RFQ_N62271-18-Q-1051.pdf

RFQ N62271-18-Q-1051

Allison T63 Turboshaft Engine Overhaul

COMBINED SYNOPSIS/SOLICITATION

This is a COMBINED SYNOPSIS/SOLICITATION for non-commercial services and is prepared in accordance with the information in FAR Part 13, Simplified Acquisition Procedures, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation N6227118Q1051 is issued as a request for quotation (RFQ).

NPS POINT OF CONTACT:

Matthew White 831-656-2870 mjwhite@nps.edu

The Naval Postgraduate School Department of Mechanical and Aerospace Engineering has an immediate requirement for an over of an existing Allison T63 turboshaft engine. A sole source justification for Aeromaritime America is provided.

The engine is essential to the Dept. of Mechanical and Aerospace Engineering with regard to instruction and research, especially in supporting thesis work, core requirements in order for NPS to fulfill its mission. It offers a critical tool for student understanding of chemical to mechanical energy conversion principles. To that end, having the unit overhauled will provide a safe and reliable platform for years to come. The cost of having a turboshaft engine overhauled is very expensive so minimizing cost was a priority. Aeromaritime America has been very flexible in helping to work with us in developing a plan that would significantly reduce costs to make the overhaul affordable. Over a period of three weeks, a lot of effort was expended in developing a plan that deviates significantly from the typical overhaul process. Some of theses’ unique requirements include the fact that the engine does not require flight certification. In addition, if some of the required parts on the engine are deemed unserviceable, Aeromaritime America has indicated that they will find parts that are serviceable but not necessarily flight certified, which is extraordinary as all aircraft engine service centers deal only with flight certified hardware; hardware deemed not being able to be certified for flight is destroyed. In addition, the test run procedures that determine output performance will be modified so that not all procedural requirements and inspections will be done which is normally the case for flight certification. Aeromaritime America is expending a lot of effort providing these compromises to its normal procedures to accommodate us which will result in significant cost savings to the government. In return, the government, specifically the Dept.of Mechanical and Aerospace Engineering, will receive an engine that will support its requirements for years to come.

Sole Source Statement:

The proposed contract action is for non-commercial supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.303-2 – Circumstances Permitting Other Than Full and Open Competition and 6.305 – Availability of the Justification. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within forty-five days (thirty days if award is issued under an existing basic ordering agreement) after date of publication of this synopsis will be considered by the mailto:mjwhite@nps.edu

Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

AVAILABILITY OF FUNDS – Funds are not presently available for this contract. This action is subject to the enactment of the FY18 DOD Appropriation Act or Continuing Resolution Authority.

Funding cited in this contract/modification is subject to passage of the upcoming fiscal year 2018 Department of Defense Appropriations Act or Continuing Resolution Authority. In accordance with contract clause FAR 52.232-18, Availability of Funds, the Contracting Officer will provide the contractor written notice via email or other method determined to be acceptable by the Contracting Officer when funds are made available.

52.232-18 -- Availability of Funds.

Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under any resulting contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

End of Clause

The NAICS code is 336412 and the Small Business Standard is 1,500.

While discussions are not anticipated, the Government reserves the right to do so. Award will be Firm-Fixed Price (FFP).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-69, effective August 1, 2013 and DFARS Change Notice 20130909.

Proposal Submissions: Quotes are due 12/21/2017 , at 5:00 p.m. PST Quotes must be valid for 30 days. No facsimile quotes will be accepted. All quotes must be clearly marked with the RFQ Number. Contractors are responsible for verifying receipt of their proposals to this office before offer due date and time.

All questions regarding this requirement shall be submitted electronically to Mr. Matthew White, email:

mjwhite@nps.edu

Email is the required method of submission. Quotes, together with the signed amendment(s), if applicable, must be submitted electronically to mjwhite@nps.edu. Phone 831-392-7335.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION – NOT TO EXCEED 20 PAGES TOTAL:

Contractor’s proposal shall be valid for thirty (30) days and include Volume 1, and 2. Each document should contain the following language on every page: SOURCE SELECTION SENSITIVE - SEE FAR PART 2.101 AND 3.104, preferably submitted combined in one PDF file, not to exceed 20 pages and 2MB).

Volume I - Technical Submission

• Volume 1 shall include the offeror’s name, CAGE code, DUNS number and business size

• Technical proposal to include engine overhaul plan and timeline addressing the statement of work, line item breakdown for labor and materials

• Past performance and references (provide contract numbers, amount, and points of contact for contracts similar in scope – see attached past performance sheet)

Volume II – Price Submission - vendors shall provide a proposed schedule of services/supplies with associated prices.

Table provided below.

Schedule: Insert prices and other required information below.

CLIN DESCRIPTION QTY

UNIT OF

ISSUE

UNIT

AMOUNT

Amount

Obligated

0001 Overhaul of Allison T63 turboshaft engine in accordance with the performance based statement of work

1 EA

0002 Test summary of T63-A-700 engine test run data report in accordance with the performance based statement of work

1 EA

0003 Shipping to Monterey, CA 1 EA

TOTAL PRICE:

Period of Performance: Delivery within 90 days from date of contract award.

1. Vendor shall provide a technical proposal and a firm-fixed-price in accordance with schedule of supplies above.

2. Submitted in MS Word and / or Excel or PDF format. No more than 20 pages total.

3. Each page labeled with Contractor’s name and pages numbered in the following format: page ___ of ___.

A written notice of award or acceptance of a quote e-mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following PROVISIONS AND CLAUSES apply to this acquisition and will be incorporated into any resultant purchase order.

52.202-1 Definitions (NOV 2013) 52.204-7 System for Award Management (OCT 2016) 52.212-1 Instructions to Offerors-Commercial Items (OCT 2016) 52.212-3 Offeror Representations and Certifications Commercial Items Alt I (DEC 2016) 52.212-4 Contract Terms and Conditions - Commercial Items (JUN 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Items

(MAY 2015)

52.252-1 Solicitation Provisions Incorporated by Reference), http://farsite.hill.af.mil/ and www.acq.osd.mil

(FEB 1998)

52.252-2 Clauses Incorporated by Reference http://farsite.hill.af.mil/ and www.acq.osd.mil (FEB 1998) ADDENDUM TO 52.212-1 Instructions to Offerors Commercial Items http://www.acq.osd.mil/ http://www.acq.osd.mil/

The following clauses, incorporated in 52.212-5 or otherwise listed, are also applicable:

52.204-10 Reporting Executive compensation and First-Tier Subcontract Awards (OCT 2016)

52.209-6 Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.219-28 Post-Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (JUN 2003) 52.222-19 Child Labor—Cooperation with Authorities and Remedies (OCT 2016) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-35 Equal Opportunity for Veterans (>$150K) (OCT 2015) 52.222-37 Employment Reports on Veterans (>$150K) (FEB 2016) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-3 Hazardous Materials Identification and Material Safety Data (JAN 1997) 52.225-1 Buy American – Supplies (MAY 2014) 52.225-3 Buy American – Free Trade Agreements – Israeli Trade Act – Alternate II (MAY 2014) 52.233-3 Protest After Award (AUG 1996) 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving (AUG 2011) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (JUL 2013) 52.246-23 Limitation of Liability (FEB 1997)

The following DFARS provisions and clauses apply to this acquisition and are incorporated by reference. If the offeror has completed any of the following provisions listed in this paragraph electronically as part of its annual representations and certifications at https://www.acquisition.gov, the offeror they are to indicated in the submitted quote, there is no need to complete these provisions again for a this solicitation.

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (JAN 2009) 252.204-7003 Control Of Government Personnel Work Product (APR 1992) 252.204-7004 Alternate A, System For Award Management (MAY 2013) 252.215-7007 Notice of Intent to Resolicit (JUN 2012) 252.215-7008 Only One Offer (JUN 2012) 252.225-7000 Buy American—Balance of Payments Program Certificate (JUN 2012) 252.225-7001 Buy American and Balance of Payments Program (DEC 2012 252.232-7003 Electronic Submission Of Payment Requests And Receiving Reports (JUN 2012) 252.232-7006 Wide Area Workflow Payment Instructions (JUN 2012) 252.232-7010 Levies on Contract Payments (DEC 2006) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) 252.244-7000 Subcontracts for Commercial Items (JUN 2013) 252.247-7023 Transportation of Supplies by Sea (MAY 2002)

Authorized Changes Only by Contracting Officer - The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor https://www.acquisition.gov/ personnel during the performance of this contract shall constitute a change under the Changes clause in Section I. In the event the Contractor effects any change at the direction of any person other the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. The address and telephone number of the Contracting Officer is: tbd

252.204-7000 Disclosure of Information (DEC 1991)

(a) The Contractor shall not release to anyone outside the Contractor's organization any unclassified information, regardless of medium (e.g., film, tape, document), pertaining to any part of this contract or any program related to this contract, unless—

(1) The Contracting Officer has given prior written approval; or

(2) The information is otherwise in the public domain before the date of release.

(b) Requests for approval shall identify the specific information to be released, the medium to be used, and the purpose for the release. The Contractor shall submit its request to the Contracting Officer at least 45 days before the proposed date for release.

(c) The Contractor agrees to include a similar requirement in each subcontract under this contract. Subcontractors shall submit requests for authorization to release through the prime contractor to the Contracting Officer.

PAPERLESS CONTRACTING All contractual documents (I.E. contracts, purchase orders, task orders, delivery orders, and modifications) related to the instant procurement are considered to be “issued” by the Government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as e mail. The Government’s acceptance of the contractor’s proposal constitutes bilateral agreement to “issue” contractual documents as detailed herein.

Past Performance Form: CONTRACTOR/SUB:

Contract Number:

Type:

PoP:

Ceiling Value:

(with options: ________) Contract Value:

Customer Contact:

Name:

Address:

Phone:

E-Mail:

Customer COR:

Name:

Address:

Phone:

E-Mail:

Company’s Contracts POC:

Company’s Technical POC:

Overview / Description

Relevance:

Awards:

Corrective Actions: