DEMO_Event_SOW_jba_clean_copy.docx

5 May 2017

STATEMENT OF WORK

FOR

ANNUAL NAVAL TECHNOLOGY EXERCISE

DEMOSTRATION EVENT

1.0 SCOPE

The primary purpose of this Statement of Work (SOW) is to obtain Contractor support for the NSWC PCD Annual Naval Technology Exercise (ANTX) demonstration event. The ceremony will be hosted in Panama City, FL. The tasking for this effort shall include: event planning and coordination with the ANTX panel, set up and tear down of Contractor furnished equipment (i.e. tents, portable toilets, etc.), clean up, trash disposal at event site and areas utilized by the event and contractor, and to provided chartered buses for transportation to and from the ceremony.

2.0 APPLICABLE DOCUMENTS

The following documents of the exact issue shown form a part of this SOW to the extent specified herein. In the event of conflict between the document referenced herein and the contents of this SOW, the contents of this SOW shall take precedence.

2.1 Military Specifications: None

2.2 Military Standards: None

2.3 Other Documents: None

3.0 REQUIREMENTS

The Contractor shall coordinate with the ANTX team and Contract Specialist to conduct a kick-off meeting within five working days after the award of the task order. This meeting's date, time and location shall be determined at time of award. The purpose of the Kick-Off Meeting is to discuss technical and contracting objectives of this statement of work.

(a) The Contractor shall performance full-range of event planning services on behalf of NSWC PCD. The Contractor shall be able to successfully to setup, take down, and perform clean up functions for the ANTX demonstration event in accordance with the SOW.

(b) The Contractor shall ensure that employees shall communicate in and understand the English language and shall be United States (U.S.) citizens prior to being admitted to a Government facility. Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner. The Contractor shall remove from the site any individual whose continued employment is deemed by the Government to be contrary to the public interest or inconsistent with the best interests of National Security.

(c) The Contractor shall provide a list of employees who require access to these areas, including standard security clearance information for each person, to the Contracting Officer Representative (COR) no later than three business days after the date of award.

3.1 Set-up/ Arrangement

The Contractor shall set up and take down equipment for the event based on Government provided schedule. The Contractor shall arrange designated event area according to Government provided input.

3.2 Equipment

The Contractor shall provide the following supplies and materials for use during the demonstration event. The finalized list of material, supplies, quantities and sizes shall be in accordance with Government Furnished Information (GFI). The supplies and materials may include, but not be limited to:

3.2.1 Tents: The Contractor shall provide tents with rollup side walls. The tents shall be anchored using supplied anchor blocks. The tents shall be capable of surviving high winds (30 knots or more) and thunderstorms.

3.2.2 Folding Chairs: The Contractor shall provide standard folding chairs, all of one color. The quantities of the chairs shall be in accordance with equipment list attachment. The Contractor shall also have an additional 10% of standard folding chairs for surge seating.

3.2.3 Portable Toilets Trailers: The Contractor shall provide unisex portable toilets on trailers for the event. The entire toilet nit shall be clean and free of graffiti or other markings, and shall appear pristine and contain no commercial markings. Toilets will include ample supply of toilet paper and seat protection. When delivery is made, trash and sewerage are to be emptied. All latching mechanisms shall be operational. Portable toilets shall be of a one-piece molded fiberglass or plastic-type material. The Contractor shall arrange in designated areas according to Government input.

3.2.4 Tables: The Contractor shall provide folding tables. The Contractors shall arrange and locate tables according to government input.

3.2.5 Trash cans: The Contractor shall provide trash cans for the event. Trash bags shall be installed in each trash can with ample spares for each can. During the event hours trash bags from trash cans shall be removed once trash bags are full and disposed of properly. Trash bags shall be re-installed in empty trash cans. Final trash removal shall be done once event has concluded.

3.2.6Portable A/C Units and Misters: The Contractor shall provide portable a/c units and misters for use in certain areas. The Contractor shall arrange in designated areas according to Government input.

3.2.8 Easels: The Contractor shall provide easels for use as display boards. The Contractor shall arrange in designated areas according to Government input.

3.3 Transportation

The Contractor shall provide charter buses to shuttle guests from the La Quinta Inn and Suites Panama City Beach parking lot to the NSWC PCD Demonstration Event site and return. The Contractor shall coordinate with the ANTX POC to specify the time intervals and schedule for the bus to make trips to and from the Demonstration event site. The vendor shall provide all the bus drivers. Once transportation has been selected the Contracting Officer Representative (COR) and Procuring Contract Officer (PCO) shall be notified of the vendor and that all drivers have appropriate license to operate buses under Florida State law.

3.4 Status Report (CDRL A001)

The Contractor shall provide a weekly status report to the Contracting Officer and COTR via electronic mail. This report shall include a summary of all Contractor work performed, an assessment of technical progress and deliverables, schedule status and a highlight of any significant issues and concerns.

4.0 GOVERNMENT FURNISHED PROPERTY

4.1 Government Furnished Equipment (GFE)

No GFE shall be provided under this contract, except if necessitated during planning meetings. All GFE shall remain the property of the Government, and shall be returned to NSWC PCD after completion of the demonstration event, unless otherwise instructed in writing by the PCO.

4.2 Government Furnished Material (GFM)

No GFM shall be provided under this contract, except if necessitated during planning meetings. All GFM shall remain the property of the Government, and shall be returned to NSWC PCD after completion of the demonstration event, unless otherwise instructed in writing by the PCO.

4.3 Government Furnished Information (GFI):

The Government will provide the following information as required during the period of performance, as well as any information specific to the ANTX Demonstration Event.

5.0 DATA DELIVERABLES

All data deliverables shall be in accordance with the attached Contract Data Requirements List (CDRL) DD Form 1423.

6.0 PERIOD OF PERFORMANCE

The period of performance for this order shall be from date award of order through 25 August 2017 with four (3) month option periods.

7.0 SECURITY

All work under this order is UNCLASSIFIED and non-sensitive.

RELEASE OF INFORMATION

(a) Release of information shall be in accordance with Section I, DFARS Clause 252.204-7000, Disclosure of Information.

(b) All technical data provided to the contractor by the Government will be protected from public disclosure in accordance with the markings contained thereon. All other information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the appropriate NSWC PCD authority. Dissemination or public disclosure includes, but is not limited to, permitting access to such information by foreign nationals or by any other person or entity; publication of technical or scientific papers; advertising; or any other proposed public release. The contractor shall provide adequate physical protection to such information to preclude access by any person or entity not authorized such access by the Government.

7.1 Controlled Unclassified Information (CUI)

Controlled unclassified information (CUI) is official information that requires the application of controls and protective measures for a variety of reasons and has not been approved for public release, to include technical information, proprietary data, information requiring protection under the Privacy Act of 1974, and Government-developed privileged information involving the award of contracts. CUI is a categorical designation that refers to unclassified information that does not meet the standards for National Security Classification under Executive Order 13526, but is (a) pertinent to the national interest of the United States or to the important interests of entities outside the Federal Government, and (b) under law or policy requires protection from unauthorized disclosure, special handling safeguards, or prescribed limits on exchange or dissemination.

7.2 Minimum Requirements for Access to Controlled Unclassified Information (CUI)

Prior to access, Contractor personnel requiring access to Department of the Navy (DoN) controlled unclassified information (CUI) or "user level access to DoN or DoD networks and information systems, system security and network defense systems, or to system resources providing visual access and/or ability to input, delete or otherwise manipulate sensitive information without controls to identify and deny sensitive information" contractors must have clearance eligibility, or submit an Electronic Questionnaire for Investigation Processing (SF 86) to NSWC PCD Security for processing and subsequent adjudication by the DoN Central Adjudication Facility.

7.3 Minimum Protection Requirements for Controlled Unclassified Information

Security classification guides and unclassified limited documents (e.g., For Official Use Only (FOUO), Distribution Statement Controlled) are not authorized for public release and, therefore, cannot be posted on a publicly accessible webserver or transmitted over the Internet unless appropriately encrypted.

7.4 For Official use Only (FOUO)

FOUO is a document designation, not a classification. This designation is used by Department of Defense (DoD) and a number of other federal agencies to identify information or material, which although unclassified, disclosure to the public of the information would reasonably be expected to cause a foreseeable harm to an interest protected by one or more provisions of the Freedom of Information Act (FOIA). This includes information that qualifies for protection pursuant to the provisions of the Privacy Act of 1974, as amended. FOUO must be marked, controlled and safeguarded in accordance with DoDM 5200.01, Vol. 4, DoD Information Security Program: Controlled Unclassified Information (CUI), February 24, 2012

7.5 Security of Unclassified DoD Information on Non-DoD Information Systems (DoDI 8582.01) DoD Policy

Adequate security shall be provided for all unclassified DoD information on non-DoD information systems. Appropriate requirements shall be incorporated into all contracts, grants, and other legal agreements with non-DoD entities.

Information Safeguards are applicable to unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems, to the extent provided by the applicable contract, grant, or other legal agreement with the DoD.

Information Safeguards

Unclassified DoD information that has not been cleared for public release may be disseminated by the Contractor, grantee, or awardee to the extent required to further the contract, grant, or agreement objectives, provided that the information is disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples include:

a. Non-public information provided to a Contractor (e.g., with a request for proposal).

b. Information developed during the course of a contract, grant, or other legal agreement (e.g., draft documents, reports, or briefings and deliverables).

c. Privileged information contained in transactions (e.g., privileged contract information, program schedules, contract-related event tracking).

It is recognized that adequate security will vary depending on the nature and sensitivity of the information on any given non-DoD information system. However, all unclassified DoD information in the possession or control of non-DoD entities on non-DoD information systems shall minimally be safeguarded as follows:

a. Do not process unclassified DoD information on publically available computers (e.g., those available for use by the general public in kiosks or hotel business centers).

b. Protect unclassified DoD information by at least one physical or electronic barrier (e.g., locked container or room, logical authentication or logon procedure) when not under direct individual control of an authorized user.

c. At a minimum, overwrite media that have been used to process unclassified DoD information before external release or disposal.

d. Encrypt all information that has been identified as CUI when it is stored on mobile computing devices such as laptops and personal digital assistants, compact disks, or authorized removable storage media such as thumb drives and compact disks, using the best encryption technology available to the Contractor or teaming partner.

e. Limit transfer of unclassified DoD information to subcontractors or teaming partners with a need to know and obtain a commitment from them to protect the information they receive to at least the same level of protection as that specified in the contract or other written agreement.

f. Transmit e-mail, text messages, and similar communications containing unclassified DoD information using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment. Examples of recommended technologies or processes include closed networks, virtual private networks, public key-enabled encryption, and transport layer security.

g. Encrypt organizational wireless connections and use encrypted wireless connections where available when traveling. If encrypted wireless is not available, encrypt document files (e.g., spreadsheet and word processing files), using at least application-provided password protected level encryption.

h. Transmit voice and fax transmissions only when there is a reasonable assurance that access is limited to authorized recipients.

i. Do not post unclassified DoD information to website pages that are publicly available or have access limited only by domain or Internet protocol restriction. Such information may be posted to website pages that control access by user identification and password, user certificates, or other technical means and provide protection via use of transport layer security or other equivalent technologies during transmission. Access control may be provided by the intranet (vice the website itself or the application it hosts).

j. Provide protection against computer network intrusions and data exfiltration, minimally including:

(1) Current and regularly updated malware protection services, e.g., anti-virus, anti-spyware.

(2) Monitoring and control of both inbound and outbound network traffic (e.g., at the external boundary, sub-networks, individual hosts), including blocking unauthorized ingress, egress, and exfiltration through technologies such as firewalls and router policies, intrusion prevention or detection services, and host-based security services. Prompt application of security-relevant software patches, service packs, and hot fixes.

k. Comply with other current Federal and DoD information protection and reporting requirements for specified categories of information (e.g., medical, proprietary, Critical Program Information (CPI), personally identifiable information, export controlled) as specified in contracts, grants, and other legal agreements.

l. Report loss or unauthorized disclosure of unclassified DoD information in accordance with contract, grant, or other legal agreement requirements and mechanisms.

m. Do not use external IT services (e.g., e-mail, content hosting, database, document processing) unless they provide at least the same level of protection as that specified in the contract or other written agreement.

7.6 Operations Security

Operations Security (OPSEC) is concerned with the protection of critical information: facts about intentions, capabilities, operations, or activities that are needed by adversaries or competitors to bring about failure or unacceptable consequences of mission accomplishment.

Critical information includes information regarding:

- Operations, missions, and exercises, test schedules or locations;

- Location/movement of sensitive information, equipment, or facilities;

- Force structure and readiness (e.g., recall rosters);

- Capabilities, vulnerabilities, limitations, security weaknesses;

- Intrusions/attacks of DoD networks or information systems;

- Network (and system) user identifications and passwords;

- Movements of key personnel or visitors (itineraries, agendas, etc.); and

- Security classification of equipment, systems, operations, etc.

The Contractor, subcontractors and their personnel shall employ the following countermeasures to mitigate the susceptibility of critical information to exploitation, when applicable:

- Practice OPSEC and facilitate OPSEC awareness;

- Immediately retrieve documents from printers assessable by the public;

- Shred sensitive and Controlled Unclassified Information (CUI) documents when no longer needed;

- Protect information from personnel without a need-to-know;

- When promulgating information, limit details to that essential for legitimacy;

- During testing and evaluation, practice OPSEC methodologies of staging out of sight, desensitization, or speed of execution, whenever possible.

8.0 DISTRIBUTION LIMITATION STATEMENT

Technical documents generated under this order shall carry the following distribution limitation statement. Word processing/CAD files shall have the statements included in the file such that the first page of any resultant hard copy shall display the statements. Additionally, each diskette delivered shall be marked externally with the statements.

DISTRIBUTION STATEMENT B. DISTRIBUTION AUTHORIZED TO U.S. GOVERNMENT AGENCIES ONLY. OTHER REQUESTS FOR THIS DOCUMENT SHALL BE REFERRED TO MMANDING OFFICER, NAVAL SURFACE WARFARE CENTER PANAMA CITY DIVISION, ATTN: CODE X, 110 VERNON AVE., PANAMA CITY, FL 32407-7001.

DESTRUCTION NOTICE - FOR CLASSIFIED DOCUMENTS, FOLLOW PROCEDURES IN DOD 5220.22-M, NATIONAL INDUSTRIAL SECURITY PROGRAM OPERATING MANUAL, CHAPTER 5, SECTION 7 OR DOD 5200.1-R, INFORMATION SECURITY PROGRAM REGULATION. FOR UNCLASSIFIED, LIMITED DOCUMENTS, DESTROY BY ANY METHOD THAT WILL PREVENT DISCLOSURE OF CONTENTS OR RECONSTRUCTION OF THE DOCUMENT.