Attachment 1 - ESPEC Package.pdf

DEPARTMENT OF THE NAVY

MARMC (NMD-R)

USS JOHN WARNER (SSN 785)

SPECIFICATIONS FOR WORK TO BE ACCOMPLISHED

SPECIFICATION NUMBER: NNSYN-501-23

INCLUDES ALL CHANGES THROUGH 4/12/2022

NNSYN-501-23 SHIP: USS JOHN WARNER (SSN 785)

INDEX

ITEMS THAT ARE STRUCK OUT IN THIS INDEX DO NOT APPLY TO THIS CONTRACT.

CATEGORY I. FY-22 STANDARD ITEMS APPLICABLE TO THIS JOB ORDER WITHOUT FURTHER REFERENCE.

ITEM_NO. TITLE CHANGE DATE CHANGE

009-01 General Criteria; accomplish 10/01/2019 Original

009-02 Environmental Compliance Report for Material Usage; accomplish 10/01/2019 Original

009-03 Toxic and Hazardous Substance; control 10/01/2019 Original

009-04 Quality Management System; provide 10/01/2019 Original

009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations; 03/06/2020 Original

009-07 accomplish

Confined Space Entry, Certification, Fire Prevention and Housekeeping;

02/21/2021

CH-1

009-08

Shipboard Fire Protection and Fire Prevention; accomplish

009-10 Asbestos-Containing Material (ACM); control 10/01/2019 Original

009-18 Mine Warfare Ships Magnetic Material; control 04/30/2018 Original

009-19 Provisioning Technical Documentation (PTD); provide 10/01/2018 Original

009-20 Government Property; control 10/01/2017 Original

009-21 Logistics and Technical Data; provide 10/01/2018 Original

009-23 Interference; remove and install 10/01/2018 Original

009-24 Authorization, Control, Isolation, Blanking, Tagging, and Cleanliness; 10/01/2019 Original

009-34

Fire Protection of Unmanned Vessel at Contractor Facility; accomplish

10/01/2018

Original

009-39 Technical Manual Contract Requirement (TMCR) for a New Technical Manual 10/01/2018 Original

009-40 for Commercial Equipment/Component; accomplish

Contractor Crane, Multi-Purpose Machine and Material Handling Equipment at

10/01/2019

009-60 a Naval Facility; provide Schedule and Associated Reports for CNO Availabilities; provide and manage

009-61 Shipboard Use of Fluorocarbons; control 07/18/2014 Original

009-67 Integrated Total Ship Testing; manage 04/30/2018 Original

009-69 Heavy Weather/Mooring Plan; provide 04/30/2018 Original

009-70 Confined Space Entry, Certification, Fire Protection, Fire Prevention and 10/01/2019 Original

009-72

Housekeeping for Unmanned Vessels; accomplish Physical Security at a Private Contractor Facility; accomplish

009-73 Shipboard Electrical/Electronic Cable Procedure; inspect, test, install, remove, 10/01/2018 Original

009-74 and repair Occupational, Safety and Health Plan; accomplish

009-80 Ship Facilities; maintain 11/18/2016 Original

009-81 Compartment Closeout; accomplish 10/01/2019 Original

009-82 Installation of Equal Component Vice Specified Component; report 03/26/2018 Original

009-84 Threaded Fastener Requirements; accomplish 03/06/2020 Original

009-93 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution 03/06/2018 Original

009-99

Prevention Act (PPA) Information; provide Ship Departure Report; provide

07/18/2014

009-100 Ship's Stability; maintain 03/06/2018 Original

009-101 Ship Transit and Berthing; accomplish 03/26/2018 Original

ITEM_NO. TITLE CHANGE DATE CHANGE

009-106 Work Authorization Form Coordinator (WAFCOR); provide 10/01/2017 Original

009-109 Non-SUBSAFE Work on SUBSAFE-Certified Vessel; accomplish 10/01/2017 Original

009-110 Non-Nuclear Work on a Nuclear Vessel; accomplish 11/18/2016 Original

009-111 Schedule and Associated Reports for non-CNO Availabilities; provide and 02/21/2021 CH-1

009-117 manage Combat Systems, Light-Off Suport; provide

009-118 CG Deck Loading; accomplish 07/18/2014 Original

009-120 Fact Finding and Critique of Unplanned Event; manage 03/06/2018 Original

009-122 Temporary Padeye; install and remove 10/01/2018 Original

009-125 Boats Less Than 65 Feet Long; accomplish 07/11/2020 Original

CATEGORY II. FY-22 STANDARD ITEMS WHICH MAY BE INVOKED IN THE WORK ITEMS OF THIS JOB ORDER.

ITEM NO. TITLE CHANGE DATE CHANGE

009-09 Process Control Procedure (PCP); provide and accomplish

10/01/2019 Original

009-90 Technical Representative; provide 07/24/2019 Original

ITEM NO. TITLE

042-05-001

042-11-001

042-22-001

042-26-001

042-27-001

General Requirements for Work on Submarines for Norfolk Naval Shipyard (NNSY) Depot Level Availabilities; accomplish

General Occupational Safety, Health and Environment (OSHE) Requirements for Work Within Norfolk Naval Shipyard; accomplish

(PCP)

General Requirements for Work Within Norfolk Naval Shipyard (NNSY);

accomplish

Security Requirements for Work Within Norfolk Naval Shipyard (NNSY);

Accountability of Manhour and Material Reservation; accomplish

042-28-001

042-89-001

311-11-001

Special Requirements for Non-SUBSAFE Work On Submarines;

accomplish

General Radiological Requirements for Nuclear Powered Submarines at Norfolk Naval Shipyard (NNSY); accomplish

Number One and Number 2 Ships Service Turbine Generator (SSTG);

repair

SSP: NNSYN-501-23 1 of 6 ITEM NO: 042-05-001

SHIP: USS JOHN WARNER (SSN 785) ITEM NO: 042-05-001

COAR: 16 PCN:

SERV-L036

CMP:

NONE

PLANNER: VANN, JAMES

1. SCOPE:

1.1 Title: General Requirements for Work on Submarines for Norfolk Naval Shipyard (NNSY) Depot Level Availabilities; accomplish

1.2 Location of Work:

1.2.1 Norfolk Naval Shipyard (NNSY)

1.3 Identification:

1.3.1 Not Applicable

1.4 Security Classification of Equipment, Components, Spaces, and Documents: Contractors and Subcontractors are subject to the applicable provisions of National Industrial Security Program Operating Manual, DOD 5220.22-M (0584-LP-179-6400) for access to NNPI or other classified spaces.

2. REFERENCES:

2.1 Standard Items, (FY23)

2.2 S9510-AB-ATM-010, Nuclear Powered Submarine Atmosphere Control Manual

2.3 0902-LP-018-2010, General Overhaul Specifications for Deep Diving SSBN/SSN Submarines (DDGOS)

2.4 4790.3, COMFLTFORCOMINST 4790.3, Joint Fleet Maintenance Manual (US Navy)

2.5 990-04-19, Code 990 Contractor Temporary Service Policy, Code 990 Memo 990-04-19 DTD February 14, 2019

2.6 DOD 5220.22M, National Industrial Security Program Operating Manual

(NISPOM)

2.7 M-5510.2D, NAVSEAINST M-5510.2D, NAVSEA Access and Movement Control Instruction, DTD 8 Nov 2018 - Includes NAVSEA M-5510.2, NAVSEA Access and Movement Control Manual, DTD November 2018

2.8 N9210.3, OPNAVINST N9210.3, Safeguarding of Naval Nuclear Propulsion Information (NNPI)

2.9 2075.1C, COMSUBLANT/COMSUBPACINST 2075.1C, Portable Electronic Device (PED) Policy for the Submarine Force, DTD 3/2/2018

3. REQUIREMENTS:

3.1 Accomplish the following requirements, in addition to the specific requirements of the Task/Purchase Order, for work accomplished on Naval Submarine Depot Level Availabilities for NNSY, Portsmouth VA.

3.2 Submit one legible copy, in hard copy or approved transferrable media, of a list of materials with Safety Data Sheets (SDS) to be used on the Task/Purchase Order to the SUPERVISOR, not later than five days after Task/Purchase Order Award.

SHIP: USS JOHN WARNER (SSN 785)

SSP: NNSYN-501-23 2 of 6 ITEM NO: 042-05-001

3.2.1 Unless otherwise specifically approved by NAVSEA, the use of any materials furnished or installed must be those designated as "permitted" on Appendix A of 2.2.

3.2.2 Instruments, equipment, fittings, paint, insulation, adhesives, or other items containing material or components that would give off noxious gas, vapors or fumes at its operating temperature or at any temperature below 200 degrees Fahrenheit must not be installed or applied.

3.3 Use 2.3 for guidance when accomplishing work to support

Task/Purchase Order.

3.4 Contractor personnel requiring access aboard ship must attend;

Radiological Control training provided at NNSY Pass Office to ensure familiarization with posted, verbal and written instructions (to include, do not enter any area or space posted with a sign that has a magenta colored radiation symbol on a yellow background; do not touch any yellow bands, tools, bags, wrappings, clothing). Project Orientation Brief (Key Topics: Security Requirements, Casualty Control, Work/WAF and Testing Control, Work Site Cleanliness, Day to Day Operations within NNSY) will be provided by the Project. Contractor is required to conduct Submarine Orientation and SUBSAFE Awareness training using materials (CD ROM) provided by the NNSY Project Team. Records must be maintained for the two year qualification period of Submarine Orientation and SUBSAFE Awareness and is subject to audit by the government. Submarine Orientation and SUBSAFE Awareness performed at Portsmouth Naval Shipyard is accepted at NNSY with the applicable documentation and periodicity.

3.4.1 The SUPERVISOR must be notified of the time and place the Contractor's training is to be conducted so it can be monitored. Upon completion of training, proof of training must be provided to the SUPERVISOR. Contractor personnel must have proof of training on their person while in NNSY.

3.4.2 The Project Orientation Brief will discuss expected actions of all Contractors working onboard ships in the event of a casualty.

Additionally, the Contractor must follow direction of the NNSY Project Team in the event of drills or actual emergencies. The Project Orientation Brief is required for each awarded Task/Purchase Order.

3.4.3 Submit one legible copy, in hard copy or approved

transferrable media, of a completed list of personnel that have received the in-brief and training to the SUPERVISOR. List is due prior to commencement of work aboard the ship or in the drydock, and must be signed by the Project. The list must be submitted prior to personnel coming to the work site. Submit updates to the list each time personnel are added and trained.

3.5 Portable Electronic Device (PED) requirements and restrictions must be in accordance with 2.9 and the following for submarine availabilities at NNSY:

3.5.1 Portable Electronic Devices (PEDs) are defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, SSP: NNSYN-501-23 3 of 6 ITEM NO: 042-05-001 laptops, tablets and wearable devices such as fitness bands and smart watches) and are PROHIBITED onboard submarines, in a submarine Sensitive Compartmented Information Facility (SCIF)/Temporary SCIF (TSCIF) or active Temporary Secure Working Area (TSWA) at NNSY unless the device meets the categories of an "Official Use" Portable Electronic Device (OU-PED) as defined by 3.5.3. PEDs are also prohibited in Department of the Navy (DON) spaces where collateral classified information is processed, transmitted, stored or discussed, examples in accordance with 2.9.

3.5.2 "Personal" Portable Electronic Devices (P-PEDs) are PROHIBITED and refers to PEDs personally owned by Department of the Navy Sailors, Marines, Civilians and all other support Contractor personnel.

3.5.3 "Official Use" Portable Electronic Devices (OU-PED) are permitted and refers to PEDs owned by the U.S. Government and operated by military, Government civilian and Government contracted organizations in the performance of official duties in accordance with 2.9. OU-PEDs will require approval in accordance with 2.9.

3.5.4 The Commanding Officer (CO) for each vessel is the local authority with overall responsibility for enforcement of 2.9 during NNSY Availabilities. The vessel CO can approve the controlled and managed presence of PEDs with capabilities, where collateral classified or unclassified information is processed, transmitted, stored, or discussed and risk to classified information can be controlled. OU-PEDs from outside organizations must be inspected and authorized for introduction to the command environment by the Command Security Manager and Information Systems Security Manager. Contract Facility Security Officer may submit OU-PED requests through their sponsors to the submarine CO for approval.

3.5.5 Violation of any provision of 2.9 may subject non-military members, including Department of Defense personnel and Contractors to criminal penalties under applicable federal statutes, administrative sanctions or removal from classified spaces and loss of classified access.

3.5.5.1 If found in violation of 2.9, the Contractor's

supervisor and Base Police (396-7266) must be notified of the incident and the individual will be escorted off the submarine by the person reporting the incident and held until police arrive.

Once police arrive, the following actions will take place:

3.5.5.2 The Contractor's NAVSEA badge and CAC and/or DBIDs Card will be taken and the individual will be escorted by Police Officer/Master at Arms (MAA) to be questioned and the PED reviewed at the Base Precinct (or on the spot).

3.5.5.3 The PED will be confiscated and all media on the device will be inspected to ensure that there is no sensitive information present.

3.5.5.4 Police Officers/MAA will document the incident via a

police report.

3.5.5.5 The individual and their supervisor must report to the

SSP: NNSYN-501-23 4 of 6 ITEM NO: 042-05-001

Pass and ID 2nd Floor, Personnel Security Office (Code 1127).

3.5.5.6 Contractor access to NNSY will be terminated.

3.6 All personnel accessing the Controlled Industrial Area (CIA) must possess a Green badge as a minimum requirement. Personnel who are Green badged must provide notification to the topside watch, prior to access, as to the location of work, (i.e., TOPSIDE or Forward Compartment). All personnel working exclusively inside of Main Ballast Tanks must have at least a Green badge. Anyone accessing the Engine Room must have a Red badge if it is posted as a Nuclear Work Area (NWA) or must adhere to directions/instructions provided by NNSY Code 1120 in regards to Yellow badge access with NNSY/Ship's Force accomplishing/ensuring Restricted Data (RD) sanitization of work areas/locations and area being posted as a Controlled Nuclear Information Area (CNIA). NWA and CNIA Security requirements are related to working in or near Naval Nuclear Propulsion Information (NNPI) spaces. Contractor must adhere to 2.4 and 2.8 with regard to the safeguarding of NNPI. Personnel found in unauthorized areas will be turned over to NNSY Security. Contractor supervisors must attend a Project Orientation Brief to discuss these requirements in detail. The Contractor will be required to ensure all Contractor and SubContractor personnel have received training and understand the security requirements of the work site.

3.6.1 See 2.7 for additional Shipyard Access Control Badge (SACB) requirements and definitions.

3.7 A Work Authorization Form (WAF) is required to authorize the start of work. Contractor personnel preparing WAFs will be briefed by NNSY Code 246 and acknowledge an understanding of the process prior to submitting a TWD/WAF. A Contractor TWD must be filled out and presented to NNSY Code 246, who will authorize the work via a serialized WAF. The WAF will remain in the work authorization log, and will be maintained by Ships Force, until the work is complete and the WAF is cleared by the ship. The WAF form is subject to change. Contact the Project for the latest version of the WAF. No WAF processing is required for preservation when Code 246 authorizes Contractor work on an existing NNSY WAF.

3.7.1 Submit the original copy of the completed WAF to the

SUPERVISOR upon job completion.

3.8 Service lines running through hatches must have quick disconnects installed. Accomplish the requirements of 009 -07 of 2.1, and the following:

3.8.1 Install NNSY identification tags on lines to indicate ship's name, hull number, location, WAF serial number, Contractors name and phone number, and purpose. Tags can be requested from the Work Integration Team (WIT) or Project Temporary Service Manager (PTSM) via the SUPERVISOR.

3.8.2 Temporary services and support systems must be installed, maintained and inspected to meet the requirements of 2.5.

3.8.2.1 Surveillances of temporary services will be performed by PTSM. PTSM will document any discrepancies and enter in a PTSM Discrepancy Log and forward information to the WIT for notification to the Contractor. Once discrepancy is corrected, the Contractor must sign the appropriate block of the PTSM's Log

SSP: NNSYN-501-23 5 of 6 ITEM NO: 042-05-001 verifying corrective action is complete.

3.8.3 Contractor must request temporary service sources from NNSY Project Team via the SUPERVISOR a minimum of 2 business/working days prior to need. Weekends are not considered in the 2 day request allotment. Request for temporary service sources must be submitted to the NNSY Project Team in writing on forms provided by the WIT via the

SUPERVISOR.

3.9 Contractors and their subcontractors must comply with 2.6 for verification of all U.S. citizens.

3.9.1 No foreign nationals will be permitted on work site or to be utilized as truck drivers.

3.9.2 Establish procedures to comply with 3.9, 3.9.1, and the requirements of 2.7.

3.10 Contractors must participate in Pre-Project Planning from date of award to start of execution. The representative(s) must be authorized to make management decisions relative to the routine requirements of the Task/Purchase Order. The representative(s) must meet with the NNSY Project team on a daily basis (Monday through Friday) and compare programmed NNSY, Ship's Force, AIT, and FMA work with the Contractor schedule. The representative will address factors that may impact milestones and the Task/Purchase Order completion and provide recommended courses of action to resolve problem areas. All time durations are subject to discussion for slight adjustments during the Pre-Project Planning phase. Laydown drydock and pierside equipment locations will be finalized.

3.11 Contractors must provide a detailed schedule for each step in the production effort once NNSY has provided space turnover dates.

Contractors must identify as a minimum the following: the installation and removal of equipment, staging and containment's, surface preparations, each coat of paint, and all inspections. The schedule must provide time durations, number of shifts per day, hours per shift. The schedule must identify the integration and sequencing of work.

Contractors will be required to Blast and Paint in several different spaces simultaneously.

3.12 Contractors must identify an on-site, dedicated point of contact 24 hours/seven days a week to coordinate and manage the production effort in conjunction with NNSY's work, who must attend project team meetings as directed by the SUPERVISOR to ensure a coordinated effort in the accomplishment of work. Project meetings will be held to evaluate the progress of work and to evaluate overall schedule progress.

3.13 Contractors must provide detailed scheduling information and timelines necessary to support integration into the integrated work sequence. When time between award and availability start date permits, a detailed schedule must be made available to allow the project to identify problem areas/conflicts/overlaps and resolve them prior to availability start.

3.14 Contractors must coordinate schedules and areas affected by work with the SUPERVISOR. Obtain a copy of the ship's operations drills, (prior to start of work), avoiding unnecessary delays during the performance period. Contractor must participate in all ship's drills

SSP: NNSYN-501-23 6 of 6 ITEM NO: 042-05-001

(approximately two hours total time). Drills will be coordinated with the SUPERVISOR and will normally require the Contractor to muster outside of the dry-dock with the WIT or Project Designated Representative. The Contractor must plan for 2 ship's drills per quarter during the availability and one Shipyard drill per quarter during the availability.

3.15 Contractors must be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day schedule. Any concerns must be immediately relayed to the SUPERVISOR.

3.16 NNSY, NAVSEA, and/or Code 130 Group coating representatives will conduct periodic surveillance on Contractor work during the execution of the preservation work.

3.17 Submit one legible copy, in hard copy or approved transferrable media, of a report of applicable NAVSEA Forms 9997/1 through 9997/5 to the SUPERVISOR at least 10 days prior to undocking, providing a record or any changes of ship's configuration, such as major weight alterations, cathodic or anodic protection installation, major hull or shell plate renewals and repairs and underwater hull and tank preservation. The SUPERVISOR will deliver a copy of applicable NAVSEA Forms to NNSY Code 253.

3.18 Contract specification conformance surveillances of Work Items/documents within the Specification Package will be performed by the Naval Supervisory Authority (NSA) during the period of performance in accordance with 2.4. Both conformance and non-conformance items will be reported to the executing contracting authority for information or resolution. When a non-conformance is identified, a resolution must be complete within the scheduled key event and milestone time frame or period of performance.

4. NOTES:

4.1 None.

5. GOVERNMENT FURNISHED MATERIAL (GFM):

5.1 LLTM:

1. None.

5.2 PUSH MATERIAL:

5.3 KITTED MATERIAL:

SSP: NNSYN-501-23 1 of 30 ITEM NO: 042-11-001

SHIP: USS JOHN WARNER (SSN 785) ITEM NO: 042-11-001

COAR: 16 PCN:

SERV-L037

CMP:

NONE

PLANNER: VANN, JAMES

1. SCOPE:

1.1 Title: General Occupational Safety, Health and Environment (OSHE) Requirements for Work Within Norfolk Naval Shipyard; accomplish (PCP)

1.2 Location of Work:

1.2.1 Norfolk Naval Shipyard (NNSY)

1.3 Identification:

1.3.1 Not applicable

2. REFERENCES:

2.1 Standard Items, (FY23)

2.2 29 CFR, Occupational Safety and Health Regulations (OSHA) 29 CFR

2.3 P5090.2, NAVSHIPYDNORINST P5090.2, Volume II, Chapter 15, Rev B, Change-1 Occupational Safety, Health and Environment Program Manual, Personal Protective Equipment Requirements

2.4 40 CFR, Environmental Protection Regulations of 40 CFR

2.5 49 CFR, Department of Transportation (DOT) Regulations of 49 CFR

2.6 Virginia Department of Environmental Quality (DEQ) Hazardous Waste Management Regulations

2.7 5100.23, OPNAVINST 5100.23, Navy Occupational Safety and Health Program Manual

2.8 Emergency Planning and Community Right to Know Act (EPCRA) of 1986

2.9 Best Management Practices Manual for Shipbuilding and Repair Industry Prepared for the Commonwealth of Virginia, Virginia Water Control Board by Bengtson, DeBell, Elkin & Titus, Ltd

2.10 5090.1, OPNAVINST 5090.1, Environmental and Natural Resources Program Manual

2.11 S9086-CQ-STM-010/CH-081, Waterborne Underwater Hull Cleaning of Navy Ships

2.12 S9086-VD-STM-010 Rev 03, Chapter 631, Preservation of Ships

2.13 990-04-19, Code 990 Contractor Temporary Service Policy, Code 990 Memo 990-04-19 DTD February 14, 2019

2.14 P5090.2, NAVSHIPYDNORINST P5090.2, Volume II, Chapter 38, Change-1, Occupational Safety, Health and Environment Program Manual, Non-Bulk Recovery Material Control

2.15 OSHECM Chapter 250 Rev G, CN-1, Hazardous Energy Control (HEC)

2.16 P5090.2, NAVSHIPYDNORINST P5090.2, Volume II, Chapter 25, Rev A, Occupational Safety, Health and Environment Program Manual, Man-Made Vitreous Fibers

SSP: NNSYN-501-23 2 of 30 ITEM NO: 042-11-001

3. REQUIREMENTS:

3.1 The following requirements must be observed, in addition to the specific requirements of the Job/Purchase Order, for work accomplished on naval ships and craft located at NNSY.

3.1.1 Contractor must assign a dedicated Environmental, Safety and Health (ESH) representative to the Contractor Project Team. The ESH representative must be located on site (at NNSY) with the Contractor Project Team. The ESH representative, or alternate, must be on site at NNSY at all times and for all shifts during which Contractor employees are on site.

3.1.1.1 The Contractor ESH representative must participate in daily Project Leadership surveillance of ship work areas. The Contractor ESH Representative must serve as the primary POC for Contractor environmental and safety deficiencies, must determine and implement appropriate corrective actions, and must follow-up to ensure that deficiencies are corrected in a timely manner. All corrective actions and status of existing deficiencies must be provided to the NNSY Code 106 Project Safety Manager within 24 hours of discovery and daily thereafter for all unresolved deficiencies.

3.2 REGULATORY CONTACT. The Contractor must notify the SUPERVISOR immediately if they are contacted by an OSHE regulatory agency about its operation at NNSY. OSHE regulatory agencies must not be allowed into the Shipyard without notification to the SUPERVISOR and approval by NNSY Code 106 via the SUPERVISOR. Information concerning Navy property or operations must not be released to OSHE regulatory agencies without the approval of the SUPERVISOR and NNSY Code 106.

3.3 NNSY OCCUPATIONAL SAFETY, HEALTH AND ENVIRONMENT (OSHE) STAFF OSH

SURVEILLANCE AND ENVIRONMENTAL OVERSIGHT OF OPERATIONS:

3.3.1 The SUPERVISOR will have responsibility for safety and health oversight and inspections. The NNSY Safety and Health Division (Code 106.2) will, on occasion, perform surveillances on the Contractor's work areas.

3.3.2 The Contractor work will not be stopped by NNSY personnel for safety and health issues unless it is an imminent danger situation (a possibility of serious injury, illness, death, major equipment/facility damage). If work is stopped, written corrective actions may be required before work can resume. The SUPERVISOR will coordinate submittal of this documentation and return to work authorization.

3.3.2.1 Safety and health issues not presenting imminent danger will be referred to the SUPERVISOR for appropriate action. The SUPERVISOR will inform NNSY Code 106.2 and the Work Integration Team (WIT) of actions taken to resolve findings.

3.3.3 The NNSY Environmental Division (Code 106.3) may on occasion inspect the Contractor's work areas. NNSY Code 106.3 inspectors will direct control measures via the SUPERVISOR if conditions are not consistent with NNSY permits or regulatory requirements. The SUPERVISOR will inform the WIT of actions taken.

SSP: NNSYN-501-23 3 of 30 ITEM NO: 042-11-001

3.3.3.1 Control measures may include stoppage of work pending correction of deficiencies and the investigating of mishaps. If a work stoppage is required, the OSHE Inspector (NNSY Code 106.3) will immediately contact the SUPERVISOR. The SUPERVISOR will inform the WIT of work stoppage.

3.3.3.2 Written corrective actions may be required before work can resume. The SUPERVISOR will coordinate submittal of this documentation and return to work authorization. The SUPERVISOR will inform NNSY Code 106.3 and WIT of actions taken to resolve findings.

3.3.4 Process documents required by this document are not for approval purposes but to allow NNSY Code 106 surveillance personnel to assess if the Contractors are following their established work processes and the requirements of this Work Item. If there are any process documents, like TGI's or DL's, written that involve both Contractor employees and NNSY personnel working side by side, then they will require NNSY Code 106 review and approval.

3.4 HAZARDOUS WASTE/REGULATED WASTE MANAGEMENT REQUIREMENTS:

3.4.1 DEFINITIONS:

3.4.1.1 Hazardous Waste (HW) – Any material intended to be

discarded as a solid, liquid, or gas which meets the definition of a HM and/or is designated a hazardous waste by the EPA as ignitable, (I) corrosive,(C) reactive, (R) toxicity characteristic, (i.e., metals)(E), acute hazardous waste, (H), toxic, (poison) (T) as specified in 40 CFR Part 261.20-.30, any material subject to the requirements for manifesting, pre transport inspections, record keeping and reporting, and exports and imports of hazardous waste, as specified in 40 CFR Part 262 or state hazardous material control authority.

3.4.1.2 Non-Hazardous Regulated Waste (NHRW) - Any non-

radioactive, non-hazardous waste generated that requires special handling and control, such as wastes that are governed by Department of Transportation (DOT) requirements for shipment.

Items that qualify as NHRW typically are prohibited from disposal into dumpsters. At NNSY, Contractors are required to dispose of their own NHRW, including waste streams that are normally “RCRA-hazardous” but are invoking one of the exclusions defined in 40

CFR 261.

3.4.1.3 Regulated Waste – Waste that, due to regulatory

restrictions, cannot be managed, transported, and/or disposed of as standard municipal waste. Such waste streams will include wastes regulated by the Resource Conservation and Recovery Act (RCRA), regulations of the U.S. Department of Transportation (DOT), or other regulations by federal, state, and local government entities. Hazardous Waste (HW) and Non-Hazardous Regulated Waste (NHRW) are the two primary subsets of Regulated Waste generated at NNSY.

3.4.1.4 Universal Waste (UW) - is subset of hazardous waste

consisting of all batteries, mercury containing equipment, and fluorescent light bulbs and ballast.

SSP: NNSYN-501-23 4 of 30 ITEM NO: 042-11-001

3.4.2 APPLICABILITY:

3.4.2.1 The requirements of this section (3.4 in its entirety) apply to all Contractors and sub-contractors. It is the responsibility of the Prime Contractor to communicate these requirements to all sub-contractors.

3.4.3 INITIAL MANAGEMENT REQUIREMENTS: Prior to a Contractor

beginning any tasks that may generate waste, the Contractor must appoint personnel to serve as Environmental Coordinators, identify the regulatory status of the waste streams to be generated, and contact Code 106.3 to establish accumulation areas for these waste streams.

3.4.3.1 APPOINTMENT OF ENVIRONMENTAL COORDINATORS (ECs):

(a) The Contractor (AND ANY SUBCONTRACTORS) must provide and maintain at least two representatives who will serve as Environmental Coordinators (ECs) for the purpose of administering the requirements of this Work Item (Section 3.4), including coordinating the work with the SUPERVISOR and WIT.

(b) The EC must be a direct employee of the Contractor.

Personnel obtained thru a temporary agency are prohibited from serving in the EC role.

(c) The Contractor must submit a list with names, addresses, offices, and home/cell telephone numbers of the designated representatives serving as the ECs, and at least one alternate to the SUPERVISOR.

(d) ECs must complete NNSY Code 106.33 initial Environmental Coordinator Training prior to the Contractor generating, processing and turn-in of HW to NNSY Code 106.32.

All employees who handle, store, or transport HM/HW must be trained, by NNSY Code 106.3, for their respective functions as required by federal and state regulations of 2.2, 2.4, 2.5, and 2.6.

3.4.3.2 IDENTIFICATION OF WASTE PRIOR TO GENERATION:

(a) PRIOR TO BEGINNING ACTIVITIES THAT MAY GENERATE WASTE, the Contractor (or sub-contractor) must contact their ECs in order to make the appropriate determinations about the regulatory status of waste streams to be generated.

(b) Waste determination must be in accordance with the waste determination methodology outlined in the EC's training.

(c) For some waste streams, Toxicity Characteristic Leachate Procedure (TCLP) sampling and analysis may be required to accurately characterize the waste stream. All Contractors working at NNSY must have a plan to obtain these samples and have them analyzed. This entails:

- At least one staff member capable of obtain a TCLP sample in accordance with SW-846 methodology.

- Arrangements with a VELAP-accredited lab with which the Contractor may send the sample in order to get it analyzed per

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SW-846 requirements.

- Provide sample analysis result(s) to NNSY Code 106.3 for review. Code 106.3 will then communicate to Contractor EC the waste management and labeling requirements for that particular waste stream.

- When it is suspected that the waste will be hazardous, it will be managed as a hazardous waste before the TCLP is obtained (For instance, any “abatement” activities will generate waste streams that will be assumed hazardous until sampling demonstrates otherwise). Alternatively, a Contractor can forgo sampling and assume the waste is hazardous. However, due to regulatory requirements for proper characterization, it is the responsibility of the Contractor to accurately characterize the waste even if assuming hazardous.

3.4.3.3 ESTABLISHMENT OF WASTE ACCUMULATION AREAS:

(a) All storage areas for HW must be approved by NNSY Code

106.321 prior to establishing the area. All HW accumulated at NNSY must be stored in an approved Accumulation Area (as defined in Environmental Coordinator’s training). The Contractor must follow the process for establishing/disestablishing Accumulation Areas delineated in the Environmental Coordinator’s training.

The type of accumulation area (Satellite vs. Central) needed for the work must be determined by NNSY Code 106.3. In the event that the type/quantity of accumulation areas needed changes, the Contractor must contact NNSY Code 106.3 in order to assess the waste management requirements and approve of any changes to the accumulation areas utilized by the Contractor.

(b) Contractors are required to provide any materials needed to establish a waste accumulation area at NNSY. This includes – but is not limited to - spill kits, fire extinguishers, eyewash stations, secondary containments, spill pallets, accumulation area and “No smoking” signs.

3.4.4 WASTE ACCUMULATION REQUIREMENTS: Upon the completion of the tasks in 3.4.3, the Contractor/sub-contractor may begin to accumulate waste in the designated waste accumulation locations. Accumulation of waste in these locations must adhere to the following requirement (which are also outlined in the EC's training):

3.4.4.1 CONTAINERS: It is the responsibility of the Contractor or sub-contractor to:

(a) Provide the appropriate UN Performance Oriented Packaging (POP) containers for all HW that may be generated.

(b) Verify that a container is compatible with the waste it will contain.

(c) Ensure that incompatible waste streams are stored in such a manner as to prevent them from contacting one another in the event of a spill.

(d) Label all containers appropriately, as outlined in the EC training.

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(e) If container is stored in a ”Clam Shell” type secondary containment, label must ALSO be on clam shell in order to communicate contents in the event of an emergency response event.

(f) Containers must remain sealed except for when waste is being added to the container or in emergency circumstances that require the container to be open. Sealed means that a container would not leak its contents if tipped over or inverted.

3.4.4.2 INSPECTIONS: Conduct applicable compliance inspections of the Accumulation Area using an environmental compliance checklist provided by NNSY Code 106.33. Submit a copy of the completed checklist to NNSY Code 106.321 via the SUPERVISOR.

3.4.5 HW TURN-IN FOR DISPOSAL:

3.4.5.1 Upon filling a HW container, the following steps must to be completed:

(a) Secure lid, bung hole/vent hole (if applicable) in manner to prevent any leakage of contained waste.

(b) IF CONTAINER IS LOCATED INSIDE AN SAA: Enter Outage Date onto label (per EC training).

(c) Complete required documentation to request NNSY Code

106.322 pick-up HW in accordance with EC training.

(d) If required by NNSY Code 106.3, the Contactor must repack waste or over-pack waste as necessary in POP containers.

(e) For HW in the Dry Dock, ensure NNSY Code 106.322 is notified of the time/date of the projected crane lift from the Dry Dock. HW must not be allowed to remain on the pier overnight.

(f) Follow all directions/guidance received during the pick- up process from NNSY Code 106.322.

3.4.5.2 NNSY does not dispose of non-hazardous waste generated by the Contractor (including NHRW).Collect and dispose of all non-HW in suitable Contractor furnished containers. Ensure this waste is disposed of in accordance with all applicable federal, state, and local requirements. If shipping papers are required for the transport of non-hazardous waste, furnish a copy of all shipping documents for waste shipped from NNSY to NNSY Code

106.321 via the SUPERVISOR within 30 days of removal from the shipyard.

3.4.5.3 Policy is for all HW (including UW) and Polychlorinated Biphenyls (PCB) waste generated at NNSY to be disposed of by NNSY Code 106.3 using NNSY's EPA ID number.

3.4.5.4 Rarely, as determined by NNSY Code 106.3, the Contractor may be responsible for shipping the HW generated. Should the Contractor be required to ship HW generated the following is required:

(a) Submit copies to NNSY Code 106.321 via the SUPERVISOR of all Department of Transportation (DOT) manifests and associated forms within 30 days prior to shipment. A copy of the

SSP: NNSYN-501-23 7 of 30 ITEM NO: 042-11-001 return manifests must be provided to NNSY Code 106.321 within 30 days of receipt by the owner or operator of disposal facility to the SUPERVISOR if required.

(b) Submit a copy of the disposal certificate to NNSY Code

106.321 via the SUPERVISOR within 100 days of receipt by the owner or operator of the disposal facility or 30 days prior to the completion of the contract.

3.5 PERSONNEL PROTECTIVE EQUIPMENT (PPE). All personnel engaged in working at NNSY must wear mandatory PPE in accordance with 2.3. Each Contractor's hard hat must be identified with the name and/or logo of the respective Contractor.

3.5.1 In addition, all personnel must wear additional PPE as

appropriate to provide protection from hazards of the work being performed.

3.5.2 Unsafe conditions must be reported to the SUPERVISOR.

3.5.3 All personnel who access any vessel at NNSY must have an illumination device in their possession.

3.5.4 The following requirements must be utilized for the use of personal flotation devices:

3.5.4.1 Definitions: The following definitions apply to 3.5.4 through 3.5.4.9:

(a) Personal Flotation Device (PFD). A piece of equipment designed to assist a wearer to keep afloat in water. The wearer may be either conscious or unconscious.

(b) Automatic Inflation PFDs. Uses a water-soluble capsule attached to the inflation unit; its mechanism pierces the CO2 cylinder and releases the gas when submerged. Units with automatic inflation mechanisms may also be manually inflated by using the ripcord.

(c) Manual Inflation PFDs. Releases the CO2 gas from the cylinder via the ripcord, or by an oral tube in the event that a backup method is required.

(d) Transiting: Walking between the brow and the hatch without stopping for ANY reason.

(e) Working includes, but is not limited to, working, carrying equipment, transporting material, and stopping to talk with other employees.

3.5.4.2 Requirements Before Utilizing PFDs: Required Federal

Approval. All PFDs (life preservers, life jackets, or work vests) must be United States Coast Guard (USCG) approved pursuant to 46 CFR Part 160 and marked for use as a work vest, for commercial use, or for use on vessels. No PFD identified for RECREATIONAL use only can be used by shipyard personnel.

3.5.4.3 Training Requirements: All personnel utilizing PFDs

must be trained per the manufacturer’s user manual.

3.5.4.4 PFD Inspections/Maintenance. All inspection and

maintenance requirements provided by the PFD manufacturer must be

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3.5.4.5 General Requirements of Use. PFDs will be worn:

(a) When working near water’s edge where the possibility of falling into the water exists.

(b) When employees are working near the unguarded edges of decks of vessels afloat.

(c) In open vessels or when directed by the person in charge of any vessel.

(d) By all personnel working on floats, small boats, rafts, or camels.

(e) When working outboard of lifelines, bulwarks, or on the open decks of barges.

(f) When working at elevated positions (above 5 feet) over water where guardrails cannot be installed.

(g) When working from an aerial work platform over water.

NOTE: When working from an aerial work platform over water, the lanyard that is attached to the full body harness must be unhooked from the basket and remain unhooked while out over the water. When booming back in from over the water, the lanyard must be reattached to the appropriate attachment point in the basket once over solid ground.

3.5.4.6 Use of PFDs at Piers, Dry Docks, and Submarine Topside Areas When Waterborne. The requirements of 3.5.4.7 or 3.5.4.8 must apply depending on work location.

3.5.4.7 PFD Requirements Within NNSY:

(A) PIERS: Whether transiting or working, if guardrails are not in place at water’s edge (it is very rare that guardrails will ever be in place along most of a pier), or the pier does not have any type of wall in place running along it that is at least 39 inches in height (measured from surface on which the employee is standing at any time), PFDs must be donned when inside of the most inner crane rail closest to the pier’s edge during any work or transiting situation.

(B) DRYDOCKS: If guardrails or a retaining wall of at least 39 inches in height (measured from surface on which the employee is standing at any time) are in place around the dock, PFDs are not required, whether transiting or working. All personnel must stay on the pier and not go onto the retaining wall itself for any reason. When guardrails have been removed from around a dry dock and the dock is filled with water, PFDs must be used whether transiting or working if inside the most inner crane rail closest to the dock edge. If water has been removed from the dock and guardrails are not in place, fall protection would be required.

(C) TOPSIDE OF SUBMARINES: The following requirements apply to wearing of PFDs topside on submarines that are waterborne to include in dry dock:

(a) When transiting between the brow and any hatch, SSP: NNSYN-501-23 9 of 30 ITEM NO: 042-11-001

PFDs are NOT required topside if there are Ship's Force lifelines, or, topside guardrail system is installed around the main deck, including a third rail installed approximately 10 inches above the deck surface for Submarines in drydock.

(b) When working topside, PFDs are not required only if there is a topside guardrail system installed, including a third rail installed approximately 10 inches above the deck surface if Submarine is in drydock. It is not acceptable to work topside with only Ship’s Force lifelines in place.

3.5.4.8 PFD Requirements Off Yard (i.e., Naval Base Norfolk, BAE, Kings Bay, etc.): If a signed MOA is in place between NNSY and the locale where work is taking place, the requirements/prohibitions of the MOA will be followed. If the existing MOA is not in place, or the existing MOA does not address the subject of PFD usage, NNSY personnel must comply with the following:

(a) PIERS. Whether transiting or working, if guardrails are not in place at water’s edge (it is very rare that guardrails will ever be in place along most of a pier), or the pier does not have any type of wall in place running along it that is at least 39 inches in height (measured from surface on which the employee is standing at any time), PFDs must be donned when there is a danger of falling into the water. It is recommended that personnel wear PFDs if transiting or working inside of six feet from water’s edge. However, it will be incumbent upon supervision and management to evaluate when/where PFDs will be required when working off yard, establish written policy of expectations, and to enforce those rules. The following is offered as guidance that is intended to assist the management/supervision in making these decisions. The Code 106 PPE Program Manager can also be consulted if there are questions.

(b) DRYDOCKS: If guardrails or a retaining wall of at least 39 inches in height (measured from surface on which the employee is standing at any time) are in place around the dock, PFDs are not required, whether transiting or working. All personnel must stay on the pier and not go onto the retaining wall itself for any reason. When guardrails have been removed from around a dry dock and the dock is filled with water, PFDs must be used whether transiting or working if inside the most inner crane rail closest to the dock edge. If water has been removed from the dock and guardrails are not in place, fall protection would be required.

3.5.4.9 Interpretative Guidance if Working for NNSY Off-Yard.

While there is a physical boundary when inside the shipyard (inner crane rails) that once you go past towards the water, you must wear a PFD, there is no such physical boundary if working off yard. Management and supervisors are responsible to evaluate each job to determine whether or not a PFD will be required. Do NOT just take a quick look and state that “they cannot fall into the water”. Evaluations must include the following considerations as an absolute minimum:

(A) Defining the Hazard of Drowning. The intent of existing

SSP: NNSYN-501-23 10 of 30 ITEM NO: 042-11-001 regulatory guidance is that employees wear PFDs when they work in areas where the danger of drowning exists, such as on, over, or alongside the water. Typically, it is surmised that employees will NOT be exposed to the danger of drowning when employees are working behind standard height and strength guardrails, when employees are working inside operating cabs or stations that eliminate the possibility of accidentally falling into the water, and/or when employees are wearing an approved safety belt with a lifeline attached that prevents the possibility of accidentally falling into the water. However, there are situations where a danger of drowning may not exist. The emphasis must be on closely evaluating working conditions and employee activities to determine if the hazard of drowning exists. As a general principle, work that requires an employee’s concentrated attention, such as maintenance, repair, construction, material handling, etc., represents such a hazard when it is performed on, over, or along the water, and when the employee is not otherwise protected from falling into the water. Factors that must be considered when evaluating a job for the possible use of PFDs include:

(a) Proximity to the hazard

(b) Job Task

(c) Divided attention

(d) Working with the hands. This would include line handlers and comparable trades. Examples of “comparable trades” might include employees engaged in connecting shore-based services to a vessel or connecting welding leads or gas lines.

ANY trade which would be required to use their hands for what they do and must be near the water’s edge could be susceptible to falling into the water.

(e) Unprotected edges of the working surface

(f) Distance between the employee and the water

(g) Loads being carried by the employee

(h) Obstructions in the work area that could minimize the space available for safe passage

(i) Tripping hazards

(j) Weather conditions

3.6 RESPIRATORY PROTECTION, LEAD, CHROMIUM AND CADMIUM PROGRAMS AND

HAZARD COMMUNICATION PROGRAM. The Contractor must have written respiratory protection, lead, chromium, and cadmium programs in accordance with 2.2.

3.6.1 NNSY requires that the Contractor arrange for certified industrial hygiene and/or safety specialist services to create a sampling plan, and as required by 2.1, perform airborne monitoring in the general area and/or on personnel to monitor potential employee exposure to said toxic metals during various processes that are anticipated to generate an airborne hazard.

3.6.2 Submit a copy of the airborne monitoring results of 3.6.1 to

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NNSY Code 106.21 via the SUPERVISOR.

3.7 FALL PROTECTION. If on an unguarded surface more than five (5) feet above ANY solid surface, personnel must utilize proper fall protection.

3.7.1 All aerial work platforms (AWPs) must be lashed to the deck during barge mounted operations. AWPs must be maintained and operated in accordance with 2.2.

3.7.2 Employees must always stand firmly on the floor of the AWP basket and must not sit or climb on the edge of the basket or use planks, ladders or other devices for a work position.

3.7.3 Fall protection must be worn and a lanyard attached to the boom or basket when working, including traveling, in an AWP.

3.8 FIRE PROTECTION. Contractor personnel assigned to a job on a ship within NNSY must familiarize themselves with the fire and evacuation instructions board located in the vicinity of the ship's gangway.

Particular attention must be made of emergency evacuation signals and best escape routes.

3.8.1 All firewatch personnel must carry certification of training to include place of training and expiration date.

3.8.2 Maintain cleanliness of the ship, ship's equipment, components, and spaces for the duration of the availability in accordance with OO9-O6 of 2.1.

3.8.2.1 Vacuum cleaners must be emptied of all debris at the end of each shift at a minimum, on a daily basis.

3.8.2.2 Use metal canister vacuum cleaners aboard the ship, except those used for regulated and controlled radiological and hazardous waste or hazardous material.

3.8.2.3 Permanently and legibly mark each vacuum cleaner with a company name and unique identifier.

3.9 SAFETY AND HEALTH REQUIREMENTS FOR CONTROL OF SHIPBOARD ASBESTOS

MATERIAL. Asbestos or suspect Asbestos Containing Material is covered under OO9-1O of 2.1.

3.10 SAFETY AND HEALTH REQUIREMENTS FOR CONTROL OF SHIPBOARD NONASBESTOS

THERMAL FIBER INSULATION AND LAGGING MATERIAL.

3.10.1 For work involving man made vitreous fibers, accomplish work in accordance with 2.16.

3.11 HIGH EFFICIENCY PARTICULATE (HEPA) FILTERS, required on vacuum cleaners or ventilation units associated with insulation work, must be U.L. Class I and DOP (dioctylphalate)/PAO (Poly Alpha Olefin) tested as follows:

3.11.1 Vacuum cleaners must be tested within 3 months of use;

ventilation units must be tested within one year of use.

3.11.2 Tested equipment must have a seal affixed in such a manner that it would be destroyed if the HEPA filter is disturbed.

3.11.3 Equipment must be retested anytime the HEPA filter is

replaced or the seal is broken.

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3.11.4 There must be a tag, sticker, etc., located on the outside of the unit that identifies who performed the DOP/PAO test,…