N6264518R0018__SOLICITATION_16_FEB_2018.docx

N6264518R0018

Section SF 1449 - CONTINUATION SHEET

Emergency Medical Simulation Training

FFP

Maximum of 93 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 15-MAY-2018 TO 30-SEP-2018

FOB: Destination

NET AMT

FFP

Maximum of 185 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 01-OCT-2018 TO 30-SEP-2019

NET AMT

FFP

Maximum of 185 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 01-OCT-2019 TO 30-SEP-2020

NET AMT

FFP

Maximum of 185 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 01-OCT-2020 TO 30-SEP-2021

NET AMT

FFP

Maximum of 185 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 01-OCT-2021 TO 30-SEP-2022

NET AMT

FFP

Maximum of 93 Submarine Force Independent Duty Corpsman (IDC) “C” School and Undersea Medical Officer Candidate (UMOC) Program students to attend Emergency Medical Simulation Training as outlined the Performance Work Statement (PWS).

POP 01-OCT-2022 TO 14-MAY-2023

NET AMT

PERFORMANCE WORK STATEMENT

Section 1 – Introduction

1.1. Background. Naval Undersea Medical Institute (NUMI) in Groton, CT, provides training in Undersea Medicine and Radiation Health to officers and enlisted sailors, who will support warfighters in the Submarine Force, Naval consultation in Undersea Medicine, and Radiation Health.

Simulation-based training has become an essential component of the Submarine Force Independent Duty Corpsman (IDC) “C” School and the Undersea Medical Officer Candidate (UMOC) Program which allow students to be engaged in realistic patient care scenarios in crew crisis management as well as comprehensive instruction on Advanced Cardiac Life Support (ACLS), Advanced Trauma Life Support (ATLS), Pediatric Advanced Life Support (PALS), and toxicology scenarios. Currently, the NUMI schoolhouse does not have the capability to provide simulation training to its students.

1.2. Objective & Scope. NUMI requires the services of an accredited educational institution/ facility to provide medical simulation-based training that is able to meet the learning objectives set for NUMI’s IDC and UMOC students.

Section 2 – Performance Requirement

2.1. The facility shall be accredited in emergency medicine simulation by the American College of Surgeons (ACS), American Society of Anesthesiologists (ASA), or Society for Simulation in Healthcare (SSH).

2.2. The facility shall have the capacity to teach up to a maximum 20 students per session.

2.3. The Contractor’s facility and classroom locations shall be within a 60 mile commuting radius of NUMI 159 Trout Avenue, Groton, CT 06349.

2.4. Classes shall be held on weekdays, excluding Federal Holidays, between the hours of 0700 and 1600. Any class that is held outside of those hours shall be approved by the Contracting Officer’s Representative (COR) and Contracting Officer.

2.5. All instructors provided for this contract shall possess qualifications that satisfy the minimum guidelines for the accrediting organization.

2.6. The Contractor shall designate a Program Manager who shall serve as the primary Point of Contact (POC) for the Government and shall be responsible for all contract related matters including the following:

2.7. The curriculum and syllabus shall be approved by the COR prior to the training.

2.8. The Contractor shall compare their list of registered students with the class roster provided by the Government and annotate any discrepancies within three (3) days after the start date of each session.

2.9. The Contractor shall notify the COR first by a phone call and then followed up in writing whenever there is any situation involving inappropriate behavior, impropriety, or other ethical issues within 24 hours.

2.10. The Government will notify the Contractor as soon as training schedules are identified but no less than three (3) months before training is required. The Contractor shall confirm training schedules, curriculum and syllabus with the COR within two (2) weeks of notification. Any changes to the roster, schedule, curriculum or syllabus shall be coordinated between the COR, NUMI and the Contractor.

Section 3 – Learning Objectives

3.1. All IDC students will be required to attend three (3) training sessions which comprise: sixteen (16) didactic hours of instruction from subject matter experts on various topics such as Trauma Medicine, Advanced Cardiac Life Support (ACLS), Respiratory Disorders, Psychiatric Disorders, and Tactical Combat Casualty Care. To reinforce this, every student shall be given at least twelve (12) direct simulations utilizing state of the art “patient simulators”.

3.2. All UMOCs will be required to attend one (1) session or eight (8) hours of simulation training. This training includes comprehensive instruction on ACLS, ATLS, PALS, and toxicology scenarios. Knowledge shall be evaluated in a skills lab and a “mega code” scenario, both utilizing state of the art “patient simulators” in a hospital or urgent care clinical setting. During this course the UMOC students shall be evaluated on managing an emergency response team and debriefing procedures which are skills paramount in managing patients in the fleet. This training also indoctrinates and provides UMOC’s with the skill sets and capabilities of a Submarine IDC.

3.3. The submarine IDC students will be required to attend three (3) different simulation sessions throughout the year. The UMOCs will be required to attend one (1) simulation session. Approximate number of students per year is estimated at185.

3.4. The following enabling learning objectives & KSATRs (Knowledge, Skills, Abilities, Tools, and Resources) shall be provided to the students by instruction for the completion of each course:

3.4.1. Manage Emergency/Trauma Medicine

3.4.2. Manage Cardiology

3.4.3. Manage Respiratory

3.4.4. Manage Psychiatric Disorders

3.5. Advanced Cardiac Life Support (ACLS) shall be provided to the students, by instruction, for the completion of each course, as outlined below

3.5.1. Apply the Basic Life Support (BLS), Primary, and Secondary Assessment sequences for a systematic evaluation of adult patients.

3.5.2. Perform prompt, high-quality BLS, including prioritizing early chest compressions and integrating early automated external defibrillator (AED) use.

3.5.3. Recognize respiratory arrest.

3.5.4. Perform early management of respiratory arrest

3.5.5. Discuss early recognition and management of ACS, including appropriate disposition.

3.5.6. Discuss early recognition and management of stroke, including appropriate disposition.

3.5.7. Recognize bradyarrhythmias and tachyarrhythmias that may result in cardiac arrest or complicate resuscitation outcome.

3.5.8. Perform early management of bradyarrhythmias and tachyarrhythmias that may result in cardiac arrest or complicate resuscitation outcome.

3.5.9. Recognize cardiac arrest.

3.5.10. Perform early management of cardiac arrest until termination of resuscitation or transfer of care, including immediate post-cardiac arrest care.

3.5.11. Evaluate resuscitative efforts during a cardiac arrest through continuous assessment of cardiopulmonary resuscitation (CPR) quality, monitoring the patient’s physiologic response, and delivering real-time feedback to the team.

3.5.12. Model effective communication as a member or leader of a high-performance team.

3.5.13. Recognize the impact of team dynamics on overall team performance.

3.5.14. Discuss how the use of a rapid response team or medical emergency team may improve patient outcomes.

3.5.15. Define systems of care.

INSTRUCTIONS TO OFFERORS

ADDENDUM TO FAR PROVISION 52.212-1 “INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”

This section specifies the format and content that offerors shall use in response to this Request for Proposal (RFP). The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Information provided shall be precise, factual and complete. Legibility, clarity, completeness and responsiveness are important. Proposals shall be in the form prescribed by, and shall contain a response to, each of the areas identified below. Any proposal which does not meet the requirements of the solicitation may be determined to be substantially incomplete and may result in rejection of the offeror’s entire proposal.

The proposal shall be submitted in three separate volumes:

A complete Volume I - Technical, Volume II - Past Performance, Volume III - Price and Volume IV - Business shall be submitted to the e-mail address under “File Submission” below no later than the closing date and time referenced in Block 8 of the SF 1449. All four volumes shall be submitted at the same time as attachments within one e-mail from the offeror. If more than one e-mail is received per offeror, the entire proposal will not be considered. If any one proposal volume is received past the stated closing date or time, the entire proposal will be considered late; no further consideration will be given to any offeror who submits any of the volumes late.

Volume I – Technical. In accordance with electronic submission requirements given in this section, the offeror shall include the following:

A –Facilities and Logistical Support

The offeror shall provide a logistical plan that clearly details the ability to deliver appropriate training facilities in accordance with the requirements outlined in the PWS.

B – Performance Approach

The offeror shall demonstrate an understanding of and capability to meet all of the requirements of the PWS.

Volume II – Past Performance. In accordance with electronic submission requirements given in this section, the offeror shall include the following:

The offeror shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five years prior to the solicitation closing date that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the offeror shall identify up to three (3) of its most relevant contracts or efforts within the past five (5) years and provide any other information the offeror considers relevant to the requirements of the solicitation. Offerors should provide a detailed explanation demonstrating the relevance of the contracts or efforts to the requirements of the solicitation.

The offeror shall complete a “Past Performance Information Form”, Attachment 1, for each reference submitted. The form is an attachment to the solicitation. The forms will count toward the Volume III page limit described below. For additional information regarding a particular reference beyond that which will fit on the form, the offeror may continue onto another sheet of paper. Such continuation sheet(s) for submitted references will count toward the Volume III page limit. The offeror shall also provide a copy of the corresponding Performance Work Statement (PWS)/Statement of Work (SOW)/Statement of Objectives (SOO) for each contract referenced in the offeror’s past performance submission. The PWS/SOW/SOO will NOT be included in the past performance page count. An offeror’s past performance submission may be determined to be “Not Relevant” if this substantiating information is not provided.

In addition to the information requested above, offerors shall contact their past performance references and request that each reference complete the attached “Past Performance Report Form”, Attachment 2, and email the completed forms directly to deborah.l.hagan.civ@mail.mil and jayme.l.fletcher2.civ@mail.mil no later than the submission date specified in . The subject line of the email shall read: Solicitation N6264518R0018 Past Performance.

Volume III – Price. In accordance with electronic submission requirements given in this section, the offeror shall include the following:

Pricing shall be submitted in Section B of the solicitation. The offeror shall submit firm-fixed pricing for all Contract Line Item Numbers (CLINs).

Volume IV – Business. In accordance with electronic submission requirements given in this section, the offeror shall include the following:

Standard Form (SF) 1449- This form will be provided to the offeror electronically as part of the solicitation package. It shall be appropriately completed, inclusive of Block 17a (offeror’s name, address, and required Commercial and Government Entity (CAGE) code); Block 30a (offeror’s signature); Block 30b (name and title of signer); and, Block 30c (date signed). The offeror’s identity will be determined by the name submitted on the SF 1449. It is not necessary to submit the entire solicitation.

Amendments - Each amendment shall be acknowledged through instructions in Block 11 of the SF 30. Signed copies of the cover page are acceptable. It is not necessary to submit the entire amendment. The solicitation and all amendments will be posted to the FBO website at https://www.fbo.gov/. It is the offeror’s sole responsibility to periodically check the website for amendments and to ensure that all amendments issued prior to the closing date are acknowledged in accordance with instructions in Block 11 of the SF 30. If an offeror fails to acknowledge a material amendment, the offeror’s proposal will be determined incomplete and will result in rejection of the offeror’s entire proposal.

A completed provision FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) must be included with the offeror’s submission.

Offerors shall be registered in the System for Award Management (SAM) database in accordance with FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Nov2017). The offeror shall verify its online representations and certifications are current, accurate, complete and applicable to this solicitation as of the date of its offer and are incorporated in its offer by reference. The offeror shall also be registered in SAM under the applicable NAICS code for this solicitation, 611310. Registration is free and can be completed on-line at https://www.sam.gov/portal/public/SAM/. No documentation is required to be submitted in response to this paragraph.

QUESTIONS

In order to ensure that all questions submitted by potential offerors are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to deborah.l.hagan.civ@mail.mil and jayme.l.fletcher2.civ@mail.mil no later than 10 calendar days after the issue date (Block 6 of SF 1449) of this solicitation. Questions should be listed chronologically and reference the corresponding solicitation paragraph. NMLC’s responses to questions will be presented in the form of an amendment. The source of the questions will not be disclosed.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

FILE SUBMISSION

All Volumes shall be submitted, via email submission only, in the format and quantities identified below. Please note, only one (1) e-mail per offeror will be accepted. No hard copies of proposals will be accepted; only electronic files will be accepted. The file shall be no larger than 10 MB and shall be in Microsoft Word, Microsoft Excel or Adobe PDF format only. If the e-mail is larger than 10 MB, it will not be accepted. Compressed or .zip file formats will not be accepted. The subject line of the email shall read: “[Offeror Name] Solicitation N6264518R0018”. All responses should be submitted to Deborah Hagan at deborah.l.hagan.civ@mail.mil and Jayme Fletcher at jayme.l.fletcher2.civ@mail.mil, no later than the date and time specified in Block 8 of the SF 1449.

The offeror is responsible for ensuring that proposals do not contain corrupted files such that they are not readable by the Government.

Each volume should contain the following items in addition to the other information required by this solicitation:

· Solicitation Number

· Volume Number (I, II, III or IV)

· Proposal Category (Factor/Sub-Factor)

· Title of Proposal

· Name and Address of Offeror, Cage Code, DUNS and applicable Tax I.D. Number (TIN)

The following proposal page limitations apply to each offeror’s submission:

The above page limitations are inclusive of any charts, diagrams, and/or other graphics. Graphics (including tables) included in the proposal may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a size point of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. The cover sheet, and table of contents (not to exceed one page per attachment) will not count toward the page limit. Pages submitted in excess of the page limitations described above will not be evaluated.

Period for Acceptance of Offers

The period for acceptance of offers is within 30 days after the closing date of the solicitation.

Pre-Contract Costs

The Contractor shall not be reimbursed for any costs incurred prior to the effective date of the contract.

BASIS OF AWARD

The Government intends to award a single, Firm Fixed Price (FFP) type contract to the responsible offeror whose proposal represents the best value after evaluation in accordance with the factors in the solicitation. The offeror’s proposal shall be in the form prescribed by, and shall contain a response to each of the areas identified in solicitation provision FAR 52.212-1 entitled “Instructions to Offerors-Commercial Items” and the Addendum to FAR 52.212-1 above. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government intends to award the contract without discussions. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The evaluation of proposals will be based on the following factors:

Volume I – Technical

Volume II – Past Performance Evaluation Factor C

Volume III – Price Evaluation Factor D

Volume IV – Business Evaluation Factor E - Completeness

Relative Importance of Factors:

In the evaluation of all offerors’ proposals, Evaluation Factor B is more important than Evaluation Factor A. When combined, Evaluation Factors A and B are more important than Evaluation Factor D, and Evaluation Factors A, B and D, when combined, are more important than Evaluation Factor C. Evaluation Factor E is rated the least important among all other factors.

The following factors shall be used to evaluate offers:

Volume I : Evaluation Factor A – Facilities and Logistical Support: Offeror will be evaluated on its ability to deliver appropriate training facilities that will adequately accommodate a learning environment conducive to the learning objectives described in the PWS with particular emphasis on academic classrooms and office space. Offeror will be evaluated on risk mitigation strategy in support of the logistical plan. Submissions will be rated on a Pass or Fail basis.

Volume I: Evaluation Factor B - Performance Approach: Offeror will be evaluated on its ability to demonstrate understanding of and capability to meet all of the requirements of the solicitation and PWS. The offeror’s performance approach will be evaluated on its feasibility, its comprehensiveness, and the degree to which the offeror demonstrates how the requirements identified in the PWS will be successfully accomplished. Submissions will be rated on a Pass or Fail basis.

Volume II: Evaluation Factor C – Past Performance: Past performance will be evaluated for confidence based on the recency, relevance and quality of the submitted contracts. Evaluation will focus only on work experience already performed. Work yet-to-be performed and work performed prior to the last five (5) years (dating from the issuance of the solicitation) will not be considered. In addition, performance data will only be assessed for those references demonstrating at least one (1) year of completed performance dating from the issuance of the solicitation. Evaluation will focus only on work experience already performed. Work yet-to-be performed and work performed prior to the last five (5) years (dating from the issuance of the solicitation) will not be considered. In addition, performance data will only be assessed for those references demonstrating at least one (1) year of completed performance dating from the issuance of the solicitation. The government reserves the right to consider other past performance information at its disposal, in addition to any information obtained from the references provided above. The government is likely to randomly select references provided for contact and does not commit to contact every reference. The Government will review past performance information and determine the quality and usefulness as it applies to a performance confidence assessment. The past performance evaluation will result in an assessment of the offeror’s probability of meeting the requirements of the solicitation. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance that meet the contract’s requirements.

Volume III: Evaluation Factor D – Price: Proposals will be evaluated in accordance with FAR 13.106-3(a) determination that the proposed price is fair and reasonable: Offeror’s price will be evaluated based on the price included in the “Schedule of Supplies/Services” (Section B). Although price is weighted in a manner that makes it the least important than non-price factors, it has the potential to become more significant during the evaluation process. The degree of importance of the price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based. The importance of price will also increase when a proposal's price is so significantly high as to diminish the value to the Government that might be gained under the other aspects of the offer. If, at any stage of the evaluation, all offerors are determined to have submitted equal, or virtually equal, or generally equivalent, non-price proposals, price could become the factor in determining which offeror shall receive the award. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Volume IV: Evaluation Factor E – Completeness: The offeror’s Business Volume will be examined to ensure all items required in ADDENDUM TO FAR PROVISION 52.212-1 “INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS”, above, FAR 52.212-1 entitled “Instructions to Offerors-Commercial Items” and its’ Addendum have been submitted and are complete.

CONTRACT ADMINISTRATION PLAN

1. Definitions.

1.1 Alternate Contracting Officer’s Representative (ACOR). In the absence of the Contracting Officer’s Representative (COR), the Government official appointed in writing by the Contracting Officer who functions as the technical representative of the Contracting Officer for a specific contract, for a specified period of time.

1.2 Bureau of Medicine and Surgery (BUMED). The Department of the Navy command responsible for all Navy medicine healthcare and research initiatives.

1.3 Commanding Officer. The senior Officer that has ultimate responsibility for the operation of the local activity.

1.4 Contracting Officer. The Government official at the Naval Medical Logistics Command with the actual authority to enter into, administer, and/or terminate contracts and make related determinations and findings on the behalf of the Government.

1.5 Contracting Officer’s Representative (COR). The Government official appointed in writing by the Contracting Officer who functions as the technical representative of the Contracting Officer under the contract. For Indefinite Delivery and Indefinite Quantity contracts, CORs will be appointed for each task order in addition to an overall contract COR.

1.6 Contractor. The organization identified as the Contractor/offeror on the Standard Form 1449 and its employees who are providing services under the contract.

1.7. Defense Contract Audit Agency (DCAA). The Government office responsible for performing all necessary contract audits for the Department of Defense. DCAA also provides accounting and financial advisory services regarding contracts and subcontracts.

1.8 Department Head. The Government official responsible for managing the operation of a distinct organizational division, office, or unit. The Department Head is subordinate to the Commanding Officer of the local activity.

1.9 Local Activity. The Military Treatment Facility (MTF), research activity, or other organization that falls under the cognizance of BUMED.

1.10 Military Treatment Facility (MTF). A Department of Defense (DoD) hospital or medical or health center where services may be required to be performed under this contract. The abbreviation, “MTF” includes all Branch Medical or Health Clinics, Medical Administrative Units, Branch Medical or Health Annexes and other subordinate clinical activities.

1.11 Naval Medical Logistics Command (NMLC). The Department of the Navy command responsible for providing contract support for BUMED.

1.12 Research Activity. The Government center, laboratory, or organization responsible for carrying out the research initiatives of BUMED.

1.13 Technical Assistant (TA). The local activity representative who may be appointed by the Commanding Officer (or designated representative) to provide technical or administrative assistance to the COR. TAs may be assigned to assist and support the COR but will not be given the authority to provide any technical direction or clarification directly to the Contractor.

2. Responsibilities.

2.1 The Contracting Officer, Acquisition Management and Analytics Directorate (Code 05), Naval Medical Logistics Command will:

2.1.1 Perform all required pre-award actions including providing information or answering questions that arise during the solicitation period and as a result of Freedom of Information Act (FOIA) inquiries.

2.1.2 Review the Contract Administration Plan (CAP).

2.1.3 Verify that the individual(s) nominated to act as COR and/or ACOR have had the required training and the necessary experience. If the Contracting Officer determines that a nominee does not meet experience and training requirements, the Contracting Officer will request that the local activity nominate another individual.

2.1.4 Review the CAP prior to incorporation into the solicitation. This review will ensure that all contract administration functions are assigned, suit the specific circumstances of the contract and give due consideration to the type of contract, the place of performance, period of performance, and inspection and acceptance criteria stated in the solicitation/contract.

2.1.5 Include the COR duties contained in this Master CAP in the resultant solicitation/contract. Additional duties will be separately delineated within the contract, as appropriate.

2.1.6 Designate the paying office in the contract.

2.1.7 Appoint the COR and ACOR. COR and ACOR appointments will be completed through the DoD Contracting Officer’s Representative Tracking (CORT) Tool at: https://wawf.eb.mil.

2.1.8 Perform all contract administration duties of a Contracting Officer. Regular meetings between the Contracting Officer, the COR or the local activity Commanding Officer (or representative) will be held to discuss the status of and the performance under individual contracts. The format and frequency of these meetings will depend upon the size and complexity of the contract.

NOTE: All parties are specifically reminded that only the Contracting Officer has the authority to modify the terms of the contract. Therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any other person be effective or binding on the Government. When/if, in the opinion of the Contractor, any direction affecting the terms of the contract has been given by the COR or any other person, the Contractor shall promptly notify the Contracting Officer.

2.1.9 Evaluate reports of Contractor non-compliance and take appropriate action within 30 days of receipt. Copies of any correspondence regarding the results of such analyses will be provided to the local activity and the COR simultaneously with the action taken.

2.1.10 Arrange the post-award conference, if required. Invite necessary attendees. Ensure that the requirements of the contract and the COR’s duties are thoroughly discussed and understood. Ensure that all personnel involved understand current DoD Standards of Conduct policies.

2.1.11 Oversee the performance of CORs under the contract. Prompt action will be taken when COR (or alternate) is not performing properly.

2.1.12 Maintain the official contract file including modifications (and all back-up documentation).

2.1.13 Maintain the accuracy of this Master CAP throughout the life of the contract.

2.1.14 Maintain a list of all CORs under their authority. Periodically review the files and performance of these CORs in accordance with NAVSUPINST 4205.3 (series) and local policies.

2.1.15 Review the existing annual Contractor performance report prior to negotiating (if applicable) any task orders under the contract, extending the contract, or exercising any options under the contract.

2.2. The Commanding Officer of the Local Activity (or designated representative) will:

2.2.1 Establish policy guidance for the performance of services.

2.2.2 Provide overall direction for services at the activity.

2.2.3 Budget and provide funding for the contract.

2.2.4 Nominate (to the Contracting Officer) an individual to be appointed as COR (by name, title, organizational code and telephone number). This individual (augmented by the activity Department Heads) will also be the contract quality assurance monitor and lead technical advisor to the Contracting Officer and will be responsible for the technical interface needed during contract performance. An ACOR can be nominated to act in the absence of the COR, when needed, or to provide additional expertise. COR and ACOR nominations will be made through the DoD CORT Tool at: https://wawf.eb.mil. The local activity approval authority for the COR or ACOR nomination may be the nominee’s supervisor.

NOTE: COR duties cannot be delegated. The COR will be accountable for the actions of ACORs.

NOTE: Nomination of a new COR or ACOR as a result of reassignment, termination of employment, etc., will be made in accordance with the procedures outlined herein.

2.2.5 Ensure all individuals nominated as COR or ACOR have the necessary qualifications to satisfactorily perform the required duties and hold a position of responsibility commensurate with the complexity of the contract. All CORs must complete DAU CLC 106. In addition CORs should complete a Naval Supply System Command (NAVSUP) or BUMED approved COR training course (or DAU/DoD equivalents) prior to appointment under complex contracts.

2.2.6 Support and supervise the COR in the performance of his/her duties. If the Commanding Officer determines that assigned duties are not being performed in a satisfactory manner, immediate corrective action will be taken (including the recommendation to replace the COR if required). The Contracting Officer will be promptly notified of all actions taken. The local activity should consider COR performance in rating all individuals assigned COR functions.

2.2.7 Ensure that appropriate timely action is taken on all contract related correspondence received from either the Contracting Officer or COR. This includes the timely submission (to the Contracting Officer) of any requests for changes to the contract, deviations or waivers. An Independent Government Cost Estimate of the impact on contract price and the availability of additional funding (if required) must accompany all requests for changes to the contract. The Contractor’s price quote and the rationale for requesting the change shall accompany any changes proposed by the Contractor. The Contractor’s price quote serves as a budgetary estimate of the cost impact. The local activity will also provide input as to technical acceptability of proposed contract language changes.

2.2.8 The local activity Commanding Officer may appoint a TA to assist the COR in executing routine contract administration, monitoring and, surveillance duties. The appointment of all TAs must be in writing and must include the TA's responsibilities and limitations. A copy of this appointment letter will be provided to the Contracting Officer. Before appointment, the local activity will assure that all TAs have the appropriate training and experience. TAs must complete DAU CLC 106 prior to appointment. A sample TA appointment letter is located on the NAVSUP Contracting Knowledge Site (CKS) at:

https://www.navsup.navy.mil/cks/reference_library/acquisition_reference_library/forms

2.3 The Contracting Officer's Representative (COR) will:

2.3.1 Notify the Contracting Officer in writing of any organizational or personnel changes affecting the CAP.

2.3.2 Attend both the pre-proposal and post-award conferences, if held.

2.3.3 Upon receipt of the contract from the Contracting Officer, forward copies of documents to staff having administrative responsibilities for the contract.

2.3.4 Attend periodic meetings (as necessary) among the Contracting Officer, local activity and Contractor to discuss the status of and performance under the contract.

2.3.5 Avoid issuing any instructions that would constitute a change to the contract. The COR and Contractor shall not enter into any understanding, agreement, modification, or change order deviating from the terms of the contract which shall be effective or binding on the Government. If in the opinion of the Contractor, an effort outside the scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer in writing. The Contractor shall not act unless the Contracting Officer has issued a written change to the contract. The COR will include, on all correspondence to the Contractor, a declination of authority statement as follows:

“I have neither the authority nor the intent to change the terms or conditions of this contract. This contract can only be changed by a written modification issued by the Contracting Officer. If you believe that I am requesting an effort outside the scope of this contract, promptly notify the Contracting Officer. Additionally, this shall not be construed as an authorization for new work or additional work not already contained in the contract.”

2.3.6 Perform as the technical interface between the Government and the Contractor for this contract. The COR will provide technical advice or clarification regarding the performance work statement and terms of the contract; milestones to be met within the general terms of the contract or specific subtasks of the contract. The COR is the point of contact through whom the Contractor can relay technical questions and problems to the Contracting Officer. The Contractor may also contact the Contracting Officer directly.

2.3.7 Coordinate/facilitate complete and timely approvals for work at Government facilities between the local activity and the Contractor. The COR will inspect the qualifications of each contract employee prior to submission to the local activity if required by the contract.

2.3.8 Monitor Contractor performance and progress under the contract. If potentially inefficient or wasteful methods are being used, the COR will take reasonable and timely action to alert the Contractor and the Contracting Officer. Furthermore, the COR will promptly advise the Contracting Officer of any observed continuous and/or substantial deficiencies in the Contractor's performance or other noncompliance with the terms and conditions of the contract. Section C or the Performance Work Statement of the contract includes the Quality Assurance Surveillance Plan to be used by the COR to monitor Contractor performance. Deviation from this surveillance plan is only permitted with the prospective approval of the Contracting Officer.

2.3.9 In accordance with procedures given in this CAP, promptly issue Contract Discrepancy Reports (CDRs) (Enclosure (1)) to the Contractor to document discrepant performance. The COR will always obtain the Contractor's response/rebuttal to the CDR, evaluate, with the affected Department Head, the acceptability of the response and promptly forward the CDR, Contractor response/rebuttal, and their recommendation to the Contracting Officer.

2.3.10 The COR will recognize that CDRs become official records within the contract file and that they have serious implications for overall contract management and relationships. CDRs will not be the first and only choice for communicating contract issues with the contractor and shall be implemented in accordance with the procedures given below within this CAP.

2.3.11 For serious contract performance deficiencies, or when less formal communications fail to resolve minor performance deficiencies, the COR will issue a CDR to the Contractor.

2.3.12 The COR will ensure that all inspection data is attached to the CDR. The Contractor cannot be expected to respond to performance deficiencies that are not clearly and specifically identified. A cover memorandum on the CDR should specify that the Contractor has three working days, or other appropriate deadline, to respond in writing to the COR. At the time the CDR is issued to the Contractor, the COR will provide a copy of the CDR to the Contracting Officer.

2.3.13 Upon return of the CDR package from the Contractor, the COR will review the Contractor’s comments and give careful, objective consideration to the facts and mitigating circumstances documented in the response. The COR will then make a final written determination and recommendation to the Contracting Officer on the acceptability of Contractor performance and note it on the CDR. The COR will state why the Contractor’s response does or does not have merit. The COR will prepare the determination, recommendation, and other statements as appropriate along with actions being requested of the Contracting Officer and as much additional documentation as required to support their conclusions and recommendations.

2.3.14 The COR will provide the above documentation along with actions being requested of the Contracting Officer and as much additional documentation as required to support their conclusions and recommendations to (1) the Contractor, and (2) the Contracting Officer.

2.3.15 The Contracting Officer will review CDRs and will advise the COR of the need for any further documentation.

2.3.16 Monitor and verify that services are provided in accordance with the performance work statement and terms of the contract. Keep accurate records of Contractor performance and compare these records with the Wide Area Work Flow (WAWF) invoice submitted by the Contractor. The COR will always use this information as a tool when evaluating Contractor invoices. Monthly Progress Reports should be compared with their corresponding contractor invoices to verify consistency between the two. The COR should review the acceptability of invoices by consideration of the following:

(a) Are there any performance issues?

(b) Are costs appropriate considering current progress of work?

(c) Are required reports up to date?

2.3.17 Notify the Contracting Officer of questioned costs or issues. As required, assist the Contracting Officer in resolving questioned costs or issues with the contractor.

2.3.18 Accept the services as the official Government representative.

2.3.19 Use appropriate methods for contract surveillance.

2.3.20 Understand contract invoicing requirements. The COR will ensure that all WAWF Invoices are processed in a timely manner so that prompt payment due dates are met. Prior to acceptance of a WAWF invoice, the processing official will obtain approval from the cognizant activity Department Head that the payment request is appropriate. This can be done by having the activity Department Head sign a DD250 (or provide an e-mail to the contractor) for uploading into WAWF with the invoice. When the WAWF invoice comes up in the WAWF system, the processing official can then see that approval has already been given by the activity Department Head.

2.3.21 Immediately alert the Contracting Officer of any unusual performance problems. If a corrective action plan is approved by the Contracting Officer, the COR will monitor the implementation and effectiveness of that corrective action plan. In uncertain situations, the COR will always seek advice from the Contracting Officer, as prudent, before acting.

2.3.22 Continually monitor the quantity of services provided under each CLIN/SLIN and (if applicable) task order. Advise the Contracting Officer if it appears that service quantities may be exhausted before the end of the performance period, or if quantities for services have been ordered but will not be received by the end of the performance period.

2.3.23 Perform administrative duties including maintaining files which support the actions performed as a COR. The COR will respond to all contract correspondence in a timely manner. Contract files will include a conforming copy of the contract, all modifications, a conforming copy of the Contractor’s Technical Proposal, all surveillance reports, each CDR (including the Contractor’s response/rebuttal), any contract-related correspondence, a contract log or COR diary, all telephone conversation and email records, meeting minutes, reports from Government subject matter experts, and Independent Government Cost Estimates.

2.3.24 If applicable, take the necessary steps to ensure that Government property furnished to the Contractor is provided in a timely manner and in proper condition for use. The COR will maintain both inventory and disposition records for all Government furnished property. This inventory/disposition file is coordinated with the Contracting Officer. The COR will ensure that the Contractor returns all Government furnished property or that Government furnished material has been reasonably consumed in the performance of work.

2.3.25 Read and comply with all applicable Standards of Conduct and Conflict of Interest instructions and procedures including annual financial interest filings.

2.3.26 Ensure that the Contractor receives copies of all regulations and/or directives considered appropriate to the services being provided.

2.3.27 Submit information detailing the Contractor's performance to the Contracting Officer. A statement indicating performance has been satisfactory along with your request to continue performance is required prior to exercising options under the contract. An annual report on the Contractor's performance will be required 30 days after the end of each performance period. A final report will be sent to the Contracting Officer within 60 days after completion of the contract. The final report will contain a conclusive statement describing the Contractor's overall performance and an evaluation on the accountability of Government property furnished to the Contractor. An addendum report may also be required. Format for the report is provided at Enclosure (3). These reports are to be submitted to the Contracting Officer through the DoD CORT Tool at: https://wawf.eb.mil.

2.3.28 Perform other duties, particular to the contract, as may be incorporated into the contract document or as required by the Contracting Officer.

2.3.29 Generate monthly COR reports to the Contracting Officer and COR file. The report will address the status of contractor deliverables. Format for the monthly COR report is provided at Enclosure (4). The report is to be submitted to the Contracting Officer through the DoD CORT Tool at: https://wawf.eb.mil.

2.3.30 The COR and ACOR will self-nominate themselves through the DoD CORT Tool at: https://wawf.eb.mil. The CORT Tool should also be utilized to assist in the performance of the COR responsibilities.

2.4 Technical Assistant (TA). All requirements for TA duties are reported directly to the COR. At the direction of the COR, the TA will:

2.4.1 Perform surveillance and identify Contractor deficiencies.

2.4.2 Review contract deliverables, recommending acceptance/rejection, and providing the COR with the documentation to support all recommendations.

2.4.3 Assist the COR in the preparation of the final Contractor performance report using the format and procedures prescribed by the Contracting Officer.

2.4.4 Identify Contractor non-compliance with reporting requirements.

2.4.5 Evaluate Contractor proposals, identifying potential problem areas.

2.4.6 Provide to the COR (a) recommendations for revisions or clarifications to the performance work statement and terms of the contract and (b) recommendations for revisions to the CAP.

2.4.7 Provide detailed written reports of any trip, meeting, correspondence, telephone conversation, email or anecdotal conversation after any contact between the TA and the Contractor.

Enclosures:

Enclosure 1 – Contract Discrepancy Report Enclosure 2 – Contractor Performance Assessment Report Enclosure 3 – COR Monthly Report to the Contracting Officer

Enclosure 1 - Contract Discrepancy Report

CONTRACT DISCREPANCY REPORT

COR Findings:

COR (sign and date):

Contractor Response:

Contractor Project Manager (sign and date):

COR Determination/Recommendation:

COR (sign and date):

Contracting Officer Acknowledgement and Recommendation (sign and date):

Enclosure 2 – Contractor Performance Assessment Report

CONTRACTOR PERFORMANCE ASSESSMENT REPORT

Contractor Name and Address:

Company Name:

Street Address:

Report Type: {Annual or Final or Addendum}

Period of Performance Being Assessed:

Contract Number:

Order Number:

Location of Contract Performance:

Program Title:

Contract Effort Description:

Key Subcontractor(s):

Contractor Name:

Effort Performed:

Contractor Name:

Effort Performed:

Evaluation Ratings Definitions (Excluding Utilization of Small Business)