FY_19_48_Laptops_Brand_Name_or_Sole_Source_SAP-4200-6_Redacted.pdf

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Determination Memorandum for Sole Source Acquisitions Over $3,500 but not Exceeding $150,000

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. WHEN THE CUSTOMER DESCRIBES AN ITEM OR SERVICE, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE DETERMINATION MUST EXPLAIN WHY THE ITEM OR SERVICE PROVIDER IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THIS FORM MAY BE USED IN LIEU OF THE DETERMINATION DESCRIBED IN FAR 13.106. THE CUSTOMER SHALL

PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER: 2. PROJECT/TASK NUMBER: 3. ESTIMATED AMOUNT:

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE:

This procurement is for 48 Panasonic Toughbook CF 54 series model (CF-54H8-04VM) for the Air Combat Training System (ACTS) which are utilized to duplicate aircraft cockpit images. These 48 laptops will be used to replace 48 existing Panasonic Toughbook models which are nearing obsolescence and are at the end of their effective life. Specifications for these laptops are as follows: (No Wireless / WLAN, Bluetooth, NFC, Fingerprint Reader, Camera, Microphone, Cellular), Win 10 Professional (supports drive level encryption requirements via Bitlocker & TPM), Intel Core i5-7300U 2.60GHz, 14.0" IPS FHD Screen (1920 x 1080) resolution, 512GB+ removable, Shock Mounted SSD HDD, 16GB RAM DDR3L-1600MHz, USB 3.0, TPM 2.0, Removable Hard Drive, Discrete Graphics Card capable of 1920 x 1080 is required, Integrated Smart Card Reader, Multi-drive CD/DVD Re-writable is required, Semi-Ruggedized (fully compliant with MIL-STD-810G), Associated Power Supply. Must have the capacity to disable all wireless functionality (Bluetooth,WLAN & NFC) and lock down access in the BIOS if the components have not been removed. No cellular capability. Ability to keep hard drive.

5. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR

SERVICES CAN BE USED:

The ACTS program currently utilizes 300 laptops to meet its fleet training requirements. Of these 300, the oldest 250 are Panasonic Toughbook models. The newest 50 Lenovos were introduced through competition in FY15. However, after delivery, the ACTS program identified two major specification issues that prevent the Lenovos from fulfilling their intended purpose; the Lenovos do not have a removable hard drive and is not ruggedized sufficiently to withstand the rigors of deployment. However, the ACTS program has worked around these issues and is effectively using these 50 computers on a limited basis. Each model of computer in the ACTS inventory requires a separate classified image to be maintained and stored on limited classified storage space. The ACTS program does not have the personnel available to maintain more than the two images currently being maintained, nor does it have the classified storage space to house more than two images. As the Lenovos currently in the inventory are only available for limited use and introducing a third model into the inventory would become overly burdensome for image maintenance, the Panasonic Toughbook model is the only laptop that will meet program requirements.

6. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT MORE THEN ONE

SOURCE HAS NOT BEEN DEVELOPED:

In FY15, the ACTS program did compete the requirement to introduce a second model into the inventory and allow for future competition.

However, due to the rationale in section 5. the ACTS program inventory cannot increase its quantity of Lenovos model laptops and meet its fleet training requirements.

7. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

When the ACTS program's inventory of Lenovos laptops are ready for refresh, the program will be able to compete this requirement for a replacement laptop with no brand restrictions. This will allow all future competitions to compete between two existing models and maximize competition within the ACTS program while limiting the image maintenance and storage burden to a manageable level.

8. CUSTOMER

8a. Name: 8b. Code: 8c. Phone#:

8d. Signature/Date:

9. CONTRACTING OFFICER

9a. Name: 9b. Code: 9c. Phone#:

9d. Signature/Date:

NAWCTSD 4200/6 (REV 10/19/2015)