N64267_50196_FBO.pdf

DEPARTMENT OF THE NAVY

NAVAL SURFACE WARFARE CENTER

CORONA DIVISION

PO BOX 5000

CORONA, CA 92878-5000

JUSTIFICATION AND APPROVAL

IN REPLY REFER TO

J&A No. 50,196 Ser 02/3634

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity

The Naval Sea Systems Command (NAVSEA), Naval Surface Warfare Center, Corona Division (Corona Division) Contracts Department, Code 02.

2. Description of the Action being Approved

This Justification and Approval (J&A) authorizes the award of a Firm-Fixed-Price, Contract on a sole source basis for the procurement of OpenText Enterprise Content Suite software maintenance in support of NAVSEA Headquarters, Cyber Engineering and Digital Transformation Office to OpenText, Inc. OpenText, Inc. is the only source for software annual maintenance support.

The acquisition is being conducted under the authority of the Multiple Award Schedule Program, Federal Acquisition Regulation (FAR) 8.401. Approval of this Justification will authorize a limited source procurement of supplies and/or services described in paragraph 3 under GSA Multiple Award Schedule (MAS) contract 47QTCA19D007R. The procedures in FAR subpart 13.5 will be utilized for this procurement in accordance with 41 U.S.C 1901.

3. Description of Supplies/Services

NAVSEA has a sustained requirement for the below OpenText Software Annual Maintenance.

QTY BRAND PART # PART DESCRIPTION

13,761 OpenText 1000030882

(S-LLPGECMCLM_M)

Content Suite Platform Standard Named Users Maintenance

13,761 OpenText 1000029502

(S-IXSPGFSA_M)

File System Archiving Maintenance

1 OpenText 1000030752

(S-LLPDFFORMS_M)

PDF Forms - Maintenance Renewal Maintenance

1 OpenText 1000021796

(S-CSSDK_M)

Content Server SDK (version 10 and later) Maintenance

2000 OpenText 1000034135

(S-PSOWEBRPT_M)

WebReports Maintenance Unique #: 64400-12303

J&A No. 50,196 Ser 02/3634

The total estimated value of this acquisition is and will be funded with Navy Working Capital Funds (NWCF) funds.

Option year funding amount is listed below and will also be funding with NWCF.

Appropriation – NWCF FY20 FY21 FY22 FY23 FY24 Total

The Government’s minimum needs have been verified by the certifying technical and requirements personnel.

4. Statutory Authority Permitting Other Than Full and Open Competition

10 U.S.C. 2304(c)(1), only one responsible source and no other supplies or services will satisfy agency requirement as implemented by Federal Acquisition Regulation (FAR) 8.405- 6(a)(1)(i)(B).

This acquisition is conducted under the authority of the MAS Program. The primary statutory authority for the MAS program is 41 U.S.C. 152 (3).

5. Rationale Justifying Use of Cited Statutory Authority

NAVSEA Headquarters as well as its Warfare Center (WC) Divisions have a requirement for OpenText software maintenance to provide NAVSEA enterprise-wide support for document management, records management and workflow management.

OpenText components include Content Suite, which is the foundational component for enterprise content management, File system Archival, PDF Forms, Content Server Developers Kit and Web Reports. As a federally certified records management tool, the Content Server Platform allows NAVSEA to store essential documents as official records under a formal retention schedule. OpenText, Inc. is the only company that can provide the annual software maintenance support necessary to preserve the health and accreditation posture of the system.

The OpenText Content Suite provides maximum flexibility and control over documents and business content across the NAVSEA enterprise by securing and storing it throughout its lifecycle.

Ser 02/3634

As a large organization, NAVSEA has many systems, which produce large volumes of structured and unstructured content. If the software maintenance was not procured, NAVSEA would lose its Authority to Operate (ATO), which would require the OpenText system to be shut down.

OpenText software is currently deployed by NAVSEA and its activities, and pursuing another solution would require NAVSEA to integrate, reconfigure, migrate 20 years of legacy data and train personnel to work with a new tool/product. The export, translation and migration of 20 years of data would be a non-recoverable cost. As would be the costs to recreate the workflows that have enhanced the business processes across the enterprise. In order to recreate this capability it would take a minimum of .25 man-year per site. This estimate is based on the implementation of the OpenText software. As the OpenText environment is utilized by 35 sites across the enterprise, the combined labor would represent a total investment of more than eight man-years.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Practicable

A Sources Sought Notice was posted to beta.sam.gov notifying industry of the Government’s intent to solicit to OpenText, Inc. from 8/15/2020 to 8/20/2020. No responses were received. OpenText, Inc. is the original developer of the software and is the sole provider for the licenses and the renewals of the licenses. Based on the information provided above, OpenText Content Suite is the only solution that meets the Government’s requirements.

7. Determination of Fair and Reasonable Costs

The Contracting Officer has determined that the anticipated costs to the Government for the items covered by this J&A will be fair and reasonable. The anticipated delivery order will be awarded against the underlying Federal Supply Schedule. For the purpose of establishing the schedule contract, the schedule price has already been determined to be fair and reasonable.

8. Actions to Remove Barriers to Competition

For the reasons set forth in Paragraph 5, Corona Division has no plans at this time to compete future contracts for the types of supplies/services covered by this document. If another potential source emerges, Corona Division will assess whether competition for future requirements is feasible.

TECHNICAL/REQUIREMENTS CERTIFICATION FAR 8.405-6(c)(2)(x)

I certify the facts and representations under my cognizance, which are included in this justification and its supporting acquisition planning data, except as noted herein, are complete and accurate to the best of my knowledge and belief.

COMBINED TECHNICAL AND REQUIREMENTS COGNIZANCE:

LEGAL SUFFICIENCY REVIEW NMCARS 5206.303(90)

I have determined this justification is legally sufficient.

CONTRACTING OFFICER CERTIFICATION: FAR 8.405-6(d)(1)

I certify that this justification is accurate and complete to the best of my knowledge and belief.

APPROVAL BLOCK FAR 8.405-6(d)(2)for Approving Official

Upon the basis of the above justification, I have determined, and hereby approve, as the Competition Advocate for the Procuring Activity the exception at FAR 8.405-6(a)(1)(i)(B) to the fair opportunity process applies to the solicitation of the proposed order

CHIEF OF THE CONTRACTING OFFICE

(951)393-4976

Sean E. Foley Phone No. Date Chief of the Contracting Office, Code 02

FOLEY.SEAN.ERIN

.1014685606

Digitally signed by FOLEY.SEAN.ERIN.1014685606 Date: 2020.09.09 14:22:11 -07'00'