PWS for Instron Hardness Tester PM and Cal.pdf

PERFORMANCE WORK STATEMENT (PWS)

Preventative maintenance and calibration service on the Instron 5985 Universal Testing Machine, Instron 3367 Universal Testing Machine, Wilson Rockwell Hardness Tester and associated equipment, Trident Refit Facility, Bangor

PART 1

GENERAL INFORMATION

1. GENERAL: This is a non-personal services contract to provide preventative maintenance and calibration service on the Instron 5985 Universal Testing Machine (UTM), Instron 3367 UTM, Wilson Rockwell Hardness Tester and associated equipment. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, and other items necessary to perform preventative maintenance and calibration on the Instron 5985 UTM, Instron 3367 UTM, Wilson Rockwell Hardness Tester and associated equipment, as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards outlined in paragraph 7.1, Technical Exhibit 1, in this contract.

1.2 Background: utilizes the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester to perform mechanical properties testing on materials that are used to fabricate SSBN parts and components. These tests determine whether the mechanical properties of the material meet drawing/technical manual specifications. Code 640/Shop 95A also uses the 5985 UTM to perform compression test on large springs (diameter > 6” and/or requires a compressive load > 6,700 lbs) that are used in SSBN components. The code uses the Instron 3367 UTM to perform compression test on small springs (diameter < 6” and/or requires a compressive load < 6,700 lbs) that are used in SSBN components.

The compression test is used to determine whether the spring load, spring rate, free length, spring height and deviation meet the drawing/SUBMEPP Maintenance Standard specification. The Wilson Rockwell Hardness Tester is used to determine the hardness of various metallic material/SSBN components on either the Rockwell Hardness B or C scale. The 5985 UTM, the 3367 UTM, and Rockwell Hardness Tester need calibration that requires specialized equipment to complete. Annual calibration is required and needed to maintain the UTM’s and Rockwell hardness tester’s measurement accuracy. The manufacturer recommends periodic maintenance of the equipment to prevent damage and maintain operability. This is best accomplished by the manufacturer (Instron Company) that is familiar with and equipped to do this type of work.

1.3 Objectives:

a. Maintain TRF’s Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester.

b. Provide regularly scheduled preventative maintenance (PM).

c. Provide calibration for the Instron 5985 UTM, Instron 3367 UTM, and associated equipment.

d. Provide calibration of the Wilson Rockwell Hardness Tester verified to various hardness scales.

1.4 Scope.

The contractor shall accomplish the calibration and preventative maintenance on the Instron 5985 UTM and accessories, e.g. 5 kN load cell, 250 kN load cell, Auto X750 extensometer, and axial strain gage bolt extensometer; and the Instron 3367 UTM and accessories, e.g. 50 N load cell, 500 N load cell, 10 kN load cell, and 30 kN load cell, as well as service coverage on the Instron Rockwell Hardness Tester. Qualified factory trained service engineer to accomplish all calibration and maintenance work on the equipment and accessories. Work center will coordinate with the vendor to arrange service call times and dates.

1.5 Period of Performance: The period of performance shall be for five years upon award of contract. Upon issuance of the Indefinite Delivery Indefinite Quanty (IDIQ) contract, a Task Order shall be issued for each year (i.e. Base and subsequent follow-on years). The period of performance for each year shall be as follows:

a.

1.6 Quality Control: The contractor is responsible for all internal quality controls to ensure all maintenance and calibration are performed in accordance with OEM requirements and is responsible for the quality of services provided. Quality of services will be evaluated with government quality assurance in accordance with the Quality Assurance Surveillance Plan (QASP).

1.6.1 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.7 Location:

1.7.1 Place of Performance: The work to be performed under this contract will be performed at

1.7.2 Hours of Operation: The contractor is responsible for conducting business between the hours of 6:00 am to 3:30 pm, Monday thru Friday except on holidays or when the its facility is closed due to local or national emergencies, administrative closings, or similar directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.8 Security Requirements: No security clearance required for the contractor; however, the contractor must obtain a security badge to enter the Naval Base Kitsap Bangor Base (upper base) gate and TRF Bangor (lower base) gate and is also responsible for abiding by the TRF Bangor security requirements. The TRF Code 640 supervisor will assist the contractor in obtaining the security badge via the Base Authorization And Base Request (BAVR) website.

1.8.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment and materials. At the close of each work period, government equipment and materials shall be secured.

1.8.2 Key Control: NA

1.8.3 Lock Combinations: NA

1.9 Special Qualifications: NA

1.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.11 Contracting Officer Representative (COR):

The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.12 Key Personnel: NA

1.12.1 Identification of Contractor Employees: The Contractor shall ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel shall obtain and wear badges in the performance of this service, see paragraph 1.8 of PWS.

1.13 Contractor Travel: NA. Travel costs and arrangements are included in the preventative maintenance contract and subsequent contract award.

1.14 Other Direct Costs: NA

1.15 Data Rights: NA

1.16 Organizational Conflict of Interest: NA

1.17 Phase In /Phase Out Period: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements. The calibration and equipment used must meet specifications outlined in ANSI/NCSL Z540.1-1994, ISO 10012:2003, ISO 9001:2015 and ISO/IEC 17025:2017.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ASTM American Society for Testing and Materials NMCARS Navy and Marine Corp Acquisition Regulation Supplement CFR Code of Federal Regulations COR Contracting Officer Representative DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 HRC Rockwell Hardness “C” HRB Rockwell Hardness “B” K Kilo KO Contracting Officer N Newton NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary

PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TRF Trident Refit Facility UTM Universal Testing Machine

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish the following to perform work under this contract that are not listed under Section 3 of this PWS.

a. Parts for system and computer

b. Tools for maintenance

c. Software updates

d. Shipping of tools and parts

e. Personal protective equipment

4.2 Secret Facility Clearance: NA

4.3. Materials: The Contractor shall provide all material required to complete the requirements of the PWS.

4.4. Equipment: The Contractor shall provide all equipment required to complete the requirements of the

PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for one (1) scheduled annual preventative maintenance and calibration visit for the 5985 UTM and accessories, e.g. 5 kN load cell, 250 kN load cell, Auto X750 extensometer, and axial strain gage bolt extensometer; and the Instron 3367 UTM and accessories, e.g. 50 N load cell, 500 N load cell, 10 kN load cell, and 30 kN load cell, as well as service coverage on the Wilson Rockwell Hardness Tester.

a. Service Items:

• Provide one (1) scheduled on-site annual service on one (1) Instron 5985 UTM (SN 5985B12762) to include:

1) Regularly scheduled preventative maintenance (PM)

2) On site repair services included.

3) Speed & displacement verification (both directions) per ASTM E2658-15 and

Instron work instruction ICA-8-07.

• Provide one (1) scheduled on-site annual service on one (1) Auto X750 Extensometer (SN

2665-750/70414) to include:

1) Strain verification/calibration at 12.5, 25 and 50 mm gage lengths per ASTM E83-

16.

• Provide one (1) scheduled on-site annual service on one (1) 5 kN Load Cell (SN 2580-

108/133028) to include:

1) Tension and compression force verification/calibration per ASTM E4-16. Test range:

1.1 to 1132 lbf (tension), -1.1 to -1132 lbf (compression).

• Provide one (1) scheduled on-site annual service on one (1) 250 kN Load Cell (SN 2580-

303/131134) to include:

1) Tension and compression force verification/calibration per ASTM E4-16. Test range:

56 to 56,200 lbf (tension), -56 to -56,200 lbf (compression).

• Provide one (1) scheduled on-site annual service on one (1) Axial Strain Gage Bolt

Extensometer (SN E107295) to include:

1) Standard strain verification per ASTM E83 at a single gauge length.

• Provide one (1) scheduled on-site annual service on one (1) Instron 3367 UTM (SN 3367B16877) to include:

1) Regularly scheduled PM

2) On site repair services included.

3) Speed & displacement verification (both directions) per ASTM E2658-15 and

Instron work instruction ICA-8-07.

• Provide one (1) scheduled on-site annual service on one (1) 50 N Load Cell (SN 2530-

50N/141007) to include:

1) Compression force verification/calibration per ASTM E4-16. Test range: -0.11 to -12 lbf

• Provide one (1) scheduled on-site annual service on one (1) 500 N Load Cell (SN 2530-500N/

142054) to include:

1) Compression force verification/calibration per ASTM E4-16. Test range: -1.1 to -113 lbf

• Provide one (1) scheduled on-site annual service on one (1) 10 kN Load Cell (2530-

10KN/142867) to include:

1) Compression force verification/calibration per ASTM E4-16. Test range: -22 to

-2252 lbf

• Provide one (1) scheduled on-site annual service on one (1) 30 kN Load Cell (2530-

30KN/142966) to include:

1) Compression force verification/calibration per ASTM E4-16. Test range: -67 to

-6750 lbf

• Provide one (1) scheduled on-site annual service on one (1) Wilson Rockwell Hardness Tester

(524TQ1389) to include:

1) Twin tester verification/calibration (up to 4 scales) per ASTM E18

• Provide a Comprehensive Service Agreement that includes the following:

1) Preventative maintenance

2) N.I.S.T traceable paper certificates

3) On site repair and labor

4) Parts

5) Priority response on-site service within 2 business days

6) Online Helpdesk tech support

7) Notification of ASTM changes or modifications

8) Online versions of paper certificates

9) Software update notifications

10) Downloadable software updates

11) Periodic web seminars

12) Access to online frequently asked questions

13) Priority response tech support

14) In-house repair service

5.2. Task Heading: NA

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): NA

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. ATTACHMENT/TECHNICAL EXHIBIT LIST:

7.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary:

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule:

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data:

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard Performance Threshold Method of Surveillance

PRS # 1.

The contractor shall provide one (1) scheduled annual preventative maintenance visit for the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester

The contractor return the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester to the OEM specifications

Zero deviation from standard.

100 Percent Inspection by laboratory personnel (i.e. customer) who is qualified to operate the equipment.

PRS # 2.

The contractor shall provide one (1) scheduled calibration visit in conjunction with the scheduled preventative maintenance visit for the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester

The contractor return Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester to the OEM specifications

[Same as above.]

TECHNICAL EXHIBIT 2

Deliverables Schedule

Deliverable Frequency # of Copies Medium/Format Submit To

Preventative Maintenance Service Report

Provided within 30 days after the completion of the service.

One (1) copy within 30 days after the completion of the service.

Electronic copy in

PDF.

Delivered to the following:

Calibration Certificates

TECHNICAL EXHIBIT 3

Estimated Workload Data

ITEM

NAME

ESTIMATED

WORKLOAD

1 Preventative maintenance labor on one (1) annual scheduled on-site visit for the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester

16 HRs

2 Calibration labor on one (1) annual scheduled on-site visit for the Instron 5985 UTM, Instron 3367 UTM, and Wilson Rockwell Hardness Tester

8 HRs

3 Total for the Year (1 preventative maintenance and calibration service)

24 HRs