Attachment_J-5_PSNS_&_IMF_Badging_&_Access_Requirements.pdf

PSNS&IMF C400 INFORMATION FOR

CONTRACTOR NAVY INSTALLATION BADGING & ACCESS REQUIREMENTS

1. NAVAL BASE KITSAP (NBK) and/or PSNS & IMF CONTROLLED INDUSTRIAL AREA (CIA)

ACCESS:

1.1. Contractor personnel shall comply with all current badging and security procedure requirements for gaining access to any Government site. Access to Navy Installation sites may only be gained by obtaining a badge (either permanent or temporary) from the Visitor Control Center (VCC) in BLDG 981 (Pass & ID). It is the contractor’s responsibility to check for, and obtain changes and updated information from the VCC on a continual basis.

1.2. The following Identification Cards (ID) are authorized by Naval Base Kitsap and Naval Station

Everett to be used by visitors 12 years old or greater, while being escorted by a Civil Servant or Military member holding a current CAC Card, effective 2 February 2016:

• Drivers licenses from states other than Washington, Illinois, Minnesota, Missouri and New

Mexico (unless WA, IL, MN, MI and NM licenses are the “Enhanced” version)

• U.S. passport

• U.S. passport card

• DHS trusted traveler cards ( Global Entry, NEXUS, SENTRI, FAST)

• Permanent resident card

• Border crossing card

• DHS-designated enhanced driver’s license

• Federally recognized, tribal-issued photo ID

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver’s license or Indian and Northern Affairs-Canada card

• Transportation Worker Identification Credential (TWIC)

1.2.1. Contractor employees are required to have an individual identification badge as well as one (1) of the four (4) credentials listed below in their possession to gain access to job sites:

1.2.1.1. Common Access Card (CAC):

1.2.1.1.1. Contractors who have a need to access a government computer system may be eligible for a contractor CAC; most contractors are not eligible for a CAC. Contact the Contracting Officer’s Representative (COR) for assistance as needed.

1.2.1.2. Single Day Pass:

1.2.1.2.1. Visiting vendors/contractors requiring infrequent access may obtain daily passes directly from the individual Navy Installation by submitting identification credentials for verification and undergoing a criminal screening/background check. A new pass is required to gain access each day. Passes are issued by Naval Base Kitsap (NBK). The Federal Bureau of Investigation’s (FBI) National Crime Information Center (NCIC) criminal database and FBI Terrorist Watch List will be checked daily prior to entry. In addition, NBK must check the Navy’s Consolidated Law Enforcement Operations Center (CLEOC) database to ensure an unescorted visitor has no objectionable criminal record, is not on the Terrorist Watch List and has not been previously debarred from entry onto any Navy Installation.

1.2.1.3. Navy Commercial Access Control System (NCACS/RAPID Gate program):

1.2.1.3.1. Commander, Navy Installations Command (CNIC) has established the

Navy Commercial Access Control System (NCACS/RAPID Gate program). The NCACS/Rapid Gate program includes a standardized process for granting unescorted access privileges to vendors, contractors, suppliers, and service providers not otherwise entitled to the issuance of a CAC who seek access and can provide justification to enter Navy installations and facilities. If the vendor, contractor, supplier, or provider so chooses, they may voluntarily elect to obtain long-term credentials through enrollment, registration, back ground vetting, screening, issuance of credentials, and electronic validation of credentials at their own cost through a designated independent contractor NCACS service provider (additional information can be found at http://www.rapidgate.com/).

Credentials, for those who are approved, will be issued every five years and access privileges will be reviewed/renewed on an annual basis. The NCACS system is operated by a contractor on behalf of CNIC and applies current CNIC policy to initial and subsequent follow-on checks of criminal and other databases.

1.2.1.4. Transportation Workers Identification Credential (TWIC):

1.2.1.4.1. Trucking and Longshoremen industry, to include Military Sealift

Command (MSC) personnel are authorized to use this credential for unescorted access so long as the holder also has in his/her possession an original Bill Of Lading indicating that the delivery of goods is within the perimeter of the host installation, or in the case of MSC personnel, the http://www.rapidgate.com/ holder has in his/her possession, a current Merchant Mariner identification card.

1.3. For contractor individuals that require higher level access requirements such as Nuclear Work Areas

(NWA), Controlled Nuclear Information Areas (CNIA) areas or access to the Main Machinery Rooms of nuclear propelled ships or submarines, the Contractor’s Facility Security Official ( FSO) shall; (1) submit each individual’s information into the Joint Personnel Adjudication System (JPAS) Visit Request program with Security Management Office (SMO) number 002515, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Official.

1.4.The contractor shall prepare a Visit Request List Form with Cover Letter on Company

Letterhead for all prime contractor and subcontractor personnel required to access Navy Vessels in the CIA. The visit request will be submitted via email to the Contracting Officer’s Security Officer at psnsimf.400scrty.fct@navy.mil. The cover letter will be a formal request for badging and access during the contract or delivery period of performance. The letter shall include (1) the purpose of access, (2) dates of validity (period of performance), (3) contract number, and (4) name of subcontractors to be employed. The cover letter shall be signed by the Prime Contractors Facility Security Officer (FSO), and shall be received by the Contacting Officer’s Security Officer NO LESS THAN FIVE (5) FULL WORKING DAYS PRIOR TO THE REQUESTED START DATE (8-10 calendar days prior is recommended). The prime contractor shall bear full responsibility for the accuracy of the Cover Letter and Visit Request List. Note: Personnel in the Visit Request List must have a valid need/requirement to gain access and for the level of access being requested (e.g., green, red). Submitting a cover letter and/or list with incomplete information, errors or a blanket list of all company personnel can significantly delay processing and result in not being authorized access in time to begin the period of performance. With good cause, as determined by the Contracting Officer or appropriate Security Personnel, access requests may be refused or amended at any time.

Updates to the Visit Request List shall be made on an as needed basis. The C400 security office may be contacted at 360-476-0418 for questions regarding visit request processing.

1.5. The Visit Request List will be organized ALPHABETICALLY BY LAST NAME and contain the following information in column form. See Attached Spread Sheet.

1.5.1. NAME ( LAST, FIRST, MI)

1.5.2. DOB (Date of Birth)

1.5.3. POB (City & State)

mailto:psnsimf.400scrty.fct@navy.mil

1.5.4. SSN (Social Security Number)

1.5.5. CITIZENSHIP (Country)

1.5.6. PROFESSION/TRADE

1.6. Contractor employees must be U.S. citizens to access PSNS & IMF owned or controlled spaces, to include ship’s engineering spaces unescorted. U.S. citizens working for foreign owned or controlled companies will require an escort, unless they fall under a Defense Security Service (DSS) Security clearance. Security Clearance information, including confirmation of required Red badges, shall be submitted with contractor proposal to the Contracting Officer’s Security Official.

1.7. Badges will be picked up at Naval Base Kitsap, Visitor Control Center (VCC) BLDG-981. Each

Contractor employee is REQUIRED to present proof of citizenship for on-site verification (not retention) at the VCC prior to obtaining a badge. This is a requirement for access into the CIA at PSNS&IMF, Bremerton, WA. All contractor employees requesting access shall be U.S. citizens.

Acceptable proof of citizenship:

• Original Birth Certificate (not a copy)

• Current US Passport

1.8. Lack of a proper ID badge will result in denial of access to the Naval Installation, facility and/or the ship, resulting in a delay at the Contractor’s expense. If Contractor employees are providing a document with no photo, they shall also be required to present a current authorized official issue photo ID listed in paragraph 1.2 above.

1.9. Badges must be displayed on the outermost garment above the waist at all times. The only exception would be while the contractor personnel are engaged in work which could cause a safety hazard if the badge were worn while performing the work.

1.10. Contractor personnel are authorized to retain temporary badges until the badge expiration date or termination of employment. Upon badge expiration date, termination of employment, or completion of contract, the Contractor is required to immediately notify the Contracting Officer’s Security Official and return all badges.

1.11. Lost or misplaced badges shall be reported immediately to the Contracting Officer’s Security

Official, COR or if after hours to the Navy Emergency Services Command (NESCOM) at 360-476- 3393.

1.12. Immediately notify the Contracting Officer’s Security Official and the COR of any access problems.

1.13. To grant Contractor Vehicle Access to the PSNS & IMF CIA, a list of vehicles, a copy of each vehicle registration and a justification for access shall be submitted for processing via PSNS & IMF Form 5530/25. Contractors are required to stop at PSNS & IMF Pass & ID Office with proof of valid, current Driver’s License, vehicle registration and proof of insurance, prior to receiving access.

1.14. Contractor owned computers must be inspected by C/109 prior to bringing them into the CIA and shall have a PSNS&IMF AIS Security Survey for Visitor Computer Equipment Form PSNS&IMF 5239/49 (Rev. 8-07), approved by C/109, on site at all times.

1.15. Contractor Employees shall adhere to PSNS&IMF NOTICE 5239.6 PORTABLE ELECTRONIC

DEVICE (PED) GUIDANCE.

1.15.1. Lap-top Computers and/or cell phones equipped with cameras are STRICTLY PROHIBITED inside all PSNS & IMF owned or controlled spaces or property (the CIA, DMF & YOKO Enclaves, etc.) and are subject to seizure by Installation Police and Shipyard security personnel.

1.15.2. ALL portable electronic devices are STRICTLY PROHIBITED onboard submarines (e.g.

phones, mp3 devices, computing devices, recording equipment, removable storage media, etc.).

2. NAVAL BASE KITSAP, BANGOR OPERATIONAL AREA (OA) / INDIAN ISLAND &

WATERFRONT RESTRICTED AREAS:

2.1. PSNS & IMF CIA “Green” badges shall not provide access to the NBK Bangor Operational Area.

PSNS & IMF CIA higher level badges (i.e. Red badges) shall provide access to the OA, but will not provide access to the Bangor Waterfront Restricted Areas.

2.2. For contractor employees that require access to the OA & Waterfront Restricted Area, are required to obtain the following:

2.2.1. A CAC, NCACS/RAPID Gate card or a single day pass per paragraph 1.2.1.1 through 1.2.1.4 above.

2.3. The contractor shall prepare and submit a Visit Request via the Badge Authorization and Visit

Request (BAVR) at https://bavr.cnrnw.navy.mil for each contractor employee. The Visit Request application must be received a minimum of five (5) full working days prior to the job start date (8- 10 calendar days prior is recommended). Ensure that you completed all sections including PSNS & IMF sponsor (Contracting Officer’s Security Official) and contract number into BAVR.

https://bavr.cnrnw.navy.mil/

2.4. The contractor shall prepare and submit a Visit Request Form for each contractor employee to

Commander, Navy Region Northwest (CNRNW), Pass & ID Office, Bangor to receive a CNRNW badge.

2.5. For Vehicle Access, contractors shall provide a valid, current Driver's License, vehicle registration, and proof of insurance to the Pass & ID Office of the Naval Installation.

2.6. Cell phones equipped with cameras are PROHIBITED in the Waterfront Restricted Areas.

3. NAVAL BASE KITSAP, KEYPORT (NAVAL UNDERSEA WARFARE CENTER DIVISION,

KEYPORT):

3.1. If contractor employees are required access to Keyport, they will be required to obtain a CAC, NCACS card, or a single day pass per paragraph 1.2.1.1 through 1.2.1.4 above.

3.2. All other visit requests requiring access to buildings the Contractor’s Facility Security Official (

FSO) shall; (1) submit each individual’s information into the Joint Personnel Adjudication System (JPAS) Visit Request program with Security Management Office (SMO) number 002536, and (2) Submit a completed DD254 (ensuring that block 10b is checked), and that the Naval Nuclear Propulsion Information (NNPI) security clause is listed in either the Security Section of the Statement of Work (SOW) or in the list of effective clauses for review by the Industrial Security Office. Additionally, a separate Visit Request List Form (PSNS&IMF Form 5512) must be submitted to the Contracting Officer’s Security Official.

3.3. See attachment on OPSEC and Contractors for specific security requirements.

4. NAVAL STATION EVERETT:

4.1. If contractor employees are required access to Naval Station Everett, they will be required to obtain a CAC, NCACS card, or a single day pass per paragraph 1.2.1.1 through 1.2.1.4 above.

4.2. For Pier Access to vessels, the contractor shall prepare and submit a Visit Request via the BAVR as identified in paragraph 2.3 above.