146804_combined.pdf

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PAGE(S)

until 03:00 PM local time 24 Mar 2014

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F 90 - 98

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X H 101 linda.giallonardo@navy .mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA

FAR (48 CFR) 53.214(c)

DO-C3 1 101

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

4921 S.Broad Street conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

LINDA GIALLONARDO (215) 897-3586

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 8

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

9 - 48 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

49 - 51

52 - 53 X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 54 - 56 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 57 - 58 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIO NS AND INSTRUCTIO NS

PART III - LIST O F DO CUMENTS, EXHIBITS AND O THER ATTACHMENTS

59 - 67

PART II - CO NTRACT CLAUSES

NAVFAC MID ATLANTIC

PWD PHILADELPHIA

4921 S. BROAD STREET

BLDG 1, 2ND FLOOR

PHILADELPHIA PA 19112

215-897-6932FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

68 - 89

6. REQUISITION/PURCHASE NO.

ACQR3721317

5. DATE ISSUED

14 Mar 2014

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40085-14-R-6804

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Each

BASE YEAR - FIRM FIXED PRICE

FFP

Firm Fixed Price (FFP) work - Price to perform the Firm Fixed Price work in accordance with the terms and conditions of the contract. The price for Contract

Line Item (CLIN) 0001 is the sum of Exhibit Line Item (ELIN) A001 through

A018.

FOB: Destination

PURCHASE REQUEST NUMBER: ACQR3721317

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 1 Each

BASE YEAR - INDEFINITE QUANTITY

FFP

Indefinite Delivery Indefinite Quantity work - Price to perform the Indefinite

Delivery Indefinite Quantity work in accordance with the terms and conditions of the contract. The price of Contract Line Item (CLIN) 0002 is the sum of Exhibit

Line Item (ELIN) A701 through A719. IDIQ work may be ordered utilizing DoD

EMALL or on an individual task order in accordance with specification section

1800000 - Environmental.

UNIT UNIT PRICE MAX AMOUNT

0003 1 Each

OPTION OPTION 1 - FIRM FIXED PRICE

FFP

Firm Fixed Price (FFP) work - Price to perform the Firm Fixed Price work in accordance with the terms and conditions of the contract. The price for Contract

Line Item (CLIN) 0003 is the sum of Exhibit Line Item (ELIN) B001 through

B018.

UNIT UNIT PRICE MAX AMOUNT

0004 1 Each

OPTION OPTION 1 - INDEFINITE QUANTITY1

FFP

Indefinite Delivery Indefinite Quantity work - Price to perform the Indefinite

Delivery Indefinite Quantity work in accordance with the terms and conditions of the contract. The price of Contract Line Item (CLIN) 0004 is the sum of Exhibit

Line Item (ELIN) B701 through B719. IDIQ work may be ordered utilizing DoD

EMALL or on an individual task order in accordance with specification section

1800000 - Environmental.

UNIT UNIT PRICE MAX AMOUNT

0005 1 Each

OPTION OPTION 2 - FIRM FIXED PRICE

FFP

Firm Fixed Price (FFP) work - Price to perform the Firm Fixed Price work in accordance with the terms and conditions of the contract. The price for Contract

Line Item (CLIN) 0005 is the sum of Exhibit Line Item (ELIN) C001 through

C018.

UNIT UNIT PRICE MAX AMOUNT

0006 1 Each

OPTION OPTION 2 - INDEFINITE QUANTITY

FFP

Indefinite Delivery Indefinite Quantity work - Price to perform the Indefinite

Delivery Indefinite Quantity work in accordance with the terms and conditions of the contract. The price of Contract Line Item (CLIN) 0006 is the sum of Exhibit

Line Item (ELIN) C701 through C719. IDIQ work may be ordered utilizing DoD

EMALL or on an individual task order in accordance with specification section

1800000 - Environmental.

UNIT UNIT PRICE MAX AMOUNT

0007 1 Each

OPTION OPTION 3 - FIRM FIXED PRICE

FFP

Firm Fixed Price (FFP) work - Price to perform the Firm Fixed Price work in accordance with the terms and conditions of the contract. The price for Contract

Line Item (CLIN) 0007 is the sum of Exhibit Line Item (ELIN) D001 through

D018.

UNIT UNIT PRICE MAX AMOUNT

0008 1 Each

OPTION OPTION 3 - INDEFINITE QUANTITY

FFP

Indefinite Delivery Indefinite Quantity work - Price to perform the Indefinite

Delivery Indefinite Quantity work in accordance with the terms and conditions of the contract. The price of Contract Line Item (CLIN) 0008 is the sum of Exhibit

Line Item (ELIN) D701 through D719. IDIQ work may be ordered utilizing DoD

EMALL or on an individual task order in accordance with specification section

1800000 - Environmental.

UNIT UNIT PRICE MAX AMOUNT

0009 1 Each

OPTION OPTION 4 - FIRM FIXED PRICE

FFP

Firm Fixed Price (FFP) work - Price to perform the Firm Fixed Price work in accordance with the terms and conditions of the contract. The price for Contract

Line Item (CLIN) 0009 is the sum of Exhibit Line Item (ELIN) E001 through

E018.

UNIT UNIT PRICE MAX AMOUNT

0010 1 Each

OPTION OPTION 4 - INDEFINITE QUANTITY

FFP

Indefinite Delivery Indefinite Quantity work - Price to perform the Indefinite

Delivery Indefinite Quantity work in accordance with the terms and conditions of the contract. The price of Contract Line Item (CLIN) 0010 is the sum of Exhibit

Line Item (ELIN) E701 through E719. IDIQ work may be ordered utilizing DoD

EMALL or on an individual task order in accordance with specification section

1800000 - Environmental.

CLAUSES INCORPORATED BY FULL TEXT

B.1 CONTRACT LINE ITEMS AND CONTRACT SUBLINE ITEMS

a. Bidders shall enter unit prices and amounts for contract line items, contract subline items and exhibit line items as indicated in the schedules and any accompanying exhibits.

b. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the contract line item , contract subline item or exhibit line items will be recomputed accordingly. The contract line item which includes recomputed contract subline items or exhibit line items will also be recomputed to take into account the change in the contract subline item or exhibit line items If the bidder provides a total amount for a contract line item

, contract subline item or and exhibit line item but fails to enter the unit price, the total amount divided by the contract line item, contract subline item or exhibit line items quantity will be held to be the intended unit price.

c. The schedule of firm-fixed price work, the schedule of indefinite quantity work, and any accompanying exhibits will be used as the basis of deductions in accordance with the CONSEQUENCES OF

CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES” clause, Section E.

B.3 INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule and any accompanying exhibits have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B.5 CONTRACT YEAR ADJUSTMENT

In the event that the contract start date does not align with the start of the government's fiscal year (i.e. 1 Oct of any year), the government may adjust the first performance period of the contract to coincide with the period remaining in the government fiscal year and adjust the contract amount for this period to reflect the pro-rata share of the contractor's initial 12 month price proposal. The follow on 12 month option amount shall be the combination of the remainder of the contractor's base period proposed amount and the pro-rata share of the contractor's second 12 month period price proposal. This process will continue for future option periods. There will be a final option period for the number of months necessary to bring the total number of months to that contemplated in the contract solicitation.

Unit prices proposed for the base term of 12 months shall be applicable for all indefinite quantity task orders issued during the initial 12 month period regardless of how the contract terms are adjusted. Unit prices proposed for the second 12 month period shall be applicable for all indefinite quantity task orders issued during the second 12 month period regardless of how the contract term is adjusted. This process will be followed throughout the life of the contract.

Section C - Descriptions and Specifications

SOW

TITLE: ANALYTICAL TESTING (LABORATORY SERVICES), NAVAL SUPPORT ACTIVITY,

MECHANICSBURG, PA

SPECIFICATIONS AND CONDITIONS

SECTION 1: GENERAL

1.1 GENERAL DESCRIPTION: Contractor shall provide all labor, materials, equipment, tools, supplies, supervision, and transportation needed to perform laboratory testing services for the Naval Support Activity, Mechanicsburg, PA. Refer to paragraph 2 for detailed description of work to be performed.

1.2 LOCATION: Testing and analysis to be performed at the Contractors certified licensed facility.

1.3 TIME OF COMPLETION: Samples shall be analyzed and the results reported within ten (10) working days receipt of the sample. Term of contract shall be for one twelve month base year plus four twelve month option years, from the date of contract award.

1.4 GOVERNMENT POINT OF CONTACT: The Government Quality Assurance Representative, Mr.

Bernard Risbon (telephone 717-605-3345), who is a representative of the NAVFAC Contracts office, will be the

Government’s representative. All scheduling and coordination will be through the Quality Assurance Representative.

1.4.1. Alternate Points of Contact (POC) will be established for sample collection and delivery after contract award.

1.5 PAYMENT: Will be made in one lump sum after completion and acceptance of the work by the

Government Quality Assurance Inspector.

1.6 GOVERNMENT FURNISHED MATERIALS/UTILITIES: The Government shall not provide any materials or utilities. Sample bottles shall be provided by the Contractor. Samples shall be collected by the

Government and delivered to the Contractors facility for analysis.

1.7 PROSECUTION OF WORK: Work shall be performed during the Contractors normal business hours.

1.8 SUBMITTALS: The Contractor shall submit the following within 10 days after award:

a. Appropriate credentials of certification and accreditation from the Federal (including Navy), State, or

National Environmental Laboratory Accreditation (NELAP) for all environmental testing performed by the laboratory.

b. Submittals shall be approved by the NAVFAC Contracting Officer or his /her representative prior to the start of work.

1.9 CONTRACTOR PERSONNEL: The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required efficiently provide environmental testing services.

SECTION 2: DETAILED DESCRIPTION: The Contractor shall provide all labor, tools, equipment, supplies and supervision needed to perform laboratory testing services for Naval Support Activity, Mechanicsburg PA.

2.1. Contractor shall provide laboratory services and associated reporting requirements. Contractor shall comply with

DoD, EPA, and State polices, instructions, and guidance such as:

a. OPNAVINST 5090.1

b. EPA SW-846

c. EPA PB83-124503

d. EPA/600/4-85/013

e. NAVSEA TO300-AZ-PRO-010

f. DoD INSTRUCTION 4715.4

g. BUDMEDINST 6280.1

h. DoD Publication 4715.5-G

i. EPA 833-B-92-001

2.2 Contractor shall dispose of all excess sampling materials.

2.3 Contractor services shall be performed in a timely manner. No documentation citation such as NOV, NON warning labels or citizen suits due to Contractors non-performance, mismanagement or negligence.

2.4 Contractor shall provide laboratory analytical results in a summary format. Data shall be qualified in accordance with EPA date Quality Objectives (DQO). The contractor shall immediately notify the Government

Representative if any test/analysis performed under this contract results in positive results for Total Coliform of potable water.

2.5 The testing and analysis to be performed are found in the Exhibit Line item (ELIN) attachment J-0200000-05.

The ELIN attachment consist of Firm-Fixed Price (FFP) items which are to be performed under the terms of the contract with in the one year contract timeframe, with a total of six (6) portable water samples to be provided on a monthly basis by the Public Works Department, Utilities Division. All remaining FFP samples shall be provided by the Environmental Division.

2.6 The ELIN attachment also consists of a list of Indefinite Delivery/Indefinite Quantity (IDIQ) items and quantities that may require testing throughout the year. These IDIQ test shall be requested on an as needed basis and shall be ordered with a task order which shall indicate the type of analysis required and the quantity. Invoicing of these IDIQ items shall be separate from the FFP invoicing and shall include the Delivery/Task Order Number on the invoice.

SECTION 3: ADMINISTRATIVE AND SAFETY REQUIREMENTS

3.1 Directives: The Contractor and his employees shall comply with all referenced regulations, directives, and instructions. Applicable Department of Defense (DOD), Secretary of the Navy (SECNAV), Chief of Naval

Operations (OPNAV), and other directives, instructions, and regulations are available from the Contracting Officer.

3.2 Station Regulations:

3.2.1 The Contractor and his employees shall become acquainted with and obey all Government regulations as posted, or as requested by the Contracting Officer.

3.3 Passes and Badges: All Contractor employees shall obtain the required employee and vehicle passes.

Obtain access to the installation by participating in the Navy Commercial Access Control System (NCACS) or by obtaining passes each day from the Base Pass and Identification Office. Costs for obtaining passes through the NCACS are the responsibility of the Contractor. One-day passes, issued through the Base Pass and

Identification Office, will be furnished without charge.

Furnish a completed EMPLOYMENT ELIGIBILITY VERIFICATION (DHS FORM I-9) form for all personnel requesting badges. This form is available at http://www.uscis.gov/portal/site/uscis by searching or selecting Employment Verification (Form I-9). Immediately report instances of lost or stolen badges to the

Contracting Officer.

http://www.uscis.gov/portal/site/uscis

a. NCACS Program: NCACS is a voluntary program in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to one year, or the length of the current contract period, whichever is less, and are not required to obtain a new pass from the Base Pass and

Identification Office for each visit. The Government performs background screening and credentialing.

Throughout the year, the Contractor employee must continue to meet background-screening standards.

Periodic background screenings are conducted to verify continued NCACS participation and installation access privileges. Under the NCACS program, no commercial vehicle inspection is required, other than for

Random Anti-Terrorism Measures (RAM) or in the case of an elevation of Force Protection Conditions

(FPCON). Information on costs and requirements to participate and enroll in NCACS is available at http://www.rapidgate.com/vendors/how-to-enroll or by calling 1-877-727-4342. Contractors should be aware that the costs incurred to obtain NCACS credentials, or costs related to any means of access to a Navy

Installation, are not reimbursable. Any time invested, or price(s) paid, for obtaining NCACS credentials will not be compensated in any way or approved as a direct cost of any contract with the Department of the Navy.

b. One-Day Passes: Participation in the NCACS is not mandatory, and if the Contractor chooses to not participate, the Contractor's personnel will have to obtain daily passes, be subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government will not be responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the NCACS.

The Contractor shall, prior to the start of the contract, submit to the Contracting Officer an estimate of the number of personnel expected to be utilized at any one time on the contract. The Government will issue badges without charge.

Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within three calendar days. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the "IDENTIFICATION OF CONTRACTOR EMPLOYEES" paragraph.

--End--

0100000

0100000 – General Information

Spec Item Title Description

1 General Information http://www.rapidgate.com/vendors/how-to-enroll

Spec Item Title Description

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this

Performance Work Statement (PWS) at Naval Support

Activity, Mechanicsburg, Pennsylvania by means of a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ)contract. The PWS is organized into annexes. Annex 1 is "General

Information". Annex 2 contains the on-site project management and administration requirements. Annexes

3 through 18 contain the technical

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff N/A

Annex 4 Public Safety N/A

Annex 5 Air Operations N/A

Annex 6 Port Operations N/A

Annex 7 Ordnance N/A

Annex 8 Range Operations N/A

Annex 9 Health Care Support N/A

Annex 10 Supply N/A

Annex 11 Personnel Support N/A

Annex 12 Morale, Welfare and Recreation Support N/A

Annex 13 Galley N/A

Annex 14 Housing N/A

Annex 15 Facilities Support N/A

Annex 16 Utilities N/A

Annex 17 Base Support Vehicles and Equipment N/A

Annex 18 Environmental

1.2 Project Location The work shall be performed at the Contractor’s Facility.

Testing and analysis of submitted materials to be performed for Naval

Support Activity (NSA), Mechanicsburg, PA 17050.

1.3 Acquisition of

Additional Work

The Government reserves the right to acquire additional services in addition to the services identified in the Firm-Fixed Price requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the indefinite delivery indefinite quantity provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.4 Background Information Mechanicsburg is a borough located in Cumberland County of south central Pennsylvania. It is in a rich agricultural region known as

Cumberland Valley, a broad zone between South Mountain and the ridge and valley Appalachians.

1.5 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as inventories, maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for offerors and to visit the technical library during posted hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.4 Climate Patterns Mechanicsburg, PA, gets approx. 40 inches of rain per year. The US average is 37. Snowfall is 35 inches. The average US city gets 25 inches of snow per year. The number of days with any measurable precipitation is

125.

On average, there are 86 sunny days per year in Mechanicsburg, PA. The

July high is around 86 degrees. The January low is 20. Comfort index, which is based on humidity during the hot months, is a 45 out of 100, where higher is more comfortable. The US average on the comfort index is

44.

1.5 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in

"Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services

(OBOS). The Head of the Contracting Activity (HCA) of the Naval

Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations.

The Navy also supports the following principles:

1.6.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion.

Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.6.2 Contractor's Knowledge The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The

Navy's use of performance-based objectives evidences this principle.

Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3 Industry Best Practices The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the

Navy's emphasis will be in evaluating performance objectives (end results).

1.7 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. NAVFAC intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract.

Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes

3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements.

Specification item 4 will always contain the Indefinite Delivery-Indefinite

Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within

Specification Item 3 of Annexes 3 through 18.

1.8 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives.

The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000

0200000 – Management and Administration

Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.3.11 Cost Account Code (CAC) Reporting

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 Government’s Computerized Maintenance Management Systems (CMMS)

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7. Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 NCACS Program

2.8.4.2 One-Day Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Sensitive Unclassified Information

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Occupational Risk and Compliance Plans

2.9.3.1 Abrasive Blasting Plan

2.9.3.2 Access/Haul Road Plan

2.9.3.3 Alcohol and Drug Abuse Prevention Plan

2.9.3.4 Asbestos Abatement Plan

2.9.3.5 Chemical Hazard Communication Program

2.9.3.6 Confined Space Program

2.9.3.7 Critical Lift Plan

2.9.3.8 Demolition Plan

2.9.3.9 Emergency Response Plans

2.9.3.10 Excavation/Trenching Plan

2.9.3.11 Fall Prevention and Protection Plan

2.9.3.12 Fire Prevention Program

2.9.3.13 Floating Plant Severe Weather Precaution Plan and Marine Emergency Plan

2.9.3.14 Hazardous Energy Control Program

2.9.3.15 Health Hazard Control Program and Hazard Communication Program

2.9.3.16 Heat/Cold Stress Monitoring Plan

2.9.3.17 Lead Compliance and Abatement Plan

2.9.3.18 Radiation Safety Program

2.9.3.19 Respiratory Protection Program

2.9.3.20 Site Sanitation Plan

2.9.3.21 Temporary Facility Layout Plan

2.9.3.22 Underground Emergency Rescue Plan

2.9.4 Accident and Damage Reporting

2.9.4.1 Accident Reporting and Notification Criteria

2.9.5 Fire Protection

2.9.6 Monthly On-Site Labor Report

2.9.7 OSHA Citations and Violations

2.9.8 Safety Inspections and Monitoring

2.9.9 Safety Certification

2.9.10 Safety Apparel on Jobsites

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 FFP Work Procedures

2.14.1 Notification to the Government for Work Above the FFP Limitations

2.14.2 FFP Exhibit Line Item Numbers (ELINs)

2.14.3 Common Output Level Standards (COLS) Options

2.14.3.1 Optional COLS CLINs for Region Funded Facility Services

2.15 IDIQ Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 IDIQ Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 IDIQ ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require

Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior KO approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working

Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working

Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Training for

Maintenance and

Operation of New and

Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the

Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the

Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment and established communication processes.

- The second goal of partnering is contract specific, identifying risks and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

A project’s characteristics determine process level to be used. Per BMS

B-14.16, insert appropriate Partnering requirements by selecting one of the following two specification items and deleting the other.

2.3.3.1 Informal Partnering :

Informal Partnering is recommended if annual contract dollar value is less than $10M, low to average risk and visibility, services provided to single or multiple supported commands, services one or more Activities performing one or more function, low to above average management and coordination issues.

The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and

Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by

Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

** Quality Manager

Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR

Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT

INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Government

Information

Technology (IT)

System

If applicable, ensure local IT system rates and policies are incorporated.

Additional information about NMCI may be obtained at http://www.eds.com/nmci.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

Ensure proper references to laws, regulations, executive orders, base-wide instructions, standards, and other applicable references are included throughout the PWS. OCONUS locations may have different Directives, Instructions, and References that need to be specified, e.g., there may be agreements between the Host Nation and military installation rather than

Federal and state laws.

2.3.9 Invoicing Procedures Refer to Section G for invoicing instructions. Insert invoice form in

Section J and reference attachment as applicable, e.g., Refer to Invoice

Form in J-0200000-04 for sample.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.3.11 Cost Account Code

(CAC) Reporting

The Contractor shall submit a Cost Account Code (CAC) Report per

Section F.

2.4 Government-Furnished

Property, Materials and

Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and

NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED

PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the

Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

A list of Government Furnished Property, Materials, and Services is provided in J-0200000-06.

Add local requirements, e.g., Contractor requirements for support of initial and final inventories.

2.4.1 Government-Furnished

Facilities (GFF)

Government will not provide any Facilities.

2.4.2 Government-Furnished

Utilities

Government will not provide any Utilities.

2.4.3 Government-Furnished

Materials (GFM)

Government will not provide any Materials.

2.4.4 Government-Furnished

Equipment (GFE)

Government will not provide any Facilities.

2.4.5 Government-Furnished

Services (GFS)

Government personnel will be responsible to take samples on board facilities. Government representative will provide samples to be tested to

Contractor for processing.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Material Safety

Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during

Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the KO. A status update of any item of work must be provided with in two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the

Contractor shall minimize the impact and effects of the interference. The

Contractor shall provide advance access of all of its work schedules to the

Government. The Contractor shall notify the KO of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in

Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, affected tenants, and customers in accordance with local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, affected tenants and customers as soon as practicable.

2.6.6 Government’s

Computerized

Maintenance

Management Systems

(CMMS)

The Contractor shall electronically record and report compiled service performance data by spreadsheet means of electronic file submission.

2.6.7 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.7.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan per Section F. The

QM Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, submit to the KO a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

Communication with government (customers)

2.6.7.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF

SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the

Government’s regular working hours.