RFQ_N62271-18-Q-1158.docx

REQUEST FOR QUOTE N62271-18-Q-1158

This COMBINED SYNOPSIS/SOLICITATION is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

Solicitation is issued as a request for quotation (RFQ).

The Oceanography Department at the Naval Postgraduate School has a Sole Source requirement, to be provided by Ocean Instruments NZ, for SoundTrap recorders designed for passive acoustic monitoring of marine soundscapes. The award will be evaluated on a Lowest Price Technically Acceptable (LPTA) basis. The NAICS associated with this purchase is 334519, business size standard of 500 employees.

Sole Source Requirement: The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under FAR Part 6.303-2. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

While discussions are not anticipated, the Government reserves the right to do so.

EVALUATION:

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

The technical quote shall be submitted no later than 1:00 PM PST on 07/09/2018 and shall be valid for 30 days.

Submit Quotes via E Mail to the below:

Kasie Samaniego Contract Specialist 831-521-9708 khsamani@nps.edu

Contractor’s proposal shall be valid for thirty (30) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101 AND 3.104, preferably submitted combined in one PDF file, not to exceed 20 pages and 2MB).

Volume I - Technical Submission

· Volume 1 shall include the offeror’s name, CAGE code, DUNS number and business size

· Technical proposal to include delivery time and product specifications in accordance with the minimum technical requirements specified in the Statement of Requirements

· Submitted in MS Word and / or Excel or PDF format. No more than 20 pages total.

· Each page labeled with Contractor’s name and pages numbered in the following format: page ___ of ___.

Volume II – Price Submission - vendors shall provide a proposed schedule of supplies with associated prices at a firm-fixed price in accordance with the CLIN table provided below. Detailed price quote shall break out the cost of all equipment and shipping (if not included).

Contractors are encouraged to include any Federal and/or Educational discounts

Include all warranty information, terms and conditions and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

Schedule of Supplies

Passive acoustic recorder, standard model To ship directly to Honolulu, HI 96818

Passive acoustic recorder, standard model

Passive acoustic recorder, high frequency model with click detection

For CLIN 0001 to Honolulu, HI 96818

For CLINs 0002 and 0003 to Monterey, CA 93943

Statement of Requirements Characterizing Soundscapes on the US West Coast Oceanography Department Naval Postgraduate School

1.0 Background/Introduction:

Product is an underwater sound recording system designed for passive acoustic monitoring of marine soundscapes. Attached to a subsurface mooring, the ST500 STD model will be used for long-term (6-month) continuous recordings of all relevant sounds generated in the frequency band of interest. The ST500 HF model will have an additional capability to detect the higher frequency vocalizations of harbor porpoises, a species of interest in the Monterey Bay National Marine Sanctuary.

2.0 Minimal Technical Requirements/Salient Characteristics:

These systems need to meet the following minimum requirements:

· Frequency Bandwidth: 20 Hz to 60 kHz (upto 150 kHz for HF model)

· Self-noise no higher than 34 dB re 1 μPa at freq > 2 kHz

· Max received level before clipping: 185 dB re 1 μPa

· Sample rates upto 288 kHz (576 kHz for HF model)

· Waterproof IR remote for manual start/stop recording

· Depth rated up to 500m

· Auxiliary sensor with 1 deg-C accuracy/0.1 deg-C precision

· Calibration certificate and self-calibration check

· Memory: 256 GB allowing up to 1-TB with low-less compression

· Up to 180 days of continuous recording

· Max dimensions for mooring application: 40cm x 12cm diameter, 5 kg weight in air

· Tooth-whale click detector on HF model

DELIVERY:

Quantity four (4) ST500 STD must be delivered by 17 August 2018 to:

Delivery Address NOAA Inouye Regional Center NOS/ONMS/PIR/PMNM/Martinez 1845 Wasp Blvd., Bldg. 176, Honolulu, HI 96818

Quantity ten (10) ST500 STD must be delivered by 15 September 2018 to:

Delivery Address Naval Postgraduate School Warehouse Bldg. 349 1988 Lake Del Monte Rd.

Monterey, CA 93943

Quantity three (3) ST500 STD and one (1) ST500 HF must be delivered by 15 February 2019 to:

Delivery Address Naval Postgraduate School Warehouse Bldg. 349 1988 Lake Del Monte Rd.

Monterey, CA 93943

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control.

PAPERLESS CONTRACTING:

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase order.

ADDENDUM TO 52.212-1 Instructions to Offerors Commercial Items

The following clauses, incorporated in 52.212-5 or otherwise listed, are also applicable:

The following DFARS provisions and clauses apply to this acquisition and are incorporated by reference. If the offeror has completed any of the following provisions listed in this paragraph electronically as part of its annual representations and certifications at https://www.acquisition.gov, the offeror they are to indicated in the submitted quote, there is no need to complete these provisions again for a this solicitation.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/comp/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfars/

(End of clause)

Authorized Changes Only by Contracting Officer - The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is: tbd

PAPERLESS CONTRACTING All contractual documents (I.E. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be “issued” by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as e mail. The Government’s acceptance of the contractor’s proposal constitutes bilateral agreement to “issue” contractual documents as detailed herein.

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