPTION Program Analyst II Option YR 2

FFP

Option Period 2: Program Analyst II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 25 months after Date of Award through 36 months. One (1) Full Time Equivalent (FTE) IAW

SOW.

0032 12 Months OPTION Program Analyst II Option YR 2

FFP

SOW.

0033 12 Months OPTION Administrative Manager I Option YR 3

FFP

Option Period 3: Administrative Manager I as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 37 months after Date of Award through 48 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0034 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0035 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0036 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0037 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0038 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0039 12 Months OPTION Administrative Manager I Option YR 3

FFP

(FTE) IAW SOW.

0040 12 Months OPTION Administrative Manager II Option YR 3

FFP

Option Period 3: Administrative Manager II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 37 months after Date of Award through 48 months. One (1) Full Time Equivalent

(FTE) IAW SOW.

0041 12 Months OPTION Administrative Manager II Option YR 3

FFP

(FTE) IAW SOW.

0042 12 Months OPTION Administrative Manager II Option YR 3

FFP

(FTE) IAW SOW.

0043 12 Months OPTION Program Analyst II Option YR 3

FFP

Option Period 3: Program Analyst II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 37 months after Date of Award through 48 months. One (1) Full Time Equivalent (FTE) IAW

SOW.

0044 12 Months OPTION Program Analyst II Option YR 3

FFP

SOW.

0045 12 Months OPTION Administrative Manager I Option YR 4

FFP

Option Period 4: Administrative Manager I as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 49 months after Date of Award through 60 months. One (1) Full Time Equivalent

IAW SOW.

0046 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0047 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0048 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0049 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0050 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0051 12 Months OPTION Administrative Manager I Option YR 4

FFP

IAW SOW.

0052 12 Months OPTION Administrative Manager II Option YR 4

FFP

Option Period 4: Administrative Manager II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 49 months after Date of Award through 60 months. One (1) Full Time Equivalent

IAW SOW.

0053 12 Months OPTION Administrative Manager II Option YR 4

FFP

IAW SOW.

0054 12 Months OPTION Administrative Manager II Option YR 4

FFP

IAW SOW.

0055 12 Months OPTION Program Analyst II Option YR 4

FFP

Option Period 4: Program Analyst II as specified in the Statement of Work (SOW) in Section C. Period of Performance is from Date of Award through 49 months after Date of Award through 60 months. One (1) Full Time Equivalent IAW SOW.

0056 12 Months OPTION Program Analyst II Option YR 4

FFP

Technical Data

FFP

Contract Data Requirement List (CDRLs), A001-A003 in Exhibit “A." Not Seperately Priced.

Section C - Descriptions and Specifications

STATEMENT OF WORK

Administrative Support Services for Department 10

1.0 INTRODUCTION

1.0.1 The Naval Surface Warfare Center Philadelphia Division (NSWCPD) is a Department of Defense entity responsible for research and development, test and evaluation, engineering and fleet support organization for the Navy’s ships, submarines, military watercraft and unmanned vehicles. This requirement is for NSWCPD Code 10, which is responsible for Corporate Operations at NSWCPD.

1.0.2 This contract is for non-personal services. It does not create employment rights with the U.S. Government whether actual, inherent, or implied.

1.0.3 Government/Contractor Relationship

1.0.3.1 The services to be delivered under this Contract are non-personal services and the parties recognize and agree that no employer-employee relationship exists or will exist under the Contract between the Government and the Contractor's personnel. Therefore, it is in the best interest of the Government to provide both parties a full understanding of their respective obligations.

1.0.3.2 The Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishable badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.0.3.3 Contractor personnel under this Contract shall not engage in any of the inherently Governmental functions listed at FAR Subpart 7.5 and/or DFARS Subpart 207.5.

1.0.4 Employee Relationship:

1.0.4.1 The services to be performed under this Contract do not require the Contractor or its personnel to exercise personal judgment and discretion on behalf of the Government. Rather the Contractor's personnel will act and exercise personal judgment and discretion on behalf of the Contractor.

1.0.4.2 Rules, regulations, directives, and requirements that are issued by the U. S. Navy and NSWCPD under its responsibility for good order, administration, and security are applicable to all personnel who enter a Government installation or who travel on Government transportation. This is not to be construed or interpreted to establish any degree of Government control that is inconsistent with a non-personal services contract.

1.0.4.3 Inapplicability of Employee Benefits: This Contract does not create an employer-employee relationship.

Accordingly, entitlements and benefits applicable to such relationships do not apply.

1.0.4.4 It is the Contractor's, as well as the Government's, responsibility to monitor Contract activities and notify the Contracting Officer if the Contractor believes that the intent of this Section has been or may be violated.

1.0.4.4.1 The Contractor shall notify the Contracting Officer in writing via letter or email within three (3) calendar days from the date of any incident that the Contractor considers to constitute a violation of this Section. The notice should include the date, nature, and circumstances of the conduct; the name, function, and activity of each Government employee or Contractor official or employee involved or knowledgeable about such conduct; identify any documents or substance of any oral communication involved in the conduct; and the Contractor's estimated date when, absent a response, cost, schedule or performance will be impacted.

1.0.4.4.2 The Contracting Officer will, within five (5) calendar days after receipt of notice, respond to the notice in writing. In responding, the Contracting Officer will either:

(i) Confirm the conduct is in violation and when necessary direct the mode of further performance,

(ii) Countermand any communication regarded as a violation,

(iii) Deny that the conduct constitutes a violation and when necessary direct the mode of further performance, or

(iv) In the event the notice is inadequate to make a decision, advice the Contractor what additional information is required, and establish the date by which it should be furnished by the Contractor.

1.1 BACKGROUND

The Corporate Operations Department provides a diverse portfolio of services to the Naval Surface Warfare Center Philadelphia Division (NSWCPD). Included in this department is Human Resources, Infrastructure, Corporate Communications, Information Technology, Security, Corporate Business, and Property Management. The department workforce is a combination of personnel with multiple professional disciplines.

1.2 SCOPE OF WORK

The Contractor shall provide administrative support services to Department 10 including the following Codes/Divisions: Department Head and Deputy (Code 10/10B/10B1), EEO (Code 10E), Human Resources (Code 101), Infrastructure (Code 102), Corporate Communications (Code 103), Information Technology (Code 104), Security (Code 105), Corporate Business Office (Code 106), and Property Management (Code 107).

2.0 APPLICABLE DOCUMENTS

2.1 NAVSEA Records Management Instruction 5210.5B

2.2 Program Manual NAVSEA M-5210.1

2.3 SECNAV Manual M-5210.2

These documents are publicly available or can be provided by the government if requested. Contractor shall reference and utilize the latest version available when performing tasks within this SOW.

3.0. REQUIREMENTS

3.1 Financial and Program Metrics Organization and Analysis

3.1.1 The contractor shall complete metrics development and analysis using various computer based systems to create spreadsheets, graphs, and other report content based on the information contained in these systems. Examples of system competencies needed to complete this work include MS Office Products (Word, Excel, Access, Project, etc.), Tableau, Enterprise Resource Planning (ERP), Total Workforce Management System (TWMS), Sharepoint.

3.1.2 Maintain hard copies of direction, instructions, and other documents that are required to support documentation audits.

3.2 Correspondence and Business Document Responsibilities

3.2.1 Execute branch, division, and department level correspondence development and tracking procedures in accordance with NSWCPD and Navy instructions.

3.2.2 All correspondence shall be proofread, edited, and corrected for errors in format and grammar.

3.2.3 All correspondence managed shall be developed and edited per the guidance provided by the Navy Correspondence Manual and applicable style guide provided by the government.

3.3 Government Financial Action Support

3.3.1 The contractor shall be responsible for ensuring the timely submission of employee submitted travel orders/vouchers, training, and other requests in order to comply with Navy and NSWCPD local policies.

3.4 Timekeeping

3.4.1 The contractor shall be responsible for the transfer of government employee created timesheets into the Employee Resource Planning (ERP) tool in order to formally record time and attendance. The contractor shall ensure the time records are entered into ERP per given timekeeping policies and within the weekly due dates provided by the government.

3.4.2 The contractor shall complete and submit Prior Pay and Labor Transfer Transactions as needed and within the weekly due dates provide by the government.

3.4.3 The contractor shall correct time keeping errors from PS/LRVA/OH Error Reports. Additionally, the contractor shall execute timesheet changes as approved by the work area’s supervisor.

3.4.4 The contractor shall process, track expiration dates, and general status of telework agreements in place in the given work area.

3.5 Security, Personnel Account, and Physical Access Coordination

3.5.1 The contractor shall participate in coordination of transferring and tracking System Access Authorization Request (SAAR) forms for the sustainment / initiation of employee network account access.

3.5.2 The contractor shall complete validation for visitors’ and contractors’ access to the command via proper security checks for entrance to the physical areas. For visitors without a clearance, the contractor will fill out a digital form (e.g. spreadsheet based) in order to properly vet and document these visitors.

3.5.3 The contractor shall manage and execute actions within the DISS system (formerly JPAS) for the official submission of visit requests of NSWCPD employees to other locations (e.g. shipyards, ships, military stations).

3.5.4 The contractor shall verify and update access lists for NSWCPD buildings on a routine basis using the provided NSWCPD system (currently LENEL).

3.5.5 The contractor shall assist with NSWC Philadelphia Division security badge information management and tracking in order to ensure timely and efficient processing of access or badge requests.

3.6 Records Management

3.6.1 The contractor shall participate in maintaining the given work center’s compliance to Records Management policies. Maintain hard or soft copies of direction, instructions, and other documents that are required to support documentation audits.

3.6.2 The contractor shall manage all records generated and controlled in accordance with NAVSEA’s Records Management Instruction 5210.5B and Program Manual NAVSEA M-5210.1.

3.6.3 Communicate with branch members to identify and track all electronic and hard copy records.

3.6.4 Identify SSICs (Standard Subject Identification Code) for each record per the SECNAV Manual M-5210.2.

3.6.5 Create and manage file plans along with retention schedules for each SSIC.

3.6.6 Properly label cabinets/drawers, file folders, and binders where the hard copy records are stored.

3.6.7 Name electronic records in line with the policy.

3.6.8 Communicate with the Records Management branch in 106 and Records Liaison.

3.7 Team Meeting Scheduling and Resource Alignment

3.7.1 Contractor shall be responsible for implementing and managing a master project calendar for department business meetings in addition to arranging the supportive resources for the meetings including but not limited to virtual access information, provision of dial in numbers, provision of files for use during the meetings, and accurately maintaining the distribution list of attendees.

3.7.2 The contractor shall create and manage distribution lists for Dept 10 as requested by management and update those lists as personnel changes occur.

3.8 Employee Training Records and Technical Competency Metrics

3.8.1 The contractor shall maintain and update records of employee completed training for the department. The training will be tracked in a database and summarized in weekly reports to the respective supervisor. The contractor shall communicate monthly due dates for training requirements to department employees for planning purposes.

3.8.2 The contractor shall maintain work center metrics and reports on employee technical competency goals and metrics. These reports will provide gap analysis of required training or experience in line with the NSWCPD Technical Competency program.

3.9 Technical Data Consolidation and Reporting

3.9.1 The contractor shall collect and coordinate packages of data requested by command stakeholders or through routine reporting. Included would be the distribution and then input collection of Data Calls. Data Calls are widely disseminated requests for consolidated information relating to areas such as technical, financial, or manpower information.

3.9.2 The contractor shall collect routine status report information at a frequency to be determined by the specific work area (weekly, monthly, etc.).

3.9.3 The contractor shall also consolidate and process documents through the command’s Public Release Approval process.

4.0 DATA REQUIREMENTS

4.1Contract Status Report (CDRL A001) 4.1.1This report shall reflect both prime and Subcontractor data is applicable at the same level of details.

4.1.2The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable the Government’s approval must be received in writing from the COR within 5 business days before formal submission.

4.2 Contractor’s Personnel Roster (CDRL A002)

4.2.1 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

4.3 Government Property Inventory Report (CDRL A003)

4.3.1 The CDRL shall be delivered electronically, unless otherwise stated, and while Contractor’s format is acceptable, Government’s approval is required from the COR. This report shall reflect both prime and subcontractor data if applicable at the same level of detail.

5.0 SECURITY REQUIREMENTS

5.1 SECURITY TRAINING. The Contractor is responsible for completing all required Government mandated training to maintain security and network access to government sites and IT systems to include but not limited to:

Antiterrorism Level 1 Awareness; Records Management in the DON: Everyone's Responsibility; Training and Readiness: The Active Shooter; NAVSEA Introduction to Controlled Unclassified Information; Operations Security (OPSEC); NAVSEA Counterintelligence Training; Privacy and Personally Identifiable Information (PII) Awareness Training; NAVSEA Physical Security training and Cybersecurity 101 Training. Certificates of successful completion shall be sent to the COR and as otherwise specified in the contract.

5.1.1 In accordance with the NISPOM DoD 5220.22M, Contractor personnel that require access to Department of Navy (DON) information systems and/or work on-site require an open investigation or favorable adjudicated Tier 3 by the Vetting Risk Operations Center (VROC). An interim clearance is granted by VROC and recorded in the Joint Personnel Adjudication System (JPAS). An open or closed investigation with a favorable adjudication is required prior to issuance of a badge providing access to NSWCPD buildings. Furthermore, if the Navy Central Adjudication Facility, have made an unfavorable determination access will be denied. For Common Access Card (CAC) you must have an open investigation and or favorable adjusted investigation. Interim security clearance are acceptable for a CAC. Access will be denied for anyone that has eligibility pending in JPAS. Vetting through the National Crime Information Center, Sex Offender Registry, and the Terrorist screening database shall be process for a contractor that does not have a favorable adjudicated investigation.

5.1.2 Within 30 days after contract award, the contractor shall submit a list of all contractor personnel, including subcontractor employees, who will have access to DON information systems and/or work on-site at one of the NSWCPD sites to the appointed Contracting Officer Representative (COR) via email. The contractor shall provide each employee's first name, last name, contract number, the NSWCPD technical code, work location, whether or not the employee has a CAC and or Standard Access Control Badge (SACB), the systems the employee can access (i.e., NMCI, RDT&E), and the name of the Contractor's local point of contact, phone number and email address.

Throughout the period of performance of the contract, the Contractor shall immediately provide any updated information to the COR when any Contractor personnel changes occur including substitutions or departures.

5.2 ON SITE WORK. Contractor personnel that require a badge to work on-site at one of the NSWCPD sites must provide an I-9 form to verify proof of citizenship. The I-9 form should be signed by the company Facility Security Officer or the company Human Resource Department. In addition to the I-9 form, Contractors shall also bring their birth certificate, current United States Passport or naturalization certificate and state issued ID to the NSWCPD Security Officer at the time of badge request to verify citizenship. Any contractor that has unfavorable information that has not been favorably adjudicated, by Department of Defense Central Adjudication Facility (DOD CAF) will not be issued a badge. Finally, contractors shall supply a copy of their OPSEC Training Certificate or other proof that the training has been completed.

5.2.1 In accordance with NSWCPD security protocol, contractor employees who hold dual citizenship will not be granted security clearance to our facilities.

5.2.2 For each day on NSWCPD property, the contractor shall complete the current version of the NSWCPD COVID-19 Screening and Self-Assessment Questionnaire (Attachment 1) for each employee. If there are any “Yes” answers, the contractor shall contact the TPOC or the Contractor Officer.

5.3 DD254 REQUIREMENT.

A DD254 does not apply to this contract.

5.4 OPERATIONS SECURITY (OPSEC)

5.4.1 The Contractor shall protect critical information associated with this contract to prevent unauthorized disclosure. The NSWC Philadelphia Division's (NSWCPD) Critical Information List (CIL)/ CIIL (Critical Indicators and information list) will be provided on site, if warranted. Performance under this contract requires the contractor to adhere to OPSEC requirements. The Contractor may not impose OPSEC requirements on its subcontractors unless NSWCPD approves the OPSEC requirements. During the period of this contract, the Contractor may be exposed to, use, or produce, NSWCPD Critical Information (CI) and/or observables and indicators which may lead to discovery of CI. NSWCPD’s CI will not be distributed to unauthorized third parties, including foreign governments, or companies under Foreign Ownership, Control, or Influence (FOCI).

5.4.2 CUI correspondence transmitted internally on the contractor's unclassified networks or information systems, and externally, shall be protected per NIST SP-800-171, Protecting Controlled Unclassified Information (CUI) in Non-federal Systems and Organizations.

Assembled large components/systems being transported to and from testing areas, other production or government facilities (whether or not on public roadways) shall be in an enclosed van trailer or covered flatbed trailer.

Component/System outside storage, staging, and test areas shall be shielded/obscured from public view wherever physically possible.

5.4.3 NSWCPD’s CI shall not be publicized in corporate wide newsletters, trade magazines, displays, intranet pages or public facing websites. Media requests related to this project shall be directed to the PCO, and the COR who will forward the required to the NSWCPD Public Release Authority for review.

5.4.4 Any attempt by unauthorized third parties to solicit, obtain, photograph, or record, or; incidents of loss/compromise of government Classified or CI, Business Sensitive, Company Proprietary information related to this or other program must be immediately reported to the contractor's Facility Security Officer and Cognizant Security Office and/or the Naval Criminal Investigative Service, and the NSWC PD Security Division (Code 105).

Questions concerning these requirements shall be directed to the PCO, and the COR who will forward the request to the NSWC PD Security Division (Code 105).

5.5 RECEIPT, STORAGE, AND GENERATION OF CONTROLLED UNCLASSIFIED INFORMATION

(CUI) All Controlled Unclassified Information (CUI) associated with this contract must follow the minimum marking requirements of DoDI 5200.48, Section 3, paragraph 3.4.a, and include the acronym "CUI" in the banner and footer of the document. In accordance with DoDI 5200.48, CUI must be safeguarded to prevent Unauthorized Disclosure (UD). CUI export controlled technical information or other scientific, technical, and engineering information must be marked with an export control warning as directed in DoDI 5230.24, DoDD 5230.25, and Part 250 of Title 32, CFR. Nonfederal information systems storing and processing CUI shall be protected per NIST SP- 800-171, or subsequent revisions. All transmissions to personal email accounts (AOL, Yahoo, Hotmail, Comcast, etc.) and posting on social media websites (Facebook, Instagram, Twitter, LinkedIn, etc.) are prohibited. Destroy CUI associated with this contract by any of the following approved methods: A cross-cut shredder; a certified commercial destruction vendor; a central destruction facility; incineration; chemical decomposition; pulverizing, disintegration; or methods approved for classified destruction.

5.6 Planning, Programming, Budgeting and Execution (PPBE) Data.

When contractor employees, in the performance of their duties, are exposed to Planning, Programming, Budgeting and Execution (PPBE) data, a Non-Disclosure Agreement (NDA) with all affected contactor personnel must be executed in coordination with the COR and PCO to ensure safeguarding disclosure of this data.

5.7 U-NNPI SECURITY REQUIREMENTS – Not Applicable

5.8 U-NNPI – Not Applicable

6.0 PLACE OF PERFORMANCE

6.1 The contractor's primary place of performance shall be at government facilities in Philadelphia, PA. It is estimated that 100% of the work will occur on-site at the Naval Surface Warfare Center, Philadelphia Division (NSWCPD) facility. Alternate work locations may be utilized if deemed appropriate by the Government.

6.1.1 Performance will occur at the following government sites: Naval Surface Warfare Center, Philadelphia Division (NSWCPD)

6.1.2 Government will provide cubicle/desk and telephones, copy machines, computers and necessary software space to Contractor personnel under this contract. The government will provide each individual an NMCI workstation, including a laptop. Laptops will be provided to each contractor once they arrive at NSWCPD and the onboarding process is complete.

6.1.3 The specific location(s) will be provided at time of award of the Contract. The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award.

The workspace provided to the Contractor personnel shall be identified by the Awardee, with appropriate signage listing the company name and individual Contractor employee name.

6.1.4 Access to Government buildings at Naval Surface Warfare Center Philadelphia Division is from 0600 to 1800 Monday through Friday, except Federal holidays. Normal work hours are from 0600 to 1800, Monday through Friday. Contractor employees shall be under Government oversight at all times. Government oversight requires that a Government employee be present in the same building/facility whenever Contractor employee(s) are performing work under this Contract. Contractor personnel are not allowed to access any Government buildings at NSWCPD outside the hours of 0600 to 1800 without the express approval of the Procuring Contracting Officer

(PCO).

6.1.5 Due to COVID-19, Contractors are encouraged to evaluate and establish performance of its contract at alternate work locations such as the expanded use of teleworking when feasible to successfully perform the contract requirements. This is in effect until there is resolution of the pandemic or as directed by the Contracting Officer.

Although telework may be utilized when feasible, all contractor personnel shall be located within the region for onsite performance.

6.1.6 Early Dismissal and Closure of Government Facilities

6.1.6.1 When a Government facility is closed and/or early dismissal of Federal employees is directed due to severe weather, security threat, or a facility related problem that prevents personnel from working, onsite Contractor personnel regularly assigned to work at that facility should follow the same reporting and/or departure directions given to Government personnel. The Contractor shall not direct charge to the contract for time off, but shall follow its own company policies regarding leave. Non-essential Contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal and during periods of inclement weather, onsite Contractors should monitor radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

6.1.6.2 When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site Contractors will continue working established work hours or take leave in accordance with parent company policy. Those Contractors who take leave shall not direct charge the non-working hours to the Contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, and closings in accordance with the FAR, applicable cost accounting standards, and company policy. Contractors shall follow their disclosed charging practices during the Contract period of performance, and shall not follow any verbal directions to the contrary. The PCO will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy.

6.1.7 The contractor shall ensure that each contractor employee who will be resident at NSWCPD completes the Environmental Management System (EMS) Awareness training within 30 days of commencing performance at NSWCPD. This document is available at: https://navsea.navy.deps.mil/wc/pnbc-code10/Safety/default.aspx

6.1.8 In accordance with C-223-W002, ON-SITE SAFETY REQUIREMENTS (NAVSEA), the contractor shall certify by e-mail to Paul Breeden (paul.breeden@navy.mil) that on-site employees have read the “Philadelphia Division Environmental Policy and Commitment” and taken the EMS Awareness training within 30 days of commencing performance at NSWCPD. The e-mail shall include the employee name, work site, and contract number.

7.0 TRAVEL

Travel is not anticipated.

8.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide each individual an NMCI laptop, as Government Furnished Property which will be provided to each contractor once they arrive at NSWCPD and the onboarding process is complete. CDRL A003 applies.

9.0 GOVERNMENT FURNISHED INFORMATION

GFI is not anticipated.

10.0 PURCHASES

Purchases are not anticipated.

11.0 Counterfeit Material Prevention

Not applicable as material purchases will not occur on this contract.

12.0 PERSONNEL

12.1 Personnel Requirements. All persons performing under this contract shall be U.S. Citizens and possess a favorable adjudication as outlined in section 5.1.1.

At least 1,920 hours of effort will be required for each Full Time CLIN.

12.2 Key Personnel - Not Applicable

12.3 Non-Key Personnel

In the performance of this effort, the Contractor shall fully staff the non-key positions listed below with qualified individuals. The Contractor shall provide individuals to fill the non-key positions identified below:

One of the Administrative Manager II personnel shall serve as the Contractor’s Technical Instruction point of contact and superisor of contractor personnel. See Section 14.0 for further details.

Administrative Manager I (Branch Level):

Minimum Education: High School Diploma Minimum Experience: One year of related experience in such areas as performing clerical duties, word processing, filing, preparing correspondence, data entry, coordinating and scheduling meetings, arranging travel, personnel management support, records management support, creating and modifying documents, spreadsheets and presentations. Proficient in Microsoft Products (i.e. Word, Excel, and Power Point) as well as Adobe Acrobat.

Administrative Manager II (Division and Department Level):

Minimum Education: Bachelor's degree in Business from an accredited college or university. May substitute a High School Diploma with two (2) additional years of related experience Minimum Experience: Two (2) years of experience which exhibits increasing levels of responsibility. Two (2) years of experience performing a variety of programmatic and administrative functions to support the operations of a division such as preparing correspondence, data entry, coordinating and scheduling meetings, arranging travel, and records management support; monitoring business output of financial reports and personnel metrics; reviewing policies and directives; metrics development and tracking; word processing and preparing presentations; performing professional level tasks both formal and informal requiring independent judgement, initiative and tact; providing documentation planning and support, project administration, general office support; and has effective communication skills both verbal and written. Proficient in Microsoft Products (i.e. Word, Excel, and Power Point) as well as Adobe Acrobat.

The Administrative Manager II selected to serve as the Contractor’s Technical Instruction point of contact will be responsible for the direct management, supervision, and coordination of the activities of the other administrative support staff together with the day-to-day administrative functions.

Program Analyst II:

Minimum Education: Bachelor’s degree in Business or Finance/Accounting from an accredited college or university.

Minimum Experience: Two (2) years of experience in project or program support duties completing data validation, assessment,…

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File details come from the government source that posted it. Updated Dec 21, 2021.