SOW_CFC113_FINAL_DRAFT_08-25-15.pdf

Laboratory Analysis & Support of Legacy DOD Materials

PURCHASE REQUEST NUMBER: TBD

1.0 INTRODUCTION

Naval Surface Warfare Center (NSWC), Corona Division, Measurement Science and Engineering Department, Code

MS33 has a requirement to obtain services in support of the Ozone Depleting Substances (ODS) reserve in support of the Defense Logistics Agency (DLA). The offeror shall meet the requirements as described in Section 5.0, Statement of Work (SOW).

2.0 BACKGROUND

The Department of Defense (DoD) Ozone Depleting Substances (ODS) Reserve provides support to mission critical weapons systems and requires specialized analytical laboratory services to ensure the viability and integrity of products held in long-term storage. The various ODS chemicals are continuously issued on a daily basis for military operations. The DoD ODS Reserve is the only source for these legacy products as all production of these chemicals ceased in the mid-1990s.

3.0 SCOPE OF WORK

The scope of this effort is to provide services for Legacy DOD Materials Laboratory Analysis, Material Failure

Characterization, Materials Recovery Procedure Development, Procedure Validation, Material Recovery, Repackaging, and Return Shipping to the DoD ODS Reserve for the NSWC Corona Division Measurement Science and Engineering Department in support of Ozone Depleting Substances (ODS) Reserve.

4.0 APPLICABLE DIRECTIVES

Federal Standards: The contractor is required to adhere to all applicable standards and guidelines when applicable. In the absence of named standards, Department of the Navy (DON) standards, applicable Federal Information Processing

Standards (FIPS), and broadly accepted professional standards shall prevail as related to the associated industries within the task identified in Section 5.0.

5.0 REQUIREMENTS

The offeror shall provide the technical services in the work areas identified below in accordance with Table 1 and the frequency method established in this SOW. The offeror shall be responsible for planning and executing the following work areas as well as offering labor services, equipment, and materials necessary to accomplish the work assigned.

The offeror shall notify the Government in writing within 10 working days of scheduled delivery, potential delays to product delivery that will adversely affect the final date of delivery for the required deliverables. The offerors’ written notification to the Government shall include the reason for the delay, impact on the overall project, and a revised delivery date for the deliverables.

5.1 LABORATORY ANALYSIS

Perform limited key analysis to provide information as to the viability of each specific material according to their family and final use (Halon, Refrigerants, Solvents, etc.) to meet specification requirements. Such analyses include, but not limited to, the following (not all listed tests can be conducted for each material, nor are they required): The

Government shall be responsible for submission and associated shipping costs for material samples submitted for laboratory failure characterization and analysis.

Non-volatile residue, particle count, moisture content, distillation / boiling point, acid number, halide / halogen ion, color and purity

For CFC-113 only, final chemical and physical properties must meet the specifications listed in Table 1 of MIL-C-

81302D for Type I material. In addition to these properties, the total hydrocarbons as determined by infrared spectroscopic analysis must not exceed 2 ppm when measured against standard reference solutions of USP mineral oil.

5.2 MATERIAL FAILURE CHARACTERIZATION

Utilization of the results from lab analyses, as well as additional characterization of fluids, residue and contamination will be used to identify reason and origin for deviation from specification. This may include, but is not limited to gas chromatography (GC), Fourier Transform Infrared Spectroscopy (FTIR), gas chromatography-mass spectroscopy (GCMS), Electron Spectroscopy for Chemical Analysis (ESCA), Scanning Electron Microscopy

(SEM), and Energy Dispersive Spectroscopy. Failure characterization results will provide information to assist in determination of the origin and possible future elimination of the non-compliant material. Analysis and recommendations will be documented in a written report as well as suspected origins of said failures as well as possible methods for returning the material(s) to specification quality.

5.3 MATERIAL RECOVERY PROCEDURE DEVLEOPMENT AND VALIDATION

Identification of the origin of the non-compliance, as well as the type and concentration of the contaminants, will then be used to develop a recommended recovery procedure. Recommendations will be documented in a written report. Additional information will be presented, where possible, to assist in avoidance of future occurrences of non-compliant materials. The recovery procedure will then be validated and documented in the required deliverable reports.

5.4 MATERIAL REPACKAGING AND SHIPPING

Materials may consist of 1 gallon/4 liter amber jugs with Teflon lined polypropylene caps for recovered material, associated protective packaging and labeling materials, and any other laboratory supplies. All packaging materials must be approved by the government prior to use. The validated recovery procedure will be used to conduct limited recovery and repackaging of fluids into 1-gallon containers for an annual total quantity not to exceed 500 gallons.

Said containers will be suitably packed for shipping and shipped to the DoD ODS Reserve in Richmond, VA upon completion. DLA Aviation Richmond will notify TPOC when material has been received and inspected via email.

6.0 DELIVERABLES

Deliverables under this contract shall be provided in accordance with “DON Policy on Digital Product/Technical

Data,” ASN RD&A MEMO of 23 Oct 04 and shall be provided in accordance with the Contract Data Requirements

Lists, (CDRL, DD Form 1423 and supporting Data Item Descriptions (DIDs) in Section J.

Item Submission Date Acceptance Criteria Est. Annual Qty.

Lab Analysis

Perform limited but key analysis to provide information as to the viability of each specific material according to their family and final use

(Halon, Refrigerants, Solvents, etc.) to meet specification requirements. Such analyses include, but not limited to, the following (not all listed tests can be conducted for each material, nor are they required):

Non-volatile residue, particle count, moisture content, distillation / boiling point, acid number, halide / halogen ion, color and purity

Final lab analysis report and invoice to be submitted with 30 days of receiving samples.

(CDRL A002)

Submit via e-mail to the TPOC.

Material Failure Characterization

Utilization of the results from lab analyses, as well as additional characterization of fluids, residue and contamination will be used to identify reason and origin for deviation from specification. This may include, but is not limited to gas chromatography (GC), Fourier Transform

Infrared Spectroscopy (FTIR), gas chromatography- mass spectroscopy (GCMS), Electron Spectroscopy for Chemical Analysis

(ESCA), Scanning Electron Microscopy (SEM), and Energy Dispersive Spectroscopy. Failure characterization results will provide information to assist in determination of the origin and possible future elimination of the non-compliant material. Analysis and recommendations will be documented in a written report as well as suspected origins of said failures as well as possible methods for returning the material(s) to specification quality.

Written report and invoice to be provided within 45 days of completion of lab analysis.

(CDRL A001)

(CDRL A002)

Submit via e-mail to the TPOC.

Material Recovery Procedure Development and

Validation

Identification of the origin of the non-compliance, as well as the type and concentration of the contaminants, will then be used to develop a recommended recovery procedure.

Recommendations will be documented in a written report. Additional information will be presented, where possible, to assist in avoidance of future occurrences of non-compliant materials.

The recovery procedure will then be validated and used to conduct limited recovery and repackaging of fluids into 1-gallon containers for an annual total quantity not to exceed 500 gallons.

Written report containing recovery procedure and invoice to be provided within 15 days of completion of material failure characterization

(CDRL A001)

(CDRL A002)

Submit via e-mail to the TPOC.

Material/Supplies

May consist of 1 gallon/4 liter amber jugs with

Teflon lined polypropylene caps for recovered material, associated packaging and labeling material, and any other laboratory supplies.

Prior to use All packaging materials must be approved by the government prior to use.

Annual total quantity not to exceed 500 gallons/containers

Shipping of material to DLA Distribution, Richmond, VA 23297

Not to exceed 120 days from the submission of the material recovery report.

Ship material to DLA

Distribution, Richmond VA. DLA

Aviation Richmond will notify TPOC when material has been received and inspected via email..

MONTHLY COST REPORT

(CDRL A001, Cost Report)

MONTHLY TEST REPORT

(CDRL A002, Test Report)

7.0 GOVERNMENT FURNISHED Materials & PROPERTY

The Government shall be responsible for supplying samples for Laboratory Analysis and Material Failure

Characterization in addition to Validation & Recovery. The Government will arrange transportation and pay for all associated costs for the transport of Legacy DOD Materials FROM DLA Richmond to the contractor’s facility.

The Contractor shall be responsible for arranging transportation and all associated costs for the transportation of empty Government Cylinders, Totes and recovered material meeting specified analytical requirements FROM the

Contractor’s facility TO DLA Distribution Richmond VA.

8. SECURITY TEMPLATE (IF APPLICABLE)

N/A

9. ON SITE SAFETY AWARENESS TEMPLATE (IF APPLICABLE)

10. ON SITE ENVIRONMENTAL AWARENESS TEMPLATE (IF APPLICABLE)

11.0 NAVY MARINE CORPS INTRANET (NMCI)

12.0 TECHNICAL POINT OF CONTACT

13.0 PERIOD OF PERFORMANCE OR DELIVERY DATE:

One (1) year from Date of Award (DOA) with two (2) Option Years

14.0 PLACE OF PERFORMANCE:

Laboratory Analysis, Material Failure Characterization, Materials Recovery Procedure Development, Procedure

Validation, Material Recovery, and Repackaging will be conducted at the offeror’s facility.