N62271-18-Q-1072_Institutional_Integrity.pdf

RFQ N62271-18-Q-1072

Institutional Integrity – Short Course Instruction

COMBINED SYNOPSIS/SOLICITATION – CORRECTED SB SIZE STANDARD

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Part 13, Simplified Acquisition Procedures, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation on FedBizOpps; quotes are being requested and a written solicitation will not be issued.

Solicitation N6227118Q1072 is issued as a request for quotation (RFQ). The Defense Analysis Department at the Naval Postgraduate School (NPS) has an immediate requirement for contractual services from an experienced instructor to update and deliver the several iterations of short courses relating to integrity instruction.

While discussions are not anticipated, the Government reserves the right to do so. Award will be Firm-Fixed Price (FFP) for the services detailed in the accompanying SOW. The following solicitation will be evaluated and awarded on a lowest price technically acceptable basis.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69, effective August 1, 2013 and DFARS Change Notice 20130909.

This requirement is a total small business set aside.

NAICS code 611310 Small business size standard $27.5

Proposal Submissions: Quotes are due 3/15/2018 , at 5:00 p.m. PST Quotes must be valid for 30 days. No facsimile quotes will be accepted. All quotes must be clearly marked with the RFQ Number. Contractors are responsible for verifying receipt of their proposals to this office before offer due date and time.

DEADLINE FOR RFQ QUESTIONS: All questions regarding this requirement shall be submitted electronically to Matthew White at mjwhite@nps.edu no later than 3/7/2018 to allow adequate time to prepare a response.

Email is the preferred method of submission. Quotes, together with the signed amendment(s), if applicable, must be submitted electronically to mjwhite@nps.edu.

A successful bidder will have current employees with requisite clearance level or contingency hires with a signed letter of commitment (included in submission) and the requisite clearance level.

NOTE: Personnel proposed are considered key personnel for purposes of clause SUP 5252.237-9400 - Substitution or Addition of Personnel (JAN 1992).The candidates proposed SHALL be the candidates performing the work. ALL substitutions shall be reviewed by the Technical Point of Contact (TPOC) and approved by the Contracting Officer; approval is required BEFORE substitution.

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase order.

mailto:mjwhite@nps.edu

ADDENDUM TO 52.212-1 Instructions to Offerors Commercial Items

52.202-1 Definitions (NOV 2013) 52.204-7 System for Award Management (OCT 2016) 52.212-1 Instructions to Offerors-Commercial Items (OCT 2016) 52.212-3 Offeror Representations and Certifications Commercial Items Alt I (DEC 2016) 52.212-4 Contract Terms and Conditions - Commercial Items (JUN 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive

Orders-Commercial Items

(MAY 2015)

52.252-1 Solicitation Provisions Incorporated by Reference), http://farsite.hill.af.mil/ and www.acq.osd.mil

(FEB 1998)

52.252-2 Clauses Incorporated by Reference http://farsite.hill.af.mil/ and www.acq.osd.mil (FEB 1998)

INSTRUCTIONS FOR SUBMISSION OF QUOTATIONS:

Contractor’s proposal shall be valid for thirty (30) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101

AND 3.104.

Volume I - Technical Submission

• Volume 1 shall include the offeror’s name and letters of commitment.

• Submission of applicable resumes (Key Personnel Qualifications) that address section 5.0 of the SOW.

• Past performance information.

• The vendor’s technical submission shall address the following factors in accordance with the Statement of Work included in this RFQ to be considered for award:

A. Contractors Corporate Experience to accomplish the requirement as stated in the SOW.

B. Contractors Management Structure in support of the requirement C. Signed Letter of Candidate Commitment D. Resume addressing Candidate Minimum Technical Criteria referenced in SOW

Key Personnel Qualifications - Resume

• name/title/category

• skills/qualifications

• references maybe asked for upon request

E. Past Performance

1. No more than three pages for each resume. MS Word and / or Excel format. PDF is not acceptable, except for the past performance form.

2. Resume shall have the name, title and category of the person on the cover but not within the resume. (3 page limit, not to include cover sheet); Vendors are free to provide a cross reference from the Government’s labor category to the vendor’s labor category.

3. Past performance does not count for the page limit. Submit one page, maximum, for each contract;

submit a maximum of three contracts; use the attached form. The asterisk serve as bullets only, they have no other significance. If the vendor received any awards for outstanding work, coming in under budget, saving the Government money, etc., on the cited award, those should be listed here. If corrective http://www.acq.osd.mil/ http://www.acq.osd.mil/ action was required to bring the vendor into compliance with the terms and conditions of the cited award, those should be listed here.

Volume II – Price Submission - vendors shall provide a proposed schedule of services/supplies with associated prices. Table provided on page 4 below.

1. Vendors shall provide a proposed schedule of services indicating the associated category, Hourly rates (fully burdened) and proposed hours. Firm Fixed Priced must include price breakdown.

2. Submitted in MS Word and / or Excel format; PDF is not acceptable. No page limitation.

3. Each page labeled with Contractor’s name and pages numbered in the following format: page ___ of ___.

The hours and Level of Effort below are for ESTIMATION purposes ONLY – any resulting order will be a firm-fixed price per iteration in accordance with the CLIN structure below

Volume II – Price Schedule Submission - vendors shall provide a proposed schedule of services/supplies with associated prices per the table provided below. Vendors shall provide a proposed schedule of services indicating the associated category, Hourly rates (fully burdened) and proposed hours. The hours and Level of Effort below are for evaluation and informational purposes only. Award shall reflect firm fixed price CLIN schedule as described below.

Schedule of Services

CLIN DESCRIPTION QTY

UNIT

OF

ISSUE

UNIT

AMOUNT

Amount Obligated

Base Year Estimated Period of Performance:

3/19/2018 – 3/18/2019

0001 Integrity Instruction – Two Day Iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

2 EACH

0002 Integrity Instruction – One Day Iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

3 EACH

Optional Quantity – Base Period of Performance 1001 Optional Iterations

Integrity Instruction – 2 Day iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

2 EACH

1002 Optional Iterations Integrity Instruction – One Day Iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

3 EACH

Option Year One Estimated Period of Performance 3/19/2019 – 3/18/2020

2001 Integrity Instruction – Two Day Iteration

Unit Price shall include a breakdown of fully burdened price

2 EACH

2002 Integrity Instruction – One Day Iteration

Fixed Firm Price

Optional Quantity –

Within Option Year One Period of Performance

2003 Optional Iterations Integrity Instruction – 2 Day iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

2 EACH

2004 Optional Iterations Integrity Instruction – Half Day Iteration

Fixed Firm Price

Option Year Two Estimated Period of Performance

3/19/2020 – 3/18/2021

3001 Integrity Instruction – Two Day Iteration

2 EACH

3002 Integrity Instruction – One Day Iteration

3 EACH

Optional Quantity – Within Option Year Two Period of Performance

3003 Optional Iterations Integrity Instruction – 2 Day iteration

Fixed Firm Price Unit Price shall include a breakdown of fully burdened price

2 EACH

3004 Optional Iterations 3 EACH

Integrity Instruction – Half Day Iteration

TOTAL PRICE:

For informational Purposes:

Labor Category:

Labor Rate:

Total Labor Hours:

NPS POINTS OF CONTACT:

Matthew White

(831) 656-2870 mjwhite@nps.edu

52.212-2 Evaluation -- Commercial Items (JAN 1999):

(a) The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Technical Contractors Corporate Experience to accomplish the requirement as stated in the SOW.

Key Personnel Qualifications - Resume

• name/title/category

• skills/qualifications

• references maybe asked for upon request

• addresses Section 5 of the SOW, Candidates Minimum Technical Requirements

• have necessary skills for task and deliverable completion as referenced in the

SOW

Past Performance Price

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors a combination of price and past performance will be evaluated. Award will be made to the lowest price technically acceptable quote.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

http://www.sam.gov/

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

A written notice of award or acceptance of a quote e-mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

The following clauses, incorporated in 52.212-5 or otherwise listed, are also applicable to any resulting order:

52.217-8 -- Option to Extend Services.

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

52.217-9 -- Option to Extend the Term of the Contract.

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years six months.

(End of Clause)

Clauses incorporated by reference:

52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards (OCT 2016)

52.209-6 Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.219-28 Post-Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (OCT 2016) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-35 Equal Opportunity for Veterans (>$150K) (OCT 2015) 52.222-37 Employment Reports on Veterans (>$150K) (FEB 2016) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-3 Hazardous Materials Identification and Material Safety Data (JAN 1997) 52.225-1 Buy American – Supplies (MAY 2014) 52.225-3 Buy American – Free Trade Agreements – Israeli Trade Act – Alternate II (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (JUL 2013) 52.246-23 Limitation of Liability (FEB 1997)

The following DFARS provisions and clauses apply to this acquisition and are incorporated by reference. If the offeror has completed any of the following provisions listed in this paragraph electronically as part of its annual representations and certifications at https://www.acquisition.gov, the offeror they are to indicated in the submitted quote, there is no need to complete these provisions again for a this solicitation.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009) 252.204-7003 Control Of Government Personnel Work Product (APR 1992) 252.204-7004 Alternate A, System For Award Management (MAY 2013) 252.215-7007 Notice of Intent to Resolicit (JUN 2012) 252.215-7008 Only One Offer (JUN 2012) 252.225-7000 Buy American—Balance of Payments Program Certificate (JUN 2012) 252.225-7001 Buy American and Balance of Payments Program (DEC 2012 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (JUN 2012) 252.232-7006 Wide Area Workflow Payment Instructions (JUN 2012) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) 252.244-7000 Subcontracts for Commercial Items (JUN 2013) 252.247-7023 Transportation of Supplies by Sea (MAY 2002) https://www.acquisition.gov/

Authorized Changes Only by Contracting Officer - The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The address and telephone number of the Contracting Officer is: tbd

252.204-7000 Disclosure of Information (DEC 1991)

(a) The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless—

(1) The Contracting Officer has given prior written approval; or

(2) The information is otherwise in the public domain before the date of release.

(b) Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 45 days before the proposed date for release.

(c) The Contractor agrees to include a similar requirement in each subcontract under this contract.

Subcontractors shall submit requests for authorization to release through the prime contractor to the Contracting Officer.

PAPERLESS CONTRACTING All contractual documents (I.E. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be “issued” by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as e mail. The Government’s acceptance of the contractor’s proposal constitutes bilateral agreement to “issue” contractual documents as detailed herein.

252.232-7006 Wide Area WorkFlow Payment Instructions.

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC http://www.acq.osd.mil/dpap/dars/dfars/html/current/252232.htm https://www.acquisition.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Admin DoDAAC Inspect By DoDAAC Ship To Code Ship From Code Mark For Code Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC LPO DoDAAC DCAA Auditor DoDAAC Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

SUP 5252.237-9400 - SUBSTITUTION OR ADDITION OF PERSONNEL (JAN 1992)

(a) The Contractor agrees to assign to the contract those persons whose resumes; personnel data forms or personnel qualification statements were submitted as required by the RFQ to fill the requirements of the contract. No substitution or addition of personnel shall be made except in accordance with this clause.

(b) The Contractor agrees that:

__X__ during the contract performance period _____ during the first ____ days of the contract performance period no personnel substitutions will be permitted unless such substitutions are necessitated by an individual's sudden illness, death or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (d) below.

(c) If personnel for whatever reason become unavailable for work under the contract for a continuous period exceeding 30 working days, or are expected to devote substantially less effort to the work than indicated in the proposal, the Contractor shall propose a substitution of such personnel, in accordance with paragraph (d) below.

(d) All proposed substitutions shall be submitted, in writing, to the Contracting Officer at least 15 days (30 days if a security clearance must be obtained) prior to the proposed substitution. Each request shall provide a detailed explanation of the circumstances necessitating the proposed substitution, a complete resume for the proposed substitute and any other information required by the Contracting Officer to approve or disapprove the proposed substitution. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced.

(e) In the event a requirement to increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract occurs, the Contractor shall submit to the Contracting Officer a written request for approval to add personnel to the designated labor category. The information required is the same as that required in paragraph (d) above. The additional personnel shall have qualifications greater than or equal to at least one (1) of the individuals proposed for the designated labor category.

(f) The Contracting Officer shall evaluate requests for substitution and addition of personnel and promptly notify the Contractor, in writing, whether the request is approved or disapproved.

(g) If the Contracting Officer determines that suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable to perform under the contract is not reasonably forthcoming or that the resultant reduction of productive effort would impair the successful completion of the contract or the delivery order, the contract may be terminated by the Contracting Officer for default or for the convenience of the Government, as appropriate. Alternatively, at the Contracting Officer's discretion, if the Contracting Officer finds the Contractor to be at fault for the condition, he may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of Clause)

Past Performance Form: CONTRACTOR/SUB:

Contract Number:

Type:

PoP:

Ceiling Value:

(with options: ________) Contract Value:

Customer Contact:

Name:

Address:

Phone:

E-Mail:

Customer COR:

Name:

Address:

Phone:

E-Mail:

Company’s Contracts POC:

Company’s Technical POC:

Overview / Description

Relevance:

Awards:

Corrective Actions: