Questions_Answers_Amenement_02.docx

Amendment 0002 Solicitation N62645-16-R-0049 12 Aug 2016

Questions and Answers

1. Can you please tell me if this is a new requirement? If not, who is the incumbent, and what is the contract number?

Answer 1: This is a follow on requirement to the medically related non-personal services currently being provided under contracts N8836-14-D-0008 with Alutiiq Pacific, LLC and N68836-14-D-0009 with Prolog, Inc.

2. Addendum to 52.212-1, Instructions to Offerors – Commercial Items Paragraph 2.1.2 states the due date for responses is on 16 August 2016, however all other documentation, including the Past Performance Information Sheet and the FBO posting state a due date of 29 August 2016. Request the government verify the correct due date for responses.

Answer 2: The due date in Addendum to 52.212-1 has been revised to 29 August 2016 via amendment 0001 posted to FBO on 11 August 2016.

3. When reviewing the "General Information" portion, it reflects that the solicitation is; Set Aside: Total Small Business, however, when you view the .doc document it states:

"This solicitation will result in two or more firm fixed price, indefinite delivery/indefinite quantity (IDIQ) contracts with a five year ordering period from 15 March 2017 through 14 March 2022. This requirement will be fulfilled as a Small Business Administration (SBA) 8(a) competitive acquisition."

For our edification, would it be possible to clarify which status is applicable?

Answer 3: This solicitation is an 8(a) set aside. The FBO notice has been corrected.

4. Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement?

Answer 4: See answer to question 1.

5. Section 2.2.1. The offeror shall submit a maximum of five Past Performance Information Sheets (Attachment 1). Each Past Performance Information Sheet shall be for medically related support services (administrative, programmatic, and/or clinical) performed Outside the Continental United States (OCONUS).

Question: The requirement for OCONUS Past Performance only is overly restrictive. We possess multiple similar, relevant medically related supports services Past Performance throughout CONUS, where our employees are performing the same type of medical records support specified in the PWS. Will the Government allow Past Performance for similar and relevant medically related support services provided in CONUS?

Answer 5: Even if the services are the same the government does not consider CONUS and OCONUS performance the same due to unique recruitment and retention challenges providing services OCONUS. The solicitation requirements for past performance will remain the same.

6. Section 2.3.7. The total number of the pages submitted for Technical shall not exceed 5 pages (8 ½ X 11 inch), excluding a title page and table of contents. If the Technical volume contains more than 5 pages, only the first 5 pages will be evaluated. Cover letters, title pages, and table of contents are not required; any information contained in these pages will not be evaluated.

Question: Would the Government consider expanding the page count to at least 7 pages in order to adequately address all of the technical requirements?

Answer 6: Five pages is determined sufficient for the Technical Proposal submission.

7. FAR 52.212-1 Addendum Enclosure 1 – Lot A (CLINs 0001 - 0004) Question: The description for CLIN 0002 and CLIN 0003 in this lot have the same description (The Contractor shall provide Medical Records services for the Medical Home Port, Family Medicine Clinic at U.S. Naval Hospital, Guam) but different workloads. Would the Government please clarify if these are in fact two different tasks? If they are the same, which is the correct workload?

Answer 7: These requirements are separate due to the differences in workload.

8. FAR 52.212-1 Addendum Enclosure 2 – Lot B (CLINs 0005 - 0008) and FAR 52.212-1 Addendum Enclosure 3 – Lot C (CLINs 0009 - 0013) Question: CLIN 0007 has the following description: The Contractor shall provide Medical Records support services for the Radiology department U.S Naval Hospital, Guam.

CLIN 0008 has the following description: The Contractor shall provide a Medical Records support service for Internal Medicine, Radiology, Central Appointments, and Dental Departments U.S. Naval Hospital, Guam.

CLIN 0012 has the following description: The Contractor shall provide Medical Records support services for Central Appointments at U.S. Naval Hospital, Guam.

Would the Government please clarify if CLIN 0007 and CLIN 0012 are separate tasks from CLIN 0008 since CLIN 0008 seems to encompass both the Radiology and Central Appointments departments?

Answer 8: Each CLIN is a separate requirement.

9. FAR 52.212-1 Addendum Enclosure 4 – Lot C (CLINs 0014 - 0017):

Question: Shouldn’t this be Lot D?

Answer 9: The title for Enclosure 4 has been corrected to Lot D.

10. Question: CLIN 0014 has the following description: The Contractor shall provide Medical Records support services for the Pediatrics Department U.S. Naval Hospital, Guam CLIN 0015 has the following description: The Contractor shall provide Medical Records support services for the following departments: Family Medicine Department U.S. Naval Hospital, Guam. Internal Medicine Department U.S. Naval Hospital, Guam. Pediatric Department U.S. Naval Hospital, Guam.

Would the Government please clarify if CLIN 0014 is a separate task since the Pediatrics Department is also a part of CLIN 0015? And would the government please clarify if there is an overlap between CLIN 0008 and CLIN 0015 since they both require medical records support for the Internal Medicine Department?

Answer 10: See answer to question 8.

11. Question: CLIN 0016 and CLIN 0017 both have the same description (The Contractor shall provide Medical Records support services for the Emergency Department U.S. Naval Hospital, Guam) but different workloads.

Would the Government please clarify if these are in fact two different tasks? If they are the same, which is the correct workload?

Answer 12: Travel is not anticipated. Special Contract Requirements has been revised to remove shipboard stays language.

13. Section 5 – Quality Assurance Surveillance Plan (QASP) Matrix. The Special Contract Requirements indicates that the contractor is to comply with all Facility Security Requirements, however, no Security Clearance requirement is indicated for this contract. Will Security Clearances be required to perform the tasks? If so, will DD 254s be issued for each task order?

Is there a Facility Security Clearance requirement at the MATOC contract level?

Answer 13: Security requirements are identified in the Task Order PWS QASP, and identified in Special Contract Requirements of the Solicitation.

14. Solicitation page 2 of 171 Schedule of Supplies/Services. Missing “QTY” on Line Item No. 0001. Can the government please clarify if the QTY for Item 0001 is 12?

Answer 14: The quantity was intentionally left blank. The resultant contract will be an indefinite delivery/indefinite quantity contract and will have Maximum quantities. The specific quantities will be identified in the resultant task orders.

15. Solicitation page 2 of 171 Schedule of Supplies/Services. Missing “Amount” on Line Item No. 0001. Can the government please clarify if the amount for item 0001 is the grand total of all LOTS excluding Guam Gross Receipt Tax for the Base Year and All Option Years?

Answer 15: The amount is intentionally left blank. The resultant contract will be an indefinite delivery/indefinite quantity contract and will have Maximum quantities. The specific amount will be identified in the resultant task orders. The maximum amount that can be ordered over the five year period is $7,680,290.

16. Solicitation page 2 of 171 Schedule of Supplies/Services. CLIN Item 0002- Other Direct Costs include reimbursement of travel/relocation expenses in accordance with the Special Contract Requirements section of the contract and Joint Travel Regulations (JTR). Can the government please confirm that Offeror shall not price CLIN 0002?

Answer 16: The offeror shall propose for the Items listed on the pricing workbook only.

17. Missing “Amount” on Line Item No. 0003. Please clarify if the government intent for the offeror to price line item 0003 as the grand total Guam Gross Receipt Tax of all LOTS for the Base Year and all Option Years.

Answer 17: See answer to question 16.

18. Solicitation page 2 of 171 Schedule of Supplies/Services. There are no instruction to Offerors as to where Section B submittals are to be interjected in the proposal. Are we to submit Section B? If so, which volume?

Answer 18: Section B of the solicitation is for reference only. Section B shall not be considered as part of the proposal submission.

19. Pricing Workbook Attachment. Grand Total for ALL Lots tab does not have formula to add all Sub-totals for Lot A – Lot D. Grand Total for all Lots: = 0. This is a protected cell. Can the government please update the workbook to have formula inserted at Grand Total for ALL Lots tab to calculate all sub-totals for Lot A- Lot D?

Answer 19: The pricing workbook has been corrected.

20. Instruction Page tab, 3rd instruction: The offeror shall provide the proposed hours and monthly price for each requirement. Proposed hours are requested for evaluation purposes only to assess the level of effort. Please note that historically the level of effort for one Full Time worker is 1920 hours per year. In accordance with (IAW) the WD, the employee receives 4 weeks of vacation hours after 3 years of service with a contractor or successor which affects the total number of productive hours. Can the offeror propose a different number of total hours for 1 FTE based upon the leave hours to be received by the employee?

Answer 20: The offeror should propose the number of hours deemed acceptable to fulfill the requirement based on the Lot PWS. Please note, holidays and PTO are not billable to the government.

21. Price Regulations. FLSA Rule change, December 2016. Will the Government make all bidders aware of the new FLSA minimum wage requirement for “exempt” positions that that will take effect December 2016?

Answer 21: The offeror is responsible for FLSA requirements. The current Department of Labor Wage Determination is incorporated in the solicitation. None of the required services under this solicitation are exempt.