20Q0212_RFQ - 200728.docx

REQUEST FOR QUOTATION

N3904020Q0212

THIS IS NOT AN ORDER

PLEASE PROVIDE DELIVERED PRICES, AVAILABILITY, AND PRICE SOURCE WITH QUOTE

REFERENCE # 20RC00362 DUE DATE: 7/31/2019 3:00 PM ET

BUSINESS SIZE: SMALL LARGE PAYMENT TERMS ______%______DAYS

Please indicate your preferred payment method by checking one of the options below. Payment options available are WAWF and GCPC: Government Commercial Purchase Card (up to $100,000). Please ensure that you register for WAWF (www.wawftraining.com) GCPC_____ WAWF (Wide Area Workflow) _____

*Please note that purchase card orders are not paid up front. Once material is received, a Government cardholder may be contacted for purchase card information.

_X__ If checked, to be awarded on an “All or None” basis, and CPARS evaluation procedures apply.

YOUR SIGNATURE___________________________________DATE________________________

Base Period 08/15/2020-08/14/2021

Base Period 08/15/2020-08/14/2021

Option Year 1, 08/15/2021-08/14/2022

Option Year 1, 08/15/2021-08/14/2022

Option Year 2, 08/15/2022-08/14/2023

Option Year 2 08/15/2022-08/14/2023

Option Year 3 08/15/2023-08/14/2024

Option Year 3, 08/15/2023-08/14/2024

· Period of Performance Start is: 08/15/2020

· Place of performance is: Portsmouth Naval Shipyard, Kittery Maine, 03904

· Security Requirements: Security Plan and/or Visit Request, and DBIDS will be required.

· For evaluation purposes, please provide any applicable procedures and technical information. If no information is provided, your quotation may be determined to be unresponsive.

· CPARS information will be utilized to evaluate Past Performance.

· Award may be made on the basis of adherence to the schedule and/or soonest mobilization.

· Please provide published commercial labor rates and breakdown of total prices, if applicable, for Price Justification purposes.

· See Below for Detailed Statement of Work and Applicable Clauses.

STATEMENT OF WORK:

Preventative Maintenance Contract with Extended Warranty Renewal for CS744 Carbon Sulfur Analyzer & RC612 Multi Carbon Determinator, Statement of Work (SOW)

1. OBJECTIVE:

Provide annual onsite preventative maintenance w/ extended warranty renewal for Code 134’s CS744 Carbon Sulfur Analyzer (S/N: 16935) and RC612 Multi Carbon Determinator (S/N: 16694).

2. SCOPE OF WORK:

Provide preventative maintenance service to maintain the s CS744 Carbon Sulfur Analyzer (S/N: 16935) and RC612 Multi Carbon Determinator (S/N: 16694). Service for each instrument shall include: 1.) a one (1) year extended warranty, 2.) one (1) preventative maintenance kit, and 3.) an annual on-site preventative maintenance visit.

3. BACKGROUND:

3.1. Current Condition. All equipment is currently fully functional with no known major defects identified.

3.1. Task Statement. Service is for an extended period to cover a total of four (4) years for each instrument. Unplanned parts and labor shall also be covered under this contract.

4. PLACE OF PERFORMANCE:

The work will take place in the Materials Test Lab in Bldg. 20, located at Portsmouth Naval Shipyard in Kittery. The work will take place 0700-1530 Monday through Friday.

5. PERIOD OF PERFORMANCE:

The period of this service contract shall be for one (1) year starting with the date of award of the contract with two (3) option years. Contract must be awarded by the dates specified above.

6. REQUIREMENTS:

6.1. General. Unless indicated otherwise in this SOW, the Contractor shall provide all personnel, equipment, tools, materials/parts, per diem/transportation, and other items/services necessary to perform scheduled inspection/maintenance, and unplanned repairs as described herein. The Government shall furnish all manuals and technical data to the Contractor if available.

6.2. Scheduled Inspection/Maintenance Calls. The Contractor shall provide yearly recommended preventative maintenance required for the equipment by the original equipment manufacturer (OEM) per their standard checklist and provide a copy of the completed checklist to the government.

6.3. Planned Preventative Maintenance. The Contractor shall be responsible for furnishing all repair/replacement parts (required due to normal wear and tear such as pads, filters, fluids/oils, etc.). The Contractor is also responsible for the disposal of replaced and expendable items at no additional charge to the Government. If the Contractor finds something wrong with the unit during the scheduled maintenance/inspection that requires additional work, the Contractor shall follow the procedures explained in paragraph 6.4. Unplanned Parts/Repairs. OEM parts are required during maintenance. The Contractor may substitute functionally acceptable equal parts, when OEM parts are unavailable, only after approval from the technical point of contact. The price for the yearly preventative maintenance visit, with the one (1) year extended warranty, is a firm fixed price.

6.4. Unplanned Parts/Repairs. The Contractor shall identify any additional parts/repairs needed to bring a unit up to standards found during the performance of a scheduled inspection/ maintenance call to the Contracting Officer (CO), Primary & Secondary Points of Contact (POC) for that instrument for approval before proceeding. If these parts/repairs are not covered under any of the scheduled inspection/maintenance, the Contractor shall provide the CO an unplanned parts/repairs report. The Contractor shall proceed with the Unplanned Parts/Repairs only after approval from the Contracting Officer.

7. PERSONNEL SKILLS QUALIFICATION:

Service technician shall be knowledgeable in design, operation and safety features of the CS744 Carbon Sulfur Analyzer and RC612 Multi Carbon Determinator and an authorized field service representative for the OEM, LECO Corporation.

8. SCHEDULE REQUIREMENTS:

Within 14 days upon award of a contract per this Statement of Work, the contractor shall establish a work performance schedule that is acceptable to the Government. Contractor shall contact the Primary and Secondary POCs provided for each instrument, via email to schedule the on-site preventative maintenance visit.

9. SAFETY REQUIREMENTS:

Work Site Operational Safety Environment Contractors and non- PNS Government Agencies (NPGAs) shall be responsible to read and understand the requirements of OSHECM Chapter 250 and can see an electronic copy of OSHECM Chapter 250 (latest revision) by using the following web site:

http://www.navsea.navy.mil/shipyards/norfolk/Shared%20Documents/Chapter%20250.pdf.

The Contractor shall provide and require their personnel to wear personal protection equipment (PPE) (e.g., hearing protection, eye protection, gloves, steel-toed shoes or boots, aprons, masks, face shields, reflective vests, safety harnesses for fall protection in accordance with OSHA CFR 1926 (construction) and CFR 1915 (shipyard) standards. The contractor is required to follow all appropriate lockout/tag out requirements as specified by OSHECM Chapter 250 and CFR 1915.89. Contractor shall conform to all applicable safety and occupational health standards published in the Federal Register or any other Occupational Safety and Health Administration (OSHA) Public Laws and ensure employees observe safety, traffic control, and fire prevention requirements in effect at the site.

Hazardous Energy Control Contractor Compliance Certification Document, Attachment 3 of this contract must be signed and returned to the Government prior to working on the shipyard

10. SECURITY REQUIREMENTS:

All personnel assigned by the contractor to perform work or site visits must be US citizens. Contractor will be required to submit a visit request listing information of personnel needing access aboard Portsmouth Naval Shipyard. Visit request must include the full name of the persons, nationality, birth date and Social Security Number. Visit request may be in the form of a letter on company stationary with signature from company security manager or authorized company representative and faxed to the Pass and ID office at (207) 438-2669. Company visit requests shall be submitted annually and as often as necessary to update employees of the company who need continued access to the Shipyard. Criminal history and/or falsification of information provided by an employee of the company may be subject to denial for unescorted access up to and including general access to the Shipyard. All contractor vehicles are subject to inspection prior to allowing entry onto this installation.

***End SOW***

CLAUSES:

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provisions and clauses are applicable to this procurement:

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13 System for Award Management (SAM) Maintenance 52.204-16 Commercial and Government Entity Code Reporting 52.204-17 Ownership or Control of Offeror 52.204-18 Commercial and Government Entity Code Maintenance 52.204-19 Incorporation by Reference of Representations and Certifications 52.204-20 Predecessor of Offeror 52.204-21 Basic Safeguarding of Covered Contractor Information Systems 52.204-22 Alternative Line Item Proposal 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition of Contracting for Certain Telecomunications and Video Surveillance Services or Equipment 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy Program Use 52.211-15 Defense Priority and Allocation Requirements 52.212-1 Instructions to Offerors - Commercial Items 52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items 52.212-4 Contract Terms and Conditions - Commercial Items 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items 52.216-1 Type of Contract: Firm Fixed Price 52.217-5 Evaluation of Options 52.217-9 Option to Extend the Term of the Contract 52.219-1 Small Business Program Representations--Alternate I 52.219-28 Post Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-36 Equal Opportunity for Workers with Disabilities 52.222-50 Combating Trafficking in Persons 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons 52.223-18 Encouraging Contractor Policies to Ban Text Messaging while Driving 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals - Representation 52.225-13 Restriction on Certain Foreign Purchases 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Reps and Certs 52.232-18 Availability of Funds 52.232-33 Payment by Electronic Funds Transfer – System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.242-15 Stop-Work Order 52.247-34 F.O.B. Destination 52.252-1 Solicitation Provisions Incorporated by Reference 52.252-2 Clauses Incorporated by Reference 52.252-6 Authorized Deviations in Clauses

(NAVSEA)

C-202-H001 ADDITIONAL DEFINITIONS—BASIC (NAVSEA)

C-204-H001 USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT FILES

C-211-H018 APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

C-223-N002 RESTRICTIONS ON USE OF YELLOW MATERIAL (NAVSEA) (OCT 2018)

C-223-H003 EXCLUSION OF MERCURY (NAVSEA)

C-237-H001 ENTERPRISE-WIDE CONTRACTOR MANPOWER REPORTING APPLICATION

D-211-H004 IDENTIFICATION MARKING OF PARTS--BASIC (NAVSEA)

D-247-H002 PACKAGING OF SUPPLIES—BASIC (NAVSEA) (OCT 2018)

D-247-W001 PROHIBITED PACKING MATERIALS (NAVSEA)

E-246-H016 INSPECTION AND ACCEPTANCE OF F.O.B. DESTINATION DELIVERIES

F-247-N002 INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

G-232-H002 PAYMENT INSTRUCTIONS AND CONTRACT TYPE SUMMARY FOR PAYMENT

OFFICE (NAVSEA)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA)

G-242-H001 GOVERNMENT CONTRACT ADMINISTRATION POINTS-OF-CONTACT AND

RESPONSIBILITIES

H-223-N001 INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (NAVSEA) (JAN 2019)

Quoters should include a completed copy of 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional DFARS contract terms and conditions applicable to this procurement are:

The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contract will be awarded to the vendor with the Lowest Price Technically Acceptable.

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