Attachment_8_SOW__FBO_Attachment.pdf

CONTRACT NO.

Outside Machinist Trade – FY 2017

PNS PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION

1.1. Background - Portsmouth Naval Shipyard (PNS), a field activity of Naval Sea Systems Command (NAVSEA), has a requirement for Outside Machinist tasks to support 688 Class Submarines. PNS is the Navy's center of excellence for fast-attack submarine maintenance, modernization, and repair. The Shipyard’s skilled and dedicated workforce safely delivers first-time quality on one of the most sophisticated warfighting platforms in existence – the nuclear-powered submarine.

1.2. Scope – Contractor shall provide Outside Machinist services and appropriate supervision as defined in paragraph 2 of the PWS and in accordance with (IAW) the manning table provided as attachment (A).

1.3. Place of Performance – Shipboard and back-shop work areas at Portsmouth Naval Shipyard, Kittery (i.e., Seavey Island), Maine.

1.4. Period of Performance and Level of Effort - services shall be provided in accordance with below schedule:

1.4.1. Base Period: Starting 2 weeks after contract award and lasting for 10 weeks. The Base level of effort is 3,920 straight time labor-hours and no more than 800 overtime hours (total hours – 4,720 hours). Overtime hours will be authorized as deemed necessary by PNS.

1.4.1.1. 10 weeks from start date, 5 days per week, Monday through Friday,excluding federal holidays, at 8 hours per day.

1.4.1.2. 1,960 Total Straight time Day Shift Hours - (5) Outside Machinist

1.4.1.3. 1,960 Total Straight time PM Shift Hours -- (5) Outside Machinist

1.4.1.4. 400 day shift overtime hours and 400 night shift overtime hours for 800 Total

Overtime Hours.

1.4.1.5. Necessary Supervision and Gas-Free/Competent Person as determined by the contractor.

1.4.2. Option 1: Starting the day after the end of the Base Period and lasting for 12 weeks. The level of effort for Option 1 is 4,720 straight time labor-hours and no more than 976 overtime hours (total hours – 5,696 hours). Overtime hours will be authorized as deemed necessary by PNS.

1.4.2.1. 12 weeks from Option start date, 5 days per week, Monday through Friday, excluding federal holidays, at 8 hours per day.

1.4.2.2. 2,360 Total Straight time Day Shift Hours -- (5) Outside Machinist

1.4.2.3. 2,360 Total Straight time Afternoon Shift Hours -- (5) Outside Machinist

1.4.2.4. 488 day shift overtime hours and 488 night shift overtime hours for 976 Total

Overtime Hours.

1.4.2.5. Necessary Supervision and Gas-Free/Competent Person as determined by the

1.4.3. The work schedule is Monday through Friday.

1.4.3.1. Day shift hours of work are 0700-1530.

1.4.3.2. Afternoon shift hours of work are 1500-2330.

1.4.3.3. Hours of work outside these windows may be required to support specific tasking. PNS will provide as much advanced notice as possible of the need to support work outside the above hours.

1.4.4. Option 2: Starting the day after the end of the Option 1 Period and lasting for 12 weeks.

The level of effort for Option 2 is 4,480 straight time labor-hours and no more than 944 overtime hours (total hours – 5,424 hours). Overtime hours will be authorized as deemed necessary by PNS.

1.4.4.1. 12 weeks from Option start date, 5 days per week, Monday through Friday, excluding federal holidays, at 8 hours per day.

1.4.4.2. 2,240 Total Straight time Day Shift Hours -- (5) Outside Machinist

1.4.4.3. 2,240 Total Straight time Afternoon Shift Hours -- (5) Outside Machinist

1.4.4.4. 472 day shift overtime hours and 472 night shift overtime hours for 944 Total

Overtime Hours.

1.4.4.5. Necessary Supervision and Gas-Free/Competent Person as determined by the

1.4.5. The work schedule is Monday through Friday.

1.4.5.1. Day shift hours of work are 0700-1530.

1.4.5.2. Afternoon shift hours of work are 1500-2330.

1.4.5.3. Hours of work outside these windows may be required to support specific tasking. PNS will provide as much advanced notice as possible of the need to support work outside the above hours.

2. CONTRACTOR REQUIREMENTS

2.1. OUTSIDE MACHINIST

2.1.1. Tasks - The contractor shall provide Outside Machinist experienced in performing machinist tasks identified below in support of various submarine overhauls.

2.1.1.1. Open, inspect, and repair components of submarine sea water, hydraulic, and diesel systems.

2.1.1.2. Remove, inspect, and repair various components (periscope, masts, and antennas) of submarine sail.

2.1.1.3. Perform repair and restoration on fat or thin-line systems.

2.1.1.4. Perform repair and restoration work on propulsion shaft, shaft couplings, or vibration reducers.

2.1.1.5. Remove, inspect, and repair various fairwater, stern plane, and/or steering & diving system components.

2.1.1.6. Remove, repair, overhaul, install, and align equipment associated with auxiliary systems such as condensers, compressors, pumps, forced draft blowers, main feed pumps, and various types of valves.

2.1.1.7. Install and repair foundations for operating machinery and principal structures/components of ship’s armament.

2.1.1.8. Install, adjust, set, and repair or replace various control/regulating or safety devices such as meters, gauges, valves, governors, and automatic alarms.

2.1.1.9. Use various portable and fixed tools, such as boring bars, milling machines, facing machines, and drill presses.

2.1.2. General Qualifications –

2.1.2.1. Contractor shall maintain:

2.1.2.1.1. A Personal Fall Arrest System (PFAS) program IAW 29 CFR 1915 –

Subpart I.

2.1.2.1.2. A confined/enclosed space entry program IAW29 CFR 1915 – Subpart

B.

2.1.2.1.3. The contractor shall provide copies of the training curriculums for PFAS and Confined/Enclosed space with their proposal.

2.1.2.2. All personnel reporting shall meet the following criteria:

2.1.2.2.1. Shall have attained journeyman status in the Outside Machinist trade with at least three (3) years’ experience, a minimum two (2) years of which includes repair work on U. S. Navy vessels.

2.1.2.2.2. Shall be experienced with accomplishing the tasks as outlined in paragraph 2.1.1 above.

2.1.2.2.3. Shall be trained to handle trade-related hazardous substances.

2.1.2.2.4. Shall be qualified to work in confined spaces such as tanks, voids, and any other areas that require gas-free controls.

2.1.2.2.4.1. Training shall be IAW 29 CFR 1915 – Subpart B. See Section (2.2) for more details on confined/enclosed space requirements and contracting options.

2.1.2.2.5. Shall be qualified to wear safety harnesses and work from scaffolds/platforms where drop off will be greater than 5 feet IAW 29 CFR 1915 (Subpart I) and be trained in fall protection regulations.

2.1.2.2.6. Shall be trained to wear required personal protection equipment (PPE) when designated or required and be trained in hearing conservation and eye safety awareness.

2.1.2.2.7. Shall be capable of performing work in accordance with written technical work documents.

2.1.3. Trade Specific Requirements - The contractors’ employees shall provide their own personal hand tools and any other work apparel typically provided by their employer (e.g.

coveralls, tyvek suits, and leather palmed gloves).

2.1.3.1. In addition, the personnel fulfilling this contract must meet the following trade specific requirements:

2.1.3.1.1. Shall be qualified and experienced in using precision measuring tools such as micrometers, depth gauges, and calipers while performing close tolerance work.

2.2. Confined/Enclosed Space Details and Options

2.2.1. For execution of this contract, the contractor’s personnel will be assisting PNS personnel executing work in confined spaces. Since PNS will already be performing competent person/gas-free services for the workspaces, PNS is willing to extend its competent persons’ services and make them available to the contractor’s employees rather than have the contractor perform duplicate monitoring. The framework for the Navy/PNS providing competent personnel/gas-free services is provided in NAVSEA S6470-AA-SAF-010, Paragraph 2-8 (Contractor Operations). The offeror shall identify in their bid proposal if they plan to utilize Navy provided competent personnel/gas-free services.

2.2.2. If the contractor chooses to utilize Navy-provided competent person/gas-free services, the stipulations of the use will be included in the contract award to ensure clear delegation of responsibilities as required by NAVSEA S6470-AA-SAF-010. PNS will provide a copy of its confined/enclosed space entry program to the contractor, and the contractor will be required to make their employees familiar with our program prior to assigning them to PNS. Some examples of responsibilities provided to the contractor by NAVSEA S6470-AA-SAF-010 are:

2.2.2.1. Ensure the Navy competent person is on a list provided by PNS.

2.2.2.2. Ensure all its employees who may enter confined spaces are trained to entry procedures IAW 29 CFR 1915.12(d) and the PNS confined/enclosed space program.

The contractor shall maintain the training records at least 3 months beyond the completion date of the contract.

2.2.2.3. Ensure all contractor employees comply with confined space entry procedures.

2.2.3. If the contractor opts not to use Navy-provided competent person/gas-free services they then must provide their own competent person/gas-free services in accordance with Occupational Safety and Health Manual VOL 2 Part I Chapter 1, NAVSEA S6470-AA-SAF- 010, and 29 CFR 1915 – Subpart B.

2.3. MANAGEMENT REQUIREMENTS

2.3.1. Copies of the contractor’s training curriculum for confined space, respirator, and fall protection programs, as well as the trade training plan is to be submitted as part of the contractor proposal.

2.3.2. At least 1 week prior to a personnel’s travel date, the contractor shall supply PNS with copies of training records and documented trade/work experience certifying the personnel have met the requirements under paragraph (2.1) above. These training records for each individual shall be provided to PNS Training Department, Code 900T. The POC is Randy Winsor (207) 438-2537; Fax (207) 438-1188.

2.3.3. Once contractor personnel are assigned, it is expected that change-out of personnel will not occur without prior negotiation. If the contractor switches out personnel provided as part of this contract, new personnel will not be considered as providing hours until after they have completed the initial required training.

2.3.4. The contractor’s supervisor(s) is/are the liaison between contractor personnel and PNS

Supervisors. The contractor’s supervisor will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e. sick and/or annual leave) and work performance. The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the typical tasks described herein. PNS shall be responsible to provide all project management, quality assurance and engineering support that may be required in the assigned tasking.

2.3.5. In the event of injuries sustained in the performance of duty, contractor employees may receive medical aid from shipyard first responders but shall, if necessary, receive secondary aid and/or evaluation from private providers. PNSY Managers and the PNSY Technical POC must be immediately (i.e. within 2 hours) informed of any injuries or near misses that occur by contractor management. A written report describing the incident must be provided within 24 hours of occurrence to Code 106, Code 900R, and the Contracting Officer’s Representative (COR). The contractor shall comply with any safety investigations. Injury reporting shall be in compliance with OSHA 29 CFR Part 1904 “Recording and Reporting Occupational Injuries and Illnesses”.

2.3.6. Contractor management shall:

2.3.6.1. Provide overall management, oversight and supervision (and/or lead workers) to effectively and safely manage the work of this order.

2.3.6.2. Resolve contractor personnel problems including, but not limited to conflict resolution and administrative actions affecting the contractor’s employees.

2.3.6.3. Manage assignment of contractor personnel to shifts and projects.

2.3.6.4. Ensure daily onboard counts of employees are reported to the PNS Contracting

Officer’s Representative or Contract POC at least weekly.

2.3.6.5. Maintain accurate tracking of hours worked by personnel.

2.3.6.6. Maintain total program oversight

3. CONTRACTOR FURNISHED MATERIAL

3.1. The contractor’s employees shall provide their own personal hand tools and any other work apparel typically provided by their employer (e.g. coveralls, tyvek suits, and leather palmed gloves).

3.2. The contractor’s personnel shall provide their own personal protection equipment (e.g. safety shoes, hard hats, eye protection, etc…).

4. PORTSMOUTH RESPONSIBILITIES

4.1. PNS will provide specific written technical work instructions (i.e. Task Group Instructions) and shift-to-shift project assignments. Since PNS requires our government supervisors to brief government workers prior to starting each job, the contractor’s workers may be asked to be present for those discussions.

4.2. The contractor’s employees will be provided access to PNS Tool Cribs to use government tooling/equipment. Contractor employees are responsible to return tools and to have a “clean” badge prior to departing PNS. Broken, lost or missing tooling will be billed to the contractor.

5. APPLICABLE TECHNICAL WORK INSTRUCTIONS

5.1. Technical Work Documents issued by Portsmouth Naval Shipyard

5.2. 29 CFR 1915 – Occupational Safety and Health Standards for Shipyard Employment

5.3. OSHA Directive – CPL 02-00-133 Shipyard “TOOL BAG” Directive

5.4. NAVSEA S6470-AA-SAF-010 Naval Maritime Confined Space Program

5.5. NSTM S9086-VD-STM-010/Ch-631 Rev 3 –Preservation of Ships in Service

5.6. 29 CFR 1910.134 Respiratory Protection

5.7. The Contractor shall comply with all Federal, State, and Local environmental and safety laws and regulations.

6. SECURITY/BASE ACCESS

6.1. At a minimum, all personnel shall be United States citizens and shall possess a Department of Defense final-adjudicated Personal Security Clearance at the confidential level or higher, in accordance with Attachment B (DD Form 254) for performance on this contract. Failure of ability to obtain a PNS red badge will be cause to dismiss personnel from fulfilling this contract.

6.2. Contractors must have Rapid Gate credentials for access to Portsmouth Naval Shipyard.

Contractors and any subcontractors must submit contract DD-254 to Portsmouth Naval Shipyard Security Department Code 1700 for access requirement verification prior to arrival.

6.3. Contractors/subcontractors shall submit Visit Requests via the Joint Personnel Adjudication

System (JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request. Additionally, the contractor must provide a copy of Visit Request to Bruce Thorner or Katie Harmon – Code 900R (Fax 207-438-1298) at least 2 weeks prior to personnel traveling for inclusion into other PNS IT systems.

7. DELIVERABLES

7.1. Copies of training records for each individual as identified in paragraph (2) above shall be provided to PNS Training Department at least 1 week prior to personnel traveling. Training POC is Randy Winsor (207) 438-1592; Fax (207) 438-1188.

7.2. Copies of training curriculum for confined space, respirator, and fall protection programs to be submitted as part of the contractor proposal.

7.3. The contractor shall provide clearance validation (i.e. copy of clearance message) to Bruce Thorner or Richard Rogers (Fax 207-438-1298) prior to personnel traveling.

7.4. Contractor shall attend weekly status meetings with Code 900R TPOC and PNS Contracting

Officer’s Representative (COR) to discuss contract execution and performance

7.4.1. The contractor shall prepare weekly status updates in accordance with Attachment C for review at these meetings and submitted electronically to the Code 900R TPOC, PNS Business Office Representative, and COR.

7.4.2. The weekly status meetings may be reduced to a biweekly cadence if mutually agreed upon by the contractor, Code 900, and COR.

8. CLASSIFIED MATERIAL

8.1. None

9. PLACES OF PERFORMANCE

9.1. The place of performance will be Portsmouth Naval Shipyard, Kittery, Maine (i.e. Seavey Island).

10. CONTRACTING OFFICER REPRESENTATIVE (COR)

10.1. The COR for this delivery order is Joyce Racicot, PNSY Code 420, Kittery, ME (207).438-

6588.

11. TECHNICAL POINT OF CONTACT (TPOC)

11.1. The TPOC for this Delivery Order is Ms. Katie Harmon, PNSY Code 900R, Kittery, ME

(207) 438-1087.

12. ATTACHMENTS

12.1. Attachment A – Manning Table

12.2. Attachment B – DD254

12.3. Attachment C – Status Report Requirements

Manning Table

Title # Shift Est.

Start

Est.

Complete

Total # Work Days

Straight Time Hours

Over time Hours

Base Period of Performance Outside Machinist 5 AM 3 Apr 2017 9 Jun 2017 49 1,960 400

Outside Machinist 5 PM 3 Apr 2017 9 Jun 2017 49 1,960 400

Supervision & Gas Free As determined by contractor requirements Base Straight Time Hours = 3,920 Base Overtime Hours = 800 Base All Hours = 4,720

Option #1 Period of Performance

Outside Machinist 5 AM 10 Jun 2017 1 Sep 2017 59 2,360 488

Outside Machinist 5 PM 10 Jun 2017 1 Sep 2017 59 2,360 488

Option 1 Straight Time Hours= 4,720 Option 1 Overtime Hours=976 Option 1 All Hours=5,696

Option #2 Period of Performance

Outside Machinist 5 AM 2 Sep 2017 24 Nov 2017 56 2,240 472

Outside Machinist 5 PM 2 Sep 2017 24 Nov 2017 56 2,240 472

Option 2 Straight Time Hours= 4,480 Option 2 Overtime Hours= 944 Option 2 All Hours=5,424

Total Straight Time Hours=13,120 Total Overtime Hours = 2,720 Total All Hours = 15,840

Attachment A

STATUS REPORT REQUIREMENTS

1. The monthly status report shall include the listed items:

* Project/Task number

* Task status

* Man-hour information (Include Labor Category, Hours expended for the period, and the cumulative total

* Funded Amount/Total estimated Cost

* Funds Expended To-Date

* Percentage of Funded Amount Spent To-Date

* Percentage of Completion To-Date

* Scheduled Completion Date

* Estimated Completion Date

* Remarks, including any disconnects between scheduled completion date, estimated completion date, and funds expended to date.

2. The format of the report shall be to the contractor’s discretion but shall include a graphical representation of the contractor’s progress. An X-Y graph shall be used with the X axis representing time and the Y axis representing manhours. The contractor shall plot the estimated/projected values and the actual values on one graph. Ensure that there is a date, title, and Project/Task number on the graph.

Attachment C

Days