15-T-0178_RFQ.pdf

PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

TEL: 207-438-5206 FAX:

N3904015RQ50223

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-A3N39040-15-T-0178 10-Aug-2015 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

PORTSMOUTH NAVAL SHIPYARD

CONTRACTING DIVISION, CODE 410

BLDG 153, 6TH FLOOR

KITTERY ME 03904

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

24-Aug-2015(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

207-438-5524AIMEE B MACIEJEWSKI

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N39040-15-T-0178

Section A - Solicitation/Contract Form

ADDITIONAL INFORMATION

Contracting Officer's point of contact is:

Aimee Maciejewski, Code 410 aimee.maciejewski@navy.mil Tel: 207-438-5524

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

Barge Maintenance Services

FFP

Barge Maintenance Services required in support of a full range of intermediate-level troubleshooting, repair, renewal, refurbishment, modernization, maintenance and testing of U.S. Navy Living Barges and their auxiliary systems (hull, mechanical, and electrical). IAW Statement of Work listed in Section C and Exhibit A.

Period of Performance to be 15 September 2015 through 14 September 2016.

Place of Performance is Portsmouth Naval Shipyard, Kittery, ME.

FOB: Destination

MILSTRIP: N3904015RQ50223

PURCHASE REQUEST NUMBER: N3904015RQ50223

NET AMT

0002 1 Job

Unplanned Parts & Repairs

FFP

Unplanned Parts & Repairs in accordance with the Statement of Work and Exhibit B and C.

Period of Performance to be 15 September 2015 through 14 September 2016.

FOB: Destination

1001 1 Job

OPTION Option Year One - Barge Maintenance Serv

FFP

Option Year One for CLIN 0001 Barge Maintenance Services.

Period of Performance is 15 September 2016 through 14 September 2017.

1002 1 Job

OPTION Option year One - Unplanned Parts/Repair

Option Year One for CLIN 0001 Barge Unplanned Parts/Repairs

Period of Performance is 15 September 2016 through 14 September 2017.

2001 1 Job

OPTION Option Year Two - Barge Maintenance Serv

Option Year Two for CLIN 0001 Barge Maintenance Services.

Period of Performance is 15 September 2017 through 14 September 2018.

2002 1 Job

OPTION Option Year Two - Unplanned Parts/Repair

Option Year Two for CLIN 0001 Barge Unplanned Parts/Repairs

Period of Performance is 15 September 2017 through 14 September 2018.

CLAUSES INCORPORATED BY FULL TEXT

52.213-3 NOTICE TO SUPPLIER (APR 1984)

This is a firm order ONLY if your price does not exceed the maximum line item or total price in the Schedule.

Submit invoices to the Contracting Officer. If you cannot perform in exact accordance with this order, WITHHOLD PERFORMANCE and notify the Contracting Officer immediately, giving your quotation.

(End of clause)

Section C - Descriptions and Specifications

VENDOR ACCESS

Vendor access to Portsmouth Naval Shipyard: No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required. Entrance of foreign nationals requires approval. (Ref: SECNAVINST 5510.34)

PERFORMANCE WORK STATEMENT

STATEMENT OF WORKSTATEMENT OF WORK

C.1. SCOPE OF WORK

C.1.1. The contractor shall furnish the necessary non-personal management, administrative and production services, materials, tools, equipment, facilities, and required support to accomplish a full range of intermediate level troubleshooting, repair, renewal, refurbishment, modernization, maintenance, and testing of U.S. Navy Living Barges and their auxiliary systems (hull, mechanical, and electrical).

C.1.2. It may be in the best interest of the Government to procure/provide materials to complete tasks under any ELIN. The Government reserves the right to identify those instances where Government Furnished Material (GFM) will be utilized. In these instances, the contractor may only invoice for labor costs.

C.1.3. Work shall be accomplished by personnel meeting at least the minimum qualifications set forth elsewhere herein and shall be provided onboard the living barges as required. Mechanical and electrical repair and maintenance efforts shall include all areas, hull, mechanical and electrical (HM&E) equipment and systems. Particular emphasis shall be put on quality workmanship in effecting rapid repairs, reinforcement of high standards in maintenance and enhancement of personnel safety. The contractor will provide a firm-fixed hourly labor rate for all diagnosis and repairs, which will be firm –fixed for the life of the contract. The Department of Labor Wage Determination applicable at the beginning of any renewal option period will be bases for the firm-fixed hourly labor rates for any option period exercised. The Government has estimated the parts on Exhibits A, B and C based on actual history of the parts used. The quantities and use factor is an estimate. Contract shall insert unit pricing for the prices on Exhibits A, B and C. Government Furnished Parts/Material GFP/GFM may be used in lieu of Contractor furnished parts.

CLIN 0001 and Option Years – Preventative Maintenance & Repairs IAW Exhibit A Semi-Annual PM’s will be required under this contract and will be scheduled by the COR.

CLIN 0002 and Option Years – Unplanned Parts & Repairs IAW Exhibit B & C Any unplanned repairs on Barges will require the contractor to submit an Unplanned Parts & Repair

Form (Exhibit D) to the COR/ACOR for review prior to proceeding with the work. All parts/material used on each repair will be priced and listed on the Unplanned Parts & Repair form by ELIN, Description, Part Number, Quantity, Rate and Price IAW Exhibit B & C. Once work has been completed, the Contractor will submit the completed Unplanned Parts & Repair Form to the COR/ACOR for review and acceptance of repairs. Government Furnished Parts/Material GFP/GFM may be used in lieu of Contractor furnished parts and will be identified by annotating GFM or GFP in lieu of an ELIN. All labor for unplanned repairs will be listed on the Unplanned Parts & Repair form by Description (Labor), Quantity (Number of Hours), Rate (Firm Fixed Hourly Labor Rate). The parts/material prices on Exhibit B & C shall be firm fixed for the life of the contract. The labor rate shall be firm fixed for the life of the contract.

Unpriced Parts/Material – it is understood that some parts and material required will not be identified and pre-priced on the Unplanned Parts & Material Exhibit B & C. If a part and/or material required for repairs is not identified on Exhibit B & C, the contractor shall provide a quote (if authorized) or an invoice from a reputable parts vendor in lieu of an ELIN with the Unplanned Parts & Repair Form to the COR/ACOR for approval. There shall be no added profit on un-priced parts/material; however, the Contractor may include a reasonable shipping/handling fee. The COR/ACOR will forward a copy of the parts quote or invoice to the Contracting Officer for negotiation and approval. The parts will be added to Exhibit B & C during the next contract modification. In the interim, the Contractor will continue to use a copy of the negotiated parts quote or invoice on subsequent repairs requiring the same part until such time the part is added to the Exhibit B & C by the Contracting Officer.

a. Definition of Repair Requirements - The contractor may be required to identify repair requirements. These efforts, when required, will include, but are not limited to the following: inspect equipment and/or systems to determine repair options and alternatives, and make recommendations to the Contracting Officer’s Representative (COR).

b. Repair Implementation. The contractor shall provide qualified technicians and tradesman to perform equipment repairs, maintenance, renewal, and refurbishment. This effort shall include, but is not limited to, the following:

(1) Conduct liaison barge visits to coordinate schedules for barge repairs, equipment removal for repair, and refurbishment or replacement. Repair actions will include the removal and reinstallation of all interferences.

(2) Correct deficiencies identified during barge visits and/or surveys when authorized by the individual task order.

(3) Provide qualified journeymen level mechanics, and technicians, to accomplish repairs onboard barges.

(4) Provide subcontracting capabilities, administration, and management to accomplish repairs that may require specialized skills beyond the contractor’s internal workforce.

(5) Conduct completion inspections, accompanied by the COR after all repair and/or replacement actions have been accomplished.

(6) Provide Quality Assurance Inspections and Certifications for all repair actions accomplished in accordance with this contract and standard industry practices.

(7) During the barge visits, the contractor shall work closely with the COR to expeditiously fulfill planned or emergent work requirements and keep the Government fully informed of the status of work.

(8) Provide the necessary tools, rigs, and test equipment to perform repairs.

(9) Provide written reports to COR on all work performed, and test documentation of those results.

C.1.4. Except as otherwise provided in this contract, or task orders issued thereunder, the contractor shall provide all material, labor, services, equipment, supplies, accessories, and such other things and services as necessary for accomplishing assigned tasks.

C.1.5. The contractor shall notify the Contracting Officers Representative verbally and in writing if an established task completion date is in jeopardy.

C.1.6. The contractor shall perform the services listed in the Exhibits as may be ordered by the issuance of task orders from the Contracting Officer (KO). When ordered, the services shall be in accordance with the requirements outlined in this contract. Services shall be performed onboard YRBM, or YR Class Barges located at Portsmouth Naval Shipyard, Kittery, ME.

C.4. REFERENCES

In performing the requirements of this contract, the contractor shall comply with all the following references and attachments (Section J) to this solicitation:

a. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the Internet at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/standard.aspx and will be invoked on all task orders:

009-01 General Criteria, accomplish 07 Nov 2013 009-02 Environmental Compliance Reports for Material Usage at Naval Facilities;

provide 29 Jul 2011

009-03 Toxic and Hazardous Substances; control 17 Jan 2013 009-04 Quality Management System; provide 07 Nov 2013 009-05 Temporary Accesses; provide 17 Jan 2013 009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations;

accomplish 17 Jan 2013

009-07 Confined Space Entry, Certification, Fire Prevention and Housekeeping;

accomplish

17 Jan 2013

009-08 Fire Protection at Contractor’s Facility; accomplish 07 Jan 2013 009-09 Process Control Procedure (PCP); provide and accomplish 06 Jan 2014 009-10 Shipboard Asbestos-Containing Material (ACM); control 29 Jul 2011 009-14 Gages and Thermometers; repair and certify calibration 17 Jan 2013 009-20 Government Property; control 17 Jan 2013 009-21 Logistics and Technical Data; provide 29 Jul 2011 009-23 Interferences; remove and install 17 Jan 2013 009-24 Authorization, Control, Isolation, Blanking, and Tagging Requirements;

accomplish 17 Jan 2013

009-32 Cleaning and Painting Requirements; accomplish 07 Nov 2013 009-34 Fire Protection of Unmanned Vessels at Contractor’s Facility; provide 17 Jan 2013 009-35 Confined Space Entry, Certification, Fire Prevention Utilizing Military Fire

Watches, and Housekeeping; accomplish 07 Nov 2013

009-40 Requirements for Contractor Cranes, Multi-Purpose Machines and Material Handling Equipment at Naval Facilities; accomplish

29 Jul 2011

009-60 Schedule and Associated Reports for Availabilities Over 9 Weeks in Duration; 07 Nov 2013 provide and manage 009-69 Heavy Weather Plan; provide 07 Nov 2013 009-70 Confined Space Entry, Certification, Fire Prevention and Housekeeping for

Unmanned Craft; accomplish 17 Jan 2013

009-71 Testing Requirements for Piping Systems; accomplish 17 Jan 2013 009-72 Physical Security at Private Contractor’s Facility; accomplish 17 Jan 2013 009-74 Occupational, Safety and Health Requirements; accomplish 17 Jan 2013 009-80 Ship’s Facilities; provide 29 Jul 2011 009-87 Chemical Disinfection Procedures; accomplish 17 Jan 2013 009-88 Collection, Holding, and Transfer (CHT) and Mogas Tanks, Spaces, and Piping, including Sewage or Mogas-Contaminated Tanks, Spaces, and Piping, certify 29 Jul 2011

009-93 Emergency Planning and Community Right-to-Know Act (EPCRA) and Pollution Prevention Act (PPA) Information; provide

17 Jan 2013

009-94 General Environmental Requirements for Work at Contractor’s Facility;

accomplish

17 Jan 2013

009-99 Ship Departure Report; provide 17 Jan 2013 009-101 Requirements for Mooring, Entry to, and Departure from Contractor’s Facility;

accomplish 17 Jan 2013

b. The following Category I and II NAVSEA STANDARD ITEMS (NSI) may be viewed on the internet at http://www.navsea.navy.mil/CNRMC/SERMC/SSRAC1/standard.aspx and will be invoked on individual task orders as required:

009-06 Maintaining Protection and Cleanliness from Non-Radioactive Operations;

accomplish

009-11 Insulation and Lagging Requirements; accomplish 17 Jan 2013 009-12 Welding, Fabrication, and Inspection Requirements; accomplish 07 Nov 2013 009-17 Rotating Electrical Equipment; repair 07 Nov 2013 009-19 Provisioning Technical Documentation (PTD); provide 29 Jul 2011 009-29 Asbestos-Free Pipe Hanger Liner Material; install 29 Jul 2004 009-33 Rotating Electrical Equipment; rewind 07 Nov 2013 009-36 Controller; repair 29 Jul 2011 009-39 Technical Manual Contract Requirement (TMCR) for New Technical Manuals for Commercial Equipment/Component; provide 19 Jul 2007

009-59 Organotin Antifouling Materials; control 29 Jul 2011 009-61 Shipboard Use of Fluorocarbons; control 17 Jan 2013 009-64 Synthetic Fire-Resistant Hydraulic Fluid; control 29 Jul 2011 009-65 Polychlorinated Biphenyls (PCB’s); control 29 Jul 2011 009-67 Integrated Total Ship Testing; manage 17 Jan 2013 009-73 Shipboard Electrical/Electronic/Fiber Optic Cable; remove, relocate, repair, and install 07 Nov 2013

009-79 Government Owned Material (GOM); status reporting 29 Jul 2011 009-82 Data Requirements When Installing an Equal Component Vice Specified

Component; provide 29 Jul 2011

009-83 Wire Rope Fitting Verification; provide 17 Jan 2013 009-84 Accountability of Temporary Fasteners; provide 17 Jan 2013 009-86 Recovery of Chlorofluorocarbon (CFCs) and Fire Suppressant Halon (H)

Materials; accomplish 01 Aug 2008

009-95 Mechanically Attached Fittings (MAFs) for Piping Systems; install 17 Jan 2013 009-97 Ship Building and Ship Repair Operations National Emission Standard for

Hazardous Air Pollutants (NESHAPS) for Surface Coatings Information;

provide.

C.6. FACILITY REQUIREMENTS

a. Facilities. Although facility requirements may vary with the work authorized for a specific task order, the successful offeror shall have sufficient facilities in appropriate locations to fully support the work intended by this contract. Living barges are berthed in the Portsmouth Naval Shipyard, in Kittery, ME.

C.7. GENERAL REQUIREMENTS

The following are applicable to the extent they apply to all repairs, modifications, testing and adjustments.

Any cost to comply with these requirements shall be included in the price of the CLINs listed in Section B.

C.7.1. The Contractor Shall:

a. Exercise own judgment and expertise to assure the successful completion of all tasks placed hereunder.

b. Designate those persons authorized to accept/reject verbal orders.

c. Coordinate schedules in the work affected areas with the Ship’s Authorized Representative (SAR), PNSY

Barge Project Manager, and the Contracting Officer’s Representative (COR) during the performance period of the task order. The work effort on task orders shall be coordinated on a daily basis with the SAR to allow for changing situations aboard ships/barges to minimize delays and disruptions.

d. Not respond to new performance requirements until a task order or a modification has been signed or verbal authorization has been given by the COR.

e. Not respond to any requests requiring deviations in technical performance as specified in the task order without obtaining prior approval of the COR

f. Be responsible for inspection of workspaces prior to manning to ensure spaces are available for work to avoid unnecessary delays in day to day work schedule.

g. Comply with NSI 009-24 in accomplishing isolation, blanking and tagging of equipment, systems, circuits, components, piping and valves.

h. Provide protection during contamination-producing operations and maintain cleanliness in accordance with NSI 009-06. Remove and properly dispose of all debris or trash resulting from cleaning, removal, installation or any other aspect of task performance.

i. Include within the price for applicable ELINs the cost of any required lifting, handling, on-loading/off-loading, and transporting of equipment or materials “off site”. Lifting, handling, on-loading/off-loading of materials on PNSY will be accomplished with coordination by PNSY lifting/handling department.

j. Except as otherwise provided in this contract, or task orders issued hereunder, the Contractor shall provide all material, labor services, equipment, supplies, accessories, and such other supplies and services as necessary for accomplishing assigned tasks.

k. Clean and inspect piping flanges exposed by removals. Remove high spots, burrs, abrasions, and foreign matter, where removal can be accomplished by hand tools. Take precautions to maintain phonographic finish on flanges that have it.

l. Ensure that persons assigned to render services hereunder are at all times under the direction and control of the contractor and are not employees of the Government.

m. Remove and dispose of all debris or trash resulting from cleaning, removal, installation or any other aspects of task performance.

n. Follow all applicable federal, state, and local laws concerning safety, health, and welfare of his personnel and equipment as well as other personnel and equipment within a close proximity of the ongoing work.

o. Contact the PNSY Barge Project Manager at (207) 451-3957 when problems are encountered after normal working hours.

p. Submit a written weekly report detailing the daily events and the progress made during the course of each day to the PNSY Barge Project Manager. Time and location for submission of the weekly report shall be agreed upon at the beginning of contract execution, and adjusted, as required, in writing, by the COR.

q. The contractor shall be responsible for tag out of systems to be repaired and the removal of all interferences.

The contractor shall coordinate with the BPM to verify that systems have been properly tagged-out and secured prior to any production effort. The contractor shall reinstall and perform necessary test(s) to all removed interferences/equipment upon completion of all installations specified herein. NSI 009-23 shall apply.

r. Accomplish the requirements of NSI 009-29 where hangers and pipe are removed, disturbed, or new hangers are being installed.

s. Accomplish preservation of the new and disturbed normally painted surfaces in accordance with

NSI 009-32, “Cleaning and Painting Requirements; accomplish.”

t. Provide the necessary tools and test equipment to perform the repairs/maintenance actions.

u. Develop and implement test and quality assurance techniques in the performance of maintenance actions. Conduct operational tests and provide written, legible copies of all test results to the BPM.

v. Accomplish the requirements of NSI 009-84 when using any temporary fasteners and NSI 009-95 when using any mechanically attached fittings.

w. Prior to the task start date, the contractor’s On-Site Supervisor will meet with the COR/BPM to review the task plans, drawings and schedules.

x. Accomplish the requirements of NSI 009-12 when any welding or brazing services are required.

C.7.2. Environmental and Safety Requirements. The contractor shall:

a. Consider all insulation, lagging, deck tile, underlayment, gasket shipboard cabling and mastic to be asbestos-containing material (ACM) until it can be established by laboratory analysis, or other reliable methods, that the material does not contain asbestos, in accordance with 29 CFR 1915.1001. Removal, disturbance or disposal of ACM shall be accomplished IAW the requirements of NSI 009-10.

b. Not enter any confined space without the appropriate certification of PNSY Marine Chemist which would be arranged by PNSY Barge Project Manager. Accomplish fire prevention and housekeeping requirements of NSI 009-07, 009-35 and 009-70. Maintain area cleanliness and ensure all residues and refuse are removed daily and ensure that general housekeeping is maintained for the duration of the task in the work areas specified on each task order.

c. Consider all solid waste to be removed from a ship under repair to be potentially hazardous waste. The contractor shall review and evaluate all solid waste to determine if that waste is hazardous IAW 40 CFR 262.11.

d. All solid waste with the known potential to be hazardous, including, but not limited to, non-skid debris, paint chip debris, flooring/debris, and all liquid waste water removed from the ship shall be tested by a certified laboratory for metals IAW 40 CFR 261.24 using the Toxicity Characteristic Leaching Procedure (TCLP), Method 1311 in EPA Publication SW-846. Contractor shall submit all laboratory analysis reports to the COR as soon as possible upon receipt from the laboratory. No solid waste removed from the ship shall be transported off the facility until authorized by the COR.

e. Contractor shall prepare, provide and affix labels/placards for all containers of solid waste accumulated on the land, pier, and/or the vessel, including solid waste that is “Pending Analysis.” Labels/placards shall be weatherproof, large enough to provide ready identification, and provide the following information:

- Contractor Name

- Contractor POC: (name, cell phone number, phone number)

- Vessel

- Contract Number

- Task Order Number

- COR Point of Contact (name, cell phone number, phone number)

- Description of waste

- Analysis Pending/Sample date (if applicable) f.. In the event that a solid waste is determined to be non-hazardous, the contractor shall dispose of the waste in accordance with federal, state, and local regulations.

g. When pumping wastewater from the barge to a tank truck, the contractor shall provide a minimum of three (3) personnel to monitor pumping operations as follows: one person on the tank truck receiving the wastewater, one person walking the piping/hoses from the pumping site to the tank truck, and one person at the pumping site. The three personnel shall be in constant radio contact so that pumping operations can be ceased immediately in the event of a leak or a spill.

C.8. DETAILED REQUIREMENTS

C.8.1 ELIN A101 – Planned maintenance.

AA-AG: Report daily, Mon-Fri, excluding holidays to Ships Force Living Barge to review barge Trouble

Log, maintained by Ships Force. Identify work requirements by Trouble Log. Report to Contracting Officers Representative (COR). Develop daily work priorities with COR. Perform tests and inspections as detailed in ELINS.

C.8.1. ELIN A102 – Cleaning and Sanitizing (Including waxing and buffing of tile decks, if applicable)

AA-AB: Provide services/materials to deep clean and sanitize the entire craft. Entire craft defined as all interior surfaces of each compartment including decks (waxing and buffing of tile decks, if applicable), ventilation, piping, bulkheads, bathrooms, laundry facilities, galley, galley equipment, mess area, mess area equipment, desks, chairs, bunks, lockers, tables, mirrors and windows.

Clean the interior surfaces of each compartment including decks, ventilation, piping, bulkheads, overheads, bathrooms, laundry facilities, and galley to include equipment and messing area, desks, chairs, bunks, lockers, and tables in accordance with the following:

a. Prior to the start of cleaning, run exhaust ventilation system to preclude introduction of debris into cleaned areas.

b. Remove and dispose of water, trash, grease, and debris from the barge.

c. Clean the bulkheads, overheads, outside of piping, and ventilation free of dirt, grease, loose paint and foreign matter, using clean fresh water, detergent, and disinfectant.

d. Clean decks with detergent and hot water.

e. Strip decks covered with deck tile of old wax. Apply two coats of slip resistant liquid floor wax and buff.

f. Clean bathroom facilities including sinks, commodes, urinals, showers, and mirrors using hot water and detergent and sanitize.

g. Clean galley and scullery equipment, reefers, dishwasher equipment, and laundry equipment with hot water and detergent.

h. Wipe down chairs, tables, bunks, and lockers and remove dust and foreign matter.

i. Clean accessible windows and port holes inside and outside with glass cleaner, remove all paint from glass.

j. Where cleaning agents, detergents, or disinfectants are used, these items shall meet the requirements of the PNSY Non-tracked items list, items exempt from CHRIMP tracking.

k. Accomplish a joint inspection of the barge with the COR and verify cleanliness.

C.8.2. CLINS A103 – Test and Inspections

AA: Provide services/materials and accomplish preliminary and final visual/operational inspection of all systems and equipment

Where discrepancies are identified during inspection, cost of labor and material associated with this ELIN to correct discrepancies will be covered by either a pre-identified ELIN, or the Undisclosed Work (Correct Discrepancies) ELIN.

C.8.3. ELIN A104 – Fire Fighting Equipment: Replace, Repair and Maintenance

AA-AC: Install new dry chemical fire extinguishers and recharge existing fire extinguishers. All materials shall be in accordance with NFPA 312 and 1962. When required, replace smoke detectors.

C.8.4. ELIN A105 – Laundry Equipment, Replace

AA-AC: Provide services/materials to remove existing and install new commercial style washers and dryers.

Accomplish operational test. Prices to include cost of labor, equipment and material.

C.8.5. ELINS A106 – Habitability Repairs

AA-EJ: Provide services/materials for repairs/replacement of equipment in all habitability areas to include, but not limited to, repair or replacement of urinals, toilets, sinks, shower heads, valves, flushometers, curtains (including hooks), soap dishes, mats, mini blinds, water fountains, flushometer hoses, lock sets and keys, open/re-set combinations on high security/classified locks, automatic door closures, bulkhead insulation, hanging fixtures on bulkheads, and clearing deck drains. Provide services/materials for replacement of piping and valves up to four inches including CU-NI, Carbon Steel, and all associated insulation/lagging/pads.

Install/replace in-line potable water filters. Repair/replace commercial galley equipment. For bidding purposes replacement of piping shall be per linear foot. Prices to include cost of labor, equipment and material.

C.8.6. ELIN A107 – Electrical Repairs

AA-BC: Provide services/materials for replacement of fluorescent tubes, bulbs, light switches/covers, receptacles/covers, LED Force Protection light fixtures, exit light fixtures, fuses, nickel cadmium rechargeable emergency light fixtures, batteries, starters, halogen light bulbs, breakers, wiring, and light photo cells.

Prices to include cost of labor, equipment and material.

C.8.7. ELIN B100 – Miscellaneous Repairs

AA-BF: Provide services/materials for repair/replacement of miscellaneous items to include, but not limited to, decking and bulkhead plating, hull plating, support structure, hand rails, rubber based PRC (including underlayment), vinyl tile (including underlayment), terrazzo decking, sand and reseal terrazzo decking, sand and reseal PRC decking, sand, colorcoat, re-flake and reseal PRC decking, terrazzo overlay and non-skid, pressure wash exterior decking, clean/dewater voids, repair/replace void cover gaskets/hardware, provide services/materials for interior and exterior preservation.

For ELIN 108AW, Clean/Dewater voids, voids will be certified “Gas Free” by PNSY Marine Chemist.

Provide service to include dewatering <2” water by way of submersible pump. Cleaning to include sweeping, mopping.

Prices to include cost of labor and material.

C.8.11. ELIN C100 – Unplanned Parts and Repairs

AA-AC: The Unplanned Parts and Repairs ELIN is to be used to correct any discrepancies that are not represented in another defined ELIN. It includes labor hour and material SUBELINs to cover the requirements. The Unplanned Parts and Repairs ELIN is to be used for unique type requirements that are non-repetitive and no ELIN exists to cover that work. The Unplanned Parts and Repairs ELIN includes labor hour and material SUBELINs.

MERCURY CONTROL

Mercury or mercury containing compounds shall not be intentionally added or come in direct contact with hardware or supplies furnished under this contract.

SAFETY/SECURITY

SAFETY: All representatives who have a need to enter the Controlled Industrial Area, or other areas specifically designated as safety hazardous, should provide themselves with safety head wear to be worn while in the area.

Vendors and/or subcontractors performing work on vendor-owned or government-owned plant facilities and equipment shall ensure that all OSHA safety regulations are followed. Prior to working on the Portsmouth Naval Shipyard, all vendors shall view the Code 106 safety video.

SECURITY: Commercial vehicles (automobiles) must have conspicuous contractor (company) identification (such as magnetic door-type signs) affixed to the outside of the vehicle if it is to enter the Controlled Industrial Area.

OSHA HEALTHY & SAFETY

Vendors preparing specifications, designs or drawings for design, modification or procurement of plant facilities and equipment shall ensure that the appropriate OSHA criteria are included. OSHA regulations must be met except when more stringent Navy requirements apply.

RESTRICTIONS ON USE OF YELLOW

Yellow colored items such as those described below are of special significance within the Shipyard and are subject to strict controls. Accordingly, contractors shall not use yellow or orange-yellow colored materials for the following purposes: protective clothing, hoods, sheeting, tarpaulins, polyethylene bottles or other containers, tapes, bags, banding, identification marks on tools, boundary markers, ribbons, vent ducts, etc. Contractor generated yellow colored waste shall be disposed of by the Contractor off-yard. Shipyard refuse containers shall not be used for disposal of yellow colored waste materials. Yellow colored contract generated debris shall be bagged in non-translucent containers, and promptly removed from the Portsmouth Naval Shipyard.

RADIOLOGICAL INDOCTRINATION

All Contractor employees performing work within the Portsmouth Naval Shipyard must view a radiological video.

Contractor employees who are expected to be on the Shipyard for greater than thirty (30) calendar days must attend a one-half hour indoctrination briefing. Attendance at the briefing will be required prior to being issued a permanent Shipyard badge. The indoctrination briefing will provide radiological fundamentals and information on radiological postings and controls at the Portsmouth Naval Shipyard.

RADIOLOGICAL POSTINGS

Any contractor employee who disregards, alters, moves or otherwise tampers with a radiological posting, or who disobeys a radiological instruction, will not be allowed to continue working at the Portsmouth Naval Shipyard.

SPECIFICATION CHANGES

No changes to specifications or other contract technical requirements are allowed without Contracting Officer approval.

Section D - Packaging and Marking

PROHIBITED PACKING MATERIAL

The use of asbestos or excelsior is prohibited. In addition, the use of yellow wrapping or packaging material is prohibited except where used for the containment of radioactive material. Loose fill polystyrene is prohibited for shipboard use.

Item(s) 0001-0002 - The supplies furnished hereunder shall be packaged in accordance with best commercial practice.

HQ D-2-0006 MARKING AND PACKING LIST(S) (NAVSEA) (NOV 1996)

(a) Marking. Shipments, shipping containers and palletized unit loads shall be marked in accordance with best commercial practice.

(b) Packing List(s). A packing list (DD Form 250 Material Inspection and Receiving Report may be used) identifying the contents of each shipment, shipping container or palletized unit load shall be provided by the Contractor with each shipment. When a contract line item identified under a single stock number includes an assortment of related items such as kit or set components, detached parts or accessories, installation hardware or material, the packing list(s) shall identify the assorted items.

Where assortment of related items is included in the shipping container, a packing list identifying the contents shall be furnished.

(c) Master Packing List. In addition to the requirements in paragraph (b) above, a master packing list shall be prepared where more than one shipment, shipping container or palletized unit load comprise the contract line item being shipped. The master packing list shall be attached to the number one container and so identified.

(d) Part Identification. All items within the kit, set, installation hardware or material shall be suitably segregated and identified within the unit pack(s) or shipping container by part number and/or national stock number.

QA-4

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government

Item(s) 0001-0002 - Inspection and acceptance shall be made at destination by a representative of the Government.

SURVEILLANCE OF SERVICES

a) The official(s) designated in paragraph (b) below shall be responsible for appropriate surveillance of all services to be performed under this order. In so doing, such official(s) shall: (i) review for accuracy and approve or disapprove the contractor’s time and attendance records of all workers assigned under the order; and (ii) make frequent periodic visits to the work site to check on the presence of workers whose time is charged thereto.

(b) Name and Code: Rick Toracinta Activity: Code 350, Barge Program Manager Address Portsmouth Naval Shipyard Telephone No.: 207-451-3957

(c) When performance is at a Government site, contractor’s representative shall contact the Government representative named above upon arrival and departure from the work site. If escort into a security area is required, it will be provided by the designated Government representative.

Section F - Deliveries or Performance

CONSIGNMENT DELIVERIES

Consign Parcel Post shipments to Portsmouth, NH 03801.

Consign all truck shipments, and rail shipments of 10,000 lbs and over to Kittery, Maine via Portsmouth, NH.

Consign Air Shipments to Receiving Officer, Portsmouth Naval Shipyard, Kittery, Maine.

Mark shipping documents “Notify Receiving Officer, Portsmouth Naval Shipyard prior to arrival for delivery instructions. Telephone (207) 438-5521/5206”.

NOTICE: CARRIER’S DRIVERS ENTERING PORTSMOUTH NAVAL SHIPYARD MUST BE UNITED

STATES CITIZENS BY BIRTH OR MUST CARRY EVIDENCE OF NATURALIZATION.

Except by special arrangement, shipments will be received only between the hours of 7:30 AM and 3:00 PM local time, Monday through Friday. (Federal Holidays excepted.)

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 15-SEP-2015 TO

14-SEP-2016

N/A PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

207-438-5206

N39040

0002 POP 15-SEP-2015 TO

14-SEP-2016

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 15-SEP-2016 TO

14-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 15-SEP-2016 TO

14-SEP-2017

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 15-SEP-2017 TO

14-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 15-SEP-2017 TO

14-SEP-2018

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.242-15 Stop-Work Order AUG 1989 52.242-17 Government Delay Of Work APR 1984 52.247-34 F.O.B. Destination NOV 1991

Section G - Contract Administration Data

NMCARS

The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [Commander, Portsmouth Naval Shipyard] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

(1) W, Lease/Rental of Equipment;

(2) X, Lease/Rental of Facilities;

(3) Y, Construction of Structures and Facilities;

(4) S, Utilities ONLY;

(5) V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address https://doncmra.nmci.navy.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil

252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 1991)

(a) "Definition. Contracting officer's representative" means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and “Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

(Contracting Officer: Insert inspection and acceptance locations or “Not applicable”.)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC ____ Issue By DoDAAC ____ Admin DoDAAC ____ Inspect By DoDAAC ____

Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) ____ Service Acceptor (DoDAAC) ____ Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information or “See schedule” if multiple ship to/acceptance locations apply, or “Not applicable.”)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

(Contracting Officer: Insert applicable email addresses or “Not applicable.”)

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or “Not applicable.”)

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

CAP

CONTRACT ADMINISTRATION PLAN (CAP)

FOR FIXED PRICE CONTRACTS

In order to expedite the administration of this contract, the following delineation of duties is provided. The names, addresses and phone numbers for these offices or individuals are included elsewhere in the contract award document. The office or individual designated as having responsibility should be contacted for any questions, clarifications, or information regarding the administration function assigned.

1. The Procuring Contract Office (PCO) is responsible for:

a. All pre-award duties such as solicitation, negotiation and award of contracts.

b. Any information or questions during the pre-award stage of the procurement.

c. Freedom of Information inquiries.

d. Changes in contract terms and/or conditions.

e. Post award conference.

2. The Contract Administration Office (CAO) is responsible for matters specified in the FAR 42.302 and DFARS

42.302 except those areas otherwise designated as the responsibility of the Contracting Officer's Representative (COR) or someone else herein.

3. The paying office is responsible for making payment of proper invoices after acceptance is documented.

4. The Contracting Officer's Representative (COR) is responsible for interface with the contractor and performance of duties such as those set forth below. It is emphasized that only the PCO/CAO has the authority to modify the terms of the contract. In no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the contractor and any other person be effective or binding on the Government. If in the opinion of the contractor an effort outside the scope of the contract is requested, the contractor shall promptly notify the PCO in writing. No action may be taken by the contractor unless the PCO or CAO has issued a contractual change. The COR duties are as follows:

a. Technical Interface

(1) The COR is responsible for all Government technical interface concerning the contractor and furnishing technical instructions to the contractor. These instructions may include: technical advice/recommendations/clarifications of specific details relating to technical aspects of contract requirements;

milestones to be met within the general terms of the contract or specific subtasks of the contract; or, any other interface of a technical nature necessary for the contractor to perform the work specified in the contract. The COR is the point of contact through whom the contractor can relay questions and problems of a technical nature to the

PCO.

(2) The COR is prohibited from issuing any instruction which would constitute a contractual change.

The COR shall not instruct the contractor how to perform. If there is any doubt whether technical instructions contemplated fall within the scope of work, contact the PCO for guidance before transmitting the instructions to the contractor.

b. Contract Surveillance

(1) The COR shall monitor the contractor's performance and progress under the contract. In performing contract surveillance duties, the COR should exercise extreme care to ensure that he/she does not cross the line of personal services. The COR must be able to distinguish between surveillance (which is proper and necessary) and supervision (which is not permitted). Surveillance becomes supervision when you go beyond enforcing the terms of the contract. If the contractor is directed to perform the contract services in a specific manner, the line is being crossed. In such a situation, the COR's actions would be equivalent to using the contractor's personnel as if they were government employees and would constitute transforming the contract into one for personal services.

(2) The COR shall monitor contractor performance to see that inefficient or wasteful methods are not being used. If such practices are observed, the COR is responsible for taking reasonable and timely action to alert the contractor and the PCO to the situation.

(3) The COR will take timely action to alert the PCO to any potential performance problems. If performance schedule slippage is detected, the COR should determine the factors causing the delay and report them to the PCO, along with the contractor's proposed actions to eliminate or overcome these factors and recover the slippage. Once a recovery plan has been put in place, the COR is responsible for monitoring the recovery and keeping the PCO advised of progress.

(4) If the Contractor Performance Assessment Reporting System (CPARS) is applicable to the contract you are responsible for completing a Contractor Performance Assessment Report (CPAR) in the CPARS Automated Information System (AIS). The initial CPAR, under an eligible contract, must reflect evaluation of at least 180 days of contractor performance. The completed CPAR, including contractor comments if any, (NOTE: contractors are allowed 30 days to input their comments) should be available in the CPARS AIS for reviewing official (PCO) review no later than 270 days after start of contract performance. Subsequent CPARs covering any contract option periods should be ready at 1-year intervals thereafter.

c. Invoice Review and Approval/Inspection and Acceptance

(1) The COR is responsible for quality assurance of services performed and acceptance of the services or deliverables. The COR shall expeditiously review copies of the contractor's invoices or vouchers, certificate of performance and all other supporting documentation to determine the reasonableness of the billing. In making this determination, the COR must take into consideration all documentary information available and any information developed from personal observations.

(2) The COR must indicate either complete or partial concurrence with the contractor's invoice/voucher by executing the applicable certificate of performance furnished by the contractor. The COR must be cognizant of the invoicing procedures and prompt payment due dates detailed elsewhere in the contract.

(3) The COR will provide the PCO and the CAO with copies of…