N4523A25Q4019 Combined Synopsis and Solicitation.pdf

REQUEST FOR QUOTE

Firm Fixed Price Purchase Order

N4523A25Q4019 Puget Sound Naval Shipyard & Intermediate Maintenance Facility (PSNS & IMF)

Service – 26’ Diesel Scissor Lift

Deadline for Questions: 14 January 2025 at 2:00 PM PDT

Deadline for Quote Submissions: 15 January 2025 at 2:00 PM PDT

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, using Simplified Procedures for Certain Commercial Items found at FAR 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

2. PSNS & IMF, located in Bremerton, WA, is requesting proposals for the requirement listed in the attached Performance Work Statement (PWS).

3. The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04, with an effective date of 05/01/2024 and Defense FAR Supplement (DFARS) Publication Notice Change effective date 03/26/2024.

4. Solicitation # N4523A25Q4019 is being issued for Leasing of two (2) Diesel Scissor Lifts with a platform height of 26’for a 12-month ordering period at the locations listed in paragraph 1.7.1. listed on the PWS.

Services include leasing, transportation, inspection, maintenance, and emergency repair of scissor lifts.

5. This requirement is a 100% Total Small Business Set-Aside

6. The associated North American Industry Classification (NAICS) code is 532490, Other Commercial and Industrial Machinery and Equipment Rental and Leasing." This code is used to classify establishments primarily engaged in renting or leasing commercial and industrial machinery and equipment (except automotive and electronic equipment and computers). Examples of equipment that fall under this category include construction equipment, industrial trucks, scaffolding, and similar items. Business Size Standard of 40,000,000. The Product Service Code (PSC) is W099, Lease or Rental of Equipment - Miscellaneous.

7. The Government intends to award a Firm Fixed Price Commercial Service type contract.

PSNS&IMF intends to utilize this non-personal service contract to obtain services for the leasing of two (2) 26’ Diesel Scissor Lifts.

Permits and Licenses: Unless otherwise specified in this contract, the contractor shall obtain any necessary licenses and permits, give all notices, and comply with any applicable Federal, State, County, and municipal laws, codes, and regulations in connection with this requirement.

8. The contract line-item numbers (CLIN) consist of the following: Vendor shall complete this pricing structure, section in its entirety and return with any other documentation, attachments or data as required by this solicitation. Contractor shall provide documentation, such as a previous invoice, quote on company letterhead, contract or similar to substantiate proposed pricing.

ITEM NO SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

CLIN

Number 0001

12 Months

26’ Diesel Scissors Lift (Two each)

FFP

Leasing of diesel scissor lifts with platform heights of 26’for a 12-month ordering period at the locations listed in paragraph 1.7.1.

listed on the PWS. Services include leasing, transportation, inspection, maintenance, and emergency repair of scissor lifts. In accordance with the Performance of Work (PWS). Dates required are:

14 February 2025 to 13 February 2026.

Also include a capability company statement regarding this requirement with your quote.

FOB: Destination

PURCHASE REQUEST NUMBER: N4523A2543109900

PSC CD: W099

Cage Code:_____________ Include Capability

Statement

9. A full description of all requirements associated with this contract action are provided in a detailed Performance work Statement (PWS) (Attachment 1)

10. Delivery shall be FOB Destination. The delivery location information is provided in the PWS. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their proposal.

11. Place of Performance: The work to be performed under this contract will be performed at Puget Sound Naval Shipyard. If maintenance/ repair cannot be completed in one day the contractor shall transport the scissor lift to contractor repair facility to perform work at no additional cost to the government.

12. Period of performance: 14 February 2025 to 13 February 2026

11. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. Contractor shall include delivery schedule information in their proposal.

The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use, until it is returned to the Government.

12. Vendors shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications—Commercial items (FEB 2024), are up to date in Sam.gov. To be eligible for award, registration with the System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at HYPERLINK “https://www.sam.gov/”. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The Contracting

Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your cover letter. Failure to obtain SAM registration will result in submissions not being considered for award.

Any additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices are included.

13. Please submit your quote, along with the rest of the solicitation requirements in the current solicitation, no later than 15 January 2024 by 2:00 PM Pacific Daylight Time via email to Isaiah Fontenot at Isaiah.m.fontenot.civ@us.navy.mil and Brian Fergus at james.b.fergus2.civ@us.navy.mil Proposals submitted after solicitation closing will not be considered.

14. Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and Intermediate Maintenance Facility is Anna Lewis (360) 340-7531 anna.d.lewis8.civ@us.navy.mil

15. Offers must provide the following information with their quote:

1. An official quote with the Solicitation number, Company Name and Address, contact information, and CAGE Code on company letterhead

2. The CLIN pricing above, must be completed fully.

3. Include statement specifying the extent of agreement with all terms, conditions and provisions included in the RFQ. Quotes that take exception to the terms and conditions of the RFQ may not be excluded from consideration.

Any purchase order resulting from this RFQ will be made based on the evaluation criteria outlined below in FAR Provision 52.212-2 (Evaluation—Commercial Items (Nov 2021)).

No Defense Priorities and Allocations System (DPAS) assigned rating applies to this acquisition. The FAR/DFARS provisions, and clauses applicable to this solicitation are incorporated within: The full text of the clauses/provisions from the FAR and DFARs can be accessed via the internet using the following web -site addresses: https://acquisition.gov

The Following Checked FAR and DFARS Clauses Are Applicable To This Purchase By Reference And By Full Text. The Full Text of The Clauses/Provisions From The FAR and DFARS Can Be Accessed Via The Internet Using The Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

Provisions Incorporated by Reference:

FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.204-17 Ownership and Control of Offeror (AUG 2020)

FAR 52.204-20 Predecessor of Offeror (AUG 2020) FAR 52.204-22 Alternative Line-Item Proposal (JAN 2017) FAR 52.204-26 Covered Telecommunications Equipment or Services—Representation (OCT 2020) FAR 52.212-1 Instructions to Offerors-Commercial Items (SEP 2023) FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services. (NOV 2023) DFARS 252.203-7005 Representation Relating to Compensation of Former DOD Officials (SEP 2022) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

(DEC 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021) DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (MAR 202

Provision by Full Text:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR Clauses: https://www.acquisition.gov/

DFARS Clauses: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html

(End of provision)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price; and

(ii) Technical Acceptability

Acceptable: Conforms to the requirements stated in the combined synopsis solicitation and SOW; and provides all required documentation, in its entirety.

Unacceptable: Quote does not include ALL items required by the SOW; and documentation is determined to be unacceptable upon technical review. Offerors receiving an unacceptable rating for its Technical Factor will not receive further consideration.

Basis for award is Lowest-Price Technically Acceptable (LPTA). Technical is approximately equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror, within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Clauses incorporated by reference.

FAR 52.204-13 System for Award Management Maintenance (OCT) 2018 FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021) FAR 52.212-4 Contract Terms and Conditions – Commercial Items (DEC 2022) FAR 52.219-14 Limitations on Subcontracting (OCT 2022) FAR 52.223-6 Drug-Free Workplace (MAY 2001) FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.247-34 F.o.b. Destination (NOV 1991) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022) DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (OCT 2016) DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information (JAN 2023) DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting (JAN 2023) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023) DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023) DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (JAN 2023) DFARS 252.211-7003 Item Unique Identification and Valuation (JAN 2023) DFARS 252.225-7048 – Export –Controlled Items (JUN 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (MAY 2013) DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023) DFARS 252.243-7001 Pricing of Contract Modifications. (DEC 1991) DFARS 252.244-7000 – Subcontracts for Commercial Items (JAN 2023)

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.ecfr.gov/current/title-48/chapter-1 https://www.acq.osd.mil/DPAP/dars/dfarspgi/current/index.html https://www.secnav.navy.mil/rda/DASN-P/Pages/NMCARS.aspx

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N68732

Issue By DoDAAC N4523A

Admin DoDAAC** N4523A

Inspect By DoDAAC N4523A

Ship To Code N4523A

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) N4523A

Service Acceptor (DoDAAC) N4523A

Accept at Other DoDAAC ____

LPO DoDAAC N4523A

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

Inspector/Acceptor: To be identified at award.

C440.commandserv.fct@navy.mil

Contract Specialist: Isaiah Fontenot Email: isaiah.m.fontenot.civ@us.navy.mil

Contract Officer: Brian Fergus Email: james.b.fergus2.civ@us.navy.mil

The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PSNSASKAccountsPayable@us.navy.mil;

PSNS_C610.22CERT.FCT2@navy.mil.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

ADDITIONAL WAWF INSTRUCTIONS

To ensure prompt payment and accountability the Contractor shall input the following Agency Accounting ID (AAI) in the Line Item Information section on all WAWF Receiving Reports and Invoices:

AAI - 056521 or STARS AAA from the AAA block for this document.

Ensure the routing table contained in Clause 252.232-7006 is followed exactly when submitting invoices.

Specifically the WAWF System will allow the submittal of invoices without mandatory completion of the “Inspect By” DODAAC. Failure to follow the routing table and insert the correct “Inspect By” DODAAC may result in immediate rejection of invoice and require resubmittal without any accrual of interest.

Additional Notifications: When submitting an invoice please provide additional notice to Isaiah.m.fontenot.civ@us.navy.mil, james.b.fergus2.civ@us.navy.mil, and paul.g.markey2.civ@us.navy.mil.

Attachments:

Attachment 1 - Performance Work Statement Attachment 2 - 52.204-24 Representation Regarding certain Telecommunications and Video Surveillance

Services or Equipment (NOV 2021) Attachment 3 - FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders - Commercial Items. (Feb 2024)