N62271-18-Q-1047.docx

REQUEST FOR QUOTE N62271-18-Q-1047

This Request for Quote (RFQ), N62271-18-Q-1047, is prepared in accordance with the format in FAR 13 and supplemented with additional information included in this notice. This RFQ intends to result in a Firm Fixed Price (FFP) Purchase Order.

The Naval Postgraduate School has a Brand Name or Equivalent requirement, to be provided by one vendor, for a SCINTEC brand MFAS Sonic/Sound Detection and Ranging (SODAR) wind profiler with accessories or equivalent. The award will be evaluated on a technically-acceptable basis. The NAICS associated with this purchase is 334519. This is to be a Brand Name or Equivalent, small business set aside procurement.

Brand name or equal – FAR 52.211-6 is hereby incorporated in full text. Must provide information required by FAR 52.211-6 when submitting offers for brand name or equal. Any equivalent or substitute specification must be noted on the vendor submission. Products offered should be submitted with documentation that provides conformation of satisfaction of the salient characteristics.

Schedule of Services required

MFAS, RASS Interface, Heating

EA

Power Supply MFAS 110-120 VAC

EA

EA

Total Price

Statement of Requirements

Wind Profiling SODAR Department of Meteorology Naval Postgraduate School

1.0 Background/Introduction:

The Department of Meteorology (MR) at the Naval Postgraduate School (NPS) is involved in research related to the atmospheric effects on electromagnetic and electro-optical (EM/EO) wave propagation in the boundary layer. NPS/MR requires instrumentation to remotely profile wind speed/direction, turbulence intensity and CT^2 structure parameter in the lowest 1000 m of the atmosphere. These variables affect the EM/EO propagation in the atmosphere. A Sonic/Sound Detection and Ranging (SODAR) wind profiler provides these needed quantities to characterize the atmosphere to which we can analyze the effects on EM/EO propagation. The SODAR wind profiler will be used in the field and needs to be easily transportable.

2.0 Minimal Technical Requirements/Salient Characteristics:

Software:

1. Software license is not locked to single computer; i.e. multiple computers can use software at the same time

2. Software is able to post-process and re-average raw FFT spectrum data to recalculate wind data.

3. All data processing and display modules are included and available, i.e. no software features are locked from the user.

4. Includes real-time plotting software to display user-selectable output data.

5. Time resolution of 1 min or less. Increase averaging period to improve data quality.

Data Output and Real Time Display Variable (including, but not limited to):

1. Raw FFT spectra output.

2. Wind speed and direction, 2-d wind components (u, v).

3. Vertical component of wind (w).

4. Standard deviations of 3-d components of wind (sigma u,v,w)

5. Wind shear

6. Turbulent kinetic energy

7. Eddy dissipation rate

8. CT^2 (derived from calibration/model).

9. Backscatter Hardware:

1. Sonic/Sound Detection and Ranging (SODAR) wind profiler.

2. Achieve 1000 m altitude range in ideal atmospheric conditions consistently (i.e. sufficient backscattering conditions)

3. Lowest range gate is no higher than 30 m

4. At lowest 10 range gates provides >90% data availability. Data can be post-processed and re-averaged to meet data availability.

5. Capable of at least 100 range gates or 10 m vertical resolution

6. Horizontal wind speed range: 0 - 50 m/s

7. Vertical wind speed range: -10 – +10 m/s

8. Accuracy:

a. Horizontal Wind Speed: No greater than 0.3 m/s, in any conditions

b. Vertical Wind Speed: No greater than 0.1 m/s, in any conditions

c. Wind Direction: No greater than 1.5 deg, in any conditions

9. Compact, transportable acoustic array antenna

a. Weight < 35 kg

b. Size < 1 m x 1 m x 0.25 m

10. Installed heaters in antenna for cold-weather use, includes heater power supply.

11. SODAR is upgradeable for radio acoustic sounding system (RASS) option to measure virtual temperature profiles. (RASS option not included in this procurement). Additional software is not needed when upgraded.

12. Communication, signal, and power cables are included.

13. Power requirements:

a. 120VAC; 60 Hz power input (US)

b. Antenna power consumption, average: < 100 W

14. Quantity two (2) acoustic enclosures:

a. One for permanent installation. Setup includes stand, electronic compartments, and acoustic enclosure panels.

b. One for temporary field installations. Collapsible, transportable acoustic enclosure (weight < 10 kg, size < 1.75 m x 1.75 m x 1.0 m). Enclosure is comprised of panels that mount directly to the acoustic antenna.

Delivery Location Naval Postgraduate School Attn: Rips/72824 1988 Lake Del Monte Dr.

Monterey, CA 93943 (831)656-2256

Procedures in FAR 13.106 are applicable to this procurement. While price will be a significant factor in the evaluation of offers, the final contract award will be based on a combination of factors. A combination of price and Minimal Technical Requirements/Salient Characteristics as in the above Statement of Requirements, delivery date, a determination of responsibility, on a technically acceptable lowest price basis.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

INSTRUCTIONS FOR SUBMISSION OF QUOTATION:

The technical quote shall be submitted no later than 12:00 AM PST 12/12/2017 and shall be valid for 30 days.

Quote Submission: Shall include all line items, power sources operating accessories, and anticipated shipping date.

Brand name or equal – FAR 52.211-6 is hereby incorporated in full text. Must provide information required by FAR 52.211-6 when submitting offers for brand name or equal. Any equivalent or substitute specification must be noted on the vendor submission. Products offered should be submitted with documentation that provides conformation of satisfaction of the salient characteristics.

Contractors are encouraged to include any Federal and/or Educational discounts

Include all warranty information, terms and conditions and anticipated lead time and delivery date. Quoted items must include all power sources and note items needed to operate the equipment.

Shipping Include any applicable customs and shipping fees Vendor must take the responsibility for all customs clearances in order for the required units to arrive at the delivery locations and not be held due to customs issues.

FBO shipping required – Note that the govt. is self-insured and does not require additional shipping insurance.

Submit Quotes via E Mail to the below:

Julie Rips Contract Specialist 831-656-3580

JRRIPS@NPS.EDU

PAPERLESS CONTRACTING:

All contractual documents (i.e. contracts, purchase orders, task orders, delivery orders and modifications) related to the instant procurement are considered to be "issued" by the government when copies are either deposited in the mail, transmitted by facsimile, or sent by other electronic commerce methods, such as email. The government's acceptance of the contractor's proposal constitutes bilateral agreement to "issue" contractual documents as detailed herein.

CLAUSES INCORPORATED BY REFERENCE

The following FAR / DFAR clauses are incorporated by reference:

All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses: http://acquisition.gov/comp/far/ DFARS Clauses: http://www.acq.osd.mil/dpap/dars/dfars/ (End of clause)

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (Mar 2012) (DEVIATION)

(a) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (a) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(b)

(1) Notwithstanding the requirements of any other clause in this contract, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (b)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(iii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities

(ix) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jan 2009).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S.- Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

For EIT requirements include the following language unless an exception applies:

This procurement is for Electronic and Information Technology (EIT). Effective June 25, 2001, the Federal government implemented Section 508 of the Rehabilitation Act of 1973, Amendments of 1998 (29 U.S.C. S 794(d)). Section 508 requires that the federal government only acquire electronic and information technology goods and services that provide for access by persons with disabilities. Therefore, to the extent supplies and services are available in the commercial marketplace, the contractor is required to meet the relevant accessibility standards contained in 36 C.F.R. Part 1194 (Subpart B). For further information see http://www.section508.gov.