N4008518R9742_RFP.pdf

CODE

(Hour)

PAGE(S)

until 02:00 PM local time 19 Jul 2018

X

A X B X C

D

EX

X G F 85 - 95

X H 97 - 108 jurmin.francis@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 108

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

Building Z140 RM 114 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JURMIN M. FRANCIS 757-341-1673

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 12

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

13 - 19 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

20 - 22 23 - 27

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 28 - 31 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 32 - 34 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

35 - 51

PART II - CONTRACT CLAUSES

NAVFAC MID ATLANTIC

ACQUISITION CORE

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

52 - 84

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

18 Jun 2018

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008518R9742

Section A - Solicitation/Contract Form

COVERSHEET

COMMANDER

NAVAL FACILITIES ENGINEERING COMMAND

MID-ATLANTIC DIVISION

ACQUISITION CORE

NORFOLK, VIRGINIA 23511-3095

NOTICE:

Proposals to be submitted by 19 July 2018 @ 2:00 P.M.

At the office of Mid-Atlantic Division Facility Support Contract, Building Z-140 RM: 114 9324 Virginia Avenue Norfolk, Virginia 23511-3095

GROUNDS MAINTENANCE AND LANDSCAPING SERVICES AT THE

FOLLOWING LOCATIONS: NAVAL STATION NORFOLK, VA AND CRANEY

ISLAND PORTSMOUTH, VA.

NOTICE

All inquiries concerning any phase of the specification, prior to the proposal due date shall be made to the Commander, Naval Facilities Engineering Command, Mid-Atlantic Division, Facility Support Contract Branch, 9324 Virginia Avenue, Norfolk, Virginia 23511, telephone

(757) 341-1673, Attn: Jurmin Francis.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE YEAR - Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, irrigation systems maintenance.

FOB: Destination

NET AMT

BASE YEAR - Non-Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR ONE - Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR ONE - Non-Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR TWO - Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR TWO - Non-Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR THREE - Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR THREE - Non-Recurring Servic

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR FOUR - Recurring Services

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, OPTION YEAR FOUR - Non-Recurring Service

FFP

Ground Maintenance and Landscaping Services - The contractor to provide grounds maintenance and landscaping services located at Norfolk Naval Station Norfolk Virginia, and Craney Island, Portsmouth, VA. Additional locations within a 50-mile radius of these locations may be added by modifications to the contract.

Grounds Maintenance and Landscaping maintenance to include but not limited to:

vegetation and debris removal within installation grounds, parcels designated as improved, semi improved and unimproved areas, mowing and trimming edging, GENERAL INFORMATION

GENERAL INFORMATION

B.1 Contract Title: Grounds Maintenance and Landscaping Services, Naval Station Norfolk, VA and Craney Island Portsmouth, VA.

B.2 Type of Contract: This is a combination Firm Fixed Price/Indefinite Delivery-Indefinite Quantity type contract as noted in Section L, Instructions, Conditions, and Notices to Bidders.

B.3 Minimum Guarantee: The Firm Fixed Price portion of the base year only is the minimum guarantee for this contract. It can be paid in either the base year or over the entire term of the contract.

B.4 Set-Aside: This requirement will be solicited using HUBZone small business.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 561730 with a small business size standard of $7,500,000.00. Refer to On-Line Representations and Certifications Application (ORCA) via System for Award Management (SAM) at https://www.sam.gov/portal/public/SAM .

B.6 Wage Determination (Service)/Wage Decision (Construction): Service Contract Act (SCA) wages are included in this solicitation. Refer to Section J, Attachments.

B.7 Bid Guarantee/Bonding Requirements: There are no bid guarantee/bonding requirements for this procurement.

B.8 Contract Term: This contract contains provisions for a Base Period with four (4) Option Periods, not to exceed a total of sixty (60) months. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-9, Option to Extend the Term of the Contract-Services (Jun 1994). In the option periods, the Government will adjust the prices, if applicable, based on the new Department of Labor Wage Determination.

B.9 Period of Performance: The anticipated period of performance is Base Period of 01 October 2018 through 30 September 2019; Option One of 01 October 2019 through 30 September 2020, Option Two of 01 October 2020 through 30 September 2021, Option Three of 01 October 2021 through 30 September 2022, and Option Four of 01 October 2022 through 30 September 2023.

B.10 Evaluation of Proposal: Offerors shall submit a lump sum price for Section B, CLINs 0001 through 0010 and unit prices for Exhibit A through Exhibit E, referenced in Section J. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods.

B.11 Contract Line Items and Contract Exhibit Line Items

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Contract Exhibit line items (ELINs) as indicated in the schedules and accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, the ELIN will be recomputed accordingly. The CLIN will also be recomputed to take into account the change in the contract ELINs. If the offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed Price Work (CLIN 0001, 0003, 0005, 0007 and 0009) and the Schedule of Indefinite Quantity Work (CLIN 0002, 0004, 0006, 0008 and 0010) will be used as the basis for deductions in accordance with FAC Clause 52.246-4, "CONSEQUENCES OF CONTRACTOR'S FAILURE TO PERFORM

REQUIRED SERVICES”.

B.12 Indefinite Quantity Individual Contract Line Item Quantities: Once the estimated quantities for individual line items shown on the schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.13 Unit Price Adjustments in Option Periods: This contract incorporates the Service Contract Act (SCA). The SCA Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases.

B.14 Unit Prices For Labor:

a. A portion of the work included in the scope of this contract cannot be identified in advance in sufficient detail to be included in the Firm-Fixed-Price portion or as a Unit Price Task in the Indefinite Quantity portion of the contract. Labor for this work will be ordered under the “Emergency or Urgent Service Orders” part in Section C and paid for based on unit prices for labor bid by the Contractor listed in the Schedule of Indefinite Quantity work, Line Item 0002.

b. Estimated hours in the Schedule are a forecast of future requirements. These estimated hours are for performing "Emergency or Urgent Service Orders” accomplished in the time period shown.

c. The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the offerors work force productivity (i.e., the Contractor's estimate of how its’ work force will perform in relation to the Means Facilities Cost Data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre- expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.15 Period of Performance – Less than One Year: Offers shall be submitted for the performance of work for a period of one year. Option periods will use the same price as the base period. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect the contract term and no other adjustments to the pro-rated contract price will be made.

B.16 Government Purchase Card: Indefinite quantity work may be ordered at the prices offered by two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”; 2) by an authorized Government user via a Government Purchase Card (GPC). When receiving GPC orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B.17 Contractor Support of Electronic Facilities Support Contracting (e-FSC): This procurement allows for the use of FEDMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B.18 Request for Proposals (RFP) Information/Clarification Questions: Contractors are required to review the entire solicitation package before submitting questions. All questions must be submitted at least 10 days before proposals are due, by email to jurmin.francis@navy.mil. This is the most efficient way to ensure all questions are answered in a timely manner.

B.19 Solicitation: This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 15. The contractor will be required to meet the specifications in those Annexes as if they were set forth in Section C.

B.20 Notice to Offerors: Offerors are required to submit Section B, Bid Schedule, and Section J, Exhibit line Items (ELINs) with their bid.

The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINs ELINs CLINs ELINs 0001 A001-A072 0006 C700-C799 0002 A700-A799 0007 D001-D072 0003 B001-B072 0008 D700-D799 0004 B700-B799 0009 E001-E072 0005 C001-C072 0010 E700-E799

B.21 Incorporation of Technical Proposal:

a. The Contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contract upon award by reference with the same force and effect as if set forth in full text.

All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the technical proposal.

b. In the event of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then (ii) the technical proposal.

B.22 Proposal Delivery:

DBIDS INFORMATION:

Access to Installation: All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the KO with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into

DBIDS.

DBIDS Program: DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing. Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

DBIDS Credentials: Contractor employees shall furnish a completed copy of the SECNAV 5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at: https://www.cnic.navy.mil/om/dbids.html.

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification. The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the KO in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

DBIDS Paper Passes: In the event that a visitor, vendor, or Contractor employee elects not to participate in DBIDS, the individual will be issued DBIDS paper pass from the Base Pass and Identification Office in order to access to the installation. The time standard for the validity of a pass to access an installation will be not more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy, and CNIC guidance.

The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

SUBMITTING YOUR PROPOSAL

Proposals that are sent via the United States Postal Service or a commercial carrier, such as Federal Express, shall be addressed to:

NAVFAC MID-LANT

Acquisition Core Attn: Jurmin Francis 9324 Virginia Avenue Building Z-140¸ Room 114 Norfolk, Virginia 23511

Proposals that are hand carried excluding commercial carriers noted above shall be delivered to the Contracts Office in Building Z-140, 1st Floor, Suite 114, front lobby located at 9324 Virginia Avenue, Norfolk, VA 23511 (Norfolk Naval Station).

Section C - Descriptions and Specifications

SECTION C

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at locations listed below. The type of contract anticipated for this procurement, is a combination Recurring Work and Non-Recurring Work. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the full expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information 0100000 General Information Annex 2 Management and Administration 0200000 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support 1503050 Grounds Maintenance and Landscaping Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations. Work may be extended to any Government controlled facility within a 50 mile radius of the locations mentioned.

(1) Norfolk Naval Station, Norfolk Va., Grounds Maintenance and Landscaping

a) Any government facility within a 50 mile radius of these locations.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional Grounds Maintenance and Landscaping services at additional locations in addition to the services and locations identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or

0100000 – General Information Spec Item Title Description ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Left Blank

1.5 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.6 Climate Patterns Virginia's climate results from global-scale weather patterns that are modified by the diverse landscape of the Commonwealth. In the Hampton Roads Area the Atlantic Ocean and its "river of warm water", commonly called the Gulf Stream, plays a dominant role in differentiating Virginia's precipitation and climate. Winter storms in the vicinity of the east coast generally move northeastward paralleling the coast and Gulf Stream. The climate is generally mild and wet, but with the exceptions, some period of years have had moderate to severe drought and some period of years have had very wet conditions. The summer months are mostly quite dry with some recovery during the fall and winter months.

1.7 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government.

Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.8 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.8.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.8.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.8.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.9 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all firm fixed priced specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 15.

1.10 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.11 Technical Proposal

Certification The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Partnering

2.3.2.1 Informal Partnering

2.3.2.2 Contract Partnering Administration

2.3.2.3 Contract Partnering Session Attendees

2.3.3 Permits and Licenses

2.3.4 Insurance

2.3.4.1 Certificate of Insurance

2.3.4.2 Minimum Insurance Amounts

2.3.5 Protection of Government Property

2.3.6 Directives, Instructions, and References

2.3.7 Invoicing Procedures

2.3.8 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Quality Management System (QMS)

2.6.5.1 Quality Management (QM) Plan

2.6.5.2 Quality Inspection and Surveillance

2.6.5.3 Quality Inspection and Surveillance Report

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.4.3 DBIDS Paper Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Fire Prevention Program

2.9.3.4 Hazardous Energy Control Program

2.9.3.5 Health Hazard Control Program and Hazard Communication Program

2.9.3.6 Heat/Cold Stress Monitoring Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting and Notification Criteria

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.2 Environmental Protection

2.10.2.1 Non-Hazardous Waste Disposal

2.10.2.2 Hazardous Waste Disposal

2.10.2.3 Spill Prevention, Containment, and Clean-up

2.10.2.4 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.5 Noise Control

2.10.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Recurring Work Work Procedures

2.12.1 Notification to the Government for Work Above the Recurring Work Limitations

2.12.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.12.3 Common Output Level Standards (COLS) Options

2.12.3.1 Optional COLS CLINs for Region Funded Facility Services

2.12.3.2 Option to Change COLS at Contract Award

2.12.3.3 Option to Change COLS at Exercise of an Option Period

2.13 Non-Recurring Work

2.13.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.13.1.1 Acceptance and Performance

2.13.1.2 Invoicing and Receiving Payment

2.13.2 Unit Priced Labor (UPL)Work (Negotiated)

2.13.2.1 Non-Recurring Work Preparation of Proposals

2.13.2.1.1 Labor Requirements

2.13.2.1.2 Material and Equipment Requirements

2.13.2.2 Issuance of Final Task Order

2.13.3 Non-Recurring Work ELINS

1503050 – Grounds Maintenance and Landscaping

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Vehicles on Sidewalks or Lawns

2.3.2 Equipment Restrictions

2.3.2.1 Herbicide Use

2.3.2.2 Equipment Use

2.3.2.3 Herbicide mixing on Government property

2.3.2.4 Personal Protective Equipment (PPE)

2.3.2.5 Disposal

2.3.3 Safety

2.3.4 Work Identification

2.3.5 Working Adjacent to Parking Areas

2.3.6 Access Coordination

2.4 References and Technical Documents

3 FFP Work

3.1 Improved Grounds

3.1.1 Lawn Care

3.1.1.1 Mowing and Trimming

1503050 – Grounds Maintenance and Landscaping

3.1.1.2 Edging

3.1.1.3 Lawn Maintenance

3.1.2 Vegetation Control

3.1.3 Irrigation Systems Operation

3.1.4 Debris Removal

3.1.5 Shrub and Hedge Maintenance

3.1.6 Plant Maintenance

3.1.7 Plant Bed Maintenance

3.1.8 Tree Maintenance

3.1.9 Maintenance of Artificial Turf

3.1.10 Maintenance of Xeriscape Area

3.1.11 Storm Drainage Systems

3.1.11.1 BMP Area Maintenance

3.1.11.2 Rooftop Disconnection Units

3.1.11.3 Filterra® Bioretention System

3.1.12 Parking Lot Vegetation Maintenance

3.1.12.1 Paved - Concrete Parking / Asphalt Parking

3.1.12.2 Gravel Parking

3.2 Road Sweeping

3.3 Semi-improved Grounds

3.3.1 Grounds Care

3.3.2 Tree Control

3.3.3 Vegetation Control

3.3.4 Storm Drainage Systems

3.3.4.1 BMP Area Maintenance

3.3.4.2 Rooftop Disconnection Units

3.3.4.3 Filterra® Bioretention System

3.3.5 Parking Lot Vegetation Maintenance

3.3.5.1 Paved - Concrete Parking / Asphalt Parking

3.3.5.2 Gravel Parking

3.3.6 Road Sweeping

3.3.7 Special airfield Maintenance Area

3.4 Unimproved Grounds

4 IDIQ Work

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government 0006 N/A N/A N/A Government 0007 N/A N/A N/A Government 0008 N/A N/A N/A Government 0009 N/A N/A N/A Government 0010 N/A N/A N/A Government

CLAUSES INCORPORATED BY REFERENCE

52.217-5 Evaluation Of Options JUL 1990 252.246-7000 Material Inspection And Receiving Report MAR 2008

CLAUSES INCORPORATED BY FULL TEXT

52.246-4 INSPECTION OF SERVICES--FIXED-PRICE (AUG 1996)

(a) Definitions. "Services," as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

(End of clause)

252.209-7002 DISCLOSURE OF OWNERSHIP OR CONTROL BY A FOREIGN GOVERNMENT (JUN 2010)

(a) Definitions. As used in this provision--

(1) “Effectively owned or controlled” means that a foreign government or any entity controlled by a foreign government has the power, either directly or indirectly, whether exercised or exercisable, to control the election, appointment, or tenure of the Offeror’s officers or a majority of the Offeror’s board of directors by any means, e.g., ownership, contract, or operation of law (or equivalent power for unincorporated organizations).

(2) “Entity controlled by a foreign government”—

(i) Means—

(A) Any domestic or foreign organization or corporation that is effectively owned or controlled by a foreign government;

or

(B) Any individual acting on behalf of a foreign government.

(ii) Does not include an organization or corporation that is owned, but is not controlled, either directly or indirectly, by a foreign government if the ownership of that organization or corporation by that foreign government was effective before October 23, 1992.

(3) “Foreign government” includes the state and the government of any country (other than the United States and its outlying areas) as well as any political subdivision, agency, or instrumentality thereof.

(4) “Proscribed information” means—

(i) Top Secret information;

(ii) Communications security (COMSEC) material, excluding controlled cryptographic items when unkeyed or utilized with unclassified keys;

(iii) Restricted Data as defined in the U.S. Atomic Energy Act of 1954, as amended;

(iv) Special Access Program (SAP) information; or

(v) Sensitive Compartmented Information (SCI).

(b) Prohibition on award. No contract under a national security program may be awarded to an entity controlled by a foreign government if that entity requires access to proscribed information to perform the contract, unless the Secretary of Defense or a designee has waived application of 10 U.S.C. 2536(a).

(c) Disclosure. The Offeror shall disclose any interest a foreign government has in the Offeror when that interest constitutes control by a foreign government as defined in this provision. If the Offeror is a subsidiary, it shall also disclose any reportable interest a foreign government has in any entity that owns or controls the subsidiary, including reportable interest concerning the Offeror’s immediate parent, intermediate parents, and the ultimate parent. Use separate paper as needed, and provide the information in the following format:

Offeror’s Point of Contact for Questions about Disclosure (Name and Phone Number with Country Code, City Code and Area Code, as applicable)

Name and Address of Offeror

Name and Address of Entity Controlled by a Foreign Government

Description of Interest, Ownership Percentage, and Identification of Foreign Government

(End of provision)

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-OCT-2018 TO

30-SEP-2019

N/A N/A

0002 POP 01-OCT-2018 TO

30-SEP-2019

0003 POP 01-OCT-2019 TO

30-SEP-2020

0004 POP 01-OCT-2019 TO

30-SEP-2020

0005 POP 01-OCT-2020 TO

30-SEP-2021

0006 POP 01-OCT-2020 TO

30-SEP-2021

0007 POP 01-OCT-2021 TO

30-SEP-2022

0008 POP 01-OCT-2021 TO

30-SEP-2022

0009 POP 01-OCT-2022 TO

30-SEP-2023

0010 POP 01-OCT-2022 TO

30-SEP-2023

52.242-15 STOP-WORK ORDER (AUG 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage;

provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

SECTION F

DELIVERABLES

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.2.1.2

N/A Request to Work Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO 1 As required

0200000/ 2.3.3

N/A Permits and Licenses

Before work commences and as requested by the KO.

KO 1 As specified

0200000/ 2.3.4

N/A Certificate of Insurance

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.6.5.1

N/A Quality Management Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 1 As specified

Annex/ Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.6.5.2

N/A QC Inspection File Within five calendar days of completion/ termination of the contract.

KO 1 As specified

0200000/ 2.6.5.3

N/A Contractor Quality Inspection and Surveillance Report

First work day of each month.

KO 1 Monthly

0200000/ 2.7.1

N/A List of Key Personnel and Qualifications

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.7.1

N/A Organizational Chart

Within 15 calendar days after award.

KO 1 As specified

0200000/ 2.7.2.6

N/A Proof of Legal Residency

Prior to be admitted to site of work.

KO 1 As specified

0200000/ 2.7.3

N/A Contractor Labor Hours (eCMRA) Report

No later than 31 October

KO 1 Annually for labor executed during the period of performance during each Government fiscal year

(FY)

0200000/

2.8.1 N/A Employee List Upon request. KO 1 As required

0200000/ 2.9.1

N/A Accident Prevention Plan

Within 15 calendar days after award and within seven calendar days of changes.

KO 1 As specified

0200000/ 2.9.2

N/A Activity Hazard Analysis

Together with the Accident

Prevention Plan and for changes.

KO 1 As specified

0200000/ 2.9.3

N/A Occupational Risk and Compliance Plans and Programs

Together with the Accident

Prevention Plan and for changes.

KO 1 As specified

0200000/ 2.9.4

N/A NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO 1 As required

Spec Item

Form Attachment

Number Deliverable Title Date (s) of Submission

Distribution

Frequency Original

Copies (including original)

0200000/ 2.9.4

N/A Weight Handling Equipment Accident Report

Within 30 calendar day of accident.

KO 1 As required

0200000/ 2.9.6

N/A Monthly On-Site Labor Report

First work day of each month.

KO 1 Monthly

0200000/ 2.9.7

N/A OSHA Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO 1 As required

0200000/ 2.9.9

N/A Safety Certifications

Within 15 calendar days after award and as old certifications expire.

KO 1 As specified

Spec Item

Form Attachment

Number Deliverable

Title Date (s) of Submission

Distribution

Frequency Original/ Copies

Number of Copies (including original)

1503050 / 3 N/A MSDS sheets and catalog cut sheets or samples for fertilizer and mulch

As specified

KO 2 As required

1503050 / 3.1

N/A Soil Analysis test results and proposed fertilizer

As specified

KO 1 15 days after receipt of the test results by the Contractor

1503050 / 3.1.2, 3.3.3, N/A Vegetation Control Schedule

As specified

KO 1 15 days after award/Annually

1503050 / 3.1.4

N/A Debris Removal Schedule

As specified

KO 1 15 days after award/Annually

1503050 / 3.1.9

N/A Artificial Turf…