Solicitation_N63287-15-R-8006.pdf

MILITARY SEALIFT COMMAND N10 WASH

914 CHARLES MORRIS COURT SE

WASHINGTON NAVY YARD DC 20398-5540

UNDER DPAS (15 CFR 700)

11. DELIVERY FOR FOB

RFQ

SEE SCHEDULE

14. METHOD OF SOLICITATION

IFB RFP

CODE

SEE ADDENDUM

BLOCK IS MARKED

DESTINATION UNLESS

12. DISCOUNT TERMS

(No Collect Calls)

13b. RATING

13a. THIS CONTRACT IS A RATED ORDER

X

CODE

N62387-15-R-8006 29-Jan-2015

b. TELEPHONE NUMBER

202-433-0780

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 03 Mar 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV 3/2005)

Prescribed by GSA

FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER) 31c. DATE SIGNED

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

22. UNIT 23. UNIT PRICE 24. AMOUNT21. QUANTITY

CODE 10. THIS ACQUISITION IS

UNRESTRICTED

FAX: NAICS:

TEL:

CODE 18a. PAYMENT WILL BE MADE BYOFFEROR

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TEL.

N62387

SIZE STD:

9. ISSUED BY

FACILITY

CODE

17a.CONTRACTOR/

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KAROLINE DUFFY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES

SEE SCHEDULE

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

SB

HUBZONE SB

SET ASIDE: % FOR

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

TEL: EMAIL:

1 COPIES

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

.OFFER DATED YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

X

8(A)

SVC-DISABLED VET-OWNED SB

EMERGING SB

X

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

SEE SCHEDULE

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/ SERVICES 21. QUANTITY 22. UNIT 24. AMOUNT

PAGE 2 OF

23. UNIT PRICE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV 3/2005) BACK

Prescribed by GSA

FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

N62387-15-R-8006

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Services

FFP

FOB: Destination

NET AMT

Travel

FFP

Travel shall be reimbursed in accordance with the Contract.

Option 01

Option 02

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government

PERFORMANCE WORK STATEMENT

1. Background

The Ship Control Console (SCC) onboard the USNS ZEUS (T-ARC 7) is original from when the ship was built and is becoming increasingly difficult to maintain. The ship is expected to continue operating for another 20 years. In order to support the expected life of the ship, the SCC must be replaced. Military Sealift Command (MSC) requires professional engineering support for the design, fabrication, and installation of the replacement

SCC.

Additional background information can be found in Attachment 1 as well as Government Furnished Information

(GFI) 13.7, 13. 8, 13.13 – 13.18, 13.22, 13.23, 13.25 – 13.29, 13.37 – 13.40.

2. Scope of Work

2.1. The scope of work includes a base period and two Optional Items that may be exercised at the Government’s discretion. The Contractor shall design and furnish the SCC as a complete turnkey system, acting as a single source vendor (SSV) who shall be responsible for design, selection, procurement, assembly, programming, ABS certifications, shipboard installation, testing, commissioning and supportability of all components comprising the SCC. The Contractor shall ensure proper Project Management support is provided throughout the period of performance of the Contract.

2.1.1. Base Period: Design. The Base Period will include the initial ship check, design, documentation, ABS approvals and shipyard package development.

2.1.2. Optional Task One: Material Procurement/Construction. Optional Task One will include the fabrication of the new SCC, ABS certification of equipment, performance of a factory acceptance testing, and packaging of the new SCC to the satisfaction of MSC.

2.1.3. Optional Task Two: Installation. Optional Task Two will include the installation phase. Installation will be completed during a shipyard availability, and will entail the removal of the old unit, installation of the new SCC, full testing and ABS approval of the console including final commissioning during dock and sea trials.

3. Specific Tasks (Design - Base Period)

3.1. The Contractor shall host a Kick-Off Meeting following Contract award. The Contractor shall contact the

Contracting Officer’s Representative (COR) and arrange a kick-off meeting at a mutually agreeable time for the purpose of reviewing the contract requirements. The Contractor shall create an agenda prior to the meeting and provide minutes and action items resulting from this meeting (Paragraph 6.2.5).

3.2. The Contractor shall perform a design ship check and a validation ship check. A ship check plan shall be provided one (1) week prior to each ship check. The Contractor shall verify all shipboard conditions independently and fully document the actual conditions found.

Design Ship check. The initial design ship check will be during the FY 15 ROH, starting in early November 2014 for 170 days (for bidding purposes, the Contractor shall assume that location will be in Charleston, SC). The vessel will be available for a complete inspection to gather all necessary information required to complete the design and installation drawings for the SCC upgrade. The ship check shall include a comprehensive SCC cable survey to determine material condition. A detailed ship check report shall be submitted after completion of the inspection detailing any problems or potential issues that have arisen.

Validation Ship Check. A validation ship check shall be conducted after the completion of the design period at a date and location yet to be determined (for bidding purposes, the Contractor shall assume that location will be in Norfolk, VA). The function of this ship check is to confirm all assumptions, designs and installation plans for the SCC installation prior to the construction and installation periods. MSC representatives will be in attendance for the verification ship check. A detailed verification ship check report shall be submitted after completion of the inspection detailing any problems or issues that have been noted.

3.3. The Contractor shall design a replacement SCC. The SCC has already undergone a complete upgrade of the propulsion portion of the console with new telegraph/throttles for communication to the Machinery Control System (MCS). In addition, interfaces between the original console equipment/displays and pushbuttons were provided to allow the use of the existing SCC components with the new MCS. The replacement SCC shall have new hardware that will eliminate the obsolete equipment and allow the MCS to communicate directly with new Human Machine Interfaces (HMI). To the greatest extent possible, and where allowed by ABS and USCG Rules and Regulations, existing indication, alarms, push buttons, etc.

shall be incorporated into a minimum of three HMI screens. Attachment 2 provides an overview of the equipment involved in the SCC replacement. All existing functionality of the SCC must be retained in the replacement SCC.

3.3.1. The new SCC shall conform, where applicable, to the requirements of the Government Furnished

Information (GFI) listed in paragraphs 13.2 – 13.6, 13.9 – 13.11, 13.20, 13.24, 13.34, 13.35.

3.3.2. The Contractor shall retain the existing Main Telegraph/Throttles, Ships Master Clock, Whistle Control, 1MC Intercom, and 44MC Intercom. No additional equipment shall be retained without written consent from MSC.

3.3.3. In accordance with Paragraph 2.1, the Contractor shall ensure that the new SCC complies with all applicable ABS rules. In MSC’s experience, the design of the steering components of the console should conform with the ABS rules in effect at the time of construction of the steering components (1983), rather than the 2015 rules. The propulsion portion of the console has recently been upgraded, and the MCS portion of the system has been certified as ACCU by the American Bureau of Shipping (ABS). The Contractor shall work with ABS to ensure compliance with the appropriate ABS rules related to the ACCU certification, steering components, propulsion, or MCS-related componentThe Propulsion portion of the console has recently been upgraded, and the MCS portion of the system has been certified as ACCU by the American Bureau of Shipping (ABS). All rules related to ABS ACCU certification, propulsion or MCS related components shall conform to the standard in effect as of the award date of the contract.

3.3.4. The new SCC shall retain all of the capabilities currently within the console, including those required for

ABS ACCU Certification, as well as the general layout of the console (example: the Helm on the centerline of the vessel). Written approval is required from MSC to extend the height of the new console above that of the existing console.

3.3.5. All SCC Contractor hardware and software products, design drawings, and documentation shall be the sole property of MSC upon completion and acceptance of the design without restrictions. MSC shall be the owner of all software and logic developed for this project and shall own the source code, development tools, and licenses as required for maintaining the system and/or making changes as required for future upgrades to the system. The SCC shall not contain any proprietary Contractor-designed hardware or software products or design documentation. This requirement does not apply to third-party COTS hardware and software such as PLC internal hardware logic or MS Windows software.

3.3.6. The new SCC design and all provided components shall be based on a life expectancy of continuous operation, supportability, and periodic technology refresh over a fifteen (15) year period.

3.3.7. The Contractor shall obtain ABS certification for the equipment environmental testing requirements in ABS SVR 4-9-7 Table 9.

3.3.8. The new SCC design shall maintain the capability of locally operating all equipment despite a complete loss of the entire SCC system.

3.3.9. The Contractor shall incorporate the following additional equipment into the new SCC:

Glenmount Global Solutions (GGS) IO-SCC 3cm Radar 3cm Radar Battery Bridge Flooding Alarm panel Incinerator Alarm Panel Reserve space in the SCC for a future ECDIS installation

3.3.10. The layout of the new SCC shall provide sufficient space for access to perform all types of maintenance on the equipment installed on or in the console. Maintenance may need to be performed while standing, sitting or in the prone position and will be demonstrated as part of the full scale mock-up.

3.3.11. The new SCC shall contain 110 VAC utility outlets located at minimum on each end of the console, accessible from either the front or the back of the console. These outlets are for the use of maintenance personnel and shall be supplied separately from the SCC system.

3.3.12. The new SCC shall have internal lighting available within the console for the use of maintenance personnel. This lighting circuit shall be switched externally on the console.

3.3.13. As part of the SCC replacement, additional field devices will need to be monitored by the MCS.

The Contractor shall install an additional Remote Input/Output (RIO) with all the necessary equipment, hardware, and software to support the RIO and shall be capable of accepting all input and output signals not related to the Propulsion Control System (PCS). This new RIO shall be incorporated into the Alarm and Monitoring Control System (AMCS).

3.3.14. The new SCC design shall account for 10% spare analog and 10% spare discrete Input/Outputs

(I/O) for future expansion.

3.3.15. The Contractor shall install a new Docking GPS in the SCC that indicates the speed over ground in the fore and aft, and port and starboard (STBD) directions. The new unit shall provide outputs for remote stations on the port and STBD bridge wing fiddleboards.

3.3.16. The Contractor shall modify the Bridge Wings to include new fiddleboards on the Port and STBD

Bridge wings. Each board to include:

Digital Rudder Angle Indicator Digital STBD Shaft speed and Direction Digital Port Shaft Speed and Direction Docking indication for speed over ground (fore and aft, port and STBD)

3.3.17. Officer of the Deck Display (OOD) modifications shall include:

Digital Rudder Angle Indicator Digital STBD Shaft speed and Direction Digital Port Shaft Speed and Direction

3.4. The Contractor shall maintain a list of new equipment required to complete the replacement and present this information in the SCC Equipment List. The list shall contain:

3.4.1. All equipment and material required to be purchased and vendor cut sheets.

3.4.2. Make, model, dimensions, and other salient features.

3.4.3. Identify any long lead time material (LLTM). LLTM is considered any equipment or material which will require longer than six (6) weeks to procure. Specific lead times longer than 6 weeks shall be provided for each item on the LLTM list.

3.5. The Contractor (also referred to as the SCC Contractor) shall develop a SCC Design Package consisting of two (2) separate work packages: the SCC Contractor Work Package and the Shipyard Work Package.

3.5.1. The SCC Contractor Work Package shall describe the removals, modifications and installation to be made by the SCC Contractor. This Work Package shall also provide the documentation required to support the operation and maintenance of the SCC. Documentation shall include at a minimum:

Drawings, design calculations, arrangements Mechanical layout/arrangement drawings showing all dimensions, all equipment labeled, and clearances on all sides and above to other existing components in the space.

Schematics and wiring diagrams List of Instrument and Controls (LIC) Signals (see below0 HMI Screen Design Plan Software Development Plan Technical Manual Development Plan

3.5.2. The List of Instrument and Control (LIC) Signals shall be used to define all wiring connections associated with the SCC upgrade. The document shall be submitted in MS Excel format and shall track all wiring connections from the field device (pressure switch, transducer, thermocouple, motor controller, etc.) through to the RIO and/or the console input/output device (switch, lamp, gauge, etc.).

The LIC shall also include all communication and power wiring between and internal to the MCS, SCC and the RIOs.

3.5.3. The Shipyard Work Package shall describe the removals, modifications and installations to be made by the shipyard (as limited by Paragraph 3.5.4) and shall contain sufficient detail to allow a third party to determine the non-SCC Contractor manpower and material costs required. Documentation shall include at a minimum:

Work items Drawings Material lists Shipyard Cost Estimates

3.5.4. The Contractor will be responsible for the installation of all equipment. However, shipyard services such as welding, rigging, foundation installation, bulkhead penetrations, gas free certification, fire watches, preservation, deck repair, painting, lagging restoration, etc. can be contracted through the shipyard by MSC. The Contractor will be responsible for identifying the specific shipyard services that will be required provided they fall within the limitations previously stated. Any omissions of required shipyard services discovered at the time of installation shall be the Contractor’s responsibility.

3.5.5. The Contractor shall develop a new Failure Modes and Effects Analysis (FMEA) and Design

Verification Test Procedure (DVTP).

3.5.6. The Contractor shall develop equipment purchase specifications to procure the major system components required under this Contract. Major system components shall include all equipment listed in Attachment 2. The items detailed in this section shall also be any equipment or material identified by the Contractor to have a lead time in excess of 30 days. Specifications shall include the requirements of this section along with any required ABS, USCG, IEEE or Factory Acceptance Testing (FAT).

Specifications shall include provisions for packing and marking all equipment suitable for transport.

Specifications shall include all technical information necessary to procure components in accordance with the ABS Rules, Contractor system design and Contract requirements.

3.6. Design Reviews.

3.6.1. The Contractor shall host three (3) in-person design review meetings as detailed below. The Contractor shall provide two (2) hard copies of all deliverables prior to each meeting. The Contractor shall also post all deliverables to the project website (Paragraph 6.1). The Contractor shall record action items and mark up a master copy of all deliverables reviewed during each design review meeting. The work packages shall be fully approved by the Contractor’s Quality Assurance Engineer prior to submittal to MSC. The Contractor shall incorporate all agreed upon changes as discussed in the design review meeting into the subsequent deliverables. Team Leads are required to attend the design review meeting.

3.6.2. The Contractor shall create a set of meeting minutes due two (2) business days after each design review meeting. The minutes shall meet the requirements of Paragraph 6.2.5.

3.6.3. The Contractor shall be responsible for pickup and delivery of documentation and technical references at MSC-DC, (Washington Navy Yard, DC) at the Contractor’s expense.

3.6.4. Design Review Meeting #1. The Contractor shall provide a preliminary design within 30 days of the completion of the design ship check. This preliminary design shall provide drawings and possible variations on the proposed design for MSC review. A Preliminary Design Review Meeting shall be held one (1) week after the delivery of the preliminary design.

3.6.5. Design Review Meeting #2. The Contractor shall provide all deliverables required under the base period

(Paragraph 10.3) two (2) weeks prior to the Design Review Meeting #2.

3.6.6. Design Review Meeting #3. The intent of Design Review Meeting #3 is to review and approve the final version of the documentation required for the SCC replacement. All drawings, equipment lists, layouts and HMI displays necessary for the building of the equipment are required in 100% completed form for approval of construction. All documentation shall be submitted two (2) weeks prior to the Design Review Meeting #3.

3.7. The Contractor shall submit the final MSC approved deliverables to ABS and USCG for approval. MSC approval of each deliverable is required prior to submission to ABS. The Contractor shall be responsible for resolving all regulatory body comments. GFI 13.1 and 13.2 are provided as guidance.

4. Specific Tasks (Material Procurement/Construction - Optional Task One)

4.1. SCC Procurement and Fabrication. The Contractor shall procure all materials and fabricate the SCC replacement as designed during the Base Period.

4.2. Software Development. The Contractor shall develop all software necessary for the SCC replacement including the HMI Screens, MCS interfaces, or other necessary software.

4.3. Technical Manuals. The Contractor shall develop a complete technical manual for the SCC as planned during the base period.

4.4. Existing Vessel Documentation.

4.4.1. The Contractor shall create redline markups of any and all existing vessel documentation modified as a result of the SCC replacement. Vessel documentation will be provided as needed after award.

4.4.2. The Contractor shall update GFI 13.3, “GGS MCS Drawings” based on the modifications resulting from the SCC replacement.

4.4.3. The Contractor shall update GFI 13.36, “Periodic Safety Test Procedure” based on the modifications resulting from the SCC replacement.

4.5. Testing.

4.5.1. The Contractor shall develop a Factory Acceptance Test (FAT) procedure, to be approved by the COR.

Upon approval, the Contractor shall perform the FAT and provide a report summarizing the results. It is understood that parts of the SCC will not be functional because several of the components of the new SCC will be in use in the existing SCC. All components that can be fully tested shall be, and items from the existing SCC that are to be used in the new SCC shall have internal wiring checked from the terminal strips to the wiring connections for the device.

4.5.2. The Contractor shall develop a Dock and Sea Trials Test procedure to fully demonstrate the functionality of the SCC replacement system.

4.6. Packaging, Preservation, and Shipping. The Contractor shall determine the best packaging and preservation methods for all new components in accordance with standard commercial practices. The Contractor shall package the SCC and store the SCC until notified by MSC of the shipping address of the shipyard. The Contractor shall then ship the SCC to the shipyard.

4.7. Spare Parts.

4.7.1. The Contractor shall provide a list of recommended spare parts and maintenance equipment. The spare parts list shall include both recommended shipboard spares and shore based spares for thirty (30) day, one (1) year, and five (5) year time periods. The list shall give a full description of each part with component manufacturer's part number, ordering data, including source for the part, and National Stock Number (NSN) if available. Parts shall be priced individually.

4.7.2. The Contractor shall provide the actual spare parts from both the thirty (30) day and one (1) year spares lists to the vessel with the delivery of the SCC.

5. Specific Tasks (Installation - Optional Task Two)

5.1. Shipyard Management.

5.1.1. The Contractor shall provide a single on-site point of contact for the installation period of the new SCC.

The on-site manager shall manage all aspects of the installation. This includes ensuring that the quality management system is being fully utilized and completing all documentation requirements daily. The on-site manager shall attend any daily production meetings that are held with the shipyard and MSC.

The on-site manager shall confirm in writing on a weekly basis that the production schedule is current, and there is no conflict or potential conflict with any shipyard activity.

5.1.2. The Contractor will conduct weekly production reviews with MSC to confirm the overall production progress, and provide an updated production schedule. The updated production schedule shall provide personnel resources by line item, percent completion by line item, and any change in start or completion date of an item.

5.2. The Contractor shall be fully responsible for the SCC removal, installation, testing, and commissioning as defined in Paragraphs 3.5.1 and 3.5.2 and in accordance with GFI 13.12. The Contractor shall modify the MCS including removal of any related cabling, terminal connection boxes, and other SCC related components that are no longer in use.

5.2.1. The Contractor shall coordinate its efforts with the shipyard for the entire duration of the availability to ensure that all work is accomplished without delay and disruption. The Contractor shall base its estimates on a forty five (45) day ship availability time window.

5.2.2. MSC will contract shipyard support as defined in Paragraph 3.5.2 and the Contractor shall observe all work performed by the shipyard related to the SCC and report any discrepancies to the on-site MSC Representative (MSCREP).

5.2.3. Prior to the start of removal and in the company of the MSCREP and shipyard representatives, existing equipment that interfaces to the SCC shall be inspected and tested in order to document the operating condition and suitability for re-use.

All existing SCC interfaced MCS cabling to be retained shall be tested for insulation resistance levels and continuity back to the sensor/device in accordance with GTR 3 Section 10.2, GFI 13.20.

The Contractor shall prepare and submit Condition Found Reports for each affected space, noting any discrepancies in equipment or system operation or function.

5.3. Documentation.

5.3.1. Upon the completion of all post installation testing, two (2) copies of all drawings shall be red-lined to reflect as built conditions. One (1) copy of the marked-up red-line drawings shall be left with the Chief Engineer prior to departing from sea trials.

5.3.2. The Contractor shall revise all drawings and tech manuals and deliver one (1) final set of documentation in the as-built condition.

6. Administrative Scope of Work (Common to Base Period and if exercised, Optional Task One and Optional Task Two)

6.1. Project Website. The Contractor shall establish and maintain a secure project specific website for exchanging Government Furnished Information (GFI) and deliverables with MSC. The website shall be encrypted and password protected. All users of the website shall be U.S. citizens and the Contractor shall be responsible for validating the U.S. citizenship of all users. The Contractor shall assume MSC will require a total of 15 user accounts including MSC and designated MSC support Contractor personnel. The Contractor shall limit internal employee website access to only those Contractor personnel directly supporting this Contract. If requested, the Contractor shall provide a listing of all personnel with access to the website. The website shall be operational by the time of the Kick-Off Meeting so that a demonstration of the website can be provided at the Kick-Off Meeting. At the completion of the project, two (2) copies of the project website content shall be delivered to the COR on a series of DVDs.

6.2. Administrative Support. The Contractor shall provide the following program activity support:

6.2.1. Develop and maintain program master schedules.

6.2.2. Provide monthly status reports on all tasks.

6.2.3. Conduct program review meetings monthly. Monthly program review meetings shall be held via telephone conference.

6.2.4. Submit meeting agendas for each meeting attended. Meeting agendas shall include the following for each forthcoming meeting: purpose and objective; recommended location, date, and duration; a daily chronological list of each major topic for discussion and a time schedule; brief description of progress on action items and problems identified at previous meetings; a complete list of all documentation to be available for review; and other pertinent information such as identification of any contract problems, open items, status of items relative to critical items and logistics requirements.

6.2.5. Submit meeting minutes for each meeting attended. Meeting minutes shall include the following information in the sequence identified in the respective conference and meeting agenda:

Type/title of conference/meeting Conference/meeting dates Purpose Location Summary of the discussions Decisions Agreements and directions List of attendees

6.2.6. The Contractor shall maintain an action item tracking log. The action item tracking log shall be developed in Microsoft Excel and shall contain the following information: date initiated, title, summary, status, action party, required due date, actual date of completion.

6.3. Quarterly Reviews. Quarterly Reviews will be conducted between the Contractor and MSC personnel. It is anticipated that in-person meetings shall be held at the Contractor’s facility.

6.4. Schedule. The Contractor shall maintain a Plan of Actions and Milestones (POA&M) in Microsoft Project.

The POA&M shall be submitted prior to and updated after the Kick-Off Meeting, consisting of a timeline of actions, events, and delivery dates of the deliverables. The POA&M shall cover all work required under the Contract, including the option periods. The initial agreed upon schedule resulting from the Kick-Off Meeting shall be saved as a baseline. The POA&M is a living document and shall be updated and submitted to the Government on the first working day of each month. The POA&M shall highlight critical path(s) as well as “not later than” dates required for each optional task award in order to meet the required installation schedule. All updates to the POA&M after the baseline has been agreed upon shall show any slip or gain as compared to the baseline schedule. Milestone dates shall not be changed without the written consent of MSC.

6.5. Quality Assurance (QA) Program. The Contractor shall maintain its QA program throughout the Contract.

The Government will not act as the Contractor’s QA manager. It is expected that all documentation submittals will be internally checked for quality in accordance with Contract requirements prior to submittal. All deliverables are subject to the performance standards and incentives included in the Performance Assessment Plan (PAP) (Attachment 2). All costs associated with re-submittals will be the Contractor’s responsibility.

6.6. ABS Services. MSC will assume the costs associated with the ABS review of shipboard modification work packages required under the base period. In addition, MSC will provide, coordinate and assume the costs associated with an ABS surveyor in the shipyard during installation. The Contractor will be responsible for all ABS costs related to detailed construction drawing design review, hardware or material inspections, onsite factory visits, factory testing, manufacturing checkpoints, construction surveys, etc. related to ABS unit certification and/or type approval of equipment. The Contractor shall be responsible for submitting all required ABS approval data directly to ABS. The Contractor shall not be liable for delay caused solely by

ABS.

6.7. Regulatory Body Correspondence.

6.7.1. The Contractor shall provide Regulatory Body Correspondence with enclosures including but not limited to the plans and submittals required by 46 CFR Chapter 62 Subpart 62.20 and ABS Rules for Building and Classing Steel Vessels.

6.7.2. The Contractor shall provide copies of all incoming and outgoing communications on technical matters, including attachments/enclosures, between the Contractor and Regulatory Bodies.

6.7.3. Communications shall be assigned serial numbers and shall be indexed by the serial numbers and applicable dates. A cross-reference shall be made from Contractor assigned serial numbers to actual incoming communication’s serial numbers, where applicable.

7. Place of Performance

The place of performance for the Base Period and Optional Task One, if exercised, shall be at the Contractor’s facility. The place of performance for Optional Task Two, if exercised, will be identified at a later time.

8. Period of Performance

The period of performance will encompass the design and documentation required to replace the SCC with options to procure, fabricate, and install all equipment and materials. All options, if deemed necessary, will be exercised prior to 31 December 2017, and all work will be completed by 31 December 2018. The Government is entitled to require concurrent performance of Optional Task One and Optional Task Two with the Base Period.

9. Contract Type

Firm-fixed-price with reimbursable travel.

10. Deliverables

10.1. All hard copy deliverables shall be submitted to the COR and all electronic submission shall be submitted by posting to the project website followed by a notification e-mail to the COR.

10.2. Deliverable Formats. The Contractor shall submit all deliverables as follows:

a) Two (2) full size hard copies.

b) One (1) electronic copy in the native format. AutoCAD submission shall be in AutoCAD 2004 format.

c) One (1) electronic copy in Adobe PDF.

10.2.1. Drawings shall be developed in accordance with GFI 13.19, 13.20, 13.30, 13.31, and 13.33.

10.2.2. Work Items shall be developed in accordance with GFI 13.21.

10.2.3. Technical Manuals shall be formatted in PDF such that key word searches can be performed.

Tech manuals shall be developed in accordance with GFI 13.32.

10.2.4. Status Reports shall be developed in accordance with GFI 13.41.

10.3. Deliverables: Base Period, Design

A001 Project Website

A002 Monthly Status Reports A003 Monthly Program Review Meeting Agendas A004 Monthly Program Review Meeting Minutes A005 Quarterly Review Meeting Agendas A006 Quarterly Review Meeting Minutes A007 Plan of Actions and Milestones (POA&M) in MS Project A008 Action Item Tracking Log A009 Reserved A010 Kick Off Meeting Agenda A011 Kick Off Meeting Minutes A012 Design Ship check Plan A013 Design Ship check Report A014 Validation Ship check Plan A015 Validation Ship check Report A016 Preliminary Design Package A017 Preliminary Design Review Meeting Agenda A018 Preliminary Design Review Meeting Minutes A019 List of New Equipment A020 SCC Contractor Work Package

A020.1 Drawings A020.2 Design Calculations A020.3 List of Instrument and Control Signals A020.4 HMI Screen Design Plan A020.5 Software Development Plan A020.6 Technical Manual Development Plan

A021 Shipyard Work Package A021.1 Work Item A021.2 Drawings A021.3 Material lists A021.4 Shipyard Cost Estimates

A022 Failure Modes and Effect Analysis A023 Design Verification Test Procedure A024 Design Review Meeting #1 Agenda A025 Design Review Meeting #1 Minutes A026 Design Review Meeting #2 Agenda A027 Design Review Meeting #2 Minutes A028 ABS Design Submission A029 USCG Design Submission A030 Regulatory Body Correspondence A031 Purchase Specifications

10.4. Deliverables: Optional Task One, Material Procurement/Construction

B001 Project Website, continually updated and maintained with all project documentation B002 Monthly Status Reports B003 Monthly Program Review Meeting Agendas B004 Monthly Program Review Meeting Minutes B005 Quarterly Review Meeting Agendas B006 Quarterly Review Meeting Minutes B007 Plan of Actions and Milestones (POA&M) in MS Project B008 Action Item Tracking Log B009 Reserved B010 Factory Acceptance Test Procedure B011 Factory Acceptance Test Report

B012 Dock and Sea Trials Test Procedure B013 Technical Manual B014 Existing Vessel Documentation Redlines B015 Updated Drawing 8390660 B016 Updated Periodic Safety Test Procedure B017 Spare Parts B018 Regulatory Body Correspondence B019 Tested and approved SCC replacement system, crated and ready for shipment

10.5. Deliverables: Optional Task Two, Installation

C001 Shipment of SCC replacement system C002 Project Website, continually updated and maintained with all project documentation C003 Plan of Actions and Milestones (POA&M) in MS Project C004 Action Item Tracking Log C005 Reserved C006 Daily Status Reports C007 Weekly Production Report C008 Condition Found Reports C009 Red-lined Documentation C010 As-built Documentation C011 Fully Installed and Tested SCC Replacement System C012 Dock and Sea Trials Test Report C013 Regulatory Body Correspondence C014 Two (2) copies of the project website on a series of DVDs

11. Delivery Schedule

All deadlines listed in the delivery schedule are the latest acceptable date for delivery. Deliverables may be submitted earlier than the date required.

BASE PERIOD AND ALL OPTIONAL TASKS

(ALL DATES ARE CALENDAR DATES UNLESS NOTED)

NO. ACTIVITY DEADLINE

1 A001, B001, C002 Project Website Initial issue by Kick Off Meeting then continuously updated

2 A002, B002 Monthly Status Reports Two (2) business days after the end of the reporting month

3 A003, B003 Monthly Program Review Agendas Three (3) business days prior to the Monthly Program Review Meeting

4 Monthly Program Review Meetings Five (5) business days after the end of the reporting month

5 A004, B004 Monthly Program Review Minutes Two (2) business days after the Monthly Program Review Meeting

6 A005, B005 Quarterly Review Agendas Five (5) business days prior to the Quarterly Review Meeting

7 Quarterly Review Meetings Seven (7) business days after the end of the reporting quarter

8 A006, B006 Quarterly Review Minutes Three (3) business days after the Quarterly Review Meeting

9 A007, B007, C003 Plan of Actions and Milestones Initial issue by Kick Off Meeting then

(POA&M) updated monthly

10 A008, B008, C004 Action Item Tracking Log Initial issue by Kick Off Meeting Minutes then updated twice per month

11 A030, B018, C013 Regulatory Body Correspondence Two (2) days after the correspondence

BASE PERIOD, DESIGN

(ALL DATES ARE CALENDAR DATES UNLESS NOTED)

NO. ACTIVITY DEADLINE

12 A010 Kick Off Meeting Agenda Three (3) business days prior to the Kick Off Meeting

13 Kick Off Meeting Mutually agreed date following contract award

14 A011 Kick Off Meeting Minutes Two (2) business days after the Kick Off Meeting

15 A012 Design Ship check Plan Seven (7) days prior to the Design Ship check

16 Design Ship check Forty Five (45) days after contract award

17 A013 Design Ship check Report Three (3) business days after completion of the Design Ship check

18 A016 Preliminary Design Package Thirty (30) days after completion of the Design Ship check

19 A017 Preliminary Design Review Meeting Agenda Three (3) days prior to the Preliminary Design Review Meeting

20 Preliminary Design Review Meeting Seven (7) days after delivery of the Preliminary Design Package

21 A018 Preliminary Design Review Meeting Minutes Three (3) business days after the Preliminary Design Review Meeting

22 A019 List of New Equipment and A031 Purchase Specifications, Initial Issue (Rev P1)

Thirty (30) days after the Preliminary Design Review Meeting

23 A020 SCC Contractor Work Package, Initial Issue (Rev P1)

Thirty (30) days after the Preliminary Design Review Meeting

24 A021 Shipyard Work Package, Initial Issue (Rev P1) Thirty (30) days after the Preliminary Design Review Meeting

25 A022 Failure Mode and Effects Analysis, Initial Issue (Rev P1)

Forty (40) days after the Preliminary Design Review Meeting

26 A023 Design Verification Test Report, Initial Issue (Rev P1)

Forty (40) days after the Preliminary Design Review Meeting

27 A024 Design Review Meeting #1 Agenda Three (3) business days prior to Design Review Meeting #1

28 Design Review Meeting #1 Fourteen (14) days after the submission of the Rev P1 deliverables (SCC Contractor and Shipyard Work Packages)

29 A025 Design Review Meeting #1 Minutes Two (2) business days after Design Review Meeting #1

30 A019 List of New Equipment and A031 Purchase Specifications, Revised Issue (Rev P2)

Fourteen (14) days after Design Review Meeting #1

31 A020 SCC Contractor Work Package, Revised Issue (Rev P2)

Fourteen (14) days after Design Review Meeting #1

32 A021 Shipyard Work Package, Revised Issue (Rev P2)

Fourteen (14) days after Design Review Meeting #1

33 A022 Failure Mode and Effects Analysis, Revised Issue (Rev P2)

Twenty Four (24) days after Design Review Meeting #1

34 A023 Design Verification Test Report, Revised Issue (Rev P2)

Twenty Four (24) days after Design Review Meeting #1

35 A026 Design Review Meeting #2 Agenda Three (3) business days prior to Design Review Meeting #2

36 Design Review Meeting #2 Two (2) weeks after the submission of the Rev P2 deliverables (SCC Contractor and Shipyard Work Packages)

37 A027 Design Review Meeting #2 Minutes Two (2) business days after Design Review Meeting #2

38 A014 Validation Ship check Plan Seven (7) days prior to the Validation Ship check

39 Validation Ship check Fourteen (14) days after Design Review Meeting #2

40 A015 Validation Ship check Report Three (3) business days after completion of the Validation Ship check

41 A019 List of New Equipment and A031 Purchase Specifications, Final Issue (Rev ‐)

Fourteen (14) days after the Validation Ship check

42 A020 SCC Contractor Work Package, Final Issue (Rev ‐)

Fourteen (14) days after the Validation Ship check

43 A021 Shipyard Work Package, Final Issue (Rev ‐) Fourteen (14) days after the Validation Ship check

44 A022 Failure Mode and Effects Analysis, Final Issue (Rev ‐)

Fourteen (14) days after the Validation Ship check

45 A023 Design Verification Test Report, Final Issue (Rev ‐)

Fourteen (14) days after the Validation Ship check

46 A028 ABS & A029 USCG Submission Fourteen (14) days after the Validation Ship check

OPTIONAL TASK ONE, MATERIAL PROCUREMENT/CONSTRUCTION

OPTIONAL TASK ONE, MATERIAL PROCUREMENT/CONSTRUCTION

NO. ACTIVITY DEADLINE

47 B013 Technical Manual, Initial Issue (Rev P1) Sixty (60) days after Optional Task One Exercise

48 B014 Existing Vessel Documentation Updates, Initial Issue

Sixty (60) days after Optional Task One Exercise

49 B015 Updated Drawing 8390660, Initial Issue Sixty (60) days after Optional Task One Exercise

50 B016 Updated Periodic Safety Test Procedure, Initial Issue

Ninety (90) days after Optional Task One Exercise

51 B010 Factory Acceptance Test Procedure, Initial Issue

Ninety (90) days after Optional Task One Exercise

52 B012 Dock & Sea Trials Test Procedure, Initial Issue (Rev P1)

Ninety (90) days after Optional Task One Exercise

53 B005 Factory Acceptance Test Agenda Seven (7) days prior to the Factory Acceptance Test

54 Factory Acceptance Test One hundred twenty (120) days after Optional Task One Exercise

55 B011, B006 Factory Acceptance Test Report Seven (7) days after the Factory Acceptance Test

56 B013 Technical Manual, Final Issue (Rev ‐) Thirty (30) days after the Factory Acceptance Test

57 B014 Existing Vessel Documentation Updates, Final Issue

Thirty (30) days after the Factory Acceptance Test

58 B015 Updated Drawing 8390660, Final Issue Thirty (30) days after the Factory Acceptance Test

59 B016 Updated Periodic Safety Test Procedure, Final Issue

Thirty (30) days after the Factory Acceptance Test

60 B012 Dock & Sea Trials Test Procedure, Final Issue (Rev ‐)

Thirty (30) days after the Factory Acceptance Test

61 B017 Spare Parts Thirty (30) days after the Factory Acceptance Test

62 B019 Tested and approved SCC replacement system, crated and ready for shipment

Thirty (30) days after the Factory Acceptance Test

OPTIONAL TASK TWO, INSTALLATION

NO. ACTIVITY DEADLINE

63 C001 Shipment of SCC Replacement System Seven (7) days prior to start of Installation

64 Installation and Shipyard Management Estimated Start Date is February 1, 65 C006 Daily Status Reports Delivered by 8:00 AM the following day

66 C007 Weekly Production Report Delivered by 8:00 AM each Monday

OPTIONAL TASK TWO, INSTALLATION

67 C008 Condition Found Reports As required

68 C011 Fully Installed and Tested SCC Replacement System

Forty five (45) days after February 1, 69 C012 Dock & Sea Trials Test Report Seven (7) days after successful testing of SCC Replacement System

70 C009 Red‐lined documentation Upon successful testing of SCC Replacement System

71 C010 As‐built documentation Thirty (30) days after successful testing of SCC Replacement System

72 C014 Project Website on DVDs Upon approval of all other deliverables

12. Applicable Specifications

12.1. The replacement SCC shall meet all applicable ABS, USCG, SOLAS rules and regulations, and IEEE and MSC requirements.

12.2. In the event of a conflict between specification requirements, the following precedence shall be invoked.

Any specification conflicts shall be brought to the attention of MSC.

12.2.1. United States Coast Guard (USCG) Regulations

12.2.2. American Bureau of Shipping (ABS) Steel Vessel Rules (SVR)

12.2.3. International Convention for the Safety of Life at Sea (SOLAS)

12.2.4. This Technical and Performance Specification (i.e. The Contract)

12.2.5. MSC General Technical Requirements (GTRs)

12.2.6. Institute of Electrical and Electronics Engineers (IEEE), Recommended Practice for Electrical

Installations on Shipboard (IEEE 45)

13. Government Furnished Information (GFI)

13.1. ABS File, “ABS Engineering Manager Help”

13.2. ABS File, “ABS Plan Approval Project Request”

13.3. ABS, Guidance Notes on Ergonomic Design of Navigation Bridges, “Pub119_BridgeErgo”

13.4. ABS, Rules for Building and Classing Steel Vessels, Part 4, Vessel Systems and Machinery

13.5. ABS/USCG, ABS Rules for Steel Vessels Certificated for International Voyages

13.6. ASTM F1166, Standard Practice for Human Engineering Design for Marine Systems, Equipment and

Facilities

13.7. File, “Master Clock and General Alarm Connections”

13.8. File, “MCS Inputs from SCC”

13.9. IEC 61131-3, Programmable Logic Controllers, Part 3: Programming Languages

13.10. IEEE 830, Recommended Practices for Software Requirements Specifications

13.11. IEEE/IEA 12207, Software Life Cycle Processes

13.12. IEEE-STD-45, Recommended Practice for Electric Installations on Shipboard

13.13. MSC Drawing No. 5503229, 1JV and 4JV Ships Powered ISO and ELM Wiring Diagram

13.14. MSC Drawing No. 5503234, Dial Telephone Elementary Wiring Diagram

13.15. MSC Drawing No. 5503235, 1MC Public Address System ISO and ELM Wiring Diagram

13.16. MSC Drawing No. 5503236, 44MC Operational Intercom System ISO Wiring Diagram

13.17. MSC Drawing No. 5503252, Bridge Flooding Alarm Elementary Wiring Diagram

13.18. MSC Drawing No. 5503291, Ship’s Echo Sounder Cable Diagram

13.19. MSC Drawing No. 7080803, Preparation of Computer Aided Designed (CAD) Drawings for USNS Ships

13.20. MSC Drawing No. 7081122, General Technical Requirements (GTRs)

13.21. MSC Drawing No. 7081124, Work Item Preparation Guide

13.22. MSC Drawing No. 8390459, Fathometer

13.23. MSC Drawing No. 8390660, GGS MCS Drawings

13.24. MSC QMS Procedure No. N0720-113.00-P, Deck Department and Pilot House Standards for New

Construction Large Ships

13.25. MSC Tech Manual No. 0965-LP-109-0010, Maneuvering Intercom Installation

13.26. MSC Tech Manual No. LT5757-COT-010, Maneuvering Intercom

13.27. MSC Tech Manual No. OME-35190-P_P_0, Furuno Marine Radar Operator’s Manual

13.28. MSC Tech Manual No. T952-AF-MMO-060, Ship Control Console

13.29. MSC Tech Manual No. T9561-AE-MMC-010, Steering Stand

13.30. NAVSEA Tech Manual No. S9040-AA-IDX-010/SWBS 5D, Expanded Ship Work Breakdown Structure

(ESWBS)

13.31. NAVSEA Tech Manual No. S99AA0-AB-GOS-010, General Specification for Overhaul of Surface

Ships (GSO), Section 305, Electrical and Electronic Designating and Marking

13.32. NAVSEA, MIL-DTL-24784/4C, Associated Detail Specification Manual, Commercial off the Shelf

(COTS) Equipment Manual Requirements

13.33. NAVSEA, MIL-STD-12 Abbreviations for Use on Drawings, And In Specifications, Standards and

Technical Documents

13.34. USCG, 46 CFR, Part 62, Vital System Automation

13.35. USCG, 46 CFR, Subchapter J, Electrical Engineering

13.36. USNS ZEUS Periodic Safety Test Procedure

13.37. USNS ZEUS Ship Drawing Index (SDI)

13.38. USNS ZEUS Technical Manual Index (TMI)

13.39. Vendor Drawing 3-6705, Whistle Controller Wiring Diagram

13.40. Vendor Tech Manual, Kahlenberg M-611 Signal Controller

13.41. DI-MGMT-80368A, Data Item Description, Status Report

14. Key Personnel. Key personnel shall be responsible for the development of all deliverables, procurement, and installation.

14.1. Project Manager :

14.1.1. The Project Manager will be Contractor’s point of contact who will communicate with the COR.

14.1.2. Minimum requirements: The Project Manager shall have ten (10) years multi-disciplinary marine experience managing projects similar in scope to the current requirement. The Project Manager shall have at a minimum a BS degree and shall have experience communicating technical details clearly through briefs, presentations, lectures, etc.

14.2. Lead Electrical Engineer:

14.2.1. The Lead Electrical Engineer is responsible for the development of the technical content and design requirements. The Lead Electrical Engineer shall be a member of both the design team and the installation team.

14.2.2. Minimum requirement: The Lead Electrical Engineer shall possess as a minimum a BS degree and ten (10) years relevant marine electrical engineering experience. The Lead Electrical Engineer must demonstrate experience with communication and navigation equipment replacement design work.

14.3. Quality Assurance (QA) Engineer:

14.3.1. A separate QA Engineer must be included and be responsible for review of the preliminary and final deliverables prior to submission to MSC. The QA Engineer cannot be dual-hatted.

14.3.2. Minimum requirements: The QA Engineer must have ten (10) years of experience in a related engineering field and have experience reviewing drawings and monitoring quality. The QA Engineer will be responsible for reviewing and monitoring quality before all deliverables are submitted to

MSC.

14.4. Installation Team Lead- Must have the demonstrated ability to accomplish the installation. The installation team lead must have the manpower and technical ability to perform all the requirements necessary to replace the SCC.

15. Substitution of Personnel

15.1. General Provision - The Contractor agrees to assign to this Contract…