N4034519Q0109_PWSFacilitiesMaintenance.doc

Performance Work Statement for

OCONUS Housekeeping and Industrial Cleaning Littoral Combat Ships (LCS) Variant 2

1.0 INTRODUCTION:

This is a performance-based Firm-Fixed-Price (FFP) Indefinite-Delivery Indefinite-Quantity (IDIQ) contract for housekeeping and industrial cleaning by category in specified compartments onboard the Littoral Combat Ships (LCS) USS MONTGOMERY (LCS-8) and USS GABRIELLE GIFFORDS (LCS-10) while deployed to the Western Pacific and Indian Oceans in port at various locations throughout Asia, including Singapore, Malaysia, Japan, the Philippines, and South Korea.

Singapore is designated as the Forward Operating Site (FOS), a forward sustainment hub and base of operations from which deployed LCS operate in SEVENTH Fleet. Singapore will be the primary location for Housekeeping and Industrial Cleaning, however, the Contractor will be required to provide on-site Facilities Maintenance onboard LCS-8 and LCS-10 at Remote Operating Site (ROS) locations throughout the Western Pacific and Indian Oceans.

The Contractor shall provide labor, services, equipment, and materials for the cleaning of specified compartments to accomplish the work. All services and supplies required shall be ordered on individual task orders. The anticipated contract period will be for 1 base period and 2 option periods.

2.0 SCOPE OF WORK:

Housekeeping as identified in this Performance Work Statement (PWS) consists of providing various, regular and periodic levels of service for housekeeping and industrial cleaning by category in specified compartments onboard the LCS. This requirement for Housekeeping and Industrial Cleaning will apply primarily to LCS during a deployment in the country of Singapore, however, work will also be accomplished in other locations as specified on the task order The Contractor performing this effort must ensure that they remain compliant with all applicable laws and regulations of the Host Nation. They must also comply with all laws and regulations for Hazardous Material (Hazmat) storage, handling and waste disposal procedures and standards during the execution of this requirement.

3.0 OBJECTIVE:

To perform housekeeping and industrial cleaning services on LCS Variant 2 ships in accordance with the Commander, Littoral Combat Squadron One, LITTORAL COMBAT SHIP COMPARTMENT CLEANING INSTRUCTION COMLCSRONONEINST 4790.8A, dated 22 September 2015 (Attachment 1, with Enclosure 1) and the LSC2 Variant Compartment Cleaning Schedule (Attachment 2) throughout the period of performance (POP) of this contract.

These efforts will require continuous support that must be closely coordinated between the performing Contractor and other applicable parties as required or as encountered during the performance of these tasks. Such parties may include the U.S. and Host Nation Government representatives, U.S. Navy, Ship's crew, Planned Maintenance providers and other contracted maintenance providers. The Contractor must be capable of integrating concurrent and ongoing support for all tasking while working among other assigned maintenance providers performing various functional tasks. The housekeeping and industrial cleaning tasks identified in this PWS will be primarily conducted and coordinated during maintenance availabilities, which are scheduled to occur once per month for a five day period and once every 3-4 months for a 2 week period per ship. The Contractor must be capable of performing up to two simultaneous cleaning efforts in two countries. All housekeeping and industrial cleaning shall be coordinated with the Commander, Logistics Western Pacific (COMLOG WESTPAC) Contracting Officer’s Representative (COR) and the Contracted Maintenance Provider (CMP) Ship’s Manager. The COR will be the single point of contact for all housekeeping and industrial cleaning. Contractor should be prepared to discuss schedule and performance management issues with the COR as required.

4.0 TASKS:

1. The Contractor shall provide a Management Team consisting of one English speaking Project Manager (PM) and two English speaking Supervisors to be onsite at all times to oversee and manage the work to be performed under this contract.

a. The Management team shall manage the work forces daily operation, coordinate with the Government representatives, and maintain a close liaison with the COR and CMP Ship’s Manager.

b. The Management team shall fully understand the requirements of this contract, and address all contract related issues to the assigned COR.

c. The Management team shall submit resumes for approval IAW with Schedule A (Attachment 3).

i. No substitution shall be made without prior notification to and concurrence of the Government.

ii. All proposed substitutes shall have qualifications equal to or higher than the qualifications of the person to be replaced. The Government shall be notified in writing of any proposed substitution at least forty-five (45) days, in advance of the proposed substitution. Such notification shall include: (1) an explanation of the circumstances necessitating the substitution; (2) a complete resume of the proposed substitute; and (3) any other information requested by the Contracting Officer in order to determine if the Contractor is maintaining the same or high quality of personnel that were proposed and awarded.

2. Work will be accomplished onboard a US Navy ship. The Contractor shall provide skilled personnel with sufficient training and experience working in a marine environment to successfully perform the work described in the PWS.

3. The Contractor shall be responsible for providing all necessary tools, equipment, supplies and cleaning materials IAW NAVSEA S6480-A4-CAT-010: Authorized Chemical Cleaning Products and Dispensing Systems Catalog (Attachment 4). The cleaning products (concentrates and ready-to-use products) may be brand name/manufacturer specific; or equal.

4. The Contractor may propose substitutes for the cleaning products which are of an equal nature, environmentally safe and meet the functional requirements and quality level of the originally selected brand name or manufacturer specific cleaning supplies.

5. The Contractor shall maximize the use of environmentally preferable products for substitutes. Accordingly, the Contractor shall submit copies of hazardous materials Safety Data Sheets (SDS) for cleaning products identified as hazardous materials to the COR before using any such materials. The COR will approve or reject all proposed cleaning products.

4.1 HOUSEKEEPING:

Housekeeping tasks center on providing cleaning services for living spaces, office spaces, dry provision storeroom, galley, scullery, Chief Petty Officer Mess-room and lounge, Wardroom, and selected high traffic areas. Housekeeping consists of 5 cleaning service levels to include Weather Decks. The specific cleaning service level, the areas (i.e., compartments) to be cleaned and the required frequency of cleaning (i.e., number of times per month and number of times per quarter, etc.) are all described in detail in Attachments 1 and 2. The Contractor will be responsible for cleaning each compartment/surface to the cleaning service level, as frequently as required in the LCS2 Variant Compartment Cleaning Schedule and applicable service level.

The Contractor will be responsible for ensuring that each compartment is cleaned to the appropriate service level at each specified interval and they must ensure that there is no duplication of effort to help maximize efficiencies and reduce cost. For example: If a “compartment is to be cleaned monthly, the quarterly requirement will be satisfied by the applicable monthly requirement.

4.2 CLEANING SERVICE LEVEL 2, ITEM X001:

Compartments and surfaces that require cleaning service level 2 are identified in Attachments 1 and 2. These tasks are required to meet the requirements of cleaning service level 2:

4.2.1 Dry-sweep, vacuum and detergent damp-mop decks to remove debris, soiled areas, scuffs and smudges.

4.2.2 Vacuum and spot clean carpets and rugs to remove accumulations of soil, stains and spillage.

4.2.3 Accomplish a thorough external dusting of all surfaces within normal arms reach high (7½ ft) without staging including ventilation ducting, wire ways, piping, bulkheads and appendages.

4.2.4 Hand detergent wipe clean and rinse exterior surfaces within normal arms reach (7½ ft) without staging to remove areas of soil, streaks, and smudges to include bulkheads, furniture, doors, windows, mirrors, port-holes, light fixtures and appendages.

4.2.5 The Contractor shall refill the dispensers with hand sanitizer. See Section 4.14 below.

4.3 CLEANING SERVICE LEVEL 3, ITEM X002:

4.3.1 Accomplish all level 2 or 4 depending on space designation.

4.3.2 Accomplish a thorough external dusting and a detergent wash wipe of all overhead areas (including ventilation ducting, wire ways, piping, machinery, equipment, bulkheads and appendages) to remove visible oil sheen, debris and liquid/solid hazardous waste. Install staging and utilize man-lifts as required.

4.4 CLEANING SERVICE LEVEL 4 (SANITARY AND SERVICES SPACES), ITEM X003:

Compartments and surfaces that require cleaning service level 4 are identified in Attachments 1 and 2. These tasks are required to meet the requirements of cleaning service level 4:

4.4.1 Accomplish all level 2.

4.4.2 Accomplish a deep cleaning, scouring clean, sanitizing, bacterial disinfectant and deodorizing of all tables, food and liquid preparation and serving counters, lines, equipment (interior/exterior) and dispensers (interior/exterior) in galley, scullery (include dishwashers), storerooms (include interior/exteriors of refrigerators/freezers and dry provision storages) and mess decks (include tables and chairs).

4.4.3 Accomplish a deep cleaning, scouring clean, sanitizing, bacterial disinfectant and deodorizing of toilets, water-closets, sinks, dispensers, showers, plumbing fixtures, mirrors, bulkheads and partitions.

4.4.4 Accomplish a scouring, deep cleaning, sanitizing, bacterial disinfectant and deodorizing of the grease interceptors and garbage grinder strainers in the Galley and Scullery.

4.4.5 The Contractor shall refill the dispensers with hand sanitizer. See Section 4.14 below.

4.5 INDUSTRIAL CLEANING:

4.5.1 Industrial Cleaning in the machinery spaces must be closely coordinated with the maintenance team, to prevent space cleaning followed by industrial work (in those same spaces) that results in a second deep cleaning effort. Industrial Cleaning is focused on providing medium to heavy cleaning services to the ship’s mechanical spaces (Levels 5 and 6). This will often involve the collection and disposal of hazardous materials, such as oily waste / residue from the ship's mechanical spaces and bilge areas. This PWS does not include handling large scale 'spills' or large quantities of hazmat which would be addressed separately. Contractor shall submit a Condition Found Report (CFR) with specific details for Government adjudication (Attachment 5).

4.6 CLEANING SERVICE LEVEL 5 (MACHINERY SPACES), ITEM X004:

Compartments and surfaces that require cleaning service level 5 are identified in Attachments 1 and 2. These tasks are required to meet the requirements of cleaning service level 5:

4.6.1 Accomplish a thorough external dusting and detergent wash-wipe of all surfaces within normal arms reach (7½ ft) without staging to remove visible oil sheen, debris and liquid/solid hazardous wastes on ventilation ducting, wire ways, piping, machinery, equipment, bulkheads and appendages.

4.6.2 Dry-sweep, vacuum, and detergent wash-mop all decks and deck-plates to remove visible oil sheens. Remove all deck plates and clean their support structure free of all debris, scale, grit, oil and gunk; reinstall deck plates.

4.7 CLEANING SERVICE LEVEL 6 (BILGES), ITEM X005:

Compartments and surfaces that require cleaning service level 6 are identified in Attachments 1 and 2. Bilges are defined as that portion of the interior hull shell plating, internal support structures, bilge wells and sumps, tank top plating, and boundary bulkheads from keel up to 6 inches above the existing bilge red line. Included are foundations, longitudinals, vertical keel, keel brackets, rider plates, transverse frames, stiffeners, piping and supports and miscellaneous support structures. These tasks are required to meet the requirements of cleaning service level 6:

4.7.1 Coordinate with the COR and CMP Ship Manager to schedule for accomplishment bilge cleaning.

4.7.2 Remove all deck plates necessary to access and clean bilge areas.

4.7.3 Clean each bilge free of trash, debris, grease, oily liquids, water and other liquid containment.

4.7.4 Detergent wash-mop all decks after clean up to remove visible oil sheens and all other grimes.

4.7.5 Consider each bilge to contain contaminated oily salt water. Remove and dispose fluids in accordance with local regulations. Contractor shall have pumps and hoses with tanks on the pier, as necessary, to dispose of the contaminants.

4.7.6 Once confirmed bilges are clean and dry by the Government Representative, replace all deck plates.

4.8 CLEANING SERVICE LEVEL 7 (MACHINERY SPACES), ITEM X006:

Compartments and surfaces that require cleaning service level 7 are identified in Attachments 1 and 2. These tasks are required to meet the requirements of cleaning service level 7:

4.8.1 Accomplish all level 5.

4.8.2 Accomplish a thorough external dusting and a detergent wash wipe of all overhead areas (including ventilation ducting, wire ways, piping, machinery, equipment, bulkheads and appendages) to remove visible oil sheen, debris and liquid/solid hazardous waste. Install staging and utilize man-lifts as required.

4.9 CLEANING SERVICE LEVEL 8 (WEATHER DECKS), ITEM X007:

Compartments and surfaces that require cleaning service level 8 are identified in Attachments 1 and 2. These tasks are required to meet the requirements of cleaning service level 8:

4.9.1 Scrub wash and clean to remove salt, oil sheens, rust, streaks, scuffs and marks from designated exterior vertical and horizontal surfaces, appendages, bulkheads, windows, doors, freeboard marks and Ship’s Service Diesel Generator (SSDG) exhaust discolorations. Both pier side and water side cleaning is required. Movement of the ship to support cleaning both sides pier side is not supportable. No Government furnished property or equipment will be provided.

4.9.2 Contractor will be required to scrub wash and clean the vertical surfaces up to 7.5 feet on the Port and Starboard Weather Decks depicted in Attachment 6. Contractor will be required to reach and scrub clean smaller remote areas up to 15 feet high in these areas on a case by case basis to remove salt, oil sheens, rust, streaks, scuffs and marks from designated exterior vertical and horizontal surfaces, appendages, bulkheads, windows, doors and freeboard marks as required.

4.10 ADDITIONAL TASKS AND GENERAL INFORMATION:

4.10.1 Hazardous Material / Waste Control: The Contractor will be responsible for removing and disposing of all wastes, hazardous or otherwise which is generated as a result of performing this effort in accordance with the Overseas Environmental Baseline Guidance Document (OEBGD) (Attachment 7) at the FOS and Section IV of the Environmental Readiness Program (OPNAV M-5090.1) (Attachment 8) at ROS locations. The Contractor shall ensure all personnel handling hazardous materials or chemicals and any associated equipment are proficient in performing the labeling, handling, use, application, security, storage, inventory, maintenance and disposal of such materials and equipment. The Contractor shall meet the legal requirements of the Host Nation for removal, storage, and disposal of hazardous waste and maintain disposal records which indicate type of material, date, and place of disposal.

4.10.2 The Contractor shall maintain proficiency of its personnel through continuous training in all areas of safety.

4.10.3 Ship’s power will not be available for the Contractor to use. The contractor shall be entirely self-sufficient to accomplish requirements. The Contractor shall be able to run electrical lines from pier or utilize battery power to properly run their equipment. If normal ship’s lighting is insufficient, Contractor shall provide drop lights as necessary.

4.10.4 No storage space onboard the vessel will be provided for Contractor’s cleaning equipment and cleaning supplies.

4.10.5 The Contractor shall gather living quarter, mess deck, and kitchen waste; and deposit in pier side disposal bins while accomplishing various levels of cleaning.

4.10.6 The Contractor shall return any moved furniture or equipment to their original position and location after performing services and prior to leaving the work area. The Contractor shall not move credenzas, desks, filing cabinets, bookcases, and stands/tables supporting computers or printers.

4.10.7 The Contractor shall utilize safety signs to warn of potential hazards, including fall hazards resulting from damp, slippery conditions. Portable safety signs, yellow tape and cones can be utilized to mark potential safety hazard areas being cleaned.

4.10.8 The Contractor's cleaning techniques and products shall protect the integrity and finish of surfaces.

4.10.9 The Contractor shall use disinfectants in accordance with the manufacturer’s instructions and Safety Data Sheet (SDS).

4.11 FLOOR CARE:

4.11.1 The Contractor shall clean all floors, including, but not limited to, concrete, wood, vinyl, resilient tile, ceramic tile, linoleum, and carpet to produce a uniform appearance.

4.11.2 The Contractor shall clean all mats and surfaces below the mats. The Contractor shall return mats to their original locations after cleaning.

4.11.3 The Contractor shall spot clean removable stains, streaks, and smears upon discovery.

4.11.4 The Contractor shall remove sand, dirt, and other foreign material from all floor drain covers to prevent blocked drains.

4.11.5 The Contractor shall move non-permanent rugs and other floor coverings prior to floor care services. The Contractor shall return furniture, rugs, floor coverings, and other items moved during services to its original position.

4.11.6 The Contractor's cleaning techniques and products shall protect the integrity of the surface and finish of floors and adjacent walls.

4.11.7 When caring for raised deck floors, the Contractor shall ensure that all items below the floor are protected from damage.

4.11.8 Floor care services shall be performed in a manner that minimizes interference with daily operations.

4.11.9 The Contractor shall post warning signs and barricades in areas of floor care operations, as appropriate, to ensure personnel safety.

4.12 SPECIAL CLEANING:

4.12.1 The Contractor shall clean and disinfect all drinking fountains and sinks, including the orifices and drains so that they have a uniform and polished appearance, and prevent the transmittal of germs, infection, communicable diseases.

4.12.2 The Contractor shall remove algae and foreign substances from the spout of all drinking fountains and sinks.

4.13 CARPET AND RUG DEEP CLEANING:

4.13.1 The Contractor shall deep clean carpets and rugs when directed by the government.

4.13.2 Shampooing or steam cleaning shall be utilized when directed by the government.

4.13.3 The Contractor shall deep clean all carpets and rugs to remove streaks, stains and spots and produce a bright uniform color after drying when directed by the government.

4.13.4 The Contractor shall prevent damage to furniture and equipment from liquids and solutions used in the deep cleaning process.

4.13.5 The Contractor shall render carpets and rugs suitable for use on the following working day.

4.14 DISPENSERS REFILL, ITEM X008 :

The Contractor shall refill the dispensers with hand sanitizers that are manufacturer-authorized (brand name) identified in 4.14.1 below or equal. The Contractor shall refill the dispensers when cleaning the spaces as per 4.14.2 below. The Contractor may propose substitutes which are of an equal nature, or “environmentally safe” and meet the functional requirements and quality level of the originally selected brand name or manufacturer specific products. The Contractor shall maximize the use of environmentally preferable products as substitutes. Accordingly, the Contractor shall submit hazardous materials data for products identified as hazardous materials. The COR will approve or reject all equal or “environmentally safe” products.

4.14.1 The following applies to the hand sanitizers:

Item Name:

Hand Sanitizer

Description:

Foaming hand sanitizer: Quat and alcohol formula; mild on hands and mild odor; clear light.

Part Number:

MPN 23674

Unit of Issue:

Box (contains 6 each 750 ml bottles)

Manufacturer:

Ecolab Inc.

4.14.2 There are 26 dispensers onboard each LCS. The estimated annual requirement is 60 gallons per LCS for the base year and 10 gallons per LCS for the option. Specific locations/spaces and quantities of the dispensers are as follows:

(# of Locations / Spaces) Service Level

4.15 PIER SIDE DEBRIS COLLECTION AND REMOVAL, ITEM X009

4.15.1 During flood tides, debris accumulate between the 10,000 square foot area of a berthed LCS and the pier. When directed by the Government, the Contractor shall provide man power and equipment necessary to clean and remove debris (e.g. food and beverage containers, plastics, miscellaneous trash, etc) between the vessel and the pier while berthed. Cleaning shall be done twice daily as directed by the COR while the vessel is in port. Pier is approximately 8 feet above the water line.

4.16 REMOTE OPERATING SITE (ROS) TRAVEL

4.16.1 The ROS travel location and dates will be specified in each task order.

4.16.2 The contractor shall be responsible for their personnel's travel from FOS in Singapore to the ROS locations to support each vessel's deployment.

4.16.3 All travel associated with performance at the ROS should be included in the unit price of the contract.

5.0 PERFORMANCE REQUIREMENTS:

5.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP (Attachment 9) is provided to ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the Contractor is performing all services required by the PWS in a timely, accurate and complete fashion. It emphasizes communication during all phases of contract performance. This PWS does not specify how the contractor is to perform, but instead provides measurable performance standards, which are established in the QASP to monitor contract performance during each task order.

5.2 QUALITY CONTROL:

The Contractor must ensure that they have an effective Quality Control Plan for monitoring and ensuring that work is performed in an accountable and accurate manner in accordance with the standards outlined in the QASP while performing all maintenance activities. The Contractor shall be prepared to discuss how they will manage and maintain Quality Control in accordance with the performance standards outlined in the QASP, with the COR and/or the Contracting Officer as required.

5.2.1 The Contractor shall notify the COR in advance of presentation and inspection of completed spaces.

5.3 PERFORMANCE MEASUREMENT:

Performance shall be measured using evaluation criteria contained in the QASP, derived from U.S. Government Contractor Performance Assessment Reporting System (CPARS) standards. The contractor shall provide cleaning services pursuant to the PWS, the government’s assessment will focus on the performance objectives outlined in the QASP.

6.0 SAFETY REQUIREMENTS:

6.1 The Contractor shall comply with all applicable laws and regulations regarding workplace safety, security, etc. The Contractor shall immediately notify the COR of any accidents and shall submit to the COR a follow-up report, in writing, within one business day of the incident.

6.2 The Contractor shall comply with vessel’s and the port facility’s tobacco use policies.

6.3 Fire Prevention. The Contractor shall observe all requirements for handling and storing combustible supplies, materials, waste, and trash in a manner that prevents fire or hazards to persons, facilities, and material. Contractor employees and subcontractors operating critical equipment must be trained by the Contractor on how to properly respond to a fire emergency.

7.0 SECURITY GUIDELINES:

7.1 The Contractor and its subcontractors shall comply with all security requirements specified in the order as well as all activity security requirements. Upon request, the Contractor shall submit the name and address of all personnel hired for work as required for port/ ship access.

7.2 Contractor and subcontractor employees shall not disclose or cause to be disseminated any information concerning the operations of the activity which could result in or increase the likelihood of the possibility of a breach of the activity's security or interrupt the continuity of its operations.

7.3 The Contractor shall ensure all Contractor and subcontractor employees become acquainted with and obey all Government Installation and Host Nation regulations.

7.4 The Contractor shall provide picture identification badges for all employees performing work under the contract to COMLOG WESTPAC Government Representative. Identification badges shall clearly identify the Contractor’s name, Contract Number, the individual’s full name, and nationality. Badges shall be worn at all times and clearly displayed while performing work. Contractor employees’ identification badges shall be worn in addition to any security badges or passes required by a host Government activity where work is being performed.

7.5 Identification of Contractor Motor Vehicles. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. All vehicles shall display a valid license plate and safety inspection sticker, if required. Contractor vehicles operated on Government property shall be maintained in good repair.

7.6 For availabilities accomplished at the PSA Sembawang facility, Contractors shall plan on attending a one hour port operations brief prior to receiving their badges.

8.0 PERIOD OF PERFORMANCE:

The period of performance will include 1 base period with 2 option periods as follows:

Base period : 4 Nov 2019 - 30 Sep 2020 (for LCS 8 & LCS 10) Option 1 period : 1 Oct 2020 - 30 Sep 2021 (for LCS ships) Option 2 period : 1 Oct 2021 - 30 Sep 2022 (for LCS ships)

9.0 LOCATION OF PERFORMANCE:

Onboard LCS deployed to the Western Pacific and Indian Oceans in port at various locations throughout Asia, including Singapore, Malaysia, Japan, the Philippines, and South Korea.

The table below identifies each region and the countries within each location that are considered part of that region. Each region identified in the table has a corresponding pricing spreadsheet.

10.0 NOTIONAL CLEANING REQUIREMENTS SCHEDULE / LOCATION:

The housekeeping and industrial cleaning tasks identified in this PWS will be primarily accomplished and coordinated during maintenance availabilities, which are scheduled to occur once per month for a five day period (PMAV) and once every 3-4 months for a two week period (RAV) per ship. Contractor must be capable of handling concurrent/overlapping task orders for up to two ships in two different countries. The notional schedule listed below is for two LCS operating in Western Pacific and Indian Oceans throughout the POP.

10.1 BASE PERIOD

10.1

OPTION PERIOD 1

10.2 OPTION PERIOD 2

11.0 NON-PERSONAL SERVICE STATEMENT:

Contractor employees performing services under this contract will be controlled, directed, and supervised at all times by management personnel of the Contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the PWS. Contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any Contractor employee creating or modifying Federal policy, obligating the appropriate funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

12.0 ATTACHMENTS:

The following attachments form a part of this solicitation: