N3904017T0235.pdf

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

TEL: 207-438-5206 FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C9N3904017T0235 24-May-2017 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

PORTSMOUTH NAVAL SHIPYARD

CODE 410

KITTERY ME 03904

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

23-Jun-2017(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

207-438-2189CHRISTINA J. ELLIS

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N3904017T0235

Section A - Solicitation/Contract Form

ADDITIONAL INFORMATION

Contracting Officer's point of contact is:

Christina Ellis, Code 410 Tel: 207-438-2189 Christina.Ellis@navy.mil

Contracting Officer’s Representative (COR) point of contact is:

Raymond Bedard, Code 501 Tel: 207-438-2151 Raymond.bedard@navy.mil

Technical Point of Contact is:

To Be Provided Upon Award

Contractor's Point of Contact is:

To Be Determined

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Preventative Maintenance

FFP

Preventative Maintenance (PM) on Material Handling Equipment (MHE) at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and the assets listed in Exhibit A.

Period of Performance: 07/28/2017-07/27/2018 FOB: Destination

NET AMT

0002 1 Job Remedial Maintenance

FFP

Remedial Maintenance (unknown parts and repairs) on MHE at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and Exhibits B & C.

Period of Performance: 07/28/2017 - 07/27/2018

NOTE: Vendor is to quote all lines in Exhibits B and C as well as enter the hourly rate for each year in the PWS in Section C as requested.

1001 1 Job OPTION Preventative Maintenance

FFP

Preventative Maintenance (PM) on Material Handling Equipment (MHE) at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and the assets listed in Exhibit A.

Period of Performance: 07/28/2018-07/27/2019

1002 1 Job OPTION Remedial Maintenance

FFP

Remedial Maintenance (unknown parts and repairs) on MHE at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and Exhibits B & C.

Period of Performance: 07/28/2018 - 07/27/2019

NOTE: Vendor is to quote all lines in Exhibits B and C as well as enter the hourly

2001 1 Job OPTION Preventative Maintenance

FFP

Preventative Maintenance (PM) on Material Handling Equipment (MHE) at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and the assets listed in Exhibit A.

Period of Performance: 07/28/2019-07/27/2020

2002 1 Job OPTION Remedial Maintenance

FFP

Remedial Maintenance (unknown parts and repairs) on MHE at Portsmouth Naval Shipyard, Kittery, ME in accordance with the Performance Work Statement in Section C and Exhibits B & C.

Period of Performance: 07/28/2019 - 07/27/2020

NOTE: Vendor is to quote all lines in Exhibits B and C as well as enter the hourly

CLAUSES INCORPORATED BY FULL TEXT

52.213-3 NOTICE TO SUPPLIER (APR 1984)

This is a firm order ONLY if your price does not exceed the maximum line item or total price in the Schedule.

Submit invoices to the Contracting Officer. If you cannot perform in exact accordance with this order, WITHHOLD PERFORMANCE and notify the Contracting Officer immediately, giving your quotation.

(End of clause)

NOTE B - Option item to which the option clause in SECTION I-2 applies and which is to be supplied only if and to the extent said option is exercised.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Portsmouth Naval Shipyard, Kittery, ME has a requirement to maintain approximately 110 pieces of Material Handling Equipment (MHE) to include preventative maintenance (PM), diagnosis/repair of non-functioning equipment, and diagnosis/repair of battery chargers for electric MHE on site at the Portsmouth Naval Shipyard, Portsmouth NH. Contractor will provide a firm-fixed hourly labor rate for all diagnosis and repairs, which will be firm fixed for the life of the contract. The Government has estimated the parts on Exhibit B & C based on actual history of the parts used. The quantities and use factor is an estimate. Contractor shall insert unit pricing for The Prices on Exhibit B & C shall be firm fixed for the life of the Contract. Government Furnished Parts/Material GFP/GFM may be used in lieu of Contractor furnished parts.

CLIN 0001 AND OPTION YEARS – PREVENTATIVE MAINTENANCE (PM) IAW EXHIBIT A

Semi-Annual PMs will be required under this contract and will be scheduled by the COR. Some equipment may require more than two PM services during the period of performance, while scheduling and repair services may prevent some of the equipment from receiving two PMs. The contractor shall conduct an annual fork inspection on all forklifts in accordance with NAVSUP Pub 538 on the first PM during the period of performance. The contractor shall provide a firm-fixed price per individual piece of equipment on Exhibit A. These prices shall be firm fixed for the life of the contract.

Fork Inspection - Forks shall be inspected and documented in the MHE's history file at intervals of not more than 12 months or whenever any defect or permanent deformation is detected. Fork inspections shall be documented on the attached Fork Maintenance Inspection Form. Procedures are located on the back of the Fork Maintenance Inspection Form to support each inspection criteria. Any fork defect shall be cause for the MHE to be removed from service until the fork is repaired or replaced. Only the manufacturer or their designated representative shall be authorized to repair forks.

Contractor Labor Rate

2017 $ 2018 $ 2019 $

CLIN 0002 AND OPTION YEARS – UNPLANNED PARTS/REPAIRS IAW EXHIBIT B

Any unplanned repairs on MHE will require the contractor to submit an Unplanned Parts & Repair Form (Exhibit D) to the COR/ACOR for review prior to proceeding with the work. All parts/material used on each repair will be priced and listed on the Unplanned Parts & Repair Form by ELIN, Description, Part Number, Quantity, Rate, and Price IAW Exhibit B & C. Once work has been completed, the Contractor will submit the completed Unplanned Parts & Repair Form to the COR/ACOR for review and acceptance of repairs. Government furnished parts/material may be used instead of contractor parts, and will be identified by annotating GFM or GFP in lieu of an ELIN. All labor for unplanned repairs will be listed on the Unplanned Parts & Repair Form by Description (Labor), Quantity (Number of Hours) Rate (Firm Fixed Hourly Labor Rate). The parts/material prices on Exhibit B & C shall be firm fixed for the life of the contract. The Labor rate shall be firm fixed for the life of the contract.

UNPRICED PARTS/MATERIAL

It is understood that some parts and material required for repairs will not be identified and pre-priced on the Unplanned Parts & Material Exhibit B & C. If a part and/or material required for repairs is not identified on Exhibit B & C, the contractor shall provide a quote (if authorized) or an invoice from a reputable parts vendor in lieu of an ELIN with the Unplanned Parts & Repair Form to the COR/ACOR for approval. There shall be no added profit on un-priced parts/material; however, the Contractor may include a reasonable shipping/handling fee. The COR/ACOR will forward a copy of the parts quote or invoice to the Contracting Officer for negotiation and approval. The parts will be added to Exhibit B & C during the next contract modification. In the interim, the Contractor will continue to use a copy of the negotiated parts quote or invoice on subsequent repairs requiring the same part until such time the part is added to Exhibit B & C by the Contracting Officer.

PREVENTATIVE MAINTENANCE AND REPAIRS

The Preventative Maintenance (PM) Program for MHE aboard the Portsmouth Naval Shipyard, Portsmouth NH is for an estimated 135 pieces of electric and internal combustion MHE. All preventative maintenance will be performed in accordance with (IAW) the manufacturer’s commercial specifications. The contractor should review the manufacturer’s commercial specifications for preventative maintenance prior to proposing on this solicitation.

The MHE quantities may increase or decrease during the period of performance as new equipment and/or replacement equipment is received or removed. All MHE PM’s and Repair work shall be performed on site (Portsmouth Naval Shipyard) to minimize downtime. The contractor shall be required to comply with all Federal, State, and Local environmental protection provisions. The contractor is responsible for all labor, tools, supplies, consumables, transportation, and repair parts necessary to perform a timely and efficient preventative maintenance program. PMs shall be performed during normal government working hours, Monday through Friday, 7:00 am through 3:30 pm. Repairs may not be performed outside of normal government working hours. If the contractor schedules any repairs during a regular federal holiday or one designated by Presidential Proclamation, rescheduling shall be at the discretion of the COR/ACOR.

The contractor is required to perform all repairs on site at the Portsmouth Naval Shipyard unless at the discretion of COR/ACOR it is determined unfeasible. The contractor shall provide equipment and personnel necessary to load, unload, and transport the MHE to and from (round trip) to contractor’s facility for repair at the direction of the

COR/ACOR.

The contractor shall have a maximum turn-around time of 48 hours (excluding federal holidays) for minor repairs to keep equipment fully operational.

Although not manufactured exclusively for the government, for the purpose of this contract, all MHE equipment is Government Furnished Property (GFP). The Contractor, upon receipt of any GFP shall assume all risk of and shall be responsible for any loss or damage thereto. Any GFP required to be removed from the shipyard shall have prior Approval of the COR/ACOR, and shall be signed for by the contractor. The necessary receipt form will be provided by the COR/ACOR.

All Personal Protective Equipment (PPE) required for the employees shall be the responsibility of the Contractor.

Building 348 at the Portsmouth Naval Shipyard is currently identified for the contractor’s use during the contract period of performance. The Government has designated this workspace to permit contractor personnel to perform unrestricted by interference for on-site repairs. The existing utilities and services, i.e., electricity, water, and snow removal, etc. shall be made available at no charge to the contractor. (The contractor shall be responsible for removing snow from the doorways of Bldg 348). The Government reserves the right to change contractor’s designated workspace any time during the contract period of performance. The Government shall promptly make all MHE available to the contractor on site for PMs/repairs. The contractor may be required to perform repair/maintenance on MHE in other locations around the Shipyard. The COR/ACOR will identify the location of the MHE to the contractor.

The individual contractor employee(s) assigned to this contract shall be American Citizen(s) and must be able to obtain a security clearance to gain access to the Controlled Industrial Area (CIA). All contractor vehicles shall have a contractor logo (magnetic or painted) affixed to both sides for easy identification. The contractor’s employee(s) shall be a certified mechanic and have a commercial MHE license rated for all equipment identified on the contract. The contractor’s employee may be required to move and/or drive MHE within the Portsmouth naval Shipyard. The contractor employee(s) assigned must have at a minimum, formal MHE repair training/certification and three years on-the-job experience, or five years on-the-job experience.

MANDATORY:

All contractor employees performing this service must be United States Citizens. All employees must have a birth certificate for proper identification. The contractor will be required to have all security clearances for employees performing on this contract aboard the Portsmouth Naval Shipyard within three months after date on contract award.

Failure to obtain the required security clearance(s) may be cause for Termination for Cause.

ACCESS:

The contractor’s access may be impacted at times due to restraints working inside the CIA where submarines are undergoing overhaul. The contractor must be flexible allowing for a minimum loss of time. This planned loss of time allows for:

1. Briefings and training required by Department of Defense, US Naval and/or OSHA regulations for contractor personnel.

2. Initial issue and any required re-issue of security passes/badges for contractor personnel, vehicles, and/or equipment.

3. Security checks and identification verification of contractor personnel, vehicles, and their equipment

4. entering the Shipyard, CIA, and Dry Dock

5. Stoppage of work in response to security violations which may or may not be attributed to this contracted work.

6. An increase in security level instituted throughout the Shipyard, CIA, and Dry Dock.

7. Interference from other ongoing work due to confined and restrictive environment of the CIA.

8. For contractors requiring escorts; conflicting work hours between contractors and escort personnel as well as shortage of qualified escorts available to accompany contractor personnel.

Cell phones with cameras and lap top computers with cameras are prohibited on the Portsmouth Naval Shipyard.

Government Furnished Parts/Material (GFP/GFM) shall be used for repairs prior to the purchase of any parts from the contractor. The Government shall provide an inventory of all GFP/GFM on site upon award of contract. During the period of performance the government may purchase parts/material from other sources and provide to the contractor as GFP/GFM. The contractor will be required to provide GFP/GFM usage on the Unplanned Parts & Repairs report.

RESIDUAL/TRADE-IN DOLLARS:

The contractor shall return to the government; all residual/trade-in dollars received by the contractor for the sale of all types of mechanical and electrical equipment previously installed on government owned equipment, i.e. trade-in allowances for engines, transmissions, alternators, etc. The contractor will maintain a log denoting the trade-ins, and dollar value received. This log will be made available to the COR and Contracting Officer at any time during the contract period. An adjustment for the trade-in value to the contract price will be by modification.

FREIGHT:

The Contract is FOB destination. Any freight for parts and/or equipment shall be the responsibility of the contractor, unless the COR requests an expedited/overnight shipment of any parts. A receipt for expedited freight service shall be provided with the submission of the Unplanned Parts & Repairs Form.

SAFETY INSPECTION:

Safety inspections for lifting devices shall be in compliance with the Occupational Safety and Health Act (OSHA) dated 1970. The contractor shall be required to physically inspect lifting devices at periodic intervals. The COR will schedule the safety inspections when applicable.

Limited Technical Inspections (LTI) shall be determined by the COR/ACOR. The LTI shall include a thorough inspection of engine, transmission, major components, controls, masts, cables, chains, hoses, and all systems (electrical, air, hydraulics). The cost to repair the unit shall be included on the Unplanned Parts & Repairs Form.

The COR/ACOR will determine if the repair is in the best interest of the government.

Tire repair/replacement shall be performed according to the best commercial practice. If performed at the Portsmouth Naval Shipyard, the contract shall comply will all OSHA requirements. A tire cage, when required, is the responsibility of the contractor. The contractor shall have a maximum turn-around time of 48 hours, excluding federal holidays, for tire repair/replacement to keep equipment fully operational.

To prevent and provide abatement and/or control of any environmental pollution arising from the performance of the contract, the contractor shall comply with all federal, state, and local laws and regulations concerning environmental pollution control in effect at time of award.

All work performed under this contract is subject to Government acceptance. Acceptance shall be made by the COR/ACOR. The contractor shall submit the Unplanned Parts & Repairs Form to the COR/ACOR. If rework is required, the contractor shall correct the unsatisfactory work within three (3) days. Rework is not reimbursable.

MHE Repair Shop Building 348

Building 348 has approximately 1200 sq. ft. of space.

Government Furnished Material and Equipment in working bay:

1. (1) System One Parts Washer (S/N 25020486)

2. (1) MAC Battery Charger (S/N F10693)

3. (1) Patton Fan Model # 1010MP

4. (2) Metal Work Benches

5. (4) Metal Storage Racks

6. (4) Metal Storage Lockers

7. (1) File Cabinets

Government Furnished Material and Equipment in office:

1. (1) Table

2. (4) Chairs

3. (1) Telephone Ext 5161

The Contractor shall complete Exhibit’s A & B & C and return with a signed and completed SF 18 to be considered for award. Certificate for Certified Mechanic must also be provided. Faxes are not accepted. We must receive a complete package by the date and time specified in the Request for Quote.

MAIL:

Portsmouth Naval Shipyard, Code 410 Contracting Division Portsmouth NH 03801

UPS/FEDEX:

Portsmouth Naval Shipyard, Code 410 Contracting Division Kittery, ME 03904

CONTRACT ADMINISTRATION PLAN (CAP) FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a) All pre-award duties such as solicitation, negotiation and award of contracts.

b) Any information or questions during the pre-award stage of the procurement.

c) Freedom of Information inquiries.

d) Changes in contract terms and/or conditions.

e) Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and

DFARS

42.302, except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a) Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements; milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change.

The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of acceptance documents such as Certificates of Performance.

(4) The COR shall work with the Contractor to obtain and execute a final invoice no more than 60 days after completion of contract performance. The COR shall ensure that the invoice is clearly marked as a “Final Invoice.”

d. Contract Modifications. The COR is responsible for developing the statement of work for change orders or modifications and for preparing an independent government cost estimate of the effort described in the proposed statement of work.

e. Administrative Duties

(1) The COR shall take appropriate action on technical correspondence pertaining to the contract and for maintaining files on each contract. This includes all modifications, government cost estimates, contractor invoices/vouchers, certificates of performance, DD 250 forms and contractor's status reports.

(2) The COR shall maintain files on all correspondence relating to contractor performance, whether satisfactory or unsatisfactory, and on trip reports for all government personnel visiting the contractor's place of business for the purpose of discussing the contract.

(3) The COR must take prompt action to provide the PCO with any contractor or technical code request for change, deviation or waiver, along with any supporting analysis or other required documentation.

f. Government Furnished Property When government property is to be furnished to the contractor, the COR will take the necessary steps to insure that it is furnished in a timely fashion and in proper condition for use. The COR will maintain adequate records to ensure that property furnished is returned and/or that material has been consumed in the performance of work.

g. Security The COR is responsible for ensuring that any applicable security requirements are strictly adhered to.

h. Standards of Conduct The COR is responsible for reading and complying with all applicable agency standards of conduct and conflict of interest instructions.

i. Written Report/Contract Completion Statement

(1) The COR is responsible for timely preparation and submission to the PCO, of a written, annual evaluation of the contractors performance. The report shall be submitted within 30 days prior to the exercise of any contract option and 60 days after contract completion. The report shall include a written statement that services were received in accordance with the Contract terms and that the contract is now available for close-out. The report shall also include a statement as to the use made of any deliverables furnished by the contractor.

(2) The COR is responsible for providing necessary assistance to the Contracting Officer in performing Contract Close-out in accordance with FAR 4.804, Closeout of Contract Files.

5. The Technical Assistant (TA), if appointed, is responsible for providing routine administration and monitoring assistance to the COR. The TA does not have the authority to provide any technical direction or clarification to the contract. Duties that may be performed by the TA are as follows:

a) Identify contractor deficiencies to the COR.

b) Review contract deliverables, recommend acceptance/rejection, and provide the COR with documentation to support the recommendation.

c) Assist in preparing the final report on contractor performance for the applicable contract in accordance with the format and procedures prescribed by the COR.

d) Identify contract noncompliance with reporting requirements to the COR.

e) Review contractor status and progress reports, identify deficiencies to the COR, and provide the COR with recommendations regarding acceptance, rejection, and/or Government technical clarification requests.

f) Review invoices and provide the COR with recommendations to facilitate COR certification of the invoice.

g) Provide the COR with timely input regarding technical clarifications for the statement of work, possible technical direction to provide the contractor, and recommend corrective actions.

h) Provide detailed written reports of any trip, meeting, or conversation to the COR subsequent to any interface between the TA and contractor.

VENDOR ACCESS TO PORTSMOUTH NAVAL SHIPYARD (C7F518)

Vendor access to Portsmouth Naval Shipyard: No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required. Entrance of foreign nationals requires approval.

SAFETY/SECURITY (C7F519)

SAFETY: All representatives who have a need to enter the Controlled Industrial Area, or other areas specifically designated as safety hazardous, should provide themselves with safety head wear to be worn while in the area.

Vendors and/or subcontractors performing work on vendor-owned or government-owned plant facilities and equipment shall ensure that all OSHA safety regulations are followed. Prior to working on the Portsmouth Naval Shipyard, all vendors shall view the Code 106 safety video.

SECURITY: Commercial vehicles (automobiles) must have conspicuous contractor (company) identification (such as magnetic door-type signs) affixed to the outside of the vehicle if it is to enter the Controlled Industrial Area.

RESTRICTIONS ON USE OF YELLOW MATERIAL (C7F521)

Yellow colored items such as those described below are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the Portsmouth Naval Shipyard.

RADIOLOGICAL INDOCTRINATION (C7F522)

All Contractor employees performing work within the Portsmouth Naval Shipyard must view a radiological video.

Contractor employees who are expected to be on the Shipyard for greater than thirty (30) calendar days must attend a one-half hour indoctrination briefing. Attendance at the briefing will be required prior to being issued a permanent Shipyard badge. The indoctrination briefing will provide radiological fundamentals and information on radiological postings and controls at the Portsmouth Naval Shipyard.

RADIOLOGICAL POSTINGS AND INSTRUCTIONS (C7F523)

Any contractor employee who disregards, alters, moves or otherwise tampers with a radiological posting, or who disobeys a radiological instruction, will not be allowed to continue working at the Portsmouth Naval Shipyard.

REMOVAL OF HAZARDOUS MATERIAL (C7F526)

All contractors, vendors or repair personnel shall be responsible for removal from the Portsmouth Naval Shipyard, any appliances, bulbs, lamps or other devices which they replace that contain hazardous chemicals or materials.

ADDITIONAL GUIDANCE FOR REMOVAL OF HAZARDOUS MATERIAL

The Contractor will be responsible for removal of all hazardous waste, liquids and filters (i.e. Oil, Antifreeze, Hydraulic oil, Oil filter, Gas filter) from building 348 to Hazardous waste accumulation area building 357 at end of each business day.

HQ C-2-0023 EXCLUSION OF MERCURY (NAVSEA) (MAY 1998)

Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

HQ C-2-0034 MINIMUM INSURANCE REQUIREMENTS (NAVSEA) (SEP 1990)

In accordance with the clause of this contract entitled "INSURANCE--WORK ON A GOVERNMENT INSTALLATION" (FAR 52.228-5), the Contractor shall procure and maintain insurance, of at least the kinds and minimum amounts set forth below:

(a) Workers' Compensation and Employer's Liability coverage shall be at least $100,000, except as provided in FAR 28.307(a).

(b) Bodily injury liability insurance coverage shall be written on the comprehensive form of policy of at least $500,000 per occurrence.

(c) Automobile Liability policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Section D - Packaging and Marking

PROHIBITED PACKING MATERIALS

The use of asbestos or excelsior is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

Item(s) 0001-2002 - The supplies furnished hereunder shall be packaged in accordance with best commercial practice.

HQ D-2-0006 MARKING AND PACKING LIST(S) (NAVSEA) (NOV 1996)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with best commercial practice.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items.

Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

QA-4

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

CLAUSES INCORPORATED BY REFERENCE

52.246-4 Inspection Of Services--Fixed Price AUG 1996

Item(s) 0001-2002 - Inspection and acceptance shall be made at destination by a representative of the Government.

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 28-JUL-2017 TO

27-JUL-2018

N/A PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

207-438-5206

N39040

0002 POP 28-JUL-2017 TO

27-JUL-2018

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 28-JUL-2018 TO

27-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 28-JUL-2018 TO

27-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 28-JUL-2019 TO

27-JUL-2020

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 28-JUL-2019 TO

27-JUL-2020

N/A (SAME AS PREVIOUS LOCATION)

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

HQ F-2-0004 F.O.B. DESTINATION (MODIFIED) (AUG 2014)

All supplies hereunder shall be delivered with all transportation charges prepaid, in accordance with the clause hereof entitled "F.O.B. DESTINATION" (FAR 52.247-34) in accordance with the delivery information provided herein.

The Contractor shall not ship directly to a military air or water port terminal without authorization by the cognizant Contract Administration Office.

Except when the Material Inspection and Receiving Report (MIRR) (DD 250) is used as an invoice, the Contractor shall enter unit prices on all MIRR copies. Contract line items shall be priced using actual prices, or if not available, estimated prices. When the price is estimated, an "E" shall be entered after the price.

All data to be furnished under this contract shall be delivered prepaid to destination(s) at the time(s) specified on the Contract Data Requirements List(s), DD Form 1423.

DELIVERIES TO THE SHIPYARD

CONSIGNMENT INSTRUCTIONS FOR DELIVERIES TO THE PORTSMOUTH NAVAL SHIPYARD

(F7F500)

Consign Parcel Post shipments to Portsmouth, NH 03801.

Consign all truck shipments, and rail shipments of 10,000 lbs and over to Kittery, Maine via Portsmouth, NH.

Consign Air Shipments to Receiving Officer, Portsmouth Naval Shipyard, Kittery, Maine.

Mark shipping documents “Notify Receiving Officer, Portsmouth Naval Shipyard prior to arrival for delivery instructions. Telephone (207) 438-5521/5206”.

NOTICE: CARRIER’S DRIVERS ENTERING PORTSMOUTH NAVAL SHIPYARD MUST BE UNITED

STATES CITIZENS BY BIRTH OR MUST CARRY EVIDENCE OF NATURALIZATION.

Except by special arrangement, shipments will be received only between the hours of 7:30 AM and 2:00 PM local time, Monday through Friday. (Federal Holidays excepted.)

Section G - Contract Administration Data

252.201-7000 Contracting Officer's Representative DEC 1991 252.204-7006 Billing Instructions OCT 2005 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

JUN 2012

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: N3904017P0235

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N/A

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC N68732 Issue By DoDAAC N39040 Admin DoDAAC N39040 Inspect By DoDAAC N39040 Ship To Code N39040 Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) N39040 Service Acceptor (DoDAAC) N39040 Accept at Other DoDAAC ____ LPO DoDAAC N39040 DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

raymond.bedard@navy.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

NAVSEA HQ WAWF Helpdesk: WAWFHQ@navy.mil Local WAWF Helpdesk: WAWF_N39040@navy.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

CONTRACTING OFFICER’S COMMANDER

REPRESENTATIVE: ATTN: Raymond Bedard Portsmouth Naval Shipyard

Kittery, ME Telephone No. 207-438-2151 Email Address: raymond.bedard@navy.mil

a. The COR (and in his absence the ACOR) will act as the Contracting Officer's Representative for technical matters, providing technical direction, discussions as necessary with respect to the specification or statement of work, and monitoring the progress and quality of contractor performance. The COR is not an Administrative Contracting Officer, and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract or delivery order, or to direct the accomplishment of effort which goes beyond the scope of the statement of work in the contract or delivery order.

b. It is emphasized that only a Contracting Officer has the authority to modify the terms of the resulting contract. Therefore, in no event will any understanding, agreement, modification, change order or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. When/if, in the opinion of the Contractor, the effort is outside the existing scope of the contract or delivery order, the contractor shall notify the Procuring Contracting Officer (PCO) in writing. No action shall be taken by the Contractor under such direction, unless the PCO or ACO has issued a contractual change or otherwise resolved the issue.

c. COR APPROVAL: Prior COR approval is required for the following expenditures, unless specifically called out in a negotiated delivery order:

(1) Any travel outside of the 50-mile radius

(2) Any material acquisition

HQ G-2-0009 SUPPLEMENTAL INSTRUCTIONS REGARDING ELECTRONIC INVOICING (NAVSEA) (SEP 2012)

(a) The Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the technical instruction (TI), sub line item number (SLIN), or contract line item number (CLIN) level, rather than on a total contract/TO basis, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by TI, SLIN, or CLIN level. For other than firm fixed price subcontractors, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting Officer (CO) and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the CO and COR; or other method as agreed to by the CO.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and CO on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and CO email notification as required herein.

NMCARS

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Portsmouth Naval Shipyard via a secure data collection site.

Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

(5) S, Utilities ONLY;

(6) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

Section H - Special Contract Requirements

HOLIDAYS

Offerors are requested to identify which of the following holidays would be applicable if awarded this contract:

NAME OF HOLIDAY TIME OF OBSERVANCE

New Year’s Day 1 January Good Friday Friday prior to Easter Sunday Memorial Day Last Monday in May Independence Day (2 DAYS) 4 July and one other day Labor Day First Monday in September Thanksgiving Day Fourth Thursday in November Friday following Thanksgiving Day after Thanksgiving Christmas Eve 24 December Christmas Day 25 December New Years Eve 31 December

Any other holidays or shut downs (please identify)

In the event that the contractor is prevented from performance as the result of an Executive Order or an administrative leave determination applying to the using activity, such time may be charged to the contract as direct cost provided such charges are consistent with the contractor's accounting practices.

In the event any of the above holidays occur on a Saturday or a Sunday, then such holiday shall be observed by the contractor in accordance with the practice as observed by the assigned Government employees at the using activity.

Unless the contractor states otherwise in the contractor's proposal, it will be deemed that the contractor shall observe the same holidays as the Government and shall otherwise be open for business Monday to Friday during the performance of this contract. If a different holiday schedule is selected, it shall be the contractor's responsibility to advise the Government each year in writing thirty (30) days in advance of the occasion to allow for mission adjustments.

INFORMATION ON EXPOSURE TO HAZARDOUS MATERIAL (H7F014)

As required by 29 CFR 1910.1200, The Hazard Communications Standard, the shipyard must inform you (as a contractor employer with employees working in the shipyard) of the hazardous materials used at the Shipyard which your employees may be exposed to while working here and also to suggest appropriate protective measures. This section informs you as required. Your own responsibilities as an employer, if any, are given in 29 CFR 1910.1200.

1. Hazardous materials your employees may be exposed to. Hazardous materials are materials which are cancer causing agents, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, sensitizers, liver toxins, kidney toxins, agents which act on the blood forming system, and agents which damage the lungs, skins, eyes or mucous membranes. There are many potentially hazardous chemicals present at Portsmouth Naval Shipyard which, unless controlled properly, could present a safety and health problem. The presence of many potentially hazardous materials may be apparent from the manufacturer’s warning label on the hazardous material containers. These hazardous materials range in type and quantity. Typical hazardous materials are:

a. Metals, e.g., mercury, lead, chromium

b. Solvents, e.g. , disinfectants, cleaning and polishing compounds and preparations, dopes, thinners, flammable inks

c. Paints and adhesives, e.g., varnishes and related products, sealing compounds, asphalt, deck and floor coverings, deck compounds

d. Corrosives, e.g., acids, alkalis

e. Compressed and liquefied gas, e.g., nitrogen, argon, oxygen, acetylene

f. Lubricants and oils, e.g., greases, cutting oils, hydraulic oils, miscellaneous waxes and fats

g. Fuels, e.g., liquid propellants, fuel oils, oxidizers, solid fuels

h. Particulates, e.g., asbestos fiberglass, dust, fumes, mist Depending on the material involved, materials such as these can…