MCIWEST_SOWPWS_Synopsis_Posting.pdf

MAINTENANCE PERFORMANCE WORK STATEMENT

MARINE CORPS INSTALLATIONS WEST – DATA CENTER BACKUP GENERATOR

AND AUTOMATIC TRANSFER SWITCH SERVICES

PURCHASE REQUEST NUMBER: 1300551605

1 INTRODUCTION

Naval Surface Warfare Center (NSWC), Corona has been tasked to assess, repair and service the data center systems for the Marine Corps Installations in the west region (MCIWEST). This contract will address the services needed to maintain the backup generator system supporting the MCIWEST data center located at Marine Corps Base Camp

Pendleton, Building 1164. The generator system supplies electricity to the MCIWEST data center when utility power is not available.

2 BACKGROUND

This Performance Work Statement (PWS) is referenced in the contract to describe contractor’s commitments for the maintenance of a government-furnished backup generator and automatic transfer switch as prescribed by FAR 45.5.

The PWS represents the total contractor responsibilities under this FAR requirement and under the terms of this contract.

The government’s objectives are to maintain a backup generator and automatic transfer switch using best commercial practices at the lowest possible cost. The government requires the contract to begin on or around 15 Apr 16 and continue for one year with an option of extending for four additional years.

3 SCOPE OF WORK

The contractor shall be responsible for maintaining and repairing a data center generator and automatic transfer switch so in the event of a power interruption the automatic transfer switch is capable of providing power from the generator to the data center and ensure that the generator can perform for at least 48 hours. The contractor shall perform preventive maintenance, scheduled repairs, and emergency repairs. The contractor shall also be responsible for refueling the generator after periods of usage and planned power outages. The fuel will be charged separately on a per gallon delivered basis. The generator and automatic transfer switch are located at Marine Corps Base Camp

Pendleton, Building 1164. A government escort will be required to access the generator and automatic transfer switch.

The end product for this PWS is a detailed maintenance and emergency repair plan that will be evaluated during the selection process and will become part of the final contract. This maintenance plan will be updated as required, but at a minimum it will be reviewed and updated each calendar year. Any intellectual, real or personnel property created or procured as a result of this PWS is the property of the government.

4 APPLICABLE DIRECTIVES

Federal Standards: The contractor is required to adhere to all applicable standards and guidelines.

State of California Standards: The contractor is required to adhere to all applicable standards and guidelines.

In the absence of named standards, Department of the Navy (DON) standards, applicable Federal Information

Processing Standards (FIPS), and broadly accepted professional standards shall prevail as related to the associated industries within the task identified in Section 5.0.

Document Type No./Version Title Date

OPNAV 5300.23 Occupational Safety & Health Administration (OSHA)

OPNAVINST 5090.1D Navy Environmental Readiness Program Manual Jan 2014

Executive Order 13423 Strengthening Federal Environmental, Energy, and

Transportation Management

Jan 2007

DoD Instruction 5000.64 Accountability and Management of DoD-OWNED Equipment and Other Accountable Property. Attachment (1)

Nov 2006

SECNAV M-5510.30 Department of the Navy Personnel Security Program, http://doni.daps.dla.mil/secnavmanuals.aspx

June 2006 http://doni.daps.dla.mil/secnavmanuals.aspx

SECNAV M-5510.36 Department of the Navy Information Security Program

June 2006

California Code of Regulation

Title 17

CCR 93115

Airborne Toxic Control Measure for Stationary Compressions Ignition Engines http://www.arb.ca.gov/diesel/documents/FinalReg2011.pdf

May 2011

APCD San Diego Rules & Regulations

Air Pollution Control District (APCD) County of San Diego Rules and Regulations (Permits, Fees, Prohibitions) http://www.sdapcd.org/rules/current_rules.html

June 2014

APCD San Diego Rule 69.4.1 Stationary Reciprocating Internal Combustion Engines http://www.sdapcd.org/rules/Reg4pdf/R69-4-1.pdf

Nov 2000

5 PERFORMANCE REQUIREMENTS

The contractor shall provide Caterpillar trained technicians for the appropriate generator and experienced license electricians for the appropriate automatic transfer switch in accordance with the manufacturer suggested training requirements. The contractor shall dispose of hazardous waste from performed services in accordance with Federal and

State of California EPA regulations. The contractor shall be present during Federal, State or County environmental inspections.

Contractor shall provide the following maintenance services to complete the following tasking:

5.1 REMOTE MONITORING

The contractor shall remotely monitor the status and operation of the generator system. The government shall provide the GenTracker monitoring system or the contractor can implement their own methods of monitoring subject to government approval. The contractor shall at a minimum monitor the generator fuel tank levels, battery condition, and transfer switch start contacts in an effort to ensure generator reliability/availability in the event the data center experiences a loss of commercial power and requires generator backup.

5.2 PREVENTATIVE MAINTENANCE

The contractor shall provide preventative maintenance services for the generator system including the automatic transfer switch, associated fuel tank, batteries and accessories. The contractor shall provide documentation of all preventive maintenance performed on the generator system upon work completion. Report shall be delivered to the government within 5 days.

The contractor shall also include operational test of the generator system as part of preventative maintenance measures. Operational tests shall be performed by the contractor with government personnel present. Operational tests shall be scheduled with the government at least one week prior to start.

The contractor shall provide documentation of all operational tests performed on the generator system upon work completion to include completing generator run log book. Report shall be delivered to the government within 5 days. Operational test documentation includes monthly and annual test results and maintaining the run log book.

5.2.1 GENERAL SERVICE

The contractor shall apply touch up paint as necessary. 5.2.1.1

The contractor shall preserve reasonable overall appearance of equipment. 5.2.1.2

The contractor shall note any recommendations for repairs that are needed and notify government of any 5.2.1.3 corrective maintenance required.

http://www.arb.ca.gov/diesel/documents/FinalReg2011.pdf http://www.sdapcd.org/rules/current_rules.html http://www.sdapcd.org/rules/Reg4pdf/R69-4-1.pdf

5.2.2 MONTHLY SERVICE

The contractor shall perform a Monthly Service of the generator system to include at a minimum assessment of the following:

Generator Enclosure 5.2.2.1

5.2.2.1.1 Inspect generator enclosure for obstruction or debris and remove/clean as required.

5.2.2.1.2 Inspect and repair interior and exterior generator cabinet lighting.

Starting Batteries 5.2.2.2

5.2.2.2.1 Clean the starting batteries.

Diesel Fuel Tank 5.2.2.3

5.2.2.3.1 Inspect fuel tank and fuel lines for defects and repair as necessary.

Engine 5.2.2.4

5.2.2.4.1 Inspect the engine for any fuel, oil or coolant leaks and tighten all bolts as necessary.

5.2.2.4.2 Inspect all belts for proper tension and signs of age and wear; replace as necessary.

Cooling System 5.2.2.5

5.2.2.5.1 Inspect radiator exterior for debris, leaks or corrosion and repair as necessary.

5.2.2.5.2 Check radiator cap for proper seal and repair as necessary.

5.2.2.5.3 Check cooling system/loses and tighten all clamps as necessary.

Generator Controller 5.2.2.6

5.2.2.6.1 Check switches and gauges are operational and repair as necessary.

5.2.2.6.2 Check panel lights are operational and repair as necessary.

Automatic Transfer Switch 5.2.2.7

5.2.2.7.1 Visually inspect automatic transfer switch and repair as necessary.

Monthly Operational Test 5.2.2.8

5.2.2.8.1 Startup generator and run for 30 min, under no load.

5.2.2.8.2 Observe engine and control gauges for proper operation.

5.2.2.8.3 Check equipment for abnormal speed, operation, vibration, leaks and noises.

5.2.2.8.4 Check engine water pump for leaks and signs of wear.

5.2.2.8.5 Check voltage and frequency outputs.

5.2.2.8.6 Record generator statistics in log book.

5.2.3 QUARTERLY SERVICE

In addition to the Monthly Service defined above, the contractor shall perform a Quarterly Service of the generator system to include at a minimum assessment of the following:

Generator Enclosure 5.2.3.1

5.2.3.1.1 Inspect the enclosure for corrosion (including rust) and perform repairs as required.

5.2.3.1.2 Inspect the enclosure access doors and openings and perform repairs as required.

Starting Batteries 5.2.3.2

5.2.3.2.1 Verify and document the electrolyte levels and specific gravity.

5.2.3.2.2 Recharge or replace batteries as necessary. Include as part of the maintenance report when batteries require recharge or replacement.

5.2.3.2.3 Verify the battery charging system for proper operation and repair as necessary.

Engine 5.2.3.3

5.2.3.3.1 Inspect air cleaners and replace filters as necessary.

5.2.3.3.2 Inspect the governor system and linkage for binding and proper operation and repair as necessary.

5.2.3.3.3 Check engine fluid levels and top off as necessary (diesel fuel not included).

5.2.3.3.4 Check the engine block heater(s) and associated plumbing for proper operation and repair as necessary.

Cooling System 5.2.3.4

5.2.3.4.1 Test coolant for proper mixture with a coolant test strip and remedy as necessary.

Generator Controller 5.2.3.5

5.2.3.5.1 Check electrical connections and wiring for any abrasion or chaffing; repair as necessary.

5.2.3.5.2 Tighten all electrical connections.

5.2.3.5.3 Check switchgear and repair as necessary.

Quarterly Operational Test 5.2.3.6

5.2.3.6.1 Test electrical and mechanical shutdowns.

5.2.4 ANNUAL SERVICE

In addition to the Monthly and Quarterly Service defined above, the contractor shall perform an Annual Service of the generator system to include at a minimum assessment of the following:

Engine 5.2.4.1

5.2.4.1.1 Change engine lubricating oil and oil filters.

5.2.4.1.2 Change engine fuel filters.

5.2.4.1.3 Change air filter elements.

5.2.4.1.4 Change water fuel separator.

5.2.4.1.5 Obtain oil sample and submit for analysis by fluid testing laboratories. Provide analysis results to government as part of the MR.

Generator Controller 5.2.4.2

5.2.4.2.1 Clean the controller relays as necessary.

5.2.4.2.2 Inspect the relays for wear and tear and replace as required.

5.2.4.2.3 Verify the mechanical and electrical operation of the controller.

5.2.4.2.4 Inspect all meters and repair as necessary.

Automatic Transfer Switch 5.2.4.3

5.2.4.3.1 Clean the automatic transfer switch enclosure; brush and vacuum away any excessive dust accumulated and remove any moisture with a clean cloth.

5.2.4.3.2 Inspect the transfer switch contacts and replace contacts that are pitted or worn.

5.2.4.3.3 Inspect all movements and linkages of the automatic transfer switch and renew the factory lubrication as necessary.

5.2.4.3.4 Inspect cable connections and retighten as necessary.

Annual Operational Test 5.2.4.4

5.2.4.4.1 Perform operational test of the automatic transfer switch.

5.2.4.4.2 Perform building load test with the automatic transfer switch and run for 60 min.

5.2.4.4.3 Perform Vibrational Analysis of engine while under load.

5.3 CORRECTIVE MAINTENANCE

The contractor shall provide corrective maintenance service also known as scheduled repairs for the generator system including the automatic transfer switch, associated fuel tank, batteries and accessories. When a condition is discovered requiring corrective maintenance, the contractor shall notify NSWC Corona of the condition and schedule a time to perform the repair.

The contractor shall provide documentation of all corrective maintenance performed on the generator system upon work completion. The contractor shall prepare work ticket and material purchase documentation for the corrective maintenance. This documentation shall be used as inspection documentation by the government to ensure completion of the work. Report shall be delivered to the government within 5 days.

5.4 EMERGENCY REPAIRS

The contractor shall provide emergency maintenance repairs on the generator system, when a condition arises requiring immediate repair or service, in order for the generator system to function as designed. The contractor shall coordinate and conduct work in accordance with a request received from NSWC Corona technical POC.

The contractor shall provide documentation of all emergency repairs performed on the generator system upon work completion. The contractor shall prepare work ticket and material purchase documentation for the repairs. This documentation shall be used as inspection documentation by the government to ensure completion of the work.

Report shall be delivered to the government within 5 days.

5.4.1 The contractor shall provide an emergency repair phone number in which the government can notify when repairs are needed. The phone line shall be available to the government 24/7/365. The government will provide the contractor with combinations to locks and/or access to keys as required to gain access to the generator system for evaluation and assessment for repair.

5.4.2 Emergency power capability must not be interrupted for more than 8 hours. The contractor must repair the the generator or provide a portable generator of sufficient capacity to provide backup power to the data center within 8 hours of being called for an emergency repair. If a temporary generator is used the contractor shall ensure the temporary generator will run for the entire duration of a power interruption until the government generator is repaired and operational. If a portable generator shall be required it will be charged on a separate billing.

5.5 GENERATOR REFUELING

The contractor shall be responsible to refill the generator fuel tank after each generator usage due to any disruption in utility power, including commercial loss of power, preventative maintenance, corrective maintenance, emergency repairs, operational tests and scheduled utility outages.

5.5.1 The contractor shall refuel the generator fuel tank to ensure the fuel tank never has less than 8 hours of run time (40% full) remaining in the fuel tank. The contractor shall monitor fuel tank levels and submit government authorization request to top off fuel when fuel is below 60% full.

5.5.2 The contractor shall refuel generator every 12 hours during extended operations or long-term utility power interruption until commercial power is restored to the data center. The contractor shall refuel the generator prior to running out of fuel to avoid loss of generator power.

5.5.3 The contractor shall refuel the generator at government request for fuel replenishment within 4 hours after request.

5.5.4 The contractor shall provide proper transportation, delivery, and storage in accordance with EPA regulations and manufacturer specifications.

6 DELIVERABLES

6.1 Scheduled Maintenance Procedure (SMP)

The contractor is responsible for developing the SMP. This plan shall include all scheduled maintenance procedures and Scheduled Maintenance Checklists (SMCs) for all monthly, quarterly, and yearly tasks.

a. SMP shall be submitted to government for review and approval prior to contract award.

b. If government determines additional changes are required to the SMP, the contractor shall have 5 business days to submit corrected SMP for further review.

6.2 Maintenance Report (MR)

The contractor shall provide the government with the MR upon completion of scheduled maintenance tasks, according to the SMP.

a. The contractor shall provide a detailed MR within 5 business days of any maintenance or repair.

b. MRs shall be submitted via email in PDF format to POCs identified in Section 8.

6.3 Emergency Repair Report (ERR)

The contractor shall provide the government with an ERR upon completion of any emergency repair.

a. The contractor shall provide a brief report within 8 hours of an emergency repair.

b. The contractor shall provide a detailed ERR within 3 business days after such repair.

c. ERRs shall be submitted via email in PDF format to POCs identified in Section 8.

6.4 Test Report (TR)

The contractor shall provide the government with the TR upon completion of operational testing tasks, according to the SMP.

a. The contractor shall provide a detailed TR within 5 business days of any maintenance or repair.

b. TRs shall be submitted via email in PDF format to POCs identified in Section 8.

7 GOVERNMENT FURNISHED PROPERTY

List of Equipment and Site Details

Marine Corps Base Camp Pendleton, Building 1164: 1 Generator, 1 Automatic Transfer Switch

Telecommunications Backup Generator System (to include the enclosure and fuel tank)

Manufacturer: Caterpillar

P/N(motor): 3512

S/N(motor): 1GZ01447

P/N(generator): (SRB4) 5001-5650

S/N(generator): 4FN02685

Year Installed: 2003

Automatic Transfer Switch

Manufacturer: ASCO

P/N: G07ATBC33000N50M S/N: 236016

Documentation

CAT Operations & Maintenance Manual (SEBU7147-05, October 2009)

8 TECHNICAL POINT OF CONTACT

TBD

9 PERIOD OF PERFORMANCE OR DELIVERY DATE

One year contract to commence on award date with an option of extending for two additional years.

Maintenance Schedule – Monthly (M) / Quarterly (Q) / Annual (A)

A1 service – Contractor shall perform quarterly services within 30 calendar days of contract award.

M1 service – Contractor shall perform monthly service at 45 days ±5 business days

M2 service – Contractor shall perform monthly service at 75 days ±5 business days

Q2 service – Contractor shall perform quarterly services at 90 days ±30 calendar days

M3 service – Contractor shall perform monthly service at 135 days ±5 business days

M4 service – Contractor shall perform monthly service at 165 days ±5 business days

Q3 service –Contractor shall perform quarterly services at 180 days ±30 calendar days

M5 service – Contractor shall perform monthly service at 225 days ±5 business days

M6 service – Contractor shall perform monthly service at 255 days ±5 business days

Q4 service –Contractor shall perform quarterly services at 270 days ±30 calendar days

M7 service – Contractor shall perform monthly service at 315 days ±5 business days

M8 service – Contractor shall perform monthly service at 345 days ±5 business days

10 PLACE OF PERFORMANCE

The generator is located at Marine Corps Base Camp Pendleton, Building 1164. Contractor access to the generator and automatic transfer switch will require a government escort.