Combined_Synopsis-Schedule_B-PWS-Attachment.pdf.pdf

PWS-982-15-006 REVISION 1.2 Page1 of 12

N39040-15-T-0159

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, using Simplified Acquisition Procedures, as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted on FEDBIZOPPS. The RFQ number is N39040-15-T-0159. This solicitation documents and incorporates provisions and clauses in effect through FAC 05-73 and DFARS Change Notice 2014-0512. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/fac.html and http://www.acq.osd.mil/dpap/dars/change_notices.html. The NAICS code is 811310 and the Small Business Standard is $7.5 million.

This is procurement is 100% Small Business Set Aside solicitation. The Portsmouth Naval Shipyard requests responses from qualified sources capable of providing: the Maintenance & Repair of EWJ Rubber Press with 96inch hot oil heated platen. Place of Performance is Portsmouth Naval Shipyard, Kittery, ME.

Responsibility and Inspection: unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The following FAR provision and clauses are applicable to this procurement:

Section F:

52.242-15, Stop-Work Order 52.242-17, Government Delay Of Work 52.247-34, F.O.B. Destination

Section G:

52.232-36, Payment by Third Party DFARS 252.232-7003, Electronic Submission of Payment Requests DFARS 252.232-7006, Wide Area Workflow Payment Instructions

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions NOV 2013 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-6 Restrictions On Subcontractor Sales To The Government SEP 2006 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-2 52.204-4

Security Requirements Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

AUG 1996

MAY 2011

52.204-7 System for Award Management JUL 2013 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance JUL 2013

52.204-19 52.209-2 52.209-10 52.212-4

Incorporation by Reference of Representations and Certifications.

Prohibition on Contracting with Inverted Domestic Corporations--Representation Prohibition of Contracting with Inverted Domestiv Corporations.

Contract Terms and Conditions--Commercial Items

DEC 2014

DEC 2014

SEP 2013

52.212-5

52.217-5

Contract Terms and Conditions Required to Implement Statutes or Executive Orders-- Commercial Items Evaluation Of Options

JAN 2014

JUL 1990

PWS-982-15-006 REVISION 1.2 Page2 of 12

52.219-6 52.219-8 52.219-28 52.222-26 52.222-50 52.223-3

Notice of Total Small Business Set-Aside Utilization of Small Business Concerns Post Award Small Business Program Representation Equal Opportunity Combating Trafficking in Persons Hazardous Material Identification And Material Safety Data

NOV 2011

OCT 2014

JUL 2013

MAR 2007

MAR 2015

JAN 1997

52.223-11 52.223-18 52.232-33 52.232-39 52.232-40 52.233-3 52.233-4 52.245-1 52.245-9 52.247-34

Ozone-Depleting Substances Encouraging Contractor Policies to Ban Test Messaging While Driving Payment by Electronic Funds Transfer-SAM Unenforceability of Unauthorized Obligations Providing Accelerated Payments to Small Business Subcontractors Protest After Award Applicable law for Breach of Contract Claim Government Property Use and Charges F.O.B. Destination

MAY 2001

AUG 2011

JUN 2013

DEC 2013

AUG 1996

OCT 2004

JUL 2013

APR 2012

NOV 1991

252.203-7000 252.203-7002 252.204-7003

Requirements Relating to Compensation of Former DoD Officials Requirements to inform Employees of Whistleblower Rights Control Of Government Personnel Work Product

SEP 2011

SEP 2013

APR 1992

252.204-7004 Alt A System for Award Management Alternate A MAY 2013 252.204-7005 252.204-7012 252.204-7015 252.209-7001

Oral Attestation of Security Responsibilities Safeguarding of Unclassified Controlled Technical Information Disclosure of Information to Litigation Support Contractors Disclosure of Ownership or Control by the Government of a Terrorist Country

NOV 2001

NOV 2013

FEB 2014

JAN 2009

252.209-7004 Subcontracting With Firms That Are Owned or Controlled By The Government of a Terrorist Country

DEC 2006

252.211-7007 252.223-7001

Reporting of Government-Furnished Property Hazard Warning Labels

AUG 2012

DEC 1991

252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7002 252.225-7048 252.226-7001 252.232-7003 252.232-7006 252.232-7010

Qualifying Country Sources As Subcontractors Export Control Items Utilization of Indian Organizations and Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns Electronic Submission of Payment Requests and Receiving Reports Wide Area Workflow Payment Instructions Levies on Contract Payments

DEC 2012

JUN 2013

SEP 2004

JUN 2012

MAY 2013

DEC 2006

252.245-7001 Tagging, Labeling, and Marking of Government-Furnished

Property

APR 2012

252.245-7002 Reporting Loss of Government Property APR 2012 252.245-7003 Contractor Property Management System Administration APR 2012 252.245-7004 Reporting, Reutilization, and Disposal MAY 2013 252.247-7023 Transportation of Supplies by Sea APR 2014

Section L:

52.212-1, Instructions to Offerors - Commercial Items;

Instructions to Offerors:

SUBMISSION OF QUOTATION (Best Value)

I. GENERAL

In addition to instructions to offerors contained elsewhere in this solicitation, the following instructions are provided.

Initial quotations and any modifications thereto are to be submitted to the Contracting Officer on or before the closing date and time cited elsewhere in this Request for Quotations. Faxes, and/or responses through FEDBIZOPPS.gov are not acceptable.

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Hand-carried quotations are not encouraged. The Contracting Office is located on a secured compound. Only personnel with current DoD Common Access Cards (CACs) or appropriate military credentials will be able to access the compound. There will be no ability to drop off the Quotations outside the compound.

ADDENDUM TO 52.212-1

I. GENERAL

This acquisition uses a simplified and streamlined process as authorized under FAR 13.5, Test Program for Certain Commercial Items.

The quotation package shall consist of:

(1) Factor I – Past Performance

(2) Factor II – Price

IMPORTANT NOTES:

(1) In order to ensure that all questions submitted by potential quoters are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to the contracting point of contact, Joseph A. LeFebvre at joseph.lefebvre@navy.mil no later than 12:00 pm, Eastern Standard Time (EST), on 20 April 2015.

The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, quoters are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the quote timeframe.

(2) Quotations are due by the date and time shown in Block 8 of the RFQ; and are to be submitted via one of the following methods:

If sent using United States Postal Services:

Contracting Department Attn: Joseph Lefebvre, Code, 410 Trailer 184D Portsmouth Naval Shipyard Kittery, ME. 03904

Electronic Mail (E-Mail):

joseph.lefebvre@navy.mil l

Fax: 207-438-4193

II. REQUIREMENTS FOR QUOTATION CONTENT

(1) Quotation Page Limitations:

The following page limitations are established:

Title Page Limit*

Non-Price Quote – Past Performance

12 Pages (Form, plus 3 additional pages per reference)

Past Performance is limited to the maximum number of pages as defined in the table above. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, mailto:joseph.lefebvre@navy.mil mailto:joseph.lefebvre@navy.mil%09l

PWS-982-15-006 REVISION 1.2 Page4 of 12 two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. Any cover sheet, compliance matrix, table of contents, tabs, and dividers will not count toward the page limit. Pages submitted in excess of the page limitations described above will not be evaluated.

The Price Quote is not page limited; however, the Price Quote is to be strictly limited to price information and completed solicitation documents.

* Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the quote.

III. QUOTATION CONTENT

The Government intends to award an Firm Fixed-Price (FFP) type contract to the responsible quoter whose quote represents the best value. Quotes will be evaluated using past performance and price.

Factor I - Past Performance:

In order to facilitate the Government's evaluation of this factor, the vendor shall provide information on no more than 3 previous contracts whose effort was relevant to the effort required by this solicitation; the contracts provided should have been performed within the last 5 years. Evaluation will focus only on work experience already performed. Yet-to-be performed work and experience prior to the last 5 years will not be considered.

Relevant past performance for proposed subcontractor(s) may be submitted. If subcontractor contracts are submitted, the vendor must also clearly indicate the percentage of work that the subcontractor(s) will perform under each task/category of effort throughout the course of the contract.

Vendors who describe similar contracts and subcontracts should provide a detailed explanation demonstrating the similarity of the contracts, in terms of scope and magnitude, to the requirements of the RFQ for purposes of the relevancy review. This information shall be provided by the submission of Attachment I - Past Performance Information Form. The data sheet shall be completed in its entirety and one copy submitted 5 days prior to the closing date of the solicitation. Failure to submit the completed questionnaire, or comparable format, shall be considered certification (by signature on the quote) that the contractor has no relevant past performance.

In addition to the information requested above, vendors shall contact their past performance references and request that each reference complete Attachment II "Past Performance Report Form" and fax or e-mail the completed survey form directly to Joseph A. LeFebvre.

Contracting Division, Trailer 184D, Portsmouth Naval Shipyard, Kittery, ME. 03904, e-mail: joseph.lefebvre@navy.mil, Fax Number: 207-438-4193, BEFORE THE DUE DATE OF THIS SOLICITATION. The Government reserves the right to contact references for verification or additional information.

Factor II – Price:

Price submission shall include a complete and detailed price breakdown with all supporting documentation, as follows:

a) Completed Schedule of Supplies/Services

b) Supporting information including a complete breakdown of prices and rates

Vendors shall submit one original signed copy of the completed Standard Form (SF) 1449, and if applicable, executed copies of all Amendments, and executed Representations and Certifications. Signed copies may be submitted either as hard copies or via electronic submittal. The address for electronic submittal via email joseph.lefebvre@navy.mil. Quotes submitted shall be in accordance with the Schedule of Services contained in the solicitation. Quotes shall be held firm for 120 days. The prices offered shall be submitted in accordance with the Schedule of Services contained in the solicitation.

Section M:

52.212-2, Evaluation - Commercial Item (Jan 1999) 52.212-3 and its ALT I, Offeror Representations and Certifications - Commercial Items;

Quoters shall include a completed copy of 52.212-3 and its ALT I with quotes. All clauses shall be incorporated by reference in the order. Additional contract terms and conditions applicable to this procurement are:

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

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DFARS 252.203-7005, Representation Relating to Compensation of Former DOD officials DFARS 252.204-7003, Control of Government Personnel Work Product (April 1992) DFARS 252.204-7004 Alt A, System for Award Management DFARS 252.204-7005, Oral Attestation of Security Responsibilities (November 2001)

DFARS 252.211-7007, Reporting Government-Furnished Property (August 2012) DFARS 252.232-7012, Safeguarding of Unclassified Controlled Information (November 2013) DFARS 252.223-7008, Prohibition of Hexavalent Chromium (May 2011) DFARS 252.232-7006, Wide Area Workflow Payment Instructions DFARS 252.232-7010, Levies on Contract Payments DFARS 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (Nov 2010) DFARS 252.244-7000, Subcontracts for Commercial Items DFARS 252.245-7001, Tagging Labeling, and Marking of Government-Furnished Property (April 2012) DFARS 252.245-7002, Reporting loss of Government Property (April 2012) DFARS 252.245-7003, Contractor Property Management System Administration (April 2012) DFARS 252.245-7004, Reporting Reutilization, and disposal (May 2013) DFARS 252.247-7023 Alt III, Transportation of Supplies by Sea Section M - Evaluation Factors for Award

Evaluation of Quotations

The Government intends to evaluate quotations and issue an award using the procedures of FAR 13.106 and 13.5. The Government shall select the vendor whose quote is most advantageous to the Government, considering price and past performance when compared to other quotations. Past Performance is more important than Price. The Government reserves the right to award to other than the lowest priced vendor. The Government also reserves the right to not award a contract if a contract award is not in the best interest of the Government.

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999)

The Government intends to issue a single award type contract with firm fixed-price (FFP) provisions resulting from this solicitation to the responsible vendor whose submission represents the best value after evaluation in accordance with the factors in the solicitation. Based on the information that was collected during market research and a review of the current contract, the Government reserves the right to award multiple contracts based on the geographical areas of performance. The Government reserves the right to award on initial quotations. The following factors will be used to evaluate vendors’ submission(s):

PAST PERFORMANCE

PRICE

Past performance is more important than price.

(b) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quotation is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party.

Before the vendor's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

PWS-982-15-006 REVISION 1.2 Page6 of 12

Past Performance Evaluation Factor

In order to facilitate the Government’s evaluation of this factor; the Vendor shall provide information on no more than three (3) previous contracts whose effort was relevant to the effort required by this solicitation; the contracts provided should have been performed within the last five (5) years. The Government evaluation will focus only on work experience already performed. Yet-to-be performed work and experience prior to the last 5 years will not be considered.

Vendors may submit performance data regarding current contract performance as long as a minimum of one year of performance has been completed as of the closing date of this RFQ. Past Performance as a Sub-Contractor will be acceptable but each submission shall state the percentage of work performed as a Sub-Contractor. The Government may verify past performance information. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews and existing data sources to include but not limited to the Contractor Performance Assessment Reporting System (CPARS). The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. This information will be used for the evaluation of past performance.

Past Performance Relevancy – Regarding relevancy, each past performance reference under each Vendor’s Past Performance submission will be evaluated to determine its individual scope, complexity, and magnitude relative to the instant requirement. The following definitions will apply to this evaluation:

• Scope: Experience in the areas defined in the PWS.

• Complexity: The measure of similarity of technical and managerial intricacy and required coordination of efforts and disciplines that exists between the PWS and the vendor’s other contracts.

• Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the PWS and the vendor’s contracts during the relevant five-year period established by the RFQ.

The aggregated total sum of each vendor’s past performance references in terms of scope, complexity, and magnitude will result in the assessed overall relevance of that vendor’s individual past performance reference submission. Vendors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the quotation of a vendor with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous quotation to the Government. In this instance, the vendor will receive a rating of “Neutral” in the past performance sub-factor.

Past Performance Relevancy Ratings Table

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this RFQ requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this RFQ requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this RFQ requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this RFQ requires.

DEFINITIONS:

Strength is an aspect of an offeror's proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Weakness means a flaw in the proposal that increases the risk of unsuccessful contract performance.

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Significant Weakness in the proposal is a flaw that appreciably increases the risk of unsuccessful contract performance.

Deficiency is a material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level.

Risk, as it pertains to source selection, is the potential for unsuccessful contract performance. The consideration of risk assesses the degree to which an offeror’s proposed approach to achieving the Non-Price technical factor or sub-factor may involve risk of disruption of schedule, increased cost or degradation of performance, the need for increased Government oversight, and the likelihood of unsuccessful contract performance.

Past Performance Confidence Assessment – The overall assigned rating for past performance will be the Past Performance Confidence Assessment rating. The assignment of this rating will be based on the quality of the relevant past performance and will also consider the currency and relevance of the information, the source of the information, the context of the data, and general trends in the vendor’s performance. The quality of performance under a past performance reference that that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence.

This evaluation and rating is separate and distinct from the contracting officer’s responsibility determination. The assessment of the vendor’s past performance will be used as a means of evaluating the relative capability of the vendor and other competitors to successfully meet the requirements of the solicitation. In determining the rating for the past performance factor, the Government will give greater consideration to the contracts which the Government feels are most relevant to the RFQ.

Past Performance Confidence Assessment Ratings Table

Rating Description

Substantial Confidence Based on the vendor’s recent/relevant performance record, the Government has a high expectation that the vendor will successfully perform the required effort.

Satisfactory Confidence Based on the vendor’s recent/relevant performance record, the Government has a reasonable expectation that the vendor will successfully perform the required effort.

Limited Confidence Based on the vendor’s recent/relevant performance record, the Government has a low expectation that the vendor will successfully perform the required effort.

No Confidence Based on the vendor’s recent/relevant performance record, the Government has no expectation that the vendor will be able to successfully perform the required effort.

Unknown Confidence (Neutral)

No recent/relevant performance record is available or the vendor’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

PRICE FACTOR

The vendor’s quoted price will be evaluated on the basis of price reasonableness in accordance with FAR 13.106-3.

Vendors responding to this solicitation are advised that, prior to award, the government may request vendors to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar jobs completed, sales history for the same or similar jobs completed, price list with effective date and/or copies of catalog pages along with any applicable discounts. Failure to submit the requested information may result in disqualification of the submitted quote.

The Government intends to evaluate offers and award a contract using the procedures of FAR 13.5. The Government shall select the vendor whose quote represents the best value to the Government, considering price and past performance when compared to other quotations. The Government also reserves the right to not award a contract if a contract award is not in the best interest of the Government.

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A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful Vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of an quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

For the purposes of preparing a cost/price Quotation, the Vendor shall assume that the period of performance shall be from 6 May 2015 through 05 June 2015.

METHOD OF PROPOSAL SUBMISSION: Offers shall faxed to 207-438-4193. All responsible sources may submit a quote which shall be considered by the agency.

This announcement will close at 12:00 PM ET local time on 27 April 2015. Contact: Joseph LeFebvre who can be reached by email joseph.lefebvre@navy.mil.

System for Award Management (SAM): Vendors must be registered in the SAM database to be considered for award.

Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), a point of contact, name, email address, phone/FAX number, CAGE CODE, AND business size. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

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PAST PERFORMANCE REPORT FORM

Solicitation N39040-15-T-0159

Contract Number/Delivery Order Number: _____________ Contract Type: _____________ Contract Cost: _____________ Period of Performance: _____________

1. Quality:

(i) Describe satisfaction with the Offeror

(ii) Describe instances of rework and/or deficiency reports

(iii) Describe effective and/or innovative work applications that were beneficial to you

2. Timeliness:

(i) Describe offerors demonstrated ability to comply with: delivery and/or performance schedules. What were the causes of any delay?

(ii) Describe timeliness of submission of requested information, reports, and invoicing

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3. Responsiveness:

(i) Describe Offeror’s demonstrated ability to respond to your concerns.

(ii) Describe Offeror’s efforts to isolate and resolve problems and take systemic improvement action.

4. Identify the contractor's overall strengths and weaknesses.

5. Given the choice, would you award to this contractor again?

6. Are you aware of any other contracted efforts performed by this contractor similar in nature to this contract? Please identify contract/program and point of contact.

7. Is there anyone else we should send this questionnaire to? Please identify by name, organization, and phone number.

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Attachment 2

PAST PERFORMANCE INFORMATION FORM Form ___ of ___

Name of Offeror:

Contract Number, order number, or identifier:

Customer Name & Location:

Customer Point of Contact (Name & Title):

Telephone Number (PLEASE VERIFY):

and e-mail address

Total dollar amount for this effort during the past five (5) years:

(For ordering vehicles, show both the annual estimated contract amount and the amount of orders actually performed):

(Show calendar year and dollars)

Number of personnel (FTE) performing per year (avg.):

Period of Performance: From:

To:

Detailed description of the work performed sufficient to demonstrate the relevance of the reference to the solicitation:

Quality, delivery, or cost problem(s); corrective action(s) taken; and effectiveness of the corrective action(s):

Subcontractor(s) Utilized in Performance of this contract, description of the extent of work performed by subcontractor(s), along with annual dollar value of all subcontracts:

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Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 JOB

MAINTENANCE & REPAIR OF RUBBER PRESS

FFP

Technical Services to provide Maintenance and Repair of EWJ Rubber Press with 96 inch hot oil heated platen. Service to include: Upgrade to the control system, add a light curtain, and redo the packing on the main pull back cylinders.

Anticipated Period of Performance: 06 May 2015 through 05 June 2015. Place of Performance: Building 362, Portsmouth Naval Shipyard, Kittery, ME.

FOB: Destination

MILSTRIP: N3904015RQ50156

NET AMT

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS UIC

0001 POP 06-MAY-2015 TO

05-JUN-2015

N/A PORTSMOUTH NAVAL SHIPYARD

RECEIVING OFFICER

CODE 501.2 RECEIVING OFFICER

BUILDING 170

KITTERY ME 03904

207-438-5206 FOB: Destination

N39040

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PERFORMANCE WORK STATEMENT

1 SCOPE: This Statement of Work covers the hydraulic and control system updating and maintenance of the 96 inch rubber press identified as EWJ at Portsmouth Naval Shipyard, Building 362 operated by Code 976.

2 BACKGROUND:

2.1 The 96 inch rubber press was manufactured by Lake Erie Engineering Corp in 1952. Attachment (1) shows the basic information on this press.

2.2 The equipment is a rubber press with a 96 inch hot oil heated platen. Attachment (2) has pictures of the main components of the system.

2.3 The platens and bolsters were upgraded from steam to hot oil in 2012. The steam was completely eliminated from the system. All references to steam in the equipment documentation are obsolete.

3 REQUIREMENTS:

3.1 HYDRAULICS

3.1.1 All hydraulic components (pumps, motors, valves, etc.) shall be inspected per the OEM’s recommendations and industry standard practices. All deficiencies shall be noted by the contractor and provided to Code 982.

3.1.2 The packing on the two pull back cylinders and the main ram cylinder shall be replaced.

3.1.3 The packing is of the Chevron type. The contractor is required to specify the type of packing required. The OEM packing drawings are in Attachment (3), and are for reference only. The contractor is responsible for specifying the packing material.

3.1.4 The original manufacture is no longer available to provide OEM parts. Repacking of the main cylinder shall use the OEM instructions below as a guideline, as well as industry standards.

Repacking of the pullback cylinders shall follow industry standard practices.

a) Lower the moving platen until it resets on blocks with a minimum height of 12 inches. Drain cylinder through drain cocks.

b) Remove the gland. Slush the new packing in Mobil DTE 26 oil , and insert, ring by ring, into the stuffing box, being careful that the rings do not turn and that they rest squarely. This may be done by tapping each ring all around and moving it a small

PWS-982-15-006 REVISION 1.2 Page14 of 12 amount at a time to a seat. Stagger the ring laps 90 degrees.

When packing is in place, replace the gland, the face of which must be parallel with the face of the cylinder and square with the ram and have the lip of the gland entered into the stuffing box. The shims are to be placed at every other space between studs, the nuts for which must be tight.

c) Gland pressure must not be placed on this type of pressure packing.

3.2 CONTROL SYSTEM UPGRADE

3.2.1 A new control system shall be designed and installed in an appropriately rated NEMA control panel, and programmed to more efficiently reproduce the actions of the original system without any unnecessary inputs. The drawings and software are available in references (b) through (g). The current software and controls process is diagramed in reference (h). All references to steam may be eliminated. Attachments (4) & (5) identify the existing user processes currently in place. Additional requirements are as follows:

3.2.1.1 The existing control panel shall be removed, and a new control panel mounted in the same place. The contractor is responsible for upgrading or replacing the existing disconnect to the control panel.

3.2.1.2 The new control system shall use a visible and easy to use operator interface that uses the last settings programmed unless user programs new settings. There should be minimal user interaction with the operator interface.

3.2.1.3 The new control system software shall be able to store 4 preset settings of all operator control variables. These presets shall be easily accessible through the user interface. The new control system software shall save and recall previous system settings.

3.2.1.4 The operator control panel shall have a specific area for maintenance controls. The maintenance area shall allow for troubleshooting and displaying of logs and state of sensors.

3.2.1.5 There shall also be a connector to directly connect a laptop computer to the control system directly on the operator panel with the proper interface cable.

3.2.1.6 The new control system shall allow for the press to be manually bumped, as well as allow for the press to be automatically bumped a set number of times programmed by the user.

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3.2.1.8 The new control system shall allow for the following variables to be programmed:

• Platen Temperature (oF)

• RAM Pressure during cycle (psi)

• RAM Pressure during bumping (psi)

• Cycle Time (minutes)

• High/Low temperature alarms for the hot oil unit. (oF)

• High/Low temperature alarms for the platens. (oF)

3.2.1.9 The new control system shall include an operator warning light and buzzer that will indicate that the cycle is complete, and will continuous alert the operator until a silent button is pressed.

After 2 minutes with the buzzer not being silenced, the press should raise automatically to enter a safe condition.

3.2.1.10 The new control system shall display the following information to the user:

• Current and Set Platen Temperature

• Current and Set RAM Pressure

• Current and Set Cycle Time

• Safety Bar Status

• Fault Information (e.g. Safety dogs, Light Curtain)

3.2.2 There shall be a light curtain surrounding the daylight area of the press that activates when the press is lowering, and raises the press onto the safety bars when the light curtain is penetrated.

3.2.3 A level indicator for the hydraulic tank shall be added and tied into the control system.

3.2.4 There shall be an analog hour meter that is tied to the operation of the hydraulic pump motor. The time totalizing meter shall be of the non-resetting type and shall have a range of 0 to 100,000 hours in increments of 1 hour and 99999 shall be the maximum readout. The least significant digit on the meter readout shall be 1 hour. Lesser increments are not acceptable. Upon reaching the maximum accumulative hours, the meter readout shall automatically revert to zero and continue to totalize time. The meter shall be designed to prevent the entrance of dust and moisture and shall be mounted to withstand shock and vibration generated by the equipment. The meter shall be located as to be readily visible, but not subject to abuse relative to the operating environment of the equipment.

3.3 The contractor shall verify the operation of all of the equipment upon completion of the work.

PWS-982-15-006 REVISION 1.2 Page16 of 12

3.4 Further repairs identified by the contractor must be evaluated and discussed with the shipyard before actions are taken.

4 DELIVERABLES:

4.1 DESIGN: The contractor shall submit a design for the controls system upgrade at least 30 days before the work begins. Code 982 will verify the design meets the process requirements.

4.2 SCHEDULE: The contractor shall submit a construction schedule at least 30 days before the work begins.

4.3 HYDRAULICS

4.3.1 The contractor shall provide catalog cuts of all parts that were replaced, including manufacturers recommended maintenance.

4.3.2 The contractor shall provide a drawing showing any changes to the layout of the hydraulic system.

4.4 CONTROL SYSTEM

4.4.1 The contractor shall supply and deliver with the new control system manuals, drawings, and schematics on CD-Rom and three (3) original hard copies each of “as built” standard manuals written in English language. The manuals shall contain (as applicable) the following:

• Operating instructions

• Maintenance, preventative maintenance, service, and overhaul instructions.

• Trouble-Shooting guides

• Energy Control Summary, in accordance with 29 CFR

1910.147, OSHA Energy Control Standard to bring equipment to a zero energy state for maintenance. Identification of all energy forms, energy sources and general lockout/tagout guidelines

• Parts list, illustrated

• Lubrication schedule with acceptable lubrication, and lubrication points illustrated

• Recommended Spare parts list

• Electrical wiring diagrams (drawn according to

NFPA standards)

• Hydraulic schematic diagrams

• Part programming manuals (if applicable)

• PLC Control software with backup equipment files

4.4.2 The contractor shall provide the following drawings of the new control system:

PWS-982-15-006 REVISION 1.2 Page17 of 12

• General Layout Diagram with labeled valves, pumps, motors, etc.

• Wiring Diagram

• Automatic Control Diagrams of PLC input/outputs

• Software Ladder Logic with descriptions

4.4.3 The contractor shall supply all parameter files and custom programs on a CD that may be downloaded back into the control system in the event of a failure.

4.4.4 The contractor shall supply all software, material and interface cable that comes with the control system.

4.5 TRAINING

4.5.1 Training shall be timed for completion prior to delivery of the equipment. The contractor shall notify the receiving activity in writing not less than 30 days prior to commencement of training as to the training schedule and the location at which the training is to be conducted. Charges for training shall exclude travel and subsistence costs of the receiving activity's personnel. The representative(s) shall train personnel on site at the receiving activity. Training service shall be for a period of time sufficient to instruct personnel of the journeyman mechanic's level in the proper operation and maintenance of the equipment.

Training shall be provided for personnel designated as the operators for the machine. Representative(s) must be an American citizen of good standing and repute.

5 GENERAL:

5.1 TECHNICAL REVIEW: An outline or flow diagram of the proposed control system listing the control variables with descriptions, and a proposed user instruction on the interaction with the controls system shall be provided for technical review. The proposal shall enable government personnel to make a thorough evaluation and determination as to whether or not the proposed equipment fully meets the requirements of the solicitation. To this end, each proposal shall be so specific, detailed and complete as to demonstrate that the offeror has a thorough knowledge and understanding of the requirements. Statements that paraphrase the specifications or attest that "standard procedures will be employed", etc., are inadequate. Each proposal must be sufficiently adequate to demonstrate full compliance with the technical requirements of the specifications. Failure to comply with these instructions may result in rejection of an offer.

5.2 OWNERSHIP OF DELIVERABLES: Portsmouth Naval Shipyard shall retain ownership of all deliverables produced by the contractor.

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5.3 PERIOD OF PERFORMANCE: The on-site work must be coordinated with Code 982 prior to scheduling. The work will impact a production environment. The dates may be changed, based on the needs of Portsmouth Naval Shipyard. All deliverables are due within 30 days of completion of the on-site work.

5.4 HOURS OF WORK: The work will take place in building 362 on Portsmouth Naval Shipyard. All work shall be accomplished during normal working hours of the PNSY, Kittery, ME, 7:00 AM until 3:00 PM, Monday through Friday. The Contractor shall provide 48-hour notice to request permission from Code 982 for work on Saturday, Sunday and Holidays. The on-site work must be coordinated with the Code 982 as it will impact a production environment. The dates may be changed based on needs of Portsmouth Naval Shipyard.

5.5 SECURITY: No person not known to be a United States citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard and adjacent areas. Proof of citizenship may be required. Every person shall be required to submit information to be able to acquire a contractor’s badge for the duration of the work.

5.6 CLEAN UP: Refuse shall be removed from the job daily and disposed of properly at locations off of the Navy property at the contractor’s expense. The Government reserves the right to salvage any and all materials at the discretion of the Contracting Officer

5.7 WORK SITE OPERATIONAL SAFETY ENVIRONMENT – The work area may be ~20 to 30 feet up on the equipment. The area has railings for fall protection. All required precautions shall be taken.

5.8 HAZARD ENERGY CONTROL - The contractor shall be responsible for filling out Reference (a) before the on-site visit. This form and any associated documentation will be furnished upon request.

5.9 CONTRACTOR ASSISTANCE – Portsmouth Naval Shipyard will provide an operator for the blast room as needed by the contractor during the evaluation period. A maintenance person will be provided as required. An engineer from Code 982 will be on-site or available as required

5.10 SOURCE SELECTION CRITERIA – The contractor shall clearly demonstrate recent experience on control system upgrades and hydraulic projects.

5.11 INSPECTION: Inspection shall be done during and at the completion of the contract. Contact Code 982 when work is complete and ready for inspection. The contractor must provide at least two days advance notice to the Government representative of requested inspection time for any inspection desired with the contractor on

PWS-982-15-006 REVISION 1.2 Page19 of 12 the site and schedule such inspection to commence at or before 2:00 PM Monday through Friday. Any work deemed unsatisfactory by the Contracting Officer shall be redone until acceptable at no additional cost to the Government

5.12 FALL PROTECTION: The contractor shall follow OSHA 1926.501 (Fall Protection) and 1915.159 (Personal Fall Arrest Systems) for fall protection.

5.13 OIL SPILLS: Any release of oil to the environment, regardless of the quantity, is considered a spill. For both incidental and emergency spills, always contact Central Dispatch at extension 2333.

5.13.1 Promptly correct visible discharges that result in a loss of oil from the container, including but not limited to seams, gaskets, piping, pumps, valves, rivets, and bolts.

5.13.2 Contractors will quickly clean up all spills and discharges of oil to the environment, provided:

- There are sufficient personnel at the scene that can respond to the spill or discharge;

- Sufficient personnel can respond with proper Personal Protective Equipment;

- Personnel responding have knowledge of the hazards involved;

- Personnel responding have the means to respond to the spill or discharge; and

- Report spill to Central Dispatch at extension 2333 once spill is cleaned up.

5.13.3 If contractors are not able to clean up the spill, they shall report the spill immediately to Central Dispatch at extension 2333. Provide Central Dispatch with the following information on the spill or discharge:

- Location;

- Type of material;

- Cause;

- Damages or injuries;

- Estimated quantity;

- Discovery date and time; and

- Possible affected media (i.e., water, soil, sewer, etc.)

6 REFERENCES:

a) Hazardous Energy Control Contractor Compliance Certification Document

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b) Automatic Control for 3500 Ton Press PLC Sheet 1

c) Automatic Control for 3500 Ton Press Sheets 1 through 5

d) B362 3500 Ton Press Hydraulic Layout Sheet 1

e) Control Panel Operations Manual

f) Ladder Logic

g) Custom Engineering Hot Oil Unit Manual

h) Instruction Book, Lake Erie Engineering Corp

7 ATTACHMENTS:

1) Equipment Information Sheet

2) Pictures of major components

3) Arrangements for Garlock Chevron packing

4) Equipment Operating Instructions

5) Process Flow Diagram

Attachment (1) – Equipment Information Sheet

Page 1-1

Portsmouth Naval Shipyard Rubber Press USN 00221-052024

Press Information:

Manufacturer: LAKE ERIE, ENGINEERING CORP Year of Mfg.: 1952 Serial Number: 3360 Capacity: 3,500 Ton Type: Press, Hydraulic

• Vertical, Single Action, Open Rod, Four Column, Moving Down

• 96 inch right to left columns

• 60 inch front to back between columns

• 54 inch maximum daylight

• 12 inch maximum shut height

• 42 inch maximum stroke of main ram

• 12 feet – 6 inch Headroom

• 27 feet – 5 inch Approximate Overall Height (Above Floor Level)

• Steam Heated Platens, up to 375 degrees F.

Approximate Weight of Heavy Press Members

Bottom Platen 69,000 Lbs Moving Platen 72,000 Top Platen 67,000 Bolster Plate 6,800 Columns (ea) 13,250 x4 Main Cylinder 55,400 Cylinder Tank Ring 1,575 Pull Plate Cylinder (ea) 1,550 Main Ram 45,500 Pull Back Rams (ea) 1,050 x 2 Tank 12,800

386,725 Lbs or 193.3 Tons

Speeds and Tonnage

Closing 340 in./min.

Pressing 20 in./min. 3500 Tons Return 285 in./min. 132 GR.

Foundation Requirements

• Foundation (pit) footprint is 16’ x 18’. The foundation is about 3’-6” below grade and is approximately 6’ thick.

Utilities

• Electrical: 460V, 400 Amp, 3 Phase

• Steam: 2” Diameter @ 125 Lbs HP Steam

• Condensate: 1 ½ inch Diameter

• Air: 2” Diameter @ 90-110 PSI

Page 1-2

Building 362 Information

• Facility constructed exclusively to support Press USN 221-052024

• Facility square footage is approximately 2400 sq. ft. (40’ X 60’).

• Ceiling height is 32 feet.

• Acquisition date was March 1997

• Approximate cost was $678,205.00 o Note: This cost was based on press foundation bearing on a ledge. Otherwise piles would be required to support the press foundation at additional costs.

Description of Press

• Bottom Platen: is of cast steel construction and serves as press base supporting the remainder of the press parts. Platen, bolster and insulator were replaced in 2012 and was cored for hot oil.

• Moving Platen: is of cast steel construction. Platen, bolster and insulator were replaced in 2012 and was cored for hot oil.

• Top Platen: is of cast steel construction and rests on the top of four shouldered columns and supports the main cylinder by a shoulder and lock ring arrangement.

• Main Cylinder: is of cast steel construction and is inserted in and attached to the top platen by a shoulder and lock ring arrangement. It houses a 56” diameter ram. It is packed in the lower end with a Chevron type packing per manufacturer drawing A-31214.

The upper end of the cylinder is attached to the underside of the tank by a tank ring arrangement.

The 12” internal filling check valve is mounted in the upper end of the cylinder extending upward into the tank.

• Pull Back Cylinders: are inserted in the top platen and house single acting pull back rods. These cylinders are packed in the upper end with chevron type packing are per manufacturer drawing A- 31910.

• Columns: serve to support the top and bottom platens of the press, as well as guiding the moving platen throughout each stroke.

• Main Oil Supply Tank: is mounted on top of the main cylinder. It has a capacity of 1140 US gallons and is equipped with an oil level gauge, air filters, cooling coil, and drain valve.

Pumping Unit

• Main Pumps “1C1” and “1C2” are Oilgear DX-15025 variable displacement pumps delivering 108 GPM, at both ports at 860RPM. Pumps are set for 2900 PSI at port “A” and 3000 at port “B”.

• Main Motor “2B” is an Electric Machinery 250 HP 46 volt, 3 phase, 60 cycle, 900 RPM, squirrel cage induction motor with an open drip proof type frame. It is for general purpose duty with double end, short shaft, and ball bearings.

Page 1-3

Valves And Solenoids

Note: These descriptions are the original operational descriptions of the press. Reference (H) provides an updated schematic.

• Pilot Pressure Control Valve (22B) is a four-way valve spring offset, single solenoid operated valve with Port “B” plugged.

With solenoid “13SS” energized, pilot pressure is connected to stem of two-way check valve “45A”.

With solenoid “13SS” de-energized by slow down limit switch “12C”, pilot pressure line from stem of two-way valve “45A” is connected to exhaust.

• Two-way Valves “26L-1” and “26L-2” are normally closed, pilot pressure operated valves with spring return. They are opened by pilot pressure from pilot connection of main pump “1C1” at the end of the stroke to release pressure in the main cylinder. The two-way valves remain open during the return stroke.

• Relief Valve “30B” controls the main cylinder pressure for the inching operation. The valve adjusting screw is factory set for the maximum pressure for which the system is designed, while the actual pressure is determined by the setting of the remote control valve “31B”.

• Relief Valve “30E” is located in the pull back line and prevents the building up of excessive pressure due to improper setting of the Two-way Check Valve. It is factory set and should require not attention.

• Relief Valve “30K” maintains a preset pilot pressure and by-passed all oil not used. This by-passed oil is returned to the tank through the oil filter “73B” and oil cooler “72A”. It is factory set and should require no attention.

• Remote Pressure Control Valve “31B” is used in conjunction with the main pressure relief valve “30B” to regulate the main cylinder pressure for Inching operation up to the maximum for which the relief valve “30B” is set.

For automatic operation the valve setting must be slightly higher that of the pressure switch “11B” and the valve acts as a pressure protection valve.

To adjust valve: Turn Adjusting knob “6B1: clockwise to increase pressure and counterclockwise to decrease pressure.

• Check Valves “40A1” and “440A2” in the high pressure pump discharge line prevents back flow into pump.

• Check Valve “40AA” is located in the exhaust line of remote control valve “31B”. Upon the exhaust of remote control valve “31B”, check valve “40AA” creates the necessary back pressure in the exhaust line to actuate the pressure switch.

• Horizontal Check Valve “42C” is located in the pilot line to the filling check valve “49A” and is provided with a small hole in its piston. It permits free flow in one direction and restricted flow in the other direction. This lets the filling check valve close quickly.